08/15/2016 Task OrderTASK ORDER
CONSULTANT AGREEMENT FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES
BETWEEN MONROE COUNTY AND WILLIAM P. HORN ARCHITECT, P.A.
FOR
MONROE COUNTY SENIOR NUTRITION CENTER CONGREGATE MEAL PROGRAM RELOCATION -
RENOVATIONS
In accordance with the Consultant Agreement for Professional Architectural and Engineering
Services made and entered into on the 21 day of January, 2015, between MONROE COUNTY,
hereinafter referred to as the "County" and WILLIAM P. HORN ARCHITECT, P.A., hereinafter
referred to as "Consultant" where professional services are allowed if construction costs do not
exceed $2,000,000.00 or for study activity if the fee for professional services for each individual
study under the contract does not exceed $200,000.00 ( "Agreement ").
All terms and conditions of the referenced Agreement apply to this Task Order, unless this Task
Order amends, adds, or modifies a provision or an Article of the Agreement of which will be
specifically referenced in this Task Order and the amendment, addition, or modification shall be
precisely described. These additions apply only to the project referenced in this Task Order.
This Task Order is effective on the 16
of , 2016..
The intent of the project is to relocate the Monroe County Key West Senior Nutrition Center
Congregate Meal Program from the current Monroe County Senior Center location at 1016
Georgia Street, Key West, to the Henry V. Haskins Senior Citizens Plaza, 1400 Kennedy Drive, Key
West, which is owned by the Housing Authority of the City of Key West ( "Housing Authority or
Owner "). The kitchen /auditorium building at the Haskins Plaza needs to be improved to function
as a Public Food Se, vices Establishment with the ability to heat ready to eat meals.
Consultant shall provide Programming, and Design through Construction Administration Services
for the equipping and renovations of the commercial kitchen in the central courtyard of the
Senior Citizen Plaza meeting current commercial building code requirements. All design plans
must be approved by Monroe County and the Housing Authority as described in the Interlocal
Agreement between Monroe County and the Housing Authority dated May 18, 2016.
Renovation costs shall not exceed $200,000.00.
1. In accordance with Article II SCOPE OF BASIC SERVICES of the Agreement, the
Consultant shall provide architectural and engineering services for the following:
A) Professional services shall include, but not be limited to: Preparation and
completion of the design development, cost estimating during design and
document preparation, administration of contract documents, consultation and
onsite observations during construction, process shop drawings, recommend
approval of contractor invoices, preparation of all construction documents
required to submit for and secure all permits necessary to complete the Project.
B) Renovate the existing kitchen at the Haskins Plaza to accommodate a public
food services establishment to the level compatible with heating ready to eat
meals for the Senior Nutrition Center Congregate Meal Program.
C) Cost of renovations shall not exceed $200,000.00.
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D) Provide all Construction Documents necessary to permit and construct:
• Utility hook ups.
• Addition of a gas stove with hood exhaust and fresh air supply.
• Addition of an Ansel hood safety system.
• Relocation of propane tank for gas appliances.
• Grease Trap per code requirements.
• Sinks (3 bin, hand wash, and mop).
• HVAC review and design. Evaluation of existing ductless system and
design of a fresh air system.
• Electrical systems evaluation for capacity and safety (GFCI) and design
of required additional as required by code.
Life safety evaluation including but not limited to fire alarms and
extinguishers.
E) The design shall include, but shall not exclusively be limited to, plans and
specifications which describe all systems, elements, details, components,
materials, equipment, and other information necessary to bid the project. The
design shall be accurate, coordinated and in all respects adequate for
construction and shall be in conformity, and comply, with all applicable law,
codes, permits, and regulations. Projects, equipment and materials specified for
use shall be readily available unless written authorization to the contrary is
given by the County.
F) Programming shall consist of one meeting on site with Social Services and the
building tenant during the time in which the MEP Engineer will be on site to
measure and evaluate the project space.
2. The following paragraphs shall replace or supplement those in the Agreement:
2.2 CONSTRUCTION DOCUMENTS PHASE
2.2.1 The CONSULTANT shall prepare, for approval by the Owner and Monroe County's
Project Management Department ( "County Project Management "), Construction Documents
consisting of Drawings and Specifications setting forth in detail the requirements for the
construction of the project.
2.2.2 The CONSULTANT shall provide Drawings and Specifications for the Owner's and the
County's Project Management's review.
2.2.3 Upon completion of the Construction Documents Phase, the CONSULTANT shall provide
Construction Documents for the Owner's and County's Project Management's approval. Once
approved the CONSULTANT shall provide the Owner with seven (7) complete signed and sealed
sets of construction drawings and four (4) hard copies of the technical specifications and one
copy of the drawings and the technical specifications saved electronically in Adobe Acrobat file
(.PDF) format. Any and all files used to create the technical specifications need to be submitted
saved as an Adobe Acrobat file (.PDF) format, including but not limited to; technical sections,
reports such as, asbestos, geotechnical, soils, paint, and photographs. The CONSULTANT shall
provide an estimate of anticipated costs in accordance with the construction development
phase.
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2.2.4 The CONSULTANT shall assist the Owner and County's Project Management's in the
preparation of the necessary bidding information, bidding forms, the Conditions of Contracts,
and the forms of Agreement between the Owner and the Contractors.
2.2.5 The CONSULTANT's construction documents (plans, specifications, etc.) will conform to
all written codes and regulations of the federal government, county, state, municipalities,
agencies and state departments, in effect at the date of this Agreement, and shall be of such
completion as to receive all permits when applied for. If permits are denied, then the
CONSULTANT will conform the construction documents in such manner to receive permits upon
such plans. Work required from the CONSULTANT to conform the documents to federal, state,
city, county, or agency specifications and permit requirements to allow them to be approved
shall be completed at no charge or cost to the Owner.
2.3 CONSTRUCTION PHASE —ADMINISTRATION OF THE CONSTRUCTION CONTRACT
2.3.1. The CONSULTANT's responsibility to provide Basic Services for the Construction Phase
under this Agreement commences with the award of the Contract for construction and
terminates with the issuance to the Owner of the final Project Certificate for Payment including
the submission of all project close -out documents by the CONSULTANT and Contractor. The
CONSULTANT will administer the Owner /Contractor contract as provided for in that document.
2.3.2 The CONSULTANT shall at all times have access to the Work whenever it is in
preparation or progress.
2.3.3 The CONSULTANT shall have authority, after notification to the County's Project
Management to reject Work, which does not conform to the Contract Documents. Whenever
the CONSULTANT considers it necessary or advisable for implementation of the intent of the
Contract Documents the CONSULTANT will have authority, upon written authorization from the
Owner, to require additional inspection or testing of the Work in accordance with the provisions
of the Contract Documents, whether or not such Work is fabricated, installed or completed.
2.3.4 The CONSULTANT shall review and sign or take other appropriate action on Change
Orders and Construction Change Directives prepared by the County's Project Management for
the Owner's approval and execution in accordance with the Contract Documents. CONSULTANT
shall take appropriate action within 7 calendar days.
2.3.5 The CONSULTANT shall promptly provide appropriate interpretations as necessary for
the proper execution of the work as long as there is no change in Contract price.
2.3.6 The CONSULTANT shall require inspection or re- inspection and testing or retesting of
the work, to include architectural /engineering, structural, mechanical and electrical engineering
portions of the work, in accordance with the provisions of the Construction Contract whenever
appropriate.
2.3.7 The CONSULTANT, assisted by the County's Project Management, shall conduct
inspections to determine the dates of Substantial Completion and the date of Final Completion.
The CONSULTANT shall submit to the Owner a list comprised of incomplete and /or unacceptable
items required by the Contract Documents to include architectural /engineering, structural,
mechanical, and electrical engineering portions of the work. The CONSULTANT shall forward to
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the County's Project Management warranties and similar submittals required by the Contract
Documents which have been received from the Contractor. The CONSULTANT shall issue a final
Project Certificate for Payment upon compliance with the requirements of the Contract
Documents.
2.3.8 The CONSULTANT shall interpret and decide matters concerning performance of the
Contractor under the requirements of the Contract Documents upon written request. The
CONSULTANT's response to such requests shall be made with promptness and within seven (7)
days of receipt of request.
2.3.9 Interpretations and decisions of the CONSULTANT shall be consistent with the intent of
and reasonably inferable from the Contract Documents and shall be in writing or in the form of
drawings and submitted on proper Construction Change Directives.
2.3.10 The CONSULTANT shall render written decisions within a reasonable time on all claims,
disputes or other matters in question between Owner and Contractors relating to the execution
or progress of the Work as provided in the Contract Documents.
2.3.11 Duties, responsibilities and limitations of authority of the CONSULTANT shall not be
restricted, modified or extended without written agreement of the Owner and CONSULTANT.
2.3.12 The CONSULTANT shall be a representative of and shall advise and consult with the
Owner (1) during construction until final payment to the Contractor is due and (2) as a Basic
Service at the Owner's direction from time to time during the correction period described in the
Contract for Construction. This advice and consultation shall be limited to verbal comment on
actions of the Owner and shall not necessitate filing of records, forms, or revisions to drawings,
without add ltlVll compensation pei�ia tivii
2.3.13 The CONSULTANT shall transmit to the Owner all manuals, operating instructions, as-
built plans, warranties, guarantees and other documents and things required by the
Construction Contract and submitted by the Contractor.
2.3.14 The CONSULTANT shall not have control over or charge of and shall not be responsible
for construction means, methods, techniques, sequences or procedures, or for safety
precautions and programs in connection with the Work, since these are solely the Contractor's
responsibility under the Contract for Construction. The CONSULTANT shall not be responsible
for the Contractor's schedules or failure to carry out the work in accordance with the contract
documents. The CONSULTANT shall not have control over or charge of acts or omissions of the
Contractor, Subcontractors, or their agents or employees, or of any other persons performing
portions of the work.
2.3.15 The CONSULTANT shall testify in any judicial proceeding concerning the design and
construction of the project when requested in writing by the Owner, and the CONSULTANT shall
make available to the Owner any personnel or consultants employed or retained by the
CONSULTANT for the purpose of reviewing, studying, analyzing or investigating any claims,
contentions, allegations, or legal actions relating to, or arising out of, the design or construction
of the project. Testimony will be provided as part of the basic services when in defense of
claims for actions of the CONSULTANT, unless otherwise prevented by counsel of the
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CONSULTANT and which time it would be subject to subpoena. For other claims against the
Owner, the CONSULTANT will do this under an expert witness with compensation.
2.3.16 The CONSULTANT shall review any as -built drawings furnished by the Contractor, verify
adequateness and completeness and provide to the Owner.
2.3.17 The CONSULTANT shall, without additional compensation, promptly correct any errors,
omissions, deficiencies, or conflicts in the work product of the CONSULTANT or its consultants,
or both.
2.3.18 The CONSULTANT must reimburse the Owner for an increase in the cost of labor or
materials necessary to correct the error, or cost of necessary retrofitting that would not have
been part of the original design costs paid by the Owner during construction that were incurred
as the result of any omission, deficiency, or conflict in the work product of the CONSULTANT, its
consultants, or both. This increased expense is defined as the difference in cost from that which
the Owner would have paid if the work was included in the bid, and the actual cost presented by
the Contractor.
3. In accordance with Article VII, COMPENSATION paragraph 7.1.1 of the Agreement, the
Consultant shall be paid on a percentage complete basis for the following phases:
Measure and draw existing conditions. 2,000] 00
Engineer site visit and inspection — existing conditions. $2,000.00
Construction Documents . $8,400.00
RFI answers, 1 site visit, inspection from engineer — construction. $2,500.0
Total qAA
4. Article VII, paragraph 7.3.1 REIMBURSABLE EXPENSES of the Agreement shall be
modified to reflect renderings and models, if required by the County, to be billed as a
reimbursable expense if the service is performed by additional consultants after the County's
written approval.
5. All other terms and conditions of the Task Order shall be in accordance with the Agreement.
IN WITNESS WHEREOF, each party caused this Task Order to be executed by its duly
representative. L
MONR COUNTY
Doug Sposito, Director
Project ManaggAent
Horn Architect, P.A.
V � 4 4 L 1 10
Date
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