Item N1County of Monroe
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rel
BOARD OF COUNTY COMMISSIONERS
n
Mayor David Rice, District 4
The FlOnda Keys
y
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11
Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
September 19, 2018
Agenda Item Number: N.1
Agenda Item Summary #4705
BULK ITEM: No DEPARTMENT: County Administrator
TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard (305) 292-4443
N/A
AGENDA ITEM WORDING: County Administrators Report for September 2018
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION:
DOCUMENTATION:
CAD 1 Monthly Report
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Roman Gastesi
Kathy Peters
Board of County Commissioners
Skipped
Completed
Pending
09/04/2018 7:05 PM
09/04/2018 7:05 PM
09/19/2018 9:00 AM
MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Roman Gastesi
County Administrator
DATE: September 4, 2018
SUBJECT: County Divisions' Monthly Activity Report for September 2018
Airports:
MONTHLY ACTIVITY REPORT — SEPTEMBER 2018
Key West
August 8
Meeting with Coinmissioner Kolha e to discuss the EYW Master Plan Update.
August 10
Meeting at American Airlines headquarters in Fort Worth, TX to discuss increasing the frequency
the EYW to DFW flight to daily service starting in December of this year.
August 13
Meeting with Airline station managers to discuss cancelled flight procedures for passenger re-
booking.
August 13
Meeting with Uber to discuss driver procedures to mitigate parking on airport property.
August 15
Presented the EYW Master Plan Update at the BOCC meeting.
August 17
Attended the active shooter training class at the Harvey Government Center.
August 20
Richard Strickland was interviewed and selected as the new Director of Airports.
August 23
PFC 18 kick-off meeting.
August 27
Meeting with TSA AFSD Dirk Herberz to review security items and to introduce new Ops & Sec
Manager Joe McMoni le.
August 29
Airline Rates & Charges meeting with airline representatives to establish tenninal rates and landirn
fees for FYI 9.
August Ongoing
Airport Drainage project — 98% complete — To ino's - $1.8 million
August Ongoing
Airport Customs Border Protection — 98% complete — OAC - $1.3 million
August Ongoing
Airport Rain Reconstruction project — ABC — 95% com lete - $9 million
IRMA Recovery —Total
Passenger #'s
Sept- 15,723 in / Oct — 40,564 JS / Nov — 55,119 No / Dec — 67,083
Jan — 75,793 0% February — 77,400 0.5% . March- 94,156 3.4%
April 85,677 5.5% May 74,131 5.2% June 68,640 10.5% July 68,790 2.6%
Month to month from previous ear.
Daily Capacity
23 Average Daily Departures Month of August)
Marathon
August 22
MTH tenninal mold remediation project meeting with Global Disaster Recovery, Inc. and
airport staff.
August 28
75" Anniversary event planning coiumittee meeting.
August 28
DAV lease discussion with Roman Gastesi, County staff, and DAV membership.
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Veterans Affairs:
CLIENTS ASSISTED
VA Phone Calls 585
Office Visits 804
New Clients 71
Field Visits 5
Benefits Delivery at Discharge 4
Flag Presentation 1
Homeless Veterans Assisted 3
TRANSPORTATION PROGRAM
Transportation Calls 270
Veterans Transported 102
FINANCIAL DATA
The financial data for the month of August totals $ 748,928.74 this indicates the amount of new
revenue brought into Monroe County derived from claims filed by the entire Veterans Affairs
department.
Extension Services:
Number of services provided: 76 phone calls, 572 emails, 9 office visits, 12 visits to
clients, 27 learning events with 225 participants, 12 media submissions, and 145
publications distributed. Total Budget for FY 17/18: $278,744.00; Year to Date
Expenditures and Encumbrances: $237,272.45; Remaining Balance: $41,471.55;
Percentage of budget spent and/or encumbered year-to-date: 85%.
The County Extension Director/Family & Community Development Agent accomplished the
following activities:
• Alicia wrote and published a blog educating residents about how to reduce the amount of
unwanted mail and email. htti)://blot4s.ifas.ufl.edu/monroeco/2018/08/20/be-junk-mail-
free-in-l0-minutes/
Alicia worked with the Climate Change Advisory Committee to research a
recommendation for county solar initiatives and to update the Monroe County Climate
Action Plan.
Alicia was appointed by the OF WAS Dean, Dr. Place to work with a state-wide team at a
national Extension summit. This team will develop skills and implementation strategies
for the expansion of facilitated community deliberation program offered through the
University.
Alicia worked with county Extension agents and University of Florida specialists to set
priorities and develop in service training for the CIVIC and Sustainable Floridians
programs.
The Environmental Horticulture Agent accomplished the following activities:
• Michelle hosted the first of a series of educational Lunch and Learn programs throughout
the County titled "Planting for Survivability in the Landscape" to help residents and other
clientele better understand the functions of roots and the importance of planting trees
properly.
29 Master Gardeners volunteered 106 hours this month educating the Keys community
on plant and insect ID and sustainable gardening/landscaping practices in each County
District; they also participated in 41 hours of continuing education.
Michelle posted a blog about the Royal Poinciana Caterpillar last month, which also
happens to be our cover article. The blog has reached 5,600 views so far!
The Florida Sea Grant Marine Extension Agent accomplished the following activities:
• Shelly was invited to present at the South Atlantic Sea Grant Regional meeting and
Extension Professional Associations of Florida about the rapid response for the lobster
fishery following Hurricane Irma.
• Shelly and Dr. Lisa Krimsky chaired the first meeting of the OF/IFAS Water Watch
Advisory Committee and are planning a side -by -side study for dissolved oxygen and
salinity.
• Shelly contributed to the Florida Keys National Marine Sanctuary Marine Debris
working group for the Goal Clean Seas Florida Keys program.
• Shelly's photo of the phytoplankton Pyrodinium species will be featured on the NOAA
Phytoplankton Monitoring Network website.
Employee Services:
HR TURNOVER NUMBERS:
Human Resources Monthly Report:
• Worked with departments to help with 11 salary analysis
• Attended Web EOC user training at Marathon EOC building
• Worked at Alana desks processing new hire paperwork for the departments and
completed two new hires while she was on vacation
• Met with Judy Clarke, Kevin Wilson and Bryan Cook on a repayment agreement for Judy
• Sent several employees for drug screen tests for post -accident and one for nicotine testing
• Finalized the evaluations for the HR team and met with them to review.
• Worked on an Agenda Item for Sept. (since postponed)
• Working on setting up a PPP Committee meeting for September
• Worked at front desk covering for Kenny while he was out on Medical leave
Benefits
2017/2018
OCT
NOV
DEC
JAN
FEB
MAR
APR
NEW HIRES
12
10
12
15
24
18
11
TERMINATIONS
23
15
17
5
12
2
0
NEW RETIREES
MEDICAL
2
1
3
7
4
0
0
NEW RETIREES LIFE
ONLY
1
0
0
0
1
0
0
DECEASED 4 LIFE
CLAIMS
2
3
1
2
2
0
1
OTHER COVERAGE
CHANGES
11
17
9
1550+
10
13
3
Not
ACCOUNT CHANGES
16
8
3
Avail
5
6
0
ACTIVE WITH
MEDICAL
1148
1148
1148
1148
-
-
-
ACTIVE NON MEDICAL
77
77
77
75
-
-
-
RETIREES WITH
Not
MEDICAL
427
427
427
Avail
-
-
-
RETIREES LIFE ONLY
26
26
26
-
-
-
",-I
,-1 1 M
SURVIVING SPOUSES
6
6
6
-
-
-
COBRA
3
3
3
3
-
-
-
WAIVER OF PREMIUM
LIFE INS
2
2
2
2
-
-
-
MAY
JUNE
JULY
AUG
SEPT
NEW HIRES
24
13
29
26
4
TERMINATIONS
47
17
18
11
NEW RETIREES
MEDICAL
11
0
1
0
NEW RETIREES LIFE
ONLY
2
1
0
0
DECEASED 4 LIFE
CLAIMS
0
1
1
1
OTHER COVERAGE
CHANGES
9
16
13
7
ACCOUNT CHANGES
14
12
4
4
ACTIVE WITH
MEDICAL
1146
1140
1171
1165
ACTIVE NON
MEDICAL
80
81
84
86
RETIREES WITH
MEDICAL
269
263
262
262
RETIREES LIFE ONLY
190
197
200
200
SURVIVING SPOUSES
5
5
5
5
COBRA
6
6
6
6
WAIVER OF PREMIUM
LIFE INS
2
2
2
2
Employee Benefits Department Monthly Report
1. 4 Distribution of Weekly Blasts
2. Distribution of monthly Quantum newsletter for employees and supervisors
3. Distribution of monthly Better You From Blue newsletters
4. Monthly New Employee Orientation
5. Weekly meetings with Bryan Cook, Employee Services Director
6. Quarterly Wellness Champion Visits in Middle Keys (Marathon Govt. Center, Fire
Rescue, etc.)
7. Assist 3 active employees with their retirement paperwork
8. Implementation with ClearTrack meetings (7)
9. HIPAA discussion with Gallagher
10. Monthly call with Envision
11. Consultant RFP Questions submitted
12. OPEB meeting with Gallagher
13. Overview of Florida Blue renewal
14. Final scoring for health and rx plans claims audit services
15. Prepare workbook for ClearTrack
16. Review Accumulator file errors with Envision
17. Open Enrollment discussion with Florida Blue
18. Health Equity funding and implementation call
19. Health Fair vendor meeting
5
Libraries:
Summer activities continued to keep staff busy at all branches —with school out and summer
visitors arriving regularly, our services remain in high demand.
• 12,895 customers logged into the Library public access and Wi-Fi access, a slight
increase over the previous month. PC usage remains especially strong due to
requirements by government agencies for benefit recipients, especially during this
lengthy recovery and rebuilding process,
• 238 new cardholders were added to our roster in July, as new transplants and returning
friends continue to join (or rejoin) our communities. Our cardholders now total 36,028.
• E-visits made to the Library's web resources in July came in at 290,273, another service
that has increased significantly over last year. Included in the count were page views of
the main website and calendar, the online catalog, and the digital archive of historical
images.
• Circulation of e-books in July reached 2,981 for the month, an increase of 14% over last
July, making good use of our collection of eBooks and eAudiobooks. Both our collection
and its circulation continue to rise, as our collection of eBooks and eAudiobooks has now
reached 6,853.
• The branches had another successful summer of FLYP (Florida Library Youth Programs)
as nearly 2,000 children participated in the 57 special summer reading programs offered
in July.
Overall, the summer is giving evidence that our Library provides a year -long offering of
services, programs, and rewards for our locals and visitors from beyond the County boundaries
One more point of pride for our Library: we were recently invited to participate in the DPLA, the
Digital Public Library of America, an online repository of digitized materials and records,
offering items of interest to researchers as well as the general public, and selected from libraries
around the country. Library Administrator, Anne Layton Rice has submitted a number of items
from our unique Florida History collection, which are now accessible for a world-wide audience.
Engineering/Public Works/Project Management:
Engineering/Roads
• Card Sound Toll Conversion Project - Design/ Build submittals for construction
engineering and inspection (CEI) review is ongoing. The new cantilevered gantry was
installed on 7/18/18. The jobsite has been turned over to TransCore to begin
installation of their tolling system infrastructure on 7/26/18. Paving operations are
complete.
• Stock Island I Roadway and Drainage Improvement Project — Submittals to
FOR and CEI are ongoing. Contractor is coordinating with FKAA, KWRU and
KES in areas of utility conflicts. Work is progressing according to the project
schedule and is 68% complete.
• Hurricane Irma Roadway Repairs Federal Highway Administration (FHWA) — staff
completed revised Detailed Damage Inspection Reports (DDIRs) and submitted them to
FDOT on 7/25/2018 to request funding from FHWA for repairs to county infrastructure
that is located on federal aid roads. Awaiting response from FDOT/FHWA as required
prior to commencing permanent repairs.
ROAD DEPARTMENT
Lower Keys
• Brush cut/chip
- 52 Miles
• Mowing
- 157Miles
• Weedeat
- 22 Miles
• Sweeping
- 10 miles
• Drain -Cleaning
Big Coppitt, Marathon
• Cold Patching
- 1/2 Ton
• Signs
- Still Replacing (Working Hard To Finish)
Special Projects:
• Installed French Drains on 51' Street (Berstein Park)
• Hauled Fill to Summerland Debris Site
• Cleaned Storm Drains at Marathon Government Center
• Assisted with Hurricane Clean Up, Land Authority Steward on County Lots in Big
Pine Key
• Road Repairs:
Kohen's Sub Division Big Pine Key
Port Pine Heights Sub Division Big Pine Key
Chamber Street Big Pine Key
Avon Avenue and Grand Street Little Torch Key
Upper Keys
• Buzz Bar Operation -------------
• Mowing Operation --------------
• Sweeping Operation -------------
• Shoulder Work -------------------
• Sign Department -----------------
installed, 2 locates performed.
• Tree Work ------------------------
• Pot Hole Repair ------------------
cold patch used
• Material picked up at CEMEX
cold patch.
------18.24 miles
-----75.86 miles
----124.83 miles
-----475 ft, 10 tons of material used
----49 new signs installed,19 posts
1 tree removed
-6 subdivisions with 600 lbs of
--53.38 tons of 4 4 rock, 18 tons of
7
• Weed Eat Operation -----------------------
Sound Rd.
• Trench Drain work -------------------------
• Trash Pick Up ------------------------------
• Coconut removal for Hurricane season -
Coconuts removed.
• Safety Meetings ---------------------------
---- 31 roads + C905 and all of Card
-------64 ft and 36 tons of material used.
---------244 bags, approx. 4148 lbs.
----8 subdivisions 4080 lbs of
----06/29/2018 and 07/27/2018
SPECIAL PROJECTS
• Spread sand at Rowells Park for Parks Department
• Remove 10.49 tons of seaweed from Harry Harris Park for Parks Department
• Restoration of Blimp Road Hurricane debris site deliver and spread 1,451.76 tons of
FDOT crushed rock.
• July 41' parade support for MCSO
PROJECT MANAGEMENT / FACILITIES
Correction Facilities
Stock Island Detention Center —July 2018
• Contractor continued installation of new Chillers.
• Contractor performed PM on the Elevators.
• Installation of new Icon Plumbing system in Unit B 1
• Six New Gooseneck Air Vents were installed on the roof.
• Regular maintenance & repairs, replace light bulbs, unclog toilets, and maintain
HVAC
System. ETC....
Sheriff Headquarters Building
• Construction continues on the Headquarters Building from Hurricane Irma
Damage.
• Command roof repairs were done on the threshold for the T-Mobile Tower.
within 3 days during July 2018
150.00
125.00
100.00
s
75.00
-'
50.00
IF
25.00 '
b
j,
0.00
42917
42948
42979 43009
43040
43070
43101 43132
43160 43191 43221 43252 43282
17 Jul 17 Aug
17-Sep 17-Oct
17-Nov
17-Dec
18-Jan 18-Feb
18 Mar 18-Apr 18 May 18-Jun 18-Jul
%a Complete
N KPI
41%
102
45%n
1.19
4%
2.00
34%
1:04
12%
0.73
21%
0.76
21%
0.84
38%
0.56
81°fa 80%
108 1.36
77% 63% 66%
1.29 1.01 1.51
Facilities Maintenance/Parks & Beaches
Lower Keys
Key West
DMV: Repaired leak and fixed toilet
Jackson Square:
• Freeman Justice Center: Repaired swinging door in courtroom E
• Freeman Justice Center: Repaired exterior door closer
• Freeman Justice Center: Built platform for ice machine being relocated
• Freeman Justice Station: Collected old electronics to be disposed of/recycled
• Supervisor of Elections: Took absentee ballots to post office
• Supervisor of Elections: moved boxes and file cabinets in office
• Property Appraiser: Moved file cabinets
• Historic Courthouse: Moved voting machine to Key Largo
Gato Building:
• Installed LED lights in gym
9
• Repaired broken handles & running toilet in ladies room
• Installed panic alarm for social services
• Replaced ballast in HR & Health Department
• Repaired blinking light in County Administrator's Office
• Fixed blown fuse in OMB office
• Mounted boards & pictures in Extension Services
Higgs Beach:
• Repaired gate to dog park
• Repaired loose toilet seat hinges in restroom
• Cleaned & prepared restrooms and beach in preparation for and after 41' of July
• Painted fence at African Cemetery
• Astro City — reattached rear gate and repaired latch, painted picnic tables/touched up huts
Library:
• Replaced exit sign
• Repaired toilet seats
• Repaired leaking water fountain
• Replaced disconnect
• Repaired toilet seats
• Assisted Sub -Zero in repairing A/C in auditorium
Public Defenders Office:
• Installed new tempered glass window with speak -through in lobby
Public Works Complex:
• Collected and disposed of old paint
• Replaced A/C in office
Lower Keys
Bernstein Park:
• Continued groundskeeping and preparations in order to partially reopen on 7/23
• Installed lockout on receptacles
• Paint sign post & install signs
• Put together picnic tables
• Changed out electrical outlet plates
Wilhelmina Park:
• Assisted storm water company with pump PM
• Walk through with lighting contactor
• Replaced park lights
Bayshore Manor:
• Repaired lock and re -painted gate to Botanical Gardens
• Cleaned out storage area, removed old lockers & fridge
10
• Installed new fans on porch
• Replaced lights in laundry room
• Installed new lock on file room door
• Repaired screens on porch
• Hung photos in room for resident
• Fixed hand wash sink
• Repaired light in room 207
Fire Stations
Station 8
• Repaired drywall and repainted wall in weight room
• Replaced light bulbs in bay area
• Repaired window lever in day room
• Installed a new sink
• Hung elevator placards
Station 10:
• Replaced shower head
• Repaired urinal
Station 13:
• Repaired air supply leak on tanker 13
• Touched up interior paint
• Hung elevator placard
• Repaired downstairs A/C
Station 18:
• Repaired front bay light and flag pole light
Marathon
• Medical Examiner's Office: replaced exam room lock
• Marathon Govt Annex — moved filed cabinets to VA office in KW, and removed several
boxes of old files to be shredded
Upper Keys
• Roth Building: Removed and disposed of boxes from Clerk of Courts
• Assisted Roads Dept. in delivering signs to Murray Nelson Govt Center
Irma Related Work
Big Pine Community Park — Repaired and replaced drywall in upstairs rec center and
repainted, installed A/C
KW Public Works Complex — Finished repairing roof on sign trailer and applied sealant
Upper Keys
Murray Nelson Government Center:
• Provided Assistance for Eight Events in the Auditorium
• Replace Lights to LED in Kevin Wilson Office
• Disassemble Desk in Room 123 Building Department
• Replace Lights above Planning Desk in Building Department
• Move Veteran Affairs to Room 218 and Move Engineering/ Roads to Room 220
11
• Replace Light Fixtures with LED
• Repair Sprinkler Line Northside of Parking Lot
• Collect Old Phones — Pack & Ship to Spotswood Building
• Replaced Damaged Electrical Box in Court Yard
• Place Current Florida Certificate of Operation in Elevator
• Replace Lights out in Back Room of Building Department
Key Largo Library:
• Pressure washed outside the building.
Plantation Key Courthouse:
• Finished IRMA Repair Leaking Roof Skylight
• Contractor Fixed Court Room A Double Doors Lock
• Install Threshold in Court Room A
• Throw Old Desk Away
• Secure Chair in Court Room A
• Replace Brass Receptacle Covers in Floor
• Repair Sidewalk
• Place Current Florida Certificate of Operation in Elevator
Social Service/ AARP:
• Clean Roof Gutters and Branches off Roof
• Display New American & Florida Flag
• Repair Women's Bathroom Window Lock
• Move Furniture and Garbage at AARP
• Install New Door Lock in Supply Closet / AARP
Ellis Building:
• Replace Light Bulbs in Stephanie Office
• Move 2 Chairs from Judge Garcia Office to Liz Office
• Fix Women's Handicap Bathroom in Property Appraiser
• Install Separate Light Switch from Office to Break Room
• Place Current Florida Certificate of Operation in Elevator
Islamorada Library:
• Reset Outside Lights on a Timers
• Install Southside Exterior LED Lights
• Cut Down Dead Hollow Palm Tree
Tower MM106:
• Contractor Installed 2 New A/C Units for Tower mm 106
Carpenter Shop/ PK Tower / Fuel Pumps:
• Secure Gates with Locks
• Remove Loose Windscreen
12
Key Largo Tax Collector:
• Fixed A/C Unit
Tavernier Fire Station #22:
• Fixed Bay Door 44
• Install Light for Flag Pole
PARKS & BEACHES:
Key Largo Community Park:
• Build and Paint 2 Boxes to Protect Electrical Boxes
• Install No Domestic Animals Sign in Basketball Court
• Install New FCT Sign
• Set up Tables for YMCA
• Repair Soffit at Concession Stand
• Repair Bathroom Lock at Concession Stand
• Painted Pavilion
• Painted Handball Court
• Set Lights in Park on Timers
• Annual 41' of July Chamber of Commerce Picnic
Harry Harris Park:
• Phase 2: 11\4RA work Completed Northside of Park
Friendship Park:
• Install New FCT Sign and Post
• Repair Sprinklers
• Install Bench in front of Basketball Court
Rowell Waterfront Marina Park:
• Finished Clean up - Preparing for Opening of the Park
• Rowell Waterfront Park opened July 4, 2018
Old Settler Park:
• Installed New FCT Sign
FLEET MANAGEMENT
• Completed monthly garage safety training (Slipping & Tripping)
• Completed monthly generator inspection at Bay Shore Manor
• Completed repair of Fleet pickup truck damaged in plane crash
• Repair of Road Dept. tractor damaged in Plane crash -ongoing
• With OMB/Purchasing; trying to replace equipment damaged by Irma
• Working with Tech Services, OMB and Purchasing to upgrade fuel management system
13
• Working with Tech Services and OMB to purchase vehicle/equipment GPS service
• Opened sealed bids on 23 surplus units for sale
• Provided temporary back-up generator for 63rd St Facilities; replacement unit -pending
• Assisted Facilities Maintenance Dept. and contractors with circuit breaker replacement at
KW Courthouse
• Tested Gato Building transfer switch after contract repairs were completed
• Cudjoe Substation control panel replacement -ongoing
• Replaced defective battery charger at Medical Examiner facilities
• Replaced defective battery charger at Big Pine fire station
• Replaced control box and repaired transfer switch at Roth Building
• Several Fleet staff members received on-line hybrid training
• Provided Communications Department with generator inspection reports
• Provided Sheriff s Office with copy of mechanic accreditation certificates
• Assisted Personnel Dept.; answered questions for MGT survey group
• PK Mechanic 2 Donald Lowrie promoted to Mechanic/Generator Technician
• KW Mechanic 2 Joseph Hilts promoted to Mechanic/Generator Technician
• Repaired Key West electronic fuel billing malfunction
• Decommissioned 23 units for ongoing surplus advertisement
• Decommissioned 2 Irma damaged units for insurance pick up
• Attended meeting for overhead hoist replacement
• Assisted Facilities Staff and FDEP inspector with fuel tank compliance issues
• Diagnosed repairs on surplus clam truck; surplus disposal -pending
• Began prepping surplus crew cab pickup truck for pulling new fuel trailer
• Re -posting Mechanic 2 PK with Mechanic/Generator Tech giving Fleet 2 Gen Tech
positions at each garage
• Researching potential replacement of Tech Service full size van
• Researching temporary replacement for several defective units removed from service
• Researched permanent replacement of multiple defective units removed from service
• Provided rollover requests for vehicles and equipment still pending delivery
• Department active vehicle inventory verification -ongoing
• Facilities Maintenance Dept. completed emergency repairs on Key West Garage crew
room
• Inmate supervisor training and re -training -ongoing
• Upper keys Mechanic 2 returned from light duty work status
• Researched and provided info for FEMA as requested
• Upper Keys Lead Mechanic completed 10 years of County service
• 1 Fleet staff member attended planning meeting for FLAGFA Fall Session
• 2 Fleet staff members attended Leadership/Management workshop
• 2 Fleet staff members scheduled to attend FLAGFA Fall Session
• Working with Tech Services; upgrading Fleet/Garage phones
• Began updating Fleet Liaison list for upcoming FY2019
• Reviewed monthly fuel billing
• Reviewed monthly phone bills
• Updating Fleet Staff contact information
14
• Assisted Building Department with replacement of active unit spare keys
• Ordered spare parts for Trak fuel management system
• Topped off fire pump at Stock Island jail with fuel tanker truck
• Transferred surplus Chevy Impala to Sheriff s Office
• Removing 3 Dixie Chopper mowers from inventory
• Researching shelve life and warranty information on Good Year tires
• Working with County Attorney on Sheriff Department law suit
• PAF approved to hire Marathon Apprentice Mechanic
• 30 surplus vehicles awarded; in process of being picked up
• Replacement of garage office AC -pending
• Rearranging surplus units stored at Rockland Key
• Replacement of stolen Irma damaged trailer for KW Road Department —pending
• Reviewing new Fleet Garage Facility needs
• Transferring funds due to end of year short falls
• Standardization of Mechanics and Generator Tech job descriptions -ongoing
• 2 Solid Waste Admin. units added to proposed budget
• Reviewing State of Florida fuel card program
• Updating active vehicle unit files for FY2020 budget
• Aggressively trying to dispose of surplus units
• Fleet Staff discussion; review of Fleet hurricane responsibilities
• 1 new Road Department drill truck- on order
• 2 New Road Department rollers added to proposed budget
• New brake resurfacing machine for PK garage -pending
• Trans. Dept. MV1 warranty repairs -ongoing
• After testing School Board fuel sights proved to be reliable and an asset to the County
• Utilizing Upper Keys School Board fuel facilities while upper keys pumps are moved to
Magnolia property
• Completed Annual employee evaluations
• Key West garage, generator mechanics and Fleet Admin staff struggling to keep up with
work load
• Filled Upper Keys Generator Tech position in-house
• Filled Key West Generator Tech position in-house
• Researching latest Florida law in relation to vehicle lift inspection
• Re -assignment of Fleet Admin duties — ongoing
• Vehicle recall management assigned to new Fleet Coordinator
• Requesting Construction Management assistance with generator issues
• Reviewed mechanic's accountability reports
• Randomly reviewed closed work orders for accuracy
• Health Department surplus unit disposal -pending recall action
• Completed installation upper keys 100 gallon fuel tank on pickup truck for fueling small
generators and equipment
• Ordering 100 gallon fuel tank for Marathon garage pickup truck -pending
• Provided list of hurricane recovery assets for Code Enforcement
• Marathon drive on lift repairs completed
15
• Purchase of 3 off road utility vehicles for Solid Waste added to proposed budget
• Processed and activated 1 new clam truck for Solid Waste Department
• 1 new mobile air compressor for Road Department — on order
• Processed and activated 1 new plug-in hybrid for Extension Service Department
• 1 new midsize dump truck for Airport Marathon — on order
• Received 1 new John Deere tractor for Bernstein park — waiting receipt of invoice
• Irma replace 1 new buzz bar brush cutter for Road Department — on order
• Irma replace 1 new tractor mower for Road Department — on order
• Irma replace 1 new light duty tractor loader for Parks Beaches — on order
• Irma Purchase 2 off road utility units for Parks Beaches — on going
• Irma Purchase 1 in field 3 wheel unit for Parks Beaches — on going
• Irma Purchase 2 zero turn mowers for Parks Beaches — on going
• Irma replace 1 F550 chipper truck for Parks beaches — on order
• Processed and activated 2 (1/z ton pickup trucks) for Parks Beaches
• Irma Purchase 1 (15 KW) generator for Facilities — on going
• Irma Purchase 1 (40 KW) portable generator for facilities —on going
• Irma Purchase 1 utility box trailer for Parks Beaches — on going
• Purchase new Fleet GPS equipment and service — on going
• 1 new 400 KW portable generator for Facilities Maintenance Department — on order
• Replacement of vehicle lifts at Key West garage — pending
• Replacement of drive on vehicle lift at Marathon garage -pending
• Completed 6 month evaluation of new Business Manager
• Completed 3 month evaluation of new Fleet Coordinator
• New Business Manager, New Fleet Coordinator and 2 Apprentice Mechanics receiving
on job training
• 25 Marathon surplus vehicles to be advertised- pending
• Painting and corrosion control on new Solid Waste and Road Department clam trucks -
pending
• Developing vehicle equivalent units for new billing format
• Developing new vehicle class codes for improved identification of county vehicles
• Submitted request to Ford Motor Company in hopes Fleet Department can become a
limited In-house Ford warranty and recall provider
• 2 new Ford F150 Pickup trucks for Card Sound -on order
• Prepped and activated 1 new Ford Taurus for Planning Department
• Onsite training with Fleet Management Software Company to be rescheduled
• Key West waste area cleanup -ongoing
• Garage lift inspections -ongoing
• Hurricane season prep -ongoing
• Card Sound Toll responders -pending
• Attended meeting regarding Stock Island back up to back up generator
• Attended weekly meetings regarding upper keys fuel facilities
• Attended meeting regarding Key West garage concrete repair
• Disposal of outdated paint spray booth -pending
• New format to invoice in -program Departments for annual services -pending
16
• Activating 1 new 1,000 gallon portable fuel trailer -pending
• 2 new 1,000 gallon portable fuel trailers -on order
• Replacement of Communications Department propane generator -pending
• Temporarily repaired Key West garage door; replacement - pending
• Garage inventory review in Key West — pending
• Surplus sale of Marathon Airport fire trucks - pending
• Corrosion control and painting of Key West and Marathon fuel tanks -pending
• Assisting with Marathon and Key West Airport surplus sales -on going
• Disposal of defective Marathon garage lift -pending
• Permanent installation of Magnolia facilities generator and transfer switch -pending
• Relocation of Upper Keys fuel facilities -ongoing
• Elevation of various emergency power generators -pending
• Reconfiguration of generator backups to the backups -pending
• Replacement Key West chain and hoist I -beam -pending
• Revisions to Fleet Policy Manual -ongoing
• Written SOP's for vehicle procurement and surplus -on going
• Three garages combined processed and distributed approximately (9,060) gallons of
unleaded and (4,600) gallons of diesel fuel
• Three garages combined provided preventative maintenance and completed
approximately (133) unit safety inspections
• Three garages combined opened and/or completed approximately (333) work orders
• County units remain out of service due to airbag safety recall; action to replace affected
vehicles -on going
• Processed monthly Safety and PMI due reports for various County Departments
• Processed monthly fuel billing accounts receivables for all in -program County
Departments
• Processed outside monthly fuel billing for School Board accounts payables
• Processed monthly repair invoices and outside billing for not in -program Departments
• Processed daily and monthly parts and supply accounts payable invoices
• Processed accident repairs for Risk Management and various Departments
• Aggressively going after vehicle and equipment factory recalls for various Departments
• Verified toll by plate invoices for various Departments
• Standardization of Fleet oil, Tubes, and filters -pending
• Standardization of Fleet automotive batteries -pending
• Corrosion control and painting Key West shop truck - pending
• Fuel tanker truck -refurbish or replacement - pending
• Disposal of obsolete and defective Fleet equipment -ongoing
• Garage facility enhancement and hurricane damage repair -ongoing
• Preparation of Fleet supply, delivery and storage truck -pending
• Preparation of assigned service trucks -pending
• Installed temporary portable generator for Marathon AARP
• Fleet staff training and refresher training -ongoing
17
SOLID WASTE MANAGEMENT
Hazardous Material Department
• Held hazardous waste collections in Cudjoe Key, Long Key, and Key Largo for residents
(2 collections in each location)
• Assisted 33 residents with HHW disposal in Key Largo
• Assisted 20 residents with HHW disposal in Long Key
• Assisted 40 residents with HHW disposal in Cudjoe Key
• Recycled 26 pallets of electronic waste
• Crushed 150 aerosol paint cans
• 1001bs. of batteries recycled from Long Key Transfer Station
• 7001bs. of batteries recycled from Cudjoe Transfer Station
• Recycled 450 gallons of used oil, 55 gallons of gas/water/oil mixture, and one 55-gallon
drum of used oil filters from Cudjoe Transfer Station
• Recycled 320 gallons of used oil, 80 gallons of oily water, and 55 gallons of radiator fluid
• Crushed 500 fluorescent light tubes
• Evacuated 10 propane tanks at Cudjoe Key transfer station
• Answered 37 calls from residents with hazardous waste disposal questions
• Assisted Department of Environmental Protection with storage of gasoline until hauler
can collect from Long Key Transfer Station
• Filled six 55-gallon drums with latex paint, two 55-gallon drums with oil based paint at
Cudjoe Transfer Station; transported to Long Key Transfer Station for storage.
• Filled five 55-gallon drums with latex based paint, three 55-gallon drums of oil based
paint at Long Key transfer station.
• Dropped off flares and ammunition to Cudjoe Key Sherriff Substation for disposal
Fire Rescue:
FIRE RESCUE
• BOCC approved the construction and contractor for Cudjoe Fire Station.
• Continue employee job shadowing with our new Upper Keys Deputy Fire Marshal.
• Continue development and implementation of a Fire Rescue asset and inventory tracking
system to provide real time equipment location and service status for all department
personnel.
• Continue development and end user training for newly deployed internal Fire Rescue service
18
desk ticketing system to track service requests in "Operative IQ" software for apparatus,
equipment, and stations and provide department personnel up to date status on the progress
of repairs or maintenance.
• Attended Key West Rotary Club monthly meeting to present on MCFR programs and
accomplishments
EMS/TRAUMA STAR
• Trauma Star flew forty-eight (48) patients to mainland hospitals for definitive care in the
month of August
• Two (2) Paramedics completed our Flight Medic Training and orientation program
• Conducted a CPR course for nine (9) personnel for Hawks Cay Resort
• Completed CRM and Air Medical Ground crew training for three (4) Flight Medics & (1)
Flight Nurse
• Conducted ACLS/ BLS re -certifications Part 2 practical skills for twelve (12) personnel.
• Trauma Star attended National Night Out at two locations.
• Conducted Trauma Star, Field Alerts, ePCR, Provisional Paramedic Program and Controlled
Substance training for step up Lieutenants class.
FIRE ACADEMY/TRAINING
• Target Solutions — continuing education and SOP training, online. Also worked on updating
assignments for continuous monthly training and ISO reporting.
• Two (2) new hires completed orientation academy, conducted new hire orientation fire and
EMS training for our newest fire department members
• On -going annual fire/EMS facility training conducted for all suppression personnel at Fire
Academy.
• Conducted three (3) days of CERT training, fire extinguishers and Bandaging
• Hosted PAT testing for entrance into "Hot Shots" program for 38 individuals fire academy
training.
• Gained permission from State to hold Minimum Standards course at Fire Academy.
• Held CPR classes for Hawks Cay, Ocean Key House and Lighthouse Christian Academy.
• Customs Border Patrol used drill ground for training
• Hot Shots program began on Monday the 8/27 with 30 students enrolled in class.
EMERGENCY MANAGEMENT
• Continued to facilitate Early Re -Entry Placard Distribution. Over 4,000 Re-entry placards
distributed to date. 2,000 to Business and CERT, 2,000 to Emergency Workers
• Continued CERT Training tracking
• Completed RFP Review for Emergency Management Consulting Services standby contract
• Special Needs Registry Migrated into Everbridge competitive system
• Status update mailers sent to 100% of active Special Needs registrants
19
• Released bid solicitation to all Miami Area not for profit nursing homes and ALF's to enter
into MOU for Medically managed patients for balance of 2018; RFP to follow for 2019
• Coordinating with Nuvo Suites of Doral for MOU to shelter special needs clients' pets on
mainland
• Secured a bid for Medically Managed ambulance transport with American Ambulance to
enter into MOU
• Completed process of submitting all Hazard Mitigation Grant Program applications
($550,500,000 county -wide in total projects)
• Conducted county wide WebEOC user training
• Attended quarterly UASI meeting, participate in THIRA, developing next project detail
proposal
• Reviewed LKMC emergency plan
• Completed Annual and Quarterly REP equipment calibration with the State Bureau of
Radiation
• Participated in City of Marathon EOC Workshop
• Performed Hurricane Season Outreach for the USCG New Family Orientation
KWIA
• Sent 4 firefighters to South Carolina Fire Academy to attend 40 hour Basic ARFF
certification. This certification will allow them to begin training as an ARFF firefighter for
KWIA.
All FS 7 apparatus bay light fixtures converted to LED.
All FS 7 outside light fixtures converted to LED.
New KWIA Operations Manager began employment, began working with ARFF crews to
review airport operations.
FIRE MARSHAL
• Completed twenty-one (21) Life and Fire Safety Inspections for Certificate of Occupancy
and fire detection and protection systems. Fifteen (15) inspections completed for Hawks Cay
Resort.
• Completed two (2) Life and Fire Safety Inspections for Child Day Care Centers.
• Completed four (4) annual vacation rental life and fire safety inspections.
• Completed ninety-four (94) Plans Reviews.
• Prepared comments for two (2) Development Review Applications.
• Reviewed Requests for 3 Road Abandonments
• Attended four (4) pre -construction meetings; planners, architects, engineers, contractors.
• Attended pre -construction / contract meeting to discuss, installation of new hydrants with
FKAA. Installation to commence 4 September, 2018.
• Facilitated three (3) life and fire safety evaluation meetings with transient and mercantile
occupancies.
20
• Meeting at Coral Shores with the current and new School Building Official as well as the
new head of School Security regarding Hostile event drills.
• Continued meetings and adjustments to finalize the Bungalow's project
• Continued inspections and follow up meetings with the 2 contractors on the Hilton Project
• Final Inspections continue for the 121 Marine Ave Project
21
July, 2018
GROWTH MANAGEMENT REVENUE vs. EXPENDITURES: FY's 2015, 2016, 2017 AND Current FY2018
BUILDING DEPARTMENT
ACCOUNT
NUMBER
FY15
FY16
FY17
TOTAL
BUDGET
FY18
TOTAL PRIOR
FYID AS OF
JULY, 2017
TOTAL CURRENT
FYID AS OF
JULY, 2018
REVENUE - See Notes 1 & 2 Regardiog FY 17 and FY 18 Fee Waiver Credits
Building -Income fromPemrits/Appl
180-322005-SG
$ 3,757,576.48
$ 4,663,434.58
$ 4,449,088.28
$ 4,550,000.00
$ 3,916,161.41
$ 3,693,218.37
Certificate of Competency/Contract
180-322103-SG
44,257.50
97,862.50
57,202.50
100,000.00
29,257.50
96,812.50
Education Fees -Building
158-322005-SG
77,488.41
55,740.69
38,099.22
20,800.61
33,522.79
28,280.36
BuildingBook/Copy/etc.
180-369001-GM
42,573.13
39,189.73
20,824.55
30,000.00
18,835.38
19,245.93
FloodplainManagement* TBD
180-322005-SG
-
-
-
-
-
-
Radon/DCA
180-341904-SG
43,678.58
58,453.34
55,585.91
60,000.00
49,368.06
33,766.95
Recovery/DBPR
180-341908-SG
43,681.07
58,478.01
57,378.26
60,000.00
49,610.40
48,664.46
TOTAL REVENUE- BUILDING DEPARTMENT
$ 4,009,255.17
$ 4,973,158.85
$ 4,678,178.72
$ 4,820,800.61
$ 4,096,755.54
$ 3,919,988.57
EXPENDITURES - See Note 3 Regardiog FY 18 Bodget
Building Department
180-52505
$ 3,284,062.74
$ 3,484,995.00
$ 4,439,091.78
$ 6,185,761.00
$ 3,268,498.86
$ 4,527,784.37
Building Department Education
158-52501
27,352.70
13,954.51
33,359.34
44,200.61
26,555.59
30,616.40
TOTAL EXPENDITURES - BUILDING DEPARTMENT
$ 3,311,415.44
$ 3,498,949.51
$ 4,472,451.12
$ 6,229,961.61
$ 3,295,054.45
$ 4,558,400.77
DIFFERENCE (Revenues vs. Expenditures) IS
697,839.73
S 1,474,209.34
S 205,727.60
S (1,409,161.00)
$ 801,701.09
S (638,412.20)
PLANNING & ENVIRONMENTAL RESOURCES DEPARTNIINI
REVENUE
Zoning/ROGO/Environmental
148-341905-SG
$ 1,766,563.26
$ 2,189,291.42
$ 2,273,073.93
$ 2,200,000.00
$ 1,974,588.35
$ 1,862,069.05
Historic Preservation
148-341913-SG
-
200.00
3,200.00
1,800.00
3,387.00
PlanningAdminResearch/Copy/etc.
148-369001-GM
851.38
1,142.97
252.10
-
192.22
623.17
Education Fees -Plan & Environ.
158-322006-SG
58,912.99
67,892.68
60,030.00
39,656.22
52,740.00
51,056.22
Conservation Land Purchase (ROGO)
158-341905-SG
6,348.64
40,325.30
13,981.26
-
13,981.26
-
TOTAL REVENUE - PLANNING & ENV RESOURCES
$ 1,832,676.27
$ 2,298,852.37
$ 2,350,537.29
$ 2,239,656.22
$ 2,043,301.83
$ 1,917,135.44
EXPENDITURES _ See Note 4 Regardiog FY 18 Bodget
Planning
148-50500
$ 1,144,116.23
$ 1,238,950.09
$ 1,627,583.25
$ 2,267,833.00
$ 1,235,906.67
$ 1,618,763.07
Planning Commission
148-51500
73,950.09
69,540.90
71,206.47
88,390.00
56,991.12
50,453.40
Conprehensive Plan
148-51000
186,274.72
60,342.01
-
-
-
-
Environmental Resources
148-52000
712,866.98
642,124.04
768,952.34
890,948.00
578,869.27
693,732.80
Environmental Resources Educ.
158-52503
12,913.95
13,424.30
29,386.63
79,656.22
24,549.77
25,610.47
Geographic Info. (GIS)
148-50002 Note s
190,779.49
151,039.24
-
-
(30.79)
-
Growth ManagementAdrm
148-50001 Note s
471,028.41
395,251.45
364,963.17
280,688.36
TOTAL EXPENDITURES - PLANNING & ENV RESOURCES
$ 2,791,929.87
$ 2,570,672.03
$ 2,862,091.86
$ 3,326,827.22
$ 2,176,974.40
$ 2,388,559.74
DHFE+RENCE (Revenues vs. Expenditures)
IS (959,253.60)
S (271,819.66)
S (511,554.57)
S (1,087,171.00)
S (133,672.57)
S (471,424.30)
July, 2018
BOATING IMPROVEMENT FUND - PLANNING
FY15
FY16
FY17
TOTAL
BUDGET
FY18
TOTAL PRIOR
FYID AS OF
JULY, 2017
TOTAL CURRENT
FYID AS OF
JULY, 2018
REVENUE
Boat Improvement Fund 157-347270-SP/347271-SP
$ 744,547.37
$ 770,986.11
$ 735,910.93
$ 740,000.00
$ 611,543.10
$ 573,938.92
TOTAL REVENUE - BOATING IMPROVEMENT FUND
$ 744,547.37
$ 770,986.11
$ 735,910.93
$ 740,000.00
$ 611,543.10
$ 573,938.92
EXPENDITURES
Boating Improvement Fund -County
157-62613 NOCe 6
$ 467,544.56
$ 259,829.02
$ 157,556.07
$ 444,379.00
$ 124,657.48
$ 145,364.51
Boating Improvement Fund- State$
1 157-62520 No,, 6
363,479.70
227,954.77
362,940.01
1,447,667.00
322,554.68
145,159.42
TOTAL EXPENDITURES - BOATING IMPROVEMENT FUND
$ 831,024.26
$ 487,783.79
$ 520,496.08
$ 1,892,046.00
$ 447,212.16
$ 290,523.93
DIFFERENCE (Revenues vs. Expenditures)
S (86,476.89)
S 283,202.32
S 215,414.85
S (1,152,046.00)
S 164,330.94
S 283,414.99
ENVIRONMENTAL RESTORATION - PLANNING
REVENUE
EnvironmentalMitigation 160-351400-SP
$ 435,005.96
$ 533,013.28
$ 881,208.36
$ 455,000.00
$ 757,496.96
$ 515,971.52
TOTAL REVENUE - ENVIRONMENTL RESTORATION
$ 435,005.96
$ 533,013.28
$ 881,208.36
$ 455,000.00
$ 757,496.96
$ 515,971.52
EXPENDITURES
Environmental Restoration 160-52002
$ 179,600.74
$ 179,020.99
$ 205,264.43
$ 426,522.00
$ 176,017.30
$ 198,437.57
TOTAL EXPENDITURES - CODE COMPLIANCE
$ 179,600.74
1 $ 179,020.99
1 $ 205,264.43
1 $ 426,522.00
1 $ 176,017.30
1 $ 198,437.57
DIFFERENCE (Revenues vs. Expenditures)
S 255,405.22
S 353,992.29
S 675,943.93
S 28,478.00
S 581,479.66
S 317,533.95
CODE COMPLIANCE DEPARTMENT
REVENUE
Code Co fiance 148-341916-SG/148-354001-SG
$ 647,999.09
$ 1,214,817.69
$ 1,681,626.62
$ 1,400,000.00
$ 1,448,326.97
$ 1,442,036.25
TOTAL REVENUE - CODE COMPLIANCE
$ 647,999.09
$ 1,214,817.69
$ 1,681,626.62
$ 1,400,000.00
$ 1,448,326.97
$ 1,442,036.25
EXPENDITURES
Code Compliance 148-60500
$ 1,360,117.13
$ 1,227,999.43
$ 1,311,073.49
$ 1,796,905.00
$ 1,009,168.98
$ 1,042,929.81
TOTAL EXPENDITURES - CODE COMPLIANCE
$ 1,360,117.13
$ 1,227,999.43
1 $ 1,311,073.49
1 $ 1,796,905.00
1 $ 1,009,168.98
1 $ 1,042,929.81
DIFFERENCE (Revenues vs. Expenditures)
IS (712,118.04)
$ (13,181.74)
$ 370,553.13
IS (396,905.00)1
S 439,157.99
IS 399,106.44
FIRE MARSHAL
REVENUE
Fire Marshal
148-341906-SG
$ 331,553.99
$ 302,616.06
$ 377,781.94
$ 365,000.00
$ 323,716.82
$ 312,379.85
Education Fees - Fire
158-322007-SG
4,470.00
4,800.00
4,500.00
2,770.00
3,980.00
3,900.00
TOTAL REVENUE - FIRE MARSHAL
S 336,023.99
S 307,416.06
S 382,281.94
S 367,770.00
S 327,696.82
S 316,279.85
NOTE L No Permit Revenue in September, 2017 - - Total Fee Waiver Credit $9,641.62
NOTE2: Total Fee Waiver Credit because of Hurricane Irma for October-July28, 2018: $2,056,854.97
NOTE3: 8 New Positions
NOTE4: 4 New Positions
NOTE5: Cost Center Estimated
NOTE6: Grantfunds acquired Clean Vessel Act (CVA)S180K, Legislative S500K(to defray the cost ofthe pump -out service)
%,600,OM.00
Sscmq.om-Do
%,4cmQ.000.00
%,13C�.OXZO
%,2W.0D3.D0
%,l.oxzo
EMERGENCY PERMIT FEES WAIVED
(09125/2017 THRU 07/28/2018)
TOTAL PERMIT FEES WAIVED: $2,066,496.59
TOTAL PERMITS APPLIED FOR: 4,227
2017 2017 20-17 2017 2018 2018 2018 201.8 2018 2018 2018
SEP OCT NOV DEC JAN FFBI MAR APR MAY JUN TUL
900
Boo
700
600
Soo
-4— TOTAL FEES WAI VE D
—Gk- TOTAL APPLICATfONS
400
300
200
100
D
450
400
350
300
250
200
150
100
Flo
0
PERMIT APPLICATION INTAKE
�STA7SFRCvl
428 432 439
399 4t 4 391
368
35 37
8 357
34P
310"
306
332
298
of 298
267
/09 259
'�3
257
25 251 249
1 45
303
27D
v 261 4,8 52
is," 229 .223 Z24T
257
210
229
T04
178
'169
- 1188
:1 187
169
185
14
165
Z 68
/78,
12:9
'136 144 134
125
97
123
62
47 48 51
47
49
22
23
33
33
30 22 25/
16
14
17 17
113 16 16
> 0 z co � x
0 < LU a.
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z -1
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-M-KEY LARGO
MARATHON
-WOCEAN REEF
-WSTOCK ISLAND
BUILDING DEPARTMENT
Jul 2018
Total Issued Permits by Fiscal Year
* FY16-17. No Permit Revenue in September 2017 due to Hurricane Irma
Jul 2018
Total Job Valuefor Issued Permits by Fiscal Year
$350M
$311.2M
$300M
---------- ------------- ------------------------------------------------------------------------------------------------------------------------------- - 1 '7
4
$264. M
248.5M
$254AM
$250M
. . . ...................
$200M
183. 711
164.2M
... ... ... ... ... ... .. $,l,,2,7,,,,2-M . .... ... ... ... ........... .
$150M
121.M
$100m
943M
iii�,;!
$50M
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ID
4
CODE COMPLIANCE ACCOMPLISHMENTS
July, 2018
2017-2018 FISCAL YEAR
OCT
NOV
DEC
JAN
FEB
MARCH
APRIL
MAY
JUNE
JULY
AUG
SEPT
TOTAL
GRAND TOTAL
VACATION
RENTALS
$31,201
$26,455
$27,100
$9,908
$59,950
$118,731
$85,315
$225,095
$135,267
$171,840
$890,862
COLLECTIONS
$54,342
$58,996
$188,866
$1,650
$47,778
$7,950
$9,104
$4,750
$8,812
$6,750
$388,998
$1,279,860
CUMULATIVE
85,543
170,994
386,960
398,518
506,246
632,926
727,346
957,191
1,101,270
1,279,860
2017-2018 FISCAL YEAR
14,��$ i.09?
S.',0v 000
'2
J
SI88.866
""
i171840
S��G GGG
C
35
'u16r
31 ..!�'
„w^"� � 585315
"'� ^'�„vP
t0
559950
.
S�Uoo
8996
...
1I1P,,,,,,�\0 s99oa ,
s
bo
�s,l��sso
OC- NOl'
DEC P1N
FEB \i9RCH 9PRT MAY !O\E !OL.V AUG SEP-
m•^m•^„l _1C_1-10N RENT5 •^••vn„„•COLLEC-O\S
2016-2017 FISCAL YR
OCT
NOV
DEC
JAN
FEB
MARCH
APRIL
MAY
JUNE
JULY
AUGUST
SEPT
TOTAL
GRAND TOTAL
VACATION
RENTALS
$73,611
$108,012
$50,148
$3,300
$20,988
$43,116
$10,136
$53,001
$36,326
$19,116
$105,236
$0
$522,990
COLLECTIONS
$143,539
$120,192
$224,790
$16,510
$50,379
$107,464
$36,693
$63,069
$45,064
$72,342
$123,578
$0
$1,003,620
$1,526,610
CUMULATIVE
217,150
445,354
720,292
740,102
811,469
962,049
1,008,878
1,124,948
1,206,338
1,297,796
1,526,610
1,526,610
2016-2017 FISCAL YEAR
s-'0 O
,(, S224•-90
S v
S1 v f
nn, $19 � {
4120,19� 6
SI v v" .,x9..,yvloa,oL.{ a, 5107,464 0� }0 36
{ s �
S 000 � w 50,148 5503,9 •' 69 4 6 �y*W
Qaaa �11
mi 8 116' W 6
w.,,, b 16 �,Q„ "„„ �,•5`." 9aa "a^ `u,I 36 9,116
sow^��.�80 so
OC- NOl' DEC P1N FEB \i9RCH 9PRT MAY !O\E !OL.V 9 uGOS- SEP-
^•+*h•^^^l _1C_1-'ON RENT5 ^•^,COTLEC-ONS
2015-2016 FISCAL YEAR
OCT
NOV
DEC
JAN
FEB
MARCH
APRIL
MAY
JUNE
JULY
AUG
SEPT
TOTAL
GRAND TOTAL
VACATION
RENTALS
$6,600
$5,500
$17,000
$2,220
$12,193
$13,506
$5,830
$28,400
$13,350
$20,745
$14,600
$2,418
$142,362
COLLECTIONS
$45,238
$37,517
$46,248
$102,969
$33,057
$71,204
$186,837
$88,368
$57,995
$32,309
$40,781
$68,096
$810,6191
$952,981
CUMULATIVE
51,838.00
94,855.00
158,102.50
+263,291.50
308,541.50
393,251.50
585,918.50
702,687
774,032
827,086
882,467
952,981
, L
S?v"v".v"v"v"
tisa„5186.83'
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a .., � � 5-16__',18
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'"�"`��.530
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SI3350
OCT NOV DEC
P1N FEB MARCH
9PRT
MAY !0\E JI-L.Y AUG SEP-
•�• U•^^•vl _1C _1-'ON ILN -9L5
••*.,�m,��=COLLEC-ONS
CODE COMPLIANCE DEPARTMENT ACTIVITY
July, 2018
The Code Compliance Department responds to complaints received from various sources, walk-ins, phone calls,
e-mails, staff and other outside agencies and departments. Staff is focusing on work without permits and illegal
land clearing taking priority to other general complaints. Other complaints are reviewed and prioritized keeping
the health, safety and welfare of citizens in mind.
�r
Sir
Lower Keys
5
Sewer Cases 0
Middle Keys
54
Vacation Rental 39
11
Upper Keys
Regular Cases 30
Collection Cases 1
New Final Order & Lein 0
Qlssrnissed 0
Total Number of Code Cases with NOV Entry
By Cq,-;e AssIgnec] Code Officer, FY and FY Oir To Date
24 38 39 42 25 24 24 as 26
22
22
20
18
16
14
12 12 12
10
8 6 4
6 ... ... . .....
4
4
---- .......
2 0 --------------
. ........ .............................
FY t 6-1 stFYQtr FY16-3rdFYQtr FY 17-1 stFYQtr FY17-3rdFYQtr FY 8-1 stFYQtr FY18-3rdFYOtr
Officers FYI 6-2ndFYQtr FY 1 64th FY Qtr FY17-2ndFYQtr FY 17-4thFYQtr FYI 8-2ndFYQtr FY18 1thFY0tr
— BOF BOPPEN —CG —CMp —DCL FIDEL - GONP JAND —KW —LC
7 -0 D31e
21
8 25 41AM
T 81M
Summary Total of Code Violation Cases with NOV Entry By Case Assigned Code Officer as of 81612018
tine or more N OV entries in a single case is counted as I case.
Fiscal Year
Quarter in Fiscal Year
2016
2017
20,18
1st
FYQtr
2nd
FYQtr
3rd
FYQtr
4th
FYQtr
Ist
FYQtr
2w
FYQtr
3ra
FYQtr
4rh
FYQv
Ist
FYQtr
2nd
FYQtr
3rd
FYQtr
4th
FYatr
BOF
BOELLARD, FRANCIE
0
1
38
39
42
25
24
24
0
0
58
26
BOPPEN
OPPENHEIMER, BRIAN
0
0
0
0
0
0
0
0
0
0
0
4
CG
GRANT, CHRISTOPHER
0
0
0
0
5
0
0
0
0
6
1
0
CMP
MCPHERSON, CYNTHIA
1
3
6
8
3
12
5
1
1
22
5
2
DCL
LINK., DIANE
0
0
0
0
0
2
2
0
0
0
7
26
FDEL
DELGADO,FRANK
0
0
0
0
0
0
0
1
0
4
1
1
GONP
(30147ALEZ, PATRICK
0
0
0
0
0
0
0
0
0
11
3
a
JAND
ANDERS, STAN,
0
0
0
0
0
0
0
0
0
0
42
8
KW
WINDSOR, KATHLEEN
0
0
4
1
1
5
4
0
0
4
10
4
LC
I CUTIE, LISETTE
4
1
0
4
2
1
6
2
6
6
8
12
LINK, 188 MCPHERSON, 158
NZALEZ, -,
ELGAEO, A,
I NDSOR, 218
m
PLANNING AND ENVIRONMENTAL RESOURCES DEPARMENT
The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable, quality
development in the county while conserving and promoting stewardship of the county's fragile environment and
the unique character of its diverse island communities.
The functions of this department are implemented by the following offices:
The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan
and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and Land
Development Regulations. Additionally, the department reviews development proposals for compliance with the
Comprehensive Plan and Land Development Regulations, including community character, growth management
provisions and environmental compliance.
The Environmental Resources Office services include the review of applications for compliance with
environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing
and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP).
The Environmental Restoration Office manages the County's habitat restoration and improvement projects to
enhance and preserve county -owned lands and partners with State and Federal agencies on maintaining
conservation lands, specifically covering the removal of invasive exotic species and planting of native species.
The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data
and GIS resources to enhance county functions and provides resources making geographic data available to the
public and preparing maps depicting various data.
The Marine Resources Office provides a variety of services focusing on protection of the marine environment,
the provision of maritime infrastructure, and the preservation of public water access, including: (1) vessel pump -
out services are provided throughout unincorporated Monroe County; (2) the removal and disposal of derelict and
abandoned vessels that have become an environmental or navigational hazard; and (3) working with FWC funded
projects to replace regulatory buoys, channel markers, and other waterway management needs to improve
recreational boating access and safety.
6,5 0
600
550
500
450
400
350
300
250
200
150
100
50
Planning & Environmental Resources
Comparison of Total Annual Applications
2010 2011 2012 2013 2014 2015 2016* 2017* July, 2018*
*Includes ROGO Allocation Applications
2017
Application Type
1 Qtr Total
2 Qtr Total
3 Qtr Total
4 Qtr Total
Annual Total
Alcoholic Beverage
3
1
1
1
6
Appeals & Settlements
0
2
1
1
4
Development Agreements
1
0
0
0
1
Environmental Resources
2
3
1
1
7
FLUM Amendments
1
0
0
1
2
Historic Preservation
4
4
11
2
21
Hoine Occupation
1
0
2
0
3
LDRD
3
3
1
2
9
LUD Amendments
2
4
0
1
7
Major Conditional Use
1
2
0
0
3
Minor Conditional Use
6
6
1
2
15
NROGO
0
0
0
0
0
Plats
0
1
1
0
2
Pre-A
16
9
14
10
49
Public Assembly
1
2
2
3
8
Road Abandonment
1
1
0
0
2
ROGO/ROGO Exemptions
38
41
46
226
351
Shoreline Approvals
0
1
0
0
1
TDR
0
0
0
5
5
Terap Const Staging
0
1
0
0
1
Text Amendments
1
1
0
0
2
Tier Amendment
0
0
0
0
0
Time Extensions
0
0
1
2
3
THE transfer
0
1
1 0
0
1
Vacation Rentals
61
31
19
8
119
Variance
3
2
1
0
6
Variance - Dock (Lon)
1
0
1
0
2
Variance - PC
0
1 1
0
1 1
2
Total
146
1 117
103
1 266
632
2018
Application Type
1 Qtr Total
2 Qtr Total
3 Qtr Total
4 Qtr Total
Annual Total
Alcoholic Beverage
1
1
0
0
2
Appeals & Settlements
1
4
0
0
5
Development Agreements
0
0
1
0
1
Environmental Resources
5
5
9
0
19
FLUM Amendments
1
1
2
0
4
Historic Preservation
10
3
2
0
15
Hoine Occupation
0
2
0
0
2
LDRD
7
7
3
0
17
LUD Amendments
2
3
1
0
6
Major Conditional Use
1
0
0
0
1
Minor Conditional Use
3
6
2
0
11
NROGO
0
0
0
0
0
Plats
1
3
0
0
4
Pre-A
15
10
4
0
29
Public Assembly
2
4
1
0
7
Road Abandonment
1
1
1
0
3
ROGO/ROGO Exemptions
162
67
14
0
243
Shoreline Approvals
0
0
0
0
0
TDR
1
0
0
0
1
Terap Const Staging
0
0
0
0
0
Text Amendments
4
5
0
0
9
Tier Amendment
0
0
2
0
2
Time Extensions
3
1
1
0
5
THE transfer
0
0
0
0
0
Vacation Rentals
40
31
5
0
76
Variance
8
2
1
0
11
Variance - Dock Lon
0
1
0
0
1
Variance - PC
1
1
0
0
2
Total
269
158
49
0
476
0 2 4 6 8 10 12 14 16 18 20 22 24 26 28 30 32 34 36 38 40 2018 3 Qtr
Total
.
Alcoholic 8eve rage e2.01 8 2Qtr
�j�rr
�l Total
Appeals & Settler nts ' � 2018 1 Qtr
Total
Development Ag eements 20174 Qtr
Total
LDRD MEN
LUD Amendments {�Jt1tt?tta�t�
Major Condjtiona] Lase 'ilia«
Mino r Con ditiona l Use
NROGO
Shoreline Approvals
T D R
Temp Const Staging
Teak An -en dr nen is � QJJJJJJJJJJJJJJJJJJJll
Tier Amendment
Tare Extensions 1,b7
1!(ra�ittialiu;
THE
Vacation Rentals
G/Or \ +� t fftl�,S t4; t-7A t{S si f+Sr, t Sttttlllitl�(!!!!!!!i!!!!!!!!!!!!!ll��++9999944999944I4444444444444444444f.}}}}{�}g!{�lgl�Jggggggggggillllll,ll}I,+I,yliipJJJJJJJJJJJJJJJJJJJJIIIIIIIIIIIIIIIIIIIIII!!!!!!!!!!!!!!!llu++lull{{{{{{{{{{{{{{qg{{{{{{{{{{{{{{{{{{{{q{{{{{{{{{{{{{{{{{{{{!!!!!!!!!!!!!!!!!!!!llglllllllllllllllllll Illllllllllllllllu++4
Varian!!!!!l1U14!!lU14l��!!!!!!!l9Jl!!l9J4sd
Variance Dock (Long)
Vadance RC l+tij
GIS Accomplishments — July, 2018
GIS Proiects - Data/Map Requests/Technical/Web ADD Development
GIS Projects - Data/Map Requests/Technical/Web App Development
- 2020 Census Local Update of Census Addresses (LUCA)
- Damage Assessment Application Tools — 2018 Hurricane Season — (on -going)
- MLS Vacant Lands Mapping and Web Application
- Elevation Certificates (on -going)
- Plat Book Mapping (on -going)
- Building Footprints GIS Digitizing (on -going)
- GIS Tech Support
GIS Addressing
- 17 new physical address assignments
Public Planning & Environmental Map App Usage — July, 2018
,1,855 61.83
Tiano sA.l es
x, y
'c _
Land Acquisition Funding
Available and Potential Balances
From 7/1/16 to 8/27/18
$2c"000,000.00
$18,000,000.00
s1o,000,000.00
$14,000,000.00
$12,000,000.00
$10,000,000.00
$8,000,00(".00
$i,,000,00(,1.00
$4,000,0001.00
$2,000,000.00
FUTURE APPLICATION
$0.00
r0o n r oe C 0 U 11ty
Monioe (ounty
PAC LA ROGO
T ot a I C 0 L111ty
DEP Flodda Keys
HLJDJDE0(DBG-
FIMA/DENI -
M41316 Fund
Land Authoifty F1
Reserve Fund
Funding
Ste%vaidship Act"
Distastei Recovery
Hazard' Mitigation
-------------------------------
Keys ACS( Fund
(Comp Plan 1013.2)
----------------------------
----------------------------
----------------------------
Grant Propin
----------------------------
IN Encuin be ied or spend'
$8,131,330 0,0
1
Conservation &
TDR retired = 15.0
TDR retired = 123.45
TDR retired by
!DEP TDR retired = 40.89
Density RQdUCtiOn
51,017,241-00
1 $S, 318,6uza
1
-------------------------
COUNTY = 138.48
----------------------------
1 51,494,Q7.00
-----------------------------
----------------------------
----------------------------
Afforclable HOUSitlg
----------------------
$S6q,987.00
-------
$1,225,44M,G
------------------------
1
---------------------
----------------------------
----------------------------
-----------------------------
Available Balance
------------------------------
$4,412,77100
$1,014,835 0()
-----------------------------
4,84% 8 7 3,00
-----------------------------
51M77,480.00
-------
1 53,SOS,47100
-----------------------
z Poterifial Funding
------------------------------
----------------------
-------
-------
-------------------
----
$1c"00,0,00c".00--
------------------------
$100C,1 ,0,00a,00
TOTALS:
$6,00�0,000,00
$7,1558,937.00
$4,849,873.,00
$18,408,810.00
$&,000,000.00
TOTAL TDR RETIRED = 179.34
NOTE: The DEP costs shown
are subject to confirmation by DEP. Due diligence costs initially
incurred by BOCC
that will ultimately be reimbursed by DEP are
listed as DEP costs.
Marine Resources Office — Accomplishments — July, 2018
Channel Marker Program:
Aug2017
$0.00
Set
$0.00
Oct
$0.00
Nov
$500.00
Dec
$0.00
January 2018
$750.00
February
$0.00
March
$0.00
April
$0.00
May
$0.00
June
$0.00
July
$0.00
Total
$1,250.00
Total annual costs for marker/buoy replacements for the past twelve-month period were only 1% of cost during
the same timeframe in 2017 ($129,230). Few non -Irma associated marker repairs were performed in the months
following the Hurricane Irma in September 2017, until May 2018 when storm damage repairs began. The first
invoice for Hurricane Irma associated marker repairs was received in early August, which included numerous
repairs in the upper part of the lower keys (from Pine Channel to Kemp Channel). Those marker repairs will be
reflected in the August accomplishments.
Channel Marker Program (cont.):
Marker damage from Hurricane Irma (Sept. 2017) was widespread in the Florida Keys. Initial aerial surveys
estimated approximately 57% of the 495 County owned markers (including channel markers and regulatory
markersibuoys) in the Keys as damaged or destroyed. Costs for repair and replacement were initially estimated
at approximately $520,000.
On -the -water surveys of damaged markers in the middle Keys were completed in December 2017. Those
surveys identified 29 markers as damaged or destroyed (see table below). The repair cost for middle Keys
markers is $49,900 and repairs began in July 2018. Surveys of damaged markers in the lower Keys were
completed in March 2018. Those surveys identified 72 markers as damaged or destroyed. Costs for lower Keys
markers is $111,940 and repairs began in May 2018 in areas of the greatest damage. Upper Keys surveys were
completed in April 2018, and identified 20 markers damaged. Costs for upper Keys markers is $29,880. Upper
Keys marker repairs are anticipated to begin subsequent to marker repairs in the middle and lower Keys areas,
which incurred the greatest damage.
Derelict Vessel Program:
August 2017
$0.00
September
$12,700.00
October
(Hurricane Irma) $0.00
November
$0.00
December
$0.00
January 2018
$5,490.00
February
$0.00
Mach
$0.00
April
$0.00
May
$88,669.00
June
$28,750.00
July
$7,665.00
Total
$143,274.00
Derelict vessel removal costs for the past twelve-month period were 3 1 % of the cost during the same timeframe
in 2017 ($467,247).
Derelict Vessel Pro-2ram (cont.):
An estimated >2000 vessels are believed to have been displaced, damaged and/or sunk due to the impacts of
Hurricane Irma which struck the Keys in September 2017. Damaged and sunken vessels occurred in numerous
canals and open water areas. In October 2017, state (FWC) and federal (USCG/EPA) agencies took the lead on
removing the displaced and sunken vessels. Due to vessel removal efforts by the state and federal agencies, few
derelict vessels were processed by the County Marine Resources Office subsequent to the hurricane, until April
2018. In April 2018, the Marine Resources Office began to receive numerous derelict vessel removal requests
from FWC and the Sheriffs Office, and derelict vessel numbers in May 2018 increased to normal (non -storm
event) levels.
Vessel Pumpout Program:
Vessel Pumpout Program (cont.):
The total annual cost of the pumpout program is $875,760 based on the current quota of 1800/month. State grant
funding currently covers 52% of the pumpout program cost.
The number of pumpouts performed in September 2017 significantly decreased due to Hurricane Irma. Then,
during October 2017 pumpouts rose sharply with the return of many liveaboards, and an accompanying increase
in pumpout requests. Pumpout numbers in December 2017 further increased, and continue to exceed the monthly
quota.
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