FY2014 2nd Amendment 02/18/2015 5. .n om .
4 .� HEAVILIN
CLERK OF CIRCUIT COURT & COMPTROLLER
: MONROE COUNTY FLORIDA
DATE: February 26, 2015
TO: Lynda Stuart, Office Manager
Tourist Development Council
ATTN: Kelly
Administrative Assistant
FROM: Lindsey Ballard, D.C
At the Februaryl8, 2015, Board of County Commissioner's meeting the Board granted approval and
authorized execution of the following items:
D.
TOURIST DEVELOPMENT COUNCIL
1.
Amendment to Agreement with Dolphin Research Center, Inc. to extend termination date for the
Dolphin & Sea Lion Shade Structures project to May 30, 2015.
2.
Amendment to Destination Agreement with Keys Hotel Operator, Inc., dba Hawks Cay Resort for the
Heroes Welcome Weekend in August 2014 to extend termination date of agreement for submission of
invoices to March 31, 2015.
3.
Approval of a resolution to provide for additional advance registration, booth related expenses and travel
related expenses for trade shows for the fiscal year 2016 to be paid from TDC funds in fiscal year 2015.
4.
a Amendment to Agreement with Key West Art and Historical Society, Inc. to extend the termination
date for the Custom House Fire Protection Improvements Project to September 30, 2015.
5.
Amendment to Agreement with Key West Art and Historical Society, Inc. to extend the termination date
for the Custom House Major & Minor Electrical Repairs project to September 30, 2015.
CC: County Attorney (Electronic Copy)
Finance (Electronic Copy)
File
500 Whitehead Street Suite 101, PO Box 1980, Key West, FL 33040 Phone: 305 - 295 -3130 Fax: 305- 295 -3663
c
3117 Overseas Highway, Marathon, FL 33050 Phone: 305- 289 -6027 Fax: 305 - 289 -6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305- 852 -7146
L . al . ao is 1
AMENDMENT (2nd AMENDMENT) TO AGREEMENT
THIS AMENDMENT to agreement dated the , day of ea. _ 2015, is entered
into by and between the Board of County Commissioners for Monroe ounty, on behalf of the
Tourist Development Council, and Keys Hotel Operator, Inc., d.b.a Hawks Cay Resort ( "Event
Sponsor")
WHEREAS, there was an agreement entered into on October 16, 2013 with BH /NV Hawk's
Cay Property Holidings, LLC, d.b.a. Hawk's Cay Resort awarding $30,000 for 'the Heroes
Welcome Weekend in August 2014; and
WHEREAS, there was an assignment and assumption of the agreement entered into on
January 16, 2014 between BH /NV Hawk's Cay Property Holidings, LLC d.b.a. Hawk's Cay Resort
and Keys Hotel Operator, Inc., d.b.a. Hawks Cay Resort to assign the agreement to Keys Hotel
Operator, Inc., d.b.a. Hawks Cay Resort; and
WHEREAS, it has become necessary to revise the termination date of the agreement to
March 31, 2015 to allow for submission of invoices for reimbursement, and
NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties
agree to the amended agreement as follows:
1. Paragraph 4 of the agreement shall be revised to read as follows: Invoicing: Event
Contractor agrees to submit all invoices and support documentation as required by the County's
Finance Department rules and policies no later than March 31, 2015. Event Contractor shall not
be reimbursed nor will Event Contractor's vendors be paid directly for any invoices
received by the County after March 31, 2015, and the County shall not be obligated to pay for
any services provided by Event Contractor under this agreement if documentation as noted above
is not received on or before this expiration date. To be eligible for reimbursement, the request for
reimbursement and supporting documents (checks, invoices, credit card statements, bank
statements, etc.) must show that the items were paid for directly by the same entity named on the
contract with the County.
2. Any references to the date of October 30, 2014 shall be revised to read March 31,
2015.
3. The remaining provisions of the agreement dated October 16, 2013 shall remain in
full force and effect.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK
Amendment #2
Heroes Welcome Weekend
ID# 1259
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,;a: " S WHEREOF, the parties have set their hands and seal on the day and year first
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Board of County Commissioners
. - =� . " : aviiin, Clerk of Monroe County
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Deputy Clerk yo airman
Keys Hotel Operator, Inc., d.b.a Hawks Cay Resort
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Print Name
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AND TWO WITNESSES
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Print Narnti Print Name
Date: 1 - 10 '\ S Date: / - I - / 5
MONROE COU' YArJRNEY
,+ A PPROVED A TO FORM: ui, -C eR{ N M. U ISERT- BARROWS
ASSISTANT COUNTY ATTORNEY
Amendment #2 7, Pte 4,--y ql r c-1
Heroes Welcome Weekend
ID# 1259