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1st Modification 11/17/2015X7 - nnn4ocii - i Panes 1 GRANT NUMBER (FAIN): OOD40915 00 5 r4p U.S. ENVIRONMENTAL MODIFICATION NUMBER: 1 DATE OF AWARD PROGRAM CODE: X7 11/0212015 PROTECTION AGENCY TYPE OF ACTION MAILING DATE Augmentation: Increase 11/09/2015 PAYMENT METHOD: ACH# Assistance Amendment IR00e ASAP 40959 RECIPIENT TYPE: Send Payment Request to: County Las Vegas Finance Center RECIPIENT: PAYEE: Monroe County Monroe County 5100 College Road 5100 College Road Key West, FL 33040 Key West, FL 33040 EIN: 59-6000749 PROJECT MANAGER EPA PROJECT OFFICER EPA GRANT SPECIALIST Rhonda Haag Jennifer Shadle Sharonita Johnson 5100 College Road 61 Forsyth Street Grants and Audit Management Section Key West, FL 33040 Atlanta, CA 30303-8960 E-Mail: johnson.sharonitagepa.gov E-Mail- haag-rhonda@monroecounty-fl.gov E-Mail: shadle,jennifer@epa.gov Phone: 404-562-8311 Phone: 305-453-8774 Phone: 404-562-9436 PROJECT TITLE AND EXPLANATION OF CHANGES Monroe County Geographic Program: South Florida Initiative This action approves an increase in the amount of $15.0131 to Monroe County to support activities associated with 311 canals identified as impaired due to low dissolved oxygen , high organic matter, and poor flushing. Monroe County is currently implementing a Canal Demonstration Program to evaluate restoration techniques to correct the impairments. This project will address the data gaps and enhance future water quality improvement strategies. BUDGET PERIOD PROJECT PERIOD TOTAL BUDGET PERIOD COST TOTAL PROJECT PERIOD COST 08/0112015 - 07/3112016 08101/2015 - 07/31✓2016 $126,503.00 $126,503.00 NOTICE OF AWARD Based on your Application dated 06/0212015 including all modifications and amendments, the United States acting by and through the US Environmental Protection Agency (EPA) hereby awards $15,001, EPA agrees to cost-share 100.00% of all approved budget period costs incurred, up to and not exceeding total federal funding of $73,910. Recipient's signature is not required on this agreement. The recipient demonstrates its commitment to carry out this award by either: 1) drawing down funds within 21 days after the EPA award or amendment mailing date; or 2) not filing a notice of disagreement with the award terms and conditions within 21 days after the EPA award or amendment mailing date. If the recipient disagrees with the terms and conditions specified in this award, the authorized representative of the recipient must furnish a notice of disagreement to the EPA Award Official within 21 days after the EPA award or amendment mailing date. In case of disagreement, and until the disagreement is resolved, the recipient should not draw down on the funds provided by this award /amendment, and any costs incurred by the recipient are at its own risk. This agreement is subject to applicable EPA regulatory and statutory provisions, all terms and conditions of this agreement and any attachments. ISSUING OFFICE (GRANTS MANAGEMENT OFFICE) AWARD APPROVAL OFFICE ORGANIZATION I ADDRESS ORGANIZATION I ADDRESS U.S. EPA, Region 4 61 Forsyth Street Water Protection Division Atlanta, GA 30303-8960 61 Forsyth Street Atlanta, GA 30303-8960 THE UNITED STATES OF AMERICA BY THE U.S. ENVIRONMENTAL PROTECTION AGENCY Digital signature applied by EPA Award Official Keva R. Lloyd - Grants Managment Officer 11/02/2015 EPA Funding Information X7 - OOD40915 - 1 Page FUNDS FORMER AWARD THIS ACTION AMENDED TOTAL EPA Amount This Action $58.909 $15=1 $73,910 EPA In-Kind Amount $ 0 $ $ 0 Unexpended Prior Year Balance $0 $ $0 Other Federal Funds $0 $ $0 Recipient Contribution $0 $ $0 State Contribution $0 $ $0 Local Contribution $0 $ $0 Other Contribution $0 $ $0 Allowable Project Cost $ 58,909 $ 15,001 $73,910 Assistance Program (CFDA) Statutory Authority Regulatory Authority 66.436 - Surveys- Studies - Investigation Grants and Clean Water Act: Sec. 104(b)(3) 2 CFR 200 — Cooperative Agreements-Section 104(b)(3) of the 2 CFR 1500 and 40 CFR 33 — Clean Water Act X7 - OOD40915 - 1 Page 3 Budoet Summary Page Table A - Object Class Category (Non-construction) Total Approved Allowable Budget Period Cost 1. Personnel $0 2. Fringe Benefits $0 3. Travel $0 4. Equipment $0 5. Supplies $0 6. Contractual $126,503 7. Construction $0 8. Other $0 9. Total Direct Charges $126,503 10. Indirect Costs: % Base $0 11. Total (Share: Recipient % Federal 1 00.00 %.) $126,503 12. Total Approved Assistance Amount $126,503 13. Program Income $0 14. Total EPA Amount Awarded This Action $15,001 15. Total EPA Amount Awarded To Date $73,9 FA The Following Administrative Condition Has Been Revised: X7 - OOD40915 - 1 Page 4 The recipient agrees to comply with the current EPA general terms and conditions available at: tk ;is of 10-6-2015.pdf These terms and conditions are in addition to the assurances and certifications made as part of the award and the terms,, conditions or restrictions cited throughout the award, The EPA repository for the general terms and conditions by year can be found at: r�ati,Llei All Other Administrative Conditions Remain the Same W r• - II it - , 's a IF SK Meeting Date: October 21, 2015 Division: County Administrator Department: Sustainability Staff Contact /Phone #: Rhonda as 453-8774 AGENDA ITEM WORDING: Approval to enter into Grant Agreement X7 -00 40915 -0 for a $58,909.00 grant awarded by the Environmental Protection Agency (EPA) for the South Florida Geographic Initiative Grant Improving Water Quality in Residential Canals. ITEM BACKGROUND: EPA provided notice of a cash award for $58,909.00. This action approves the award in support of the grant application for Improving Water Quality in Residential Canals, with four specific projects as follows: Task 1: Bench Scale Testing to Assist with Beneficial Reuse of Muck Task 2: Alternative Technologies Evaluation to Address Accumulated Organic Material Task 3: Alternative Technology Evaluation for Water Quality Improvement Task 4: Identification of Funding Mechanisms for Canal Restoration No cash or in-kind match is required on behalf of Monroe County. AMEC was proposed as the consultant in the grant application to provide the services, as they have the necessary background to perform the effort in a timely and effectual manner as required under the grant. PREVIOUS RELEVANT B• CC ACTION: )A.U.UAXCLC_C awroval of a previous %200: EPA int a p lication from the Count , requestin _$_1 W000 in funds for the County and offering a $100,000 cash match as one of the demo projects and an additional $59,160 in in-kind services from the IFAS Extension Office. CONTRACT/CONTRACT CHANGES: Not Applicable • a a I oil DIFFERENTIAL OF LOCAL PREFERENCE: N/A COST TO COUNTY: $0 SOURCE OF FUNDS: Not anplicable REVENUE PRODUCING: Yes V, No AMOUNT: $58.909.00 APPROVED; B OMB R ge O Y: County A /Purchasing . .......... ... . . ... isk Manament I tt � __J DOCUMENTATIN: nd rded X Not Required DISPOSITION: AGENDA ITEM CAD# Contract Manager. Rhonda Haa� (Name) for BOCC meeting on 10/21/15 (Department/Stop #) crida Deadline 10/06/15 W*7 �O � OMB Form Revised 2/27 MCP ft2 5100 College Road 1 5100 College Road Key West, FL 33040 Key West, FL 33040 EIN: 59-6000749 PROJECT MANAGER EPA PROJECT O EPA GRANT SPECIALIST Rhonda Haag Jennifer Shadle GRANT N UMBER (FAIN 5100 College Road 61 Forsyth Street ENVIRONMENTAL PROTECTION AGENCY MODIFICATION NUMBER: PROGRAM CODE: 0 X7 TYPE OF ACTION E-Mail: haag-rhonda@monroecounty-it.gov ............. MAILING DATE Phone. 404-562-8311 New Phone: 404- 562-9436 1010&2015 Grant Agreement PAYMM METHOD: ASAP County Send Payment Request to* Las Vegas Finance Center 5100 College Road 1 5100 College Road Key West, FL 33040 Key West, FL 33040 EIN: 59-6000749 PROJECT MANAGER EPA PROJECT O EPA GRANT SPECIALIST Rhonda Haag Jennifer Shadle Sharonita Johnson 5100 College Road 61 Forsyth Street Grants and Audit Management Section Key West, FL 33040 Allarria, GA 30303-8960 E- ail: johnson.sharonliaCo)epa-gov E-Mail: haag-rhonda@monroecounty-it.gov E•Mail: shadle.jenniferC&epa.gov Phone. 404-562-8311 Phone: 305453-8774 Phone: 404- 562-9436 PROJECT TITLE AND DESCRIPTION Munroe County Geographic Program: South Florida Initiative This action approves an award in the amount of $50,909 to Monroe County to support activities associated with 311 canals identified as impaired due to low dissolved oxygen, high organic matter, and poor flushing. Monroe County is currently implementing a Canal Demonstration Program to evaluate restoration IBchniques to correct the impairments, This project will address the data gaps and enhance future water quality improvement strategies. IOD TTA BUDGET PERIOD PROJECT PEROL BUDGET PERIOD COST I TOTAL PROJECT PERIOD C01ST OB/01/2015 - 07131/2016 oa/aiI2015 - 0713112046 $126503.09 $126,503.00 INOW rQ trolff-AYME0 Based on your Applicalloin dated 0610212015 including all modifications and amendments, the United Slates acting by and through the US Environmental Protection Agency (EPA) hereby awards $58,909. EPA agrees to cost share 10 .00110 of all approved budget period costs incurred, up to and not exceeding total federal funding of $58,909, Recipient's signature is not required on this agreement. The recipient demonstrates its commitment to carry out this award by either. 1) drawing down funds within 21 days after the EPA award or amendment mailing date; or 2) not filing a notice of disagreement with the award terms and conditions within 21 days after the EPA award or amendment mailing dale. If the recipient disagrees with the terms and conditions specified in this award, the authorized representative of the recipient must furnish a notice of disagreement to the EPA Award Official within 21 days after the EPA award or amendment mailing date. In case of disagreement, and until the disagreement is resolved, the recipient should not draw down an the funds provided by this awardtamendment, and any costs incurred by the recipient are at its own risk. This agreement is subject to applicable EPA regulatory and statutory provisions, all forms and conditions of this agreement and any allachments. AWARD APPROVAL OFFICE ORGANIZATION / ADDRESS ORGANIZATION I ADDRESS U.S. EPA, Region 4 61 Forsyth Street Water Protection Division Atlanta, GA 30303-8960 61 Forsyth Street Atlanta, GA 30303.8960 THE UNITED STATES OF AMERICA BY THE U.S. ENVIRONMENTAL PROTECTION AGENCY Digital signature applied by EPA Award Official Keva R. Lloyd - Grants Managment Officer DATE I I 09/2912015 EPA Funding Information X7'- GO D40915 - 0 Page 2 FUNDS FORMER AWARD THIS ACTION AMENDED TOTAL EPA Amount This Action S $ 58.909 $58,909 EPA In•Kind Amount $ $ $ 0 Unexpended Prior Year Balance $ $ $0 Other Federal Funds $ $ $0 Recipient Contribution $ $ $0 State Contribution $ $0 $0 Local Contribution $ $0 $0 Other Contribution $ $0 Allowable Prolect Cost $ Q $ 58,909 $58,909 1 -- Assistance Program (CFDA) I statutory - Authority j Regulatory Authority F - 6 - 6 435 Clean Water Act: Sec. 104(b)(3) 2 CFR 200 r 1 12 CFR 1500 and 40 CFR 33 X7 - OOD40915 - 0 Page 3 Table A- Object Class Category [.Xq.Tjrr-= Period Cost $0 114. Indirect Costs. % Base 1 $01 $126,503 113. Program Income $01 14. Total EPA Amount Awarded This Action $58,9091 15. Total EPA Amount Awarded To Date $58,9091 X7 - OOD40915 - 0 Page 4 The recipient agrees to comply with the current EPA general terms and conditions available at: hu://www.epa.gov/ogd/Lc/gencral te I _1"a plicable aa-recit)'ents dec 26 20 1 4.2df. These terms _ _ and conditions are in addition to the assurances and certifications made as part of the award and the terms, conditions or restrictions cited throughout the award. The EPA repository for the general terms and conditions by year can be found hitg://www.epa.gov/ogd/tc.htm. 11111111 . L C 1! - f oted above: [115 1 '1 NEW U 91 GENERAL COMPLIANCE, 40 CF R, Part 33 The recipient agrees to comply with the requirements of EPA's Disadvantaged Business Enterprise (DBE) Program for procurement activities under assistance agreements, contained in 40 CM Part 33. REPORTING PROVISION MBEfWBE reporting is required annually for assistance agreements where there are funds budgeted for procuring construction, equipment, services and supplies, including funds budgeted for direct procurement by the recipient or procurement under subawards or loans in the "Other" category, that exceed the threshold amount of $150,000, including amendments and/or modifications. Based on EPA's review of the planned budget, this award does not meet the condition above and is not subject to the reporting requirements of the Disadvantaged Business Enterprise (DBE) Program. However, if during the performance of the award the total of all funds expended for direct procurement by the recipient and procurement under subwards or loans in the "Other" category exceeds $150,000, annual reports will be required in accordance with the reporting paragraph below and you are required to notify your grant specialist for additional instructions. The recipient also agrees to request prior approval from EPA for procurements that may activate DBE Program reporting requirements. This provision represents an approved deviation from the MBE/WBE reporting requirements as described in 40 CFR, Part 33, Section 33.502; however, the other requirements outlined in 40 CFR Part 33 remain in effect, including the Good Faith Efforts requirements as described in 40 CFR Part 33 Subpart C and Fair Share Objectives negotiation as described in 40 CFR Part 33 Subpart D and explained below. MBEfWBE REPORTING, 40 CFR, Part 33, Subpart E When required, MB BE reports must be submitted annually. The recipient agrees to complete and submit a "MB BE Utilization Under Federal Grants, Cooperative Agreements and Interagency Agreements" report (EPA Form 5700-52A) on an annual basis. All procurement actions are reportable, not just that portion which exceeds $150,000. When completing the annual report, recipients are instructed to check the box titled "annual" in section I B of the form. For the final report, recipients are instructed to check the box indicated for the "last report" of the project in section IB of the form. Annual reports are due by October 30' of each year. Final reports are due by October 30 or 90 days after the end of the project period, whichever comes first. The reporting requirement is based on total procurements. Recipients with expended and/or budgeted funds for procurement are required to report annually whether the planned procurements take place during the reporting period or not. If no budgeted procurements take place during the reporting period, the recipient should check the box in section 5B when completing the form. , J F I I I In IP11 � I I MEE= U.S. Environmental Protection Agency Grants Management Office SNAFC, 61 Forsyth Street, SW Atlanta, GA 30303 cc: johnson.sharonita@epa.gov The current EPA Form 5700-52A can be found at the EPA Office of Small Business Program's Home Page at httR-//www.epa.gov/`osbp/`dbe reporting.litin FAIR SHARE OBJECTIVES, 40 CFR, Part 33, Subpart D This assistance agreement is a Technical Assistance Grant (TAG); or the award amount is $250,000 or less; or the total dollar amount of all of the recipient's financial assistance agreements from EPA in the current Federal fiscal year is $250,000 or less. Therefore, the recipient of this assistance agreement is exempt from the fair share objective requirements of 40 CFR, Part 33, Subpart D, and is not required to negotiate fair share objectives/goals for the utilization of MBEIWBEs in its procurements. SIX GOOD FAITH EFFORTS, 40 CFR, Part 33, Subpart C Pursuant to 40 CFR, Section 33.301, the recipient agrees to make the following good faith efforts whenever procuring construction, equipment, services and supplies under an EPA financial assistance agreement, and to require that sub-recipients, loan recipients, and prime contractors also comply. Records documenting compliance with the six good faith efforts shall be retained: (a) Ensure DBEs are made aware of contracting opportunities to the fullest extent practicable through outreach and recruitment activities. For Indian Tribal, State and Local and Government recipients, this will include placing DBEs on solicitation lists and soliciting them whenever they are potential sources. (b) Make information on forthcoming opportunities available to DBEs and arrange time frames for contracts and establish delivery schedules, where the requirements permit, in a way that encourages and facilitates participation by DBEs in the competitive process. This includes, whenever possible, posting solicitations for bids or proposals for a minimum of 30 calendar days before the bid or proposal closing date (c) Consider in the contracting process whether firms competing for large contracts could subcontract with DBEs. For Indian Tribal, State and local Government recipients, this will include dividing total requirements when economically feasible into smaller tasks or quantities to permit maximum participation by DBEs in the competitive process. (d) Encourage contracting with a consortium of DBEs when a contract is too large for one of these firms to handle individually. (e) Use the services and assistance of the SBA and the Minority Business Development Agency of the Department of Commerce, (f) If the prime contractor awards subcontracts, require the prime contractor to take the steps in paragraphs (a) through (e) of this section. CONTRACT ADMINISTRATION PROVISIONS, 40 CFR, Section 33.302 The recipient agrees to comply with the contract administration provisions of 40 CFR, Section 33.302. BIDDERS LIST, 40 CFR, Section 33.501(10 and (e) Recipients of a Continuing Environmental Program Grant or other annual reporting grant, agree to create and maintain a bidders list. Recipients of an EPA financial assistance agreement to capitalize a revolving loan fund also agree to require entities receiving identified loans to create and maintain a bidders list if the recipient of the loan is subject to, or chooses to follow, competitive bidding requirements. Please see 40 CFR, Section 33.501 (b) and (c) for specific requirements and exemptions. 1. Reporting entire eats: To meet reporting requirements under 2 CFR 200.328(a)(2)(i) "Grantees shall submit semi-annual performance reports, due May 30th and September 30Lh, unless the awarding agency requires quarterly or annual reports". However, performance reports will not be required more frequently than quarterly. The final performance or technical report will be due 90 days after the expiration or termination of grant support to the EPA Project Officer and Technical Officer. Annual progress report content shall include; 1. work status; 2. any difficulties encountered; 3, preliminary data results-, 4. a discussion of expenditures during the reporting period 5, a comparison of the percentage of the project completed to the project schedule; 6. an explanation of any significant discrepancies and 7. a statement of activity anticipated during the subsequent reporting period. 2. EPA's Substantial Involvement — In accordance with the EPA Order 5700.1, Section r agreement is being awarded as a grant agreement because EPA's has no direct benefit or involvement in the project. 4. Geosgatial Data - In accordance with Circular A- 16 and CIO Policy Transmittal 05-002, all geospatial data created must be consistent with Federal Geographic Data Committee (FGDC) endorsedstandards. Information • these standards may be found at www.fgdc.gov. :1 r iiiiiii� I (a) The recipient agrees that when collecting and managing environmental data under this assistance agreement, it will protect the data by following all applicable State or Tribal law cybersecurity requirements. (b) (1) EPA must ensure that any connections between the recipient's network or information system and EPA networks used by the recipient to transfer data under this agreement, are secure. For purposes of this Section, a connection is defined as a dedicated persistent interface between an Agency IT system and an external IT system for the purpose of transferring information. Transitory, user-controlled connections such as website browsing are excluded from this definition. If the recipient's connections as defined above do not go through the Environmental Information Exchange Network or EPA's Central Data Exchange, the recipient agrees to contact the EPA Project Officer (PO) no later than 90 days after the date of this award and work with the designated Regional/Headquarters Information Security Officer to ensure that the connections meet EPA security requirements, including entering into Interconnection Service Agreements as appropriate. This condition does not apply to manual entry of data by the recipient into systems compliance data. (2) The recipient agrees that any subawards it makes under this agreement will require the subrecipient to comply with the requirements in (b)(1) if the subrecipient's network or information system is connected to EPA networks to transfer data to the Agency using systems other than the Environmental Information Exchange Network or EPA's Central Data Exchange. The recipient will be in compliance with this condition: by including this requirement in subaward agreements; and during subrecipient monitoring deemed necessary by the recipient under 2 CFR 200.33 1 (d), by inquiring whether the subrecipient has contacted the EPA Project Officer. Nothing in this condition requires the recipient to contact the EPA Project Officer on behalf of a subrecipient or to be involved in the negotiation of an Interconnection Service Agreement between the subrecipient and EPA. 6, Other Programmatic Conditions: Grantee is required to submit copies of all sub-agreements and contracts entered into via this agreement to the EPA Officer within thirty (30) days of the agreement, if applicable. Grantee will draw down funds at least quarterly, or monthly bases if progress is being made on the project. Grantee will provide the electronic presentation(s) and nzaterial(s) of theirfinalfindings used at tile debrieEing for EPA use. Presentation should be outlined as those for scientific conferences. ti Key Personnel - The key personnel specified in this grant agreement are considered to be essential to work performance. At least 30 days prior to diverting any of the specified individuals to other programs and/or non Wetland related projects ( or as soon as possible, if an individual must be replaced, for example, as a result of leaving the employment of the Grantee), the Grantee shall notify EPA Project Officer and submit a new Key Personnel Form, Technical Project Officer is Steve Blackburn at 404-562-9397 or blackburn.stevenqepagov.