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Item D01C ounty of M onroe {f `° " rel BOARD OF COUNTY COMMISSIONERS n Mayor David Rice, District 4 The FlOnda Key y m �� 1 Mayor Pro Tem Sylvia J. Murphy, District 5 Danny L. Kolhage, District 1 George Neugent, District 2 Heather Carruthers, District 3 County Commission Meeting September 19, 2018 Agenda Item Number: D.1 Agenda Item Summary #4690 BULK ITEM: Yes DEPARTMENT: Budget and Finance TIME APPROXIMATE: STAFF CONTACT: Julie Cuneo (305) 292 -4460 N/A AGENDA ITEM WORDING: Report of Hurricane Irma finance activity by the Office of Management and Budget. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACT /AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: DOCUMENTATION: Hurricane Irma Project Update September FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: Grant: County Match: Insurance Required: Additional Details: If yes, amount: None REVIEWED BY: Tina Boan Kathy Peters Board of County Commissioners Skipped Completed Pending 09/04/2018 4:59 PM 09/04/2018 6:57 PM 09/19/2018 9:00 AM Pop m , . - I Tina Boan, Sr. Director I Monroe County Budget and Finance Proiects Submitted to FEMA as of 1 Project ID Date Uploaded to FEMA Portal Description of Project Project Cost Submitted Project: Cost Obli ated Pa ments Received MC -B -003 FEMA5072 PW 22 11/14/2017 Force Account Labor 100% Cost Share $2 $2 $1 MC -B -018 FEMA9657 PW 41 12/1/2017 Temporary Sanitary Facilities 100% Cost Share $62 $60 $60 MC -B -019 FEMA8880 PW 39 12/1/2017 Fire /Rescue Medical Supplies 100% Cost Share $110,478 $106,465 $106,465 MC -B -020 FEMA9376 PW48 12/1/2017 Temporary Fencing 100% Cost Share $25 $23 $23 MC -B -021 FEMA9386 12/1/2017 Satellite Systems 100% Cost Share $102 $50,902 MC -B -010 FEMA11613 PW 164 1/13/2018 Force Account Vehicle & Equipment 100% Cost Share $611 $524 $370 MC -A -023 FEMA11667 1/13/2018 Higgs Beach Sand Cleanup 100% Cost Share $62 MC -B -015 FEMA16549 1/13/2018 Emergency Repairs of Roads and Bridges 100% Cost Share $11 $11 MC -B -026 FEMA26503 1/25/2018 Temporary Road Repair 75% Cost Share (labor, road signs, orange cones, barricades, asphalt and rock ) $66 MC -B -035 FEMA16038 2/16/2018 Emergency Operations Center 100% Cost Share materials contracts rentals $222 MC -B -011 FEMA16035 2/16/2018 Base Camp 100% Cost Share $6 MC -A -002 FEMA 9400 PW 2061 2/16/2018 Contract Debris Removal 92% Cost Share $5 $4MZ553 MC -B -030 FEMA32556 2/16/2018 Temporary Repairs Equipment Materials including Mileage & Meals 100% Cost Share $447 MC -B -028 FEMA 16162 3/22/2018 Sheltering and Evacuation 100% Cost Share $562,125 MC -B -044 FEMA 37290 3/21/2018 Emergency Operations Support 100% Cost Share $50 MC -B -043 FEMA 34105 3/29/2018 Emergency Operations Center 75% Cost Share materials contracts rentals $121,598 MC -A -014 FEMA38258 4/13/2018 Contract Debris Removal 75% Cost Share $13 MC -A -014 FEMA43342 7/6/2018 Contract Debris Removal 77% Cost Share $7 MC -B -056 FEMA 41002 4/23/2018 Sheltering and Evacuation 75% Cost Share $14 MC -B -012 FEMA 41018 6/8/2018 Mold Testing & Remediation 75% Cost Share $1,331,295 MC -B -058 FEMA 41034 4/23/2018 Materials Meals and Mileage 75% Cost Share $61,446 MC -E -060 FEMA36054 7/25/2018 Big Pine Key AARP 75% Cost Share $95 $39 $8. $2 N Category A: $26,605,493 Category B: $13,095,985 Category E: $95,494 Q D.1.a . I I � Total Estimate: Note -- estimates are preliminary and do not include mitigation $104,958,969 $9,362,745 Items in blue are new or updated estimates. Category E Buildings Only increased. Category E Equipment/Vehicles /Content decreased due to new insurance proceeds. Insurance Estimated FEMA Total Estimate Proceeds County Portion Category A Debris Removal- -Land 92/4/4 Cost Share $5,097,357 $203,894 Category A Debris Removal- -Land 77/11.5/11.5 Cost Share $7,689,385 $884,279 Category Debris Removal- -Land 75/12.5/12.5 Cost Share $14,103,633 $1,762,954 Category A Debris Removal -- Marine 75/12.5/12.5 Cost Share $500,000 $500,000 Category B Emergency & Protective Measures 100/0/0 Cost Share $11,897,403 $0 Category B Emergency & Protective Measures 75/12.5/12.5 Cost Share $1,716,303 $214,538 Category C Roads & Bridges 75/12.5/12.5 Cost Share $2,195,187 $274,398 Category D Water Control Facilities 75/12.5/12.5 Cost Share $3,870,000 $483,750 Category E Buildings & Equipment (Buildings Only) 75/12.5/12.5 Cost Share $10,518,436 $2,213,544 $1,038,111 Category E Buildings & Equipment (Equipment/Vehicles /Content Only) 75/12.5/12.5 Cost Share $589,028 $354,629 $29,300 Category G Parks, Recreational Facilities & Other Items 75/12.5/12.5 Cost Share $12,329,097 $1,541,137 $70,505,830 $6,932,362 USDA Natural Resources Conservation Service (NRCS) Emergency Watershed Protection (EWP) Program Grant Total Estimate County Portion Debris Removal -- Marine 75/25 Cost Share NRCS $31,721,532 $7,930,383 Debris Removal -- Marine Technical Assistance 100/0 Cost Share NRCS $2,731,607 (See see slide 10 for complete grant budget) $7,930,383 Florida Keys Stewardship Act Funds Appropriation f$5,500 $34,453,139 $2,430,383 Total Estimate: Note -- estimates are preliminary and do not include mitigation $104,958,969 $9,362,745 Items in blue are new or updated estimates. Category E Buildings Only increased. Category E Equipment/Vehicles /Content decreased due to new insurance proceeds. D.1.a Expenses by Fund as of 8/31 /11 Hurricane Irma Activity by Fund FY17 FY18 Actual Actual Actual Total Grant Fund - Fund 125 W 125 0459110 Personnel $2,509,179 $664,955 $3,174,134 125 0459110 Operating $3,470,917 $7,194,031 $10,664!,948 125 '0459110 Capital $46,642 $22,126 $68,768 $6,026,738 $7,881,113 $13,907,850 Total Card Sound Road - Fund 401 401 22559 Personnel $0 $0 $0( 401 22559 ` Operating $0 $2,700 $2,700 401 22559 Capital $0 $0 $01 $0 $2,700 $2,700 Total Marathon Airport - Fund 403 403 635102 Personnel $30,116 $8,552 $38,668 403 635102 Operating $3,505 $227,880 $231,385 403 635102; Capital $0 $22,350 $22,350 $33,621 $258,782 $292,403 Total Key West Airport - Fund 404 404 630191? Personnel $77,258 $1,094 $78,352 404 630191 Operating $28,516 $86,457 $114,973 404 630191! Capital $0 $5,026 $5,026 $105,773 $92,577 $198,350 Total MSD Solid Waste - Fund 414 414 40003 - Personnel $49,396 $1,883 $51,279 414 40003 Operating $1,326,521 $22,559,245 $23,885,765 414 40003 Capital $0 $0 $0 $1,375,916 $22,561,128 $23,937,045 Total TOTAL $7,542,048 $30,796,300 $38,338,348 ►r. s ,.-I Estimated Damages Submitted to Insurance as of 8/31/18 Citizen's Property Insurance Wright National Flood Insurance Lloyd's of London I 11VTOTIMMM D.1.a Estim rr Fire Apparatus and Portable Equipment for Fire Rescue: Volunteer Firemen's Insurance Service, Inc. a� P G e G a ., -_ a a Vehicles & Equipment Florida League of Cities Total After Deductible Procee oG e s RG �G �� e . a a Proc G e e $41 $ 3 3 9 58 9 f f D.1.a FEMA Site Inspections on Monroe County Projects Project FEMA Site Inspection Date Estimated Cost Big Pine Key Community Park & Sheriff's House 4/2/2018 $3,600,000 Watson Field V 4/13/2018 $800,000 Blue Heron Park & Community Center vl / 4/4/2018 $950,000 Harry Harris Park 4/6/2018 $4,000,000 Higgs Beach Y 4/23/2018 $100,000 Key West Historic Courthouse & Lighthouse v 4/26/2018 $200,000 Marathon Government Annex 4/16/2018 $370,000 Marathon Tax Collector V 4/11/2018 $600,000 Monroe County Sheriff Headquarters V 5/29/2018 $1,500,000 Stiglitz Community Center at Watson Park VI / 4/9/2018 $750,000 Tavernier Fire Station V 4/20/2018 $200,000 West Martello & East Martello Y 4/25/2018 $2,450,000 Middle Keys Facilities = = Pu li Defender /State Attorney Offa e, Court House, Clary of the Court, Ruth lvans Health Center, Senior Center, Medical Examiner, Government Center, Animal Shelter, Public Works/Fleet V 4/17/2018 $503 =700 Veteran's Park V 4/19/2018 $1.250 -000 D.1.a Project FEMA Site Inspection Date Estimated Cos Boat Ramps--State Rd 4A, Big Coppitt, Geiger Key, Blimp Road, Koehn's Avenue, Sunset Point Park 4/24/2018 $94,485 Key West Airport 5/1/2018 $263,200 Gato Building 5/7/2018 $750,000 Marathon Airport 5/8/2018 $1,380,000 Lower Keys Parks - -Pines Park, Bay Point Park, Fireman's Park, Wilhelmina Park and Boca Chica Beach 5/8/2018 $118,230 Transfer Stations--Long Key and Cudjoe V I/ 5/9/2018 $110,000 Lower Keys Facilities - -Fleet Garage, Ba shore Manor, Key West Library, DMV 5/11/2018 $107,329 Upper Keys Parks -- Rowell's Waterfront Park, Old Settler's Park, Garden Key Cove, Frienshi Park, & Key Largo Community Park 5/14/2018 $666,382 Communication Towers - -NAS Si sbee Tower, Long Key Tower, Scout Key Tower, Grassy Key Translator, Card Sound Road 5/16/2018 $110,800 Stock Island Detention Center 5/23/2018 $100,000 Fire Rescue - -Big Coppitt Fire Station, Sugarloaf Fire Dorm, Conch Key Fire Station, Layton Fire Station, Stock Island Fire Station, Crawl Key Fire Academy 5/24/2018 $99,644 Freeman Justice Center 5/25/2018 $750,000 Upper Keys Facilities - -Ellis Building, Islamorada Library, Key Largo Library, Murry Nelson Building, Plantation Government Center, Roth Building / y 5/30/2018 $673,21 !r. s, D.1.a I, vul'!Ill Project FEMA Site Inspection Date Estimated Cost Cudjoe Substation 7/12/2018 $34,700 Fire Station #13 ✓ 7/12/2018 $5,872 Big Pine Libra ✓ 7/12/2018 $50,000 Marathon Substation Building 7/12/2018 $35,000 Total Estimated Costs $22,622,533 D.1.a ;- Total All Areas Project Budget NRCS Cost Share Local Cost Share Construction FA 75%/25% Cost Share $45,821,212.00 $34,365,909.00 $11,455,303.00 Other TA 100% Cost Share $3,436,590.90 $3,436,590.90 $0.00 Total Project: $49,257,802.90 $37,802,499.90 $11,455,303.00 Monroe County Project Budget NRCS Cost Share Local Cost Share Construction FA 75%/25% Cost Share $31,721,532.00 $23,791,149.00 $7,930,383.00 Other TA 100% Cost Share $2,731,606.90 $2,731,606.90 $0.00 Total Monroe County: $34,453,138.90 $26,522,755.90 $7,930,383.00 Marathon Project Budget NRCS Cost Share Local Cost Share Construction FA 75 %/25% Cost Share $7,509,500.00 $5,632,125.00 $1,877,375.00 Other TA 100% Cost Share $375,475.00 $375,475.00 $0.00 Total Marathon: $7,884,975.00 $6,007,600.00 $1,877,375.00 Islamorada Project Budget NRCS Cost Share Local Cost Share Construction FA 75 %/25% Cost Share $6,590,180.00 $4,942,635.00 $1,647,545.00 Other TA 100% Cost Share $329,509.00 $329,509.00 $0.00 Totallslamorada: $6,919,689.00 $5,272,144.00 $1,647,545.00 Total Project:1 $49,257,802.90 $37,802,499.90 $11,455,303.00