Item K2C ounty of M onroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
The FlOnda Key
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Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
September 19, 2018
Agenda Item Number: K.2
Agenda Item Summary #4613
BULK ITEM: Yes DEPARTMENT: Sheriffs Office
TIME APPROXIMATE: STAFF CONTACT: Patrick McCullah (305) 292 -7020
N/A
AGENDA ITEM WORDING: Approval of three year contract for law enforcement and security
services at Key West Airport
ITEM BACKGROUND: Contract for law enforcement and security services
PREVIOUS RELEVANT BOCC ACTION: The BOCC has approved a (3) year contract for
law enforcement and security services and the price revisions for each contract year in the
past.
CONTRACT /AGREEMENT CHANGES:
This is for year 2018 -2019
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Contract Airport Police Services 2018 -2021
Exhibit A -2018
FINANCIAL IMPACT:
Effective Date: October 1, 2018
Expiration Date: September 30, 2021
Total Dollar Value of Contract: $2,626,137.00 (paid by County)
Total Cost to County: $2,626,137.00
Current Year Portion: $2,626,137.00
Budgeted: Yes
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing:
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
09/19/18 404 -63200 - KEY WEST AIRPORT SECURIT $2,626,137.00
REVIEWED BY:
Pedro Mercado
Skipped
09/04/2018 7:19 PM
Christine Limbert
Completed
09/05/2018 9:56 AM
Budget and Finance
Completed
09/05/2018 10:13 AM
Maria Slavik
Completed
09/05/2018 10:20 AM
Kathy Peters
Completed
09/05/2018 10:40 AM
Board of County Commissioners
Pending
09/19/2018 9:00 AM
CONTRACT FOR LAW ENFORCEMENT AND
SECURITY SERVICES AT KEY WEST INTERNATIONAL AIRPORT
Monroe County Sheriffs Office
And
Monroe County Board of County Commissioners
THIS CONTRACT is entered into by and between the Monroe County Sheriff's Office
(hereinafter referred to as "MCSO" or the "Sheriff') and the Board of County Commissioners of
Monroe County (hereinafter referred to as the "County ") on the day of
2018.
1- PURPOSE: The County has an obligation to provide law enforcement and security services
for the protection of all who use Key West International Airport ( "KWIA "). The County and the
Sheriff have agreed that MCSO will provide those services. This Contract states the terms of the
agreement.
2 -SCOPE OF SERVICES:
A- Services: The Sheriff will assign a Director of Airport Security and certified law
enforcement officers and non -sworn Airport Security Technicians ( "AST's ") to KWIA to protect
people and property and enforce the criminal law, traffic and parking regulations, and airport
rules and regulations.
The Director of Airport Security will manage and supervise Sheriff's personnel at KWIA
and provide the services described herein.
B- Staffing Levels: The Sheriff agrees to assign deputies and AST's to KWIA as set
forth on Exhibit A (attached). If the County requires the assignment of additional personnel, the
Sheriff will post the position internally when the County provides written notification that the
non -tax revenues (or other funds) to fund the position have been secured. Additional personnel
will be assigned to KWIA after completing the Sheriff's hiring process.
3- APPOINTMENT AND SELECTION:
A. The Sheriff retains complete control over and responsibility for the appointment of
his employees.
B. The Director of Airports, or his designee, shall be consulted and be an integral part of
the selection of personnel assigned to KWIA, however, MCSO must retain final
authority regarding personnel selection.
C. The Sheriff agrees to maintain Airport Security Technician (AST) fitness standards
testing. The AST fitness standards shall only apply to individuals assigned to be
Airport Security Technicians after October 20, 2010. Upon consultation with the
Director of Airports, the AST fitness standards shall be subject to modification or
termination.
4- SHERIFF'S RESPONSIBILITIES FOR KWIA PERSONNEL:
A. Employees assigned to work at KWIA shall remain the Sheriff s personnel. They
shall be subject to all policies, rules, regulations, and discipline of the MCSO.
B. The County will not conduct investigations into any alleged misconduct of Sheriff s
personnel, but must promptly report such matters to the MCSO supervisor, MCSO
Internal Affairs, or the Sheriff. Upon completion of the investigation into the alleged
act of misconduct, the Director of Airports shall be informed of the outcome of the
investigation.
5- PAYMENT FOR SERVICES:
A. COST REIMBURSEMENT: The County shall, while this Contract is in effect
reimburse the Sheriff the actual cost of each assigned employee's salary (at rates in
effect as of the execution of this Contract, and including all future raises when
effective), including all benefits, whether provided through the County or through
MCSO, retirement contributions, social security and Medicare payments and any
other sums required by the federal or state government owed in connection with the
payment of wages or benefits, salary incentive payments, professional liability and
motor vehicle insurance premiums, a fully equipped patrol car, weapons, uniforms,
citation and report forms and any and all other items furnished to deputies and AST's
to perform their duties. The County remains responsible for the costs of health
insurance, life insurance, and worker's compensation coverage as now or in the future
provided to MCSO personnel. All vehicles paid for by the County will, at the end of
their service life, be property of the County.
B. ESTIMATED CONTRACT COST: The Estimated Contract Cost is an estimate of
the cost of providing service for a 12 month period. The Estimated Contract Cost for
year one of this Contract (10/01/2018 - 09/30/2019) is the sum described on Exhibit A,
attached and incorporated by reference herein. This sum is referred to as the
"Contract Price ".
The Estimated Contract Cost assumes that the security requirements of the U.S.
Transportation Security Administration ( "TSA ") do not increase. If TSA issues any
new Security Directives, or escalates the threat level, then the Estimated Contract
Cost will not be adequate to fund this Contract.
If the federal government notifies the County of elevated airport security
requirements, then the County will give the Sheriff written notice of the new
requirements and specify any additional staff or staff hours required. In the next
billing cycle, the County will reimburse the Sheriff all costs, over and above budgeted
costs, incurred as a result of federal action.
C. PAYMENT PROCEDURE: The County will pay the Sheriff in (12) equal monthly
installments, in advance, on the first day of the month.
D. YEAR -END RECONCILLATION: At the end of each fiscal year, incurred costs
will be reconciled with total payments made by the County. MCSO and County
external auditors will determine the final balance. If incurred costs exceed total
payments, the County will reimburse MCSO for the excess costs. If total payments
exceed incurred costs, MCSO will reimburse the County for the excess payment no
later than November 1, along with all year -end financial budget paperwork so that the
County can complete their required year -end budget paperwork.
E. MINIMUM STAFFING LEVELS:
The County recognizes that certified law enforcement officers and AST's require
continued training throughout their careers. Every deputy assigned to KWIA must
receive training identical to that is required by law and MCSO policy for all Sheriff's
deputies.
When a member of Sheriff s KWIA personnel is absent from KWIA due to training,
sick leave, vacation, retirement, resignation, discipline, union business or other
authorized leave, Sheriff will fill the post with additional staff where necessary as
determined by the Director of Airport Security. The additional staff will be paid for
by County. The County shall not be liable for overtime or special detail pay in excess
of the amount approved in the attached budget without the prior authorization of the
Airport Director or his superiors.
Every reasonable effort shall be made by MCSO to schedule training and vacations to
minimize absence from KWIA.
6- APPLICABLE LAW:
A. This Contract shall be governed by and construed under the laws of the State of
Florida. Venue for all actions hereunder shall be in Monroe County, Florida.
B. The County and MCSO agree that they will comply with all relevant federal, state
and county laws and regulations and specifically agree not to discriminate against any
person based on race, religion, gender, ethnicity, national origin, disability, or sexual
preference. They agree to comply in all respects with the provisions of the federal
Fair Labor Standards Act with regard to overtime pay and conditions of work. They
acknowledge that certified law enforcement deputies are member of a collective
bargaining unit represented by the Fraternal Order of Police, and agree to take no
action contrary to the terms of any collective bargaining agreement.
C. The County and MCSO have and will maintain policies prohibiting sexual
harassment. The County agrees to report any incident or complaint regarding sexual
harassment on the part of any MCSO personnel to a MCSO supervisor, MCSO
Internal Affairs, or the Sheriff.
7 -TERM:
The term of this Contract begins October 1, 2018 and ends September 30, 2021. It will
terminate early after thirty days written notice by MCSO to the County that MCSO's actual
expenses have exceeded or can reasonably be expected to exceed the Estimated Contract Cost.
8- FUTURE YEAR PRICING:
A. County and MCSO will negotiate payment for the second and third years of this
Contract in time sufficient for preparation of budgets and tax rolls. When agreement
is reached, MCSO shall prepare and amended Exhibit A showing the agreed
Estimated Contract Cost amounts and the County shall prepare an amendment to this
agreement incorporating the amended Exhibit A.
B. If the parties are unable to agree on payments for future years on a timely basis, then
and in that event this Contract shall terminate on September 30 of the then current
Contract period.
C
Mayor /Chairperson
(SEAL)
Attest: KEVIN MADOK, Clerk
Deputy Clerk
MONROE COUNTY SHERIFF'S OFFICE
By:
Richard A. Ramsay
E i - l
MONROE COUNTY SHERIFF'S OFFICE
BUDGET - AIRPORT
9417W il
..
OPERATING EXPENSES
Expenses Other Than Salaries
Professional Services
ADOPTED
PROPOSED
Other Contractual Services
BUDGET
BUDGET
DIFFERENCE
Investigations
FY 2018
FY 2019
+ O (-)
PERSONNEL SERVICES
1,650
2,000
350
Headcount
29
29
(2,400)
Executive Salary
100
100
Regular Salaries
1,527,303
1,603,908
76,605
Overtime
5,410
5,410
Incentive
7,080
7,560
480
Employer Taxes
117,794
123,691
5,897
Retirement Contribution
214,507
239,231
24,724
Life Insurance
1,719
1,719
3.92%
Unemployment Compensation
4,000
4,000
Total Personnel Services
1,873,813
1,981,519
107,706
OPERATING EXPENSES
Expenses Other Than Salaries
Professional Services
3,825
3,825
Other Contractual Services
15,000
15,000
Investigations
Travel & Per Diem
1,650
2,000
350
Communications (Telephones)
11,400
9,000
(2,400)
Postage
100
100
Transportation (Freight)
76,914
66,437
(10,477)
Utility Services
Rentals
460,525
450,048
(10,477)
Insurance
25,200
29,000
3,800
Repairs & Maintenance
37,000
37,000
98,978
Printing
3.92%
Office Supplies
4,000
4,000
Operating Supplies
45,646
45,646
Operating Supplies Computer < $1,000
-
-
Books, Subs & Memberships
Training
9,000
9,000
Total Operating Expenses
'152,821
154,571
1,750
CAPITAL OUTLAY
Other Building Improvements
Machinery & Equipment - Radios
Automobiles[Machinery/Equip.
40,000
40,000
Total Capital Outlay
40,00+0
40,000
CONTINGENCY
TOTAL
2,066,634
2,176,090
109,456
COUNTY COSTS:*
Health insurances
383,611
383,611
Worker's Compensation
76,914
66,437
(10,477)
County Allocation
Total County Expenses
460,525
450,048
(10,477)
*Estimates
TOTAL 13UDGET
2,527,159
1,626,137
98,978
3.92%
E