Item C13lrl
Co of Mope
�'
; c' �
'�
BOARD OF COUNTY COMMISSIONERS
Mayor David Rice, District 4
Mayor Pro Tem Sylvia J. Murphy, District 5
Fl
IleOI1da Keys
m
�� u 1 , i
zm
Danny L. Kolhage, District 1
. �,
George Neugenf District 2
Heather Carruthers, District 3
County Commission Meeting
October 17, 2018
Agenda Item Number: C.13
Agenda Item Summary #4760
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland (305) 809 -5200
none
AGENDA ITEM WORDING: Approval of State of Florida Department of Transportation
Supplemental Joint Participation Agreement Number Five to Contract Number AQH10 providing
increased funding of $1,080,881.00 for continued renovations and upgrades to the Customs and
Border Protection building (Terminal Annex Modification Phase III to Final) at the Key West
International Airport, to be funded 50% FDOT and 50% Airport Operating funds.
ITEM BACKGROUND: The project consists of necessary renovations and modifications to the
Terminal Annex building at Key West International Airport to accommodate and improve the
Customs and Border Protection passenger processing center.
PREVIOUS RELEVANT BOCC ACTION:
The BOCC approved original FDOT Grant 4AQH10 on February 19, 2012; Supplemental Joint
Participation Agreement (SJPA) 41 on February 28, 2015; SJPA42 on November 15, 2017; SJPA43
on October 19, 2016; and SJPA 44 on October 18, 2017.
CONTRACT /AGREEMENT CHANGES:
Total project cost increases by $2,161,762.00 from $13,547,148.00 to $15,708,910.00 and FDOT
funding increases by $1,080,881.00 from $6,773,574.00 to $7,854,455.00.
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
FDOT AQH10 SJPA 5
FINANCIAL IMPACT:
Effective Date: Upon Execution
Expiration Date: 6/30/2021
Total Dollar Value of Contract: $1,080,881.00
Total Cost to County: None
Current Year Portion: FY19
Budgeted: Yes
Source of Funds: 50% FDOT /50% Airport Fund 404.
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Beth Leto
Completed
09/24/2018 4:03 PM
Richard Strickland
Completed
09/27/2018 5:39 PM
Pedro Mercado
Completed
09/28/2018 2:16 PM
Budget and Finance
Completed
10/01/2018 11:13 AM
Maria Slavik
Completed
10/01/2018 4:40 PM
Kathy Peters
Completed
10/03/2018 11:11 AM
Board of County Commissioners
Pending
10/17/2018 9:00 AM
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
Number 5
725 - 030 -07
PUBLIC TRANSPORTATION
12/14
Page of 4
Financial Project No(s):
43113379401
43113379402
(item- segment - phase - sequence)
Contract No.: AQH10
Fund: DPTO
Function: 215
Federal No.:
DUNS No.: 80- 939 -7102
Catalog of Federal Domestic Assistance Number: Catalog of State Financial Assistance Number: 55.004
CFDA Title: CSFA Title: EYW Terminal Annex Modification II & III
THIS AGREEMENT, made and entered into this day of
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and Monroe County Airports - Key West International Airport
3491 South Ro osevelt Blvd. Key West, FL 33040
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 1st day of December 2011
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of $7,854,455.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: The project description is amended
FLAIR Category: 088719
Object Code: 7 50004
Org. Code: 5506 2020629
Vendor No.: F596000749053
a
Adding funding allocation for FY2019. Existing scope remains unchanged.
725- 030 -07
PUBLIC TRANSPORTATION
12/14
Page 2 of 4
2.00 Project Cost:
Paragraph 3.00 of said Agreement is 0 increased/ R decreased by $ 2,161,762.00
bringing the revised total cost of the project to $15,7 08,9 1 0.00
Paragraph 4.00 of said Agreement is Z increased/ Rdecreased by $1,080,881.00
bringing the Department's revised total cost of the project to $7,854,455.00
3.00 Amended Exhibits:
Exhibit(s) B
of said Agreement is amended by Attachment "A ".
4.00 Contract Time:
Paragraph 16.00 of said Agreement June 30th 2021
5.00 E- Verify
CY
Vendors /Contractors:
1. shall utilize the U.S. Department of Homeland Security's E- Verify system to verify the employment eligibility
of all new employees hired by the Vendor /Contractor during the term of the contract; and
2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract
to likewise utilize the U.S. Department of Homeland Security's E- Verify system to verify the employment
eligibility of all new employees hired by the subcontractor during the contract term. LO
CL
n
CY
Ul-
725- 030 -07
PUBLIC TRANSPORTATION
12/14
Page 3 of 4
43113379401
Financial Project No(s) 43113379402
Contract No. AQH10
Agreement Date
Except as hereby modified, amended or changed, all other terms of said Agreement dated December 1st 2011
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first
above written.
AGENCY
Monroe County Airports - Key West International Airport
AGENCY NAME
FDOT
See attached Encumbrance Form for date of Funding
Approval by Comptroller
SIGNATORY (PRINTED OR TYPED)
SIGNATURE
TITLE
LEGAL REVIEW
DEPARTMENT OF TRANSPORTATION
Harold Desdunes
DEPARTMENT OF TRANSPORTATION
Director of Transportation Development
TITLE
Date
COUNTY
a _
r
r ` .
■i
r
a
725 - 030 -07
PUBLIC TRANSPORTATION
12/14
Page 4 of 4
43113379401
Financial Project No(s) 43113379402
Contract No. AQH10
Agreement Date
ATTACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, Department of Transportation and Monroe County Airports - Key West International Airport
3491 South Roosevelt Blvd., Key West, FL 33040
dated CY
DESCRIPTION OF SUPPLEMENT (Include justification for cost change): �—
Adding funding allocation for FY2019. Existing scope remains unchanged.
$0.00
Total Project Cost $13,547,148.00 $15,708,910.00 $2,161,762.00
Comments:
"It is the intent of the Department to reimburse the Agency up to 50% of the total non - federal share of eligible project
cost up to the Department's maximum participation amount."
CL
n
L Project Cost:
As Approved
As Amended
Net Change
$13,547,148.00
$15,708,910.00
$2,161,762.00
Total Project Cost
$13,547,148.00
$15,708,910.00
$2,161,762.00
il. Fund Participation:
As Approved
As Amended
Net Change
Department:
$6,773,574.00
$7,854,455.00
$1,080,881.00
Agency:
$6,773,574.00
$7,854,455.00
$1,080,881.00
$0.00
Total Project Cost $13,547,148.00 $15,708,910.00 $2,161,762.00
Comments:
"It is the intent of the Department to reimburse the Agency up to 50% of the total non - federal share of eligible project
cost up to the Department's maximum participation amount."
To: Sunshine.Cayubit@dotstate.fl.us
FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
AQH10
9/7/2018
CONTRACT INFORMATION
Contract: AQH10
Contract Type: AG - GRANT IN AID -AVIAT (GRANT -AVIA)
Method of Procurement: G - GOVER MENTAL AGENCY (287.057,F.S.)
MONROE COUNTY BOCC
F596000749053
12/01/2011
06/30/2021
Contract Total/Budgetary ;Ceiling: ct = $7,854,455.00
Description: Terminal Annex for US Custom and Border Protection
FUNDS APPROVAL INFORMATION
FUNDS APPROVED /REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER ON 917/2018
Action:
Supplemental
Reviewed or Approved:
APPROVED
Organization Code: r
55062020629
Expansion; Option:
A9
Object Code:
751000
Amount:
$1,080,881.00
Financial Project:
43113379401
Work Activity (FCT):
215
CFDA:
Fiscal Year:
2019
Budget Entity:
55100100
Category/Category ; Year:
088719/19
Amendment ID:
S006
Sequence:
00
User Assigned ID:
5
Enc Line (6s) /Status:
0009/04
Total Amount: $1,080,881.00
■
r
i
11'
Pagel of 1