Item C12lrl
Co of Mope
�'
; c' �
'�
BOARD OF COUNTY COMMISSIONERS
Mayor David Rice, District 4
Mayor Pro Tem Sylvia J. Murphy, District 5
Fl
IleOI1da Keys
m
�� u 1 , i
zm
Danny L. Kolhage, District 1
. �,
George Neugenf District 2
Heather Carruthers, District 3
County Commission Meeting
October 17, 2018
Agenda Item Number: C.12
Agenda Item Summary #4759
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland (305) 809 -5200
none
AGENDA ITEM WORDING: Approval of State of Florida Department of Transportation
Supplemental Joint Participation Agreement Number Two to Contract Number GOE77 providing
increased funding of $300,000.00 for Planning Studies at the Key West International Airport, to be
funded 50% FDOT and 50% Airport Operating funds.
ITEM BACKGROUND: This grant is to conduct planning studies to support the operations of Key
West International Airport, including but not limited to rates and charges, drainage pond, wayfinding
signage, obstruction and development analysis, cost estimates, facility conditions assessment and
inspection, feasibility and security assessments.
PREVIOUS RELEVANT BOCC ACTION: The BOCC approved original FDOT Grant 4GOE77
on October 19, 2016, and Supplemental Joint Participation Agreement Number One on November
14, 2017.
CONTRACT /AGREEMENT CHANGES:
Total project cost increases by $600,000.00 from $1,200,000.00 to $1,800,000.00 and FDOT
funding increases by $300,000.00 from $6,00,000.00 to $900,000.00
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
FDOT GOE77 SJPA 2
FINANCIAL IMPACT:
Effective Date: Upon Execution
Expiration Date: 12/31/2021
Total Dollar Value of Contract: $300,000.00
Total Cost to County: None
Current Year Portion:
Budgeted: Yes
Source of Funds: 50% FDOT /50% Airport Operating Fund 404.
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Beth Leto
Completed
09/24/2018 3:36 PM
Richard Strickland
Completed
09/27/2018 5:39 PM
Pedro Mercado
Completed
09/28/2018 2:09 PM
Budget and Finance
Completed
10/01/2018 11:13 AM
Maria Slavik
Completed
10/01/2018 2:26 PM
Kathy Peters
Completed
10/03/2018 11:10 AM
Board of County Commissioners
Pending
10/17/2018 9:00 AM
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
Number 2
725 - 030.07
PUBLIC TRANSPORTATION
12/14
Page of 4
Financial Project No(s):
43928519401
(item-segment-phase-sequence)
Contract No.: GOE77
Catalog of Federal Domestic Assistance Number: Catalog of State Financial Assistance Number: 55.004
CFDA Title: CSFA Title: Key West Int'I Airport Planning Studies
THIS AGREEMENT, made and entered into this day of
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and Monroe County Airports - Key West International Airport
3491 South Roosevelt Blvd., Key West, FL 33040
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 17 th day of October 2016
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of $900,000.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: The project description is amended
Fund: DPTO
Function: 215
Federal No.:
DUNS No.: 80- 939 -7102
FLAIR Category: 088719
Object Code: 751000
Org. Code: 55062020629
Vendor No.: F596000749053
a
Adding funding allocation for FY2019. Scope of work remains unchanged.
2.00 Project Cost:
Paragraph 3.00 of said Agreement is Fx� increased/ ❑ decreased by $ 600,000.00
bringing the revised total cost of the project to $1,
Paragraph 4.00 of said Agreement is n increased/ Fldecreased by $300,000.00
bringing the Department's revised total cost of the project to $900,000.00
3.00 Amended Exhibits:
Exhibit(s) B
4.00 Contract Time:
of said Agreement is amended by Attachment "A ".
Paragraph 16.00 of said Agreement December 31st 2021
5.00 E- Verify
Vendors /Contractors:
1. shall utilize the U.S. Department of Homeland Security's E- Verify system to verify the employment eligibility
of all new employees hired by the Vendor /Contractor during the term of the contract; and
2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract
to likewise utilize the U.S. Department of Homeland Security's E- Verify system to verify the employment
eligibility of all new employees hired by the subcontractor during the contract term. CNI
CL
n
rd
rd
725- 030 -07
PUBLIC TRANSPORTATION
12/14
Page 2 of 4
all
725 -030 -07
PUBLIC TRANSPORTATION
12/14
Page 3 of 4
43928519401
Financial Project No(s)
Contract No.
Agreement Date
Except as hereby modified, amended or changed, all other terms of said Agreement dated October 17th 2016
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first
above written.
AGENCY
Monroe County Airports - Key West International
--.
AGENCY NAME
SIGNATORY (PRINTED OR TYPED)
SIGNATURE
FDOT
See attached Encumbrance Form for date of Funding
Approval by Comptroller
LEGAL REVIEW
DEPARTMENT OF TRANSPORTATION
Harold Desdunes
DEPARTMENT OF TRANSPORTATION
TITLE
Director of Transportation Development
TITLE
GOE77
'//
r
r ` .
r
a
725 -030 -07
PUBLIC TRANSPORTATION
12/14
Page 4 of 4
43928519401
Financial Project No(s)
Contract No. GOE77
Agreement Date
ATTACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, Department of Transportation and Monroe County Airports - Key West International Airport
3491 South Roosevelt Blvd., Key West, FL 33040
dated
rd
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
�—
Adding funding allocation for FY2019.
Scope of work remains unchanged.
CNI
L Project Cost:
As Approved
As Amended
Net Change
CL
n
rd
$1,200,000.00
$1,800,000.00
$600,000.00
CD
Total Project Cost
$1,200,000.00
$1,800,000.00
$600,000.00
ll. Fund Participation:
As Approved
As Amended
Net Change
Department:
$600,000.00
$900,000.00
$300,000.00
Agency:
$600,000.00
$900,000.00
$300,000.00
$0.00
Total Project Cost
$1,200,000.00
$1,800,000.00
$600,000.00
Comments
"It is intent of the Department to reimburse the Agency up to 50% of the total non - federal of eligible project cost up to
the Department's maximum participation amount."
To: Sunshine.Cayubit @dot.state.fl.us
FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
GOE77
9/7/2018
CONTRACT INFORMATION
Contract::
GOE77
Contract Type:
GD - GRANT DISBURSEMENT (GRANT)
Method of Procurement:
G - GOV ERMENT A L AGENCY (287.057,F.S.)
Vendo Na me:
MONROE COUN B OC C
VendorlD:
F596000749053
Beginning Date of This Agreement:'!
10/17/2016
Ending Date of This Agreement:
12/31/2021
Contract Total /Budgetary Ceiling:
ct = $900,000.00
Description:
Planning Studies for Key West International Airport
FUNDS APPROVAL INFORMATION
FUNDS APPROVED /REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER ON 9/7/2018
Action:
Supplemental
Reviewed or Approved:
APPROVED
Organization Code :'
55062020629
Expansion Option:
A9
Object Code:
751000
Amount:
$300,000.00
Financial Project:
43928519401
Work Activity (FCT):
215
CFDA:
Fiscal Year:
2019
Budget Entity:
55100100
Category/Category Year:
088719/19
Amendment ID:
S002
Sequenced
00
User Assigned ID:
2
Enc Line (6s) /Status:
0003/04
Total Amount: $300,000.00
r
v
i
tT
Pagel of 1