Item C06C ounty of M onroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
The Florida Key
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Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
October 17, 2018
Agenda Item Number: C.6
Agenda Item Summary #4736
BULK ITEM: Yes DEPARTMENT: Fleet Management
TIME APPROXIMATE: STAFF CONTACT: Roy Sanchez (305) 292 -3572
N/A
AGENDA ITEM WORDING: Approval to award surplus vehicles to the highest bidder as set
forth in the attached Budget and Finance Purchasing Department Tabulation Sheet and authorization
to dispose of the surplus vehicles to the next highest bidder if necessary until items are disposed.
ITEM BACKGROUND: All surplus vehicles were approved to be advertised at the July 18, 2018
BOCC Meeting, Agenda Item Number M.8. A Notice of Request for Competitive Solicitations was
advertised in our local newspaper on July 28, 2018. Sealed Bids were opened on August 28 2018
at 3:00 pm at the MC Purchasing Office located at The Gato Building. The Bid Tabulation Sheet
noting the bids for each surplus item is attached and sets forth the highest bidder for each surplus
item to be awarded. If the highest bidder fails to complete the transaction(s), after reasonable
notification of the award and time limits in which to respond, then authorization to award to the next
highest bidder until disposition of the surplus vehicle(s) is complete in accordance with the Monroe
County Purchasing. Some items have been advertised multiple times. All items are old, worn out
and are beyond economical repair.
PREVIOUS RELEVANT BOCC ACTION: Board granted approval to advertise for bids on
surplus vehicles at the July 18 2018 BOCC meeting — Agenda Item M.8
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval, as requested above.
DOCUMENTATION:
Final Bid Tab Surplus 2
FINANCIAL IMPACT:
Effective Date: N/A
Expiration Date: N/A
Total Dollar Value of Contract: N/A
Total Cost to County: N/A
Current Year Portion: N/A
Budgeted: N/A
Source of Funds: N/A
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: Yes
Grant: N/A
County Match: N/A
Insurance Required: N/A
Additional Details: N/A
If yes, amount: $103,164 approx.
REVIEWED BY:
Roy Sanchez
Completed
09/17/2018 3:06 PM
Kevin Wilson
Completed
09/17/2018 6:16 PM
Christine Limbert
Completed
09/18/2018 4:35 PM
Budget and Finance
Completed
09/18/2018 4:46 PM
Maria Slavik
Completed
09/19/2018 7:23 AM
Kathy Peters
Completed
09/25/2018 4:05 PM
Board of County Commissioners
Pending
10/17/2018 9:00 AM
BUDGET AND FINANCE PURCHASING DEPARTMENT
TABULATION SHEET
OPEN DATE: August 28, 2018, AT 3:00 PM
TITLE: SALE OF SURPLUS PROPERTY
MONROE COUNTY, FLORIDA
BIDDER NAME &
ITEM #1
ITEM #2
ITEM #3
ITEM #4
ITEM #5
ITEM #6
ITEM #7
PHONE NUMBER
ID
ID #0940/585
ID 0940/5405
ID 0940/5406
ID 0940/480
ID 0940/5931
ID 2400/118
#0940/542
2180
5405
5406
2171
5931
4054
2115 2000
2004 Sterling
2006 Bomag
2006 Bomag
1998 Cat 426c
2006 Bandit
1997 Ford
Case Loader
Oil Distrib.
Tire Roller
Wheel Roller
Backhoe Ld.
Chipper
F450 Utility
621C
Est. Value $
Est. Value $
Est. Value $
Est. Value $
Est. Value $
Est. Value $
Est. Value
12,500.00
6,000.00
6,500.00
5,000.00
5,000.00
5,000.00
$ 11 , 500.00
John Davey
$6,353.53
305 - 393 -7570
R. Frere
$8,002.00
585 - 394 -8684
Randolph L. Jones
$2,500.00
305 - 481 -0348
Charley Toppinos & Sons
$5,899.00
$1,955.00
305 - 296 -5606
Mark Roberts
$5,280.00
407 - 657 -4967
Insight Auctioneers
$11,177.00
$5,777.00
$2,777.00
$3,177.00
$5,177.00
$3,777.00
$2,777.00
863 - 386 -1225
Bid Committee Present N/A
Members of the Public Present N/A
I hereby certify that this is a true and correct copy of said bid opening and that all bidders listed above have been checked against the
State of Florida Convicted & Suspended Vendor listings. All bids listed above were received by the date and time specified.
Bid Opened By: LISA ABREU, OMB
BUDGET AND FINANCE PURCHASING DEPARTMENT
TABULATION SHEET
OPEN DATE: August 28, 2018, AT 3:00 PM
TITLE: SALE OF SURPLUS PROPERTY
MONROE COUNTY, FLORIDA
BIDDER NAME &
ITEM #8
ITEM #9
ITEM #10
ITEM #11
ITEM #12
ITEM #13
ITEM #14
PHONE NUMBER
ID
ID
ID
ID
ID
ID
ID
#0940/541
#0940/532
#0940/5800
#0940/487
#0940/411
#0940/238
#1002/5476
1646
1640
5800
2183
2134
1677
5476
2000 Sweeper
1999 GMC
2007 Ford
1998 Ford
1996 Ford
1990 Huber
2006 Ford
Truck
3500 Flatbed
F550
4630 Tractor
New Holland
Maintainer
F150
Est. Value $
Est. Value $
Est. Value $
Est. Value $
Tractor
Est. Value $
Est. Value $
7,500.00
2,150.00
2,500.00
1,500.00
Est. Value $
1,250.00
1,500.00
1,250.00
Rex Hopkins
$565.00
305 - 504 -3840
Hubert R. Williams Jr.
$200.00
305 - 587 -9066
Jordi Hernandez
$1,500.00
Randolph L. Jones
$200.00
305 - 481 -0348
Charley Toppino & Sons
$1,460.00
$3,120.00
305 - 296 -5606
Mark Roberts
$2,430.00
$2,657.00
$1,327.00
$1,598.00
407 - 657 -4967
Insight Auctioneers
$2,777.00
$1,007.00
$2,577.00
$1,077.00
$2,177.00
$777.00
$277.00
863 - 386 -1225
Bid Committee Present N/A
Members of the Public Present N/A
I hereby certify that this is a true and correct copy of said bid opening and that all bidders listed above have been checked against the
State of Florida Convicted & Suspended Vendor listings. All bids listed above were received by the date and time specified.
Bid Opened By: LISA ABREU, OMB
BUDGET AND FINANCE PURCHASING DEPARTMENT
TABULATION SHEET
OPEN DATE: August 28, 2018, AT 3:00 PM
TITLE: SALE OF SURPLUS PROPERTY
MONROE COUNTY, FLORIDA
BIDDER NAME &
ITEM #15
ITEM #16
ITEM #17
ITEM #18
ITEM #19
ITEM #20
ITEM #21
PHONE NUMBER
ID
ID
ID
ID
ID
ID
ID
#2400/140
#0903/1011
#0940/329
#0940/521
#0940/5195
0940/445
0903/996
4034
1298
2140
1636
5195
2173
4717
2002 Isuzu
2002 Chev.
1992 Lowboy
99 Bandit
2006 Vactor
1997 Cat
2001 Simplx
Kabota
Express 2500
Trailer
Chipper
Sewer Truck
Motor Grader
Load Bank
Sweeper
Est. Value $
Est. Value $
Est. Value $
Est. Value $
Est. Value
Est. Value $
Est. Value $
1,200.00
975.00
6,500.00
25,000.00
$10,000.00
500.00
7,500.00
Charley Toppino & Sons
$285.00
305 - 296 -5606
Mark A. Roberts
$998.00
407 - 402 -2110
Insight Auctioneers
$2,777.00
$277.00
$1,177.00
$2,777.00
$16,777.00
$10,777.00
863 - 386 -1225
Bid Committee Present N/A
Members of the Public Present N/A
I hereby certify that this is a true and correct copy of said bid opening and that all bidders listed above have been checked against the
State of Florida Convicted & Suspended Vendor listings. All bids listed above were received by the date and time specified.
Bid Opened By: LISA ABREU, OMB
BUDGET AND FINANCE PURCHASING DEPARTMENT
TABULATION SHEET
OPEN DATE: August 28, 2018, AT 3:00 PM
TITLE: SALE OF SURPLUS PROPERTY
MONROE COUNTY, FLORIDA
BIDDER NAME &
ITEM #22
ITEM #23
PHONE NUMBER
ID
ID
#0940/361
#0940/489
1685
1642
19943ohn
1998 Rayco
Deere Loader
1635A Stump
544G
Grnd.
Est. Value $
Est. Value $
7,500.00
1,750.00
Hubert R. Williams Jr.
$260.00
305 - 587 -9066
Charley Toppino & Sons
$6,855.00
305 -296 -5606
Insight Auctioneers
$6,777.00
$1,177.00
863 - 386 -1225
Bid Committee Present N/A
Members of the Public Present N/A
I hereby certify that this is a true and correct copy of said bid opening and that all bidders listed above have been checked against the
State of Florida Convicted & Suspended Vendor listings. All bids listed above were received by the date and time specified.
Bid Opened By: LISA ABREU, OMB
BUDGET AND FINANCE PURCHASING DEPARTMENT
TABULATION SHEET
OPEN DATE: August 28, 2018, AT 3:00 PM
TITLE: SALE OF SURPLUS PROPERTY
MONROE COUNTY, FLORIDA
ITEM NUMBERS 1 THRU 23 CAN BE SEEN BY CONTACTING BOB McGREGOR, ROCKLAND KEY, 305- 295 -3673
Bid Committee Present N/A
Members of the Public Present N/A
Once award of bid has been approved by BOCC, the high bidder will be contacted by the Property Clerk who can be reached at 305 -292-
3457 to pick item and pay for the item.
I hereby certify that this is a true and correct copy of said bid opening and that all bidders listed above have been checked against the
State of Florida Convicted & Suspended Vendor listings. All bids listed above were received by the date and time specified.
Bid Opened By: LISA ABREU, OMB