Item D1lrl
Co of Mope
�'
; c' �
'�
BOARD OF COUNTY COMMISSIONERS
Mayor David Rice, District 4
Mayor Pro Tem Sylvia J. Murphy, District 5
Fl
IleOI1da Keys
m
�� u 1 , i
zm
Danny L. Kolhage, District 1
. �,
George Neugenf District 2
Heather Carruthers, District 3
County Commission Meeting
October 17, 2018
Agenda Item Number: D.1
Agenda Item Summary #4808
BULK ITEM: Yes DEPARTMENT: Budget and Finance
TIME APPROXIMATE: STAFF CONTACT: Julie Cuneo (305) 292 -4460
N/A
AGENDA ITEM WORDING: Report of Hurricane Irma finance activity by the Office of
Management and Budget.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION:
DOCUMENTATION:
Hurricane Irma Project Update October
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing:
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
None
REVIEWED BY:
Tina Boan
Kathy Peters
Board of County Commissioners
Completed
Completed
Pending
10/02/2018 3:57 PM
10/03/2018 11:18 AM
10/17/2018 9:00 AM
D.1.a
m
c
m
U
x
Packet Pg. 1105
Tina Boan, Sr. Director I Monroe County Budget and Finance
Projects Submitted to FEMA as of 9/28/18
Project ID
Date Uploaded
to FEMA Portal
Description of Project
Project Cost
Submitted
Project Cost
Obligated
Payments
Received
MC -13-003 FEMA5072 PW 22
11/14/2017
Force Account Labor 100% Cost Share
$2,701,506
$2,667,614
$1,690,337
MC -13-018 FEMA9657 PW 41
12/1/2017
Temporary Sanitary Facilities 100% Cost Share
$62,005
$60,950
$60,950
MC -13-019 FEMA8880 PW 39
12/1/2017
Fire /Rescue Medical Supplies 100% Cost Share
$110,478
$106,465
$106,465
MC -13-020 FEMA9376 PW48
12/1/2017
Temporary Fencing 100% Cost Share
$25,008
$23,508
$23,508
MC -13-021 FEMA9386
12/1/2017
Satellite Systems 100% Cost Share
$102,586
$50,902
MC -B -010 FEMA11613 PW 164
1/13/2018
Force Account Vehicle & Equipment 100% Cost Share
$611,817
$524,115
$370,678
MC -A -023 FEMA11667
1/13/2018
Higgs Beach Sand Cleanup 100% Cost Share
$62,599
$61,263
MC -13-015 FEMA16549
1/13/2018
Emergency Repairs of Roads and Bridges 100% Cost Share
$11,780
$11,214
MC -B -026 FEMA26503
1/25/2018
Temporary Road Repair 75% Cost Share (labor, road signs,
orange cones, barricades, asphalt and rock )
$66,303
$46,547
MC -B -035 FEMA16038
2/16/2018
Emergency Operations Center 100% Cost Share (materials,
contracts, rentals )
$222,860
MC -13-011 FEMA16035
2/16/2018
Base Camp 100% Cost Share
$6,593,062
MC -A -002 FEMA 9400 PW 2061
2/16/2018
Contract Debris Removal 92% Cost Share
$5,097,357
$4,682,553
MC -13-030 FEMA32556
2/16/2018
Temporary Repairs, Equipment, Materials including Mileage &
Meals 100% Cost Share
$447,721
MC -B -028 FEMA 16162
3/22/2018
Sheltering and Evacuation 100% Cost Share
$562,125
MC -B -044 FEMA 37290
3/21/2018
Emergency Operations Support 100% Cost Share
$50,000
MC -B -043 FEMA 34105
3/29/2018
Emergency Operations Center 75% Cost Share (materials,
contracts, rentals )
$121,598
MC -A -014 FEMA38258
4/13/2018
Contract Debris Removal 75% Cost Share
$13,764,152
MC -A -014 FEMA43342
7/6/2018
Contract Debris Removal 77% Cost Share
$7,681,385
MC -B -056 FEMA 41002
4/23/2018
Sheltering and Evacuation 75% Cost Share
$14,394
MC -13-012 FEMA 41018
6/8/2018
Mold Testing & Remediation 75% Cost Share
$1,331,295
MC -B -058 FEMA 41034
4/23/2018
Materials, Meals and Mileage 75% Cost Share
$61,446
MC -E -060 FEMA36054
7/25/2018
Big Pine Key AARP 75% Cost Share
$95,494
$39,796,9721
$8,580,094
$2,251,938
Category A: $26,605,493 Category B: $13,095,985 Category E: $95,494
m
c
ra
U
2
r
N ���
D.1.a
Preliminary Cost Estimates by Category as of 9/28/18
Note -- estimates are preliminary and do not include mitigation
Items in blue are new or updated estimates. Category E Buildings Only Estimate increased and Insurance Proceeds increased. Estimated County Portion decreased due to insurance payments.
A Packet Pg. 1107 1
Insurance
Estimated
FEMA
Total Estimate
Proceeds
County Portion
Category A
Debris Removal- -Land 92/4/4 Cost Share
$5,097,357
$203,894
Category A
Debris Removal- -Land 77/11.5/11.5 Cost Share
$7,689,385
$884,279
Category A
Debris Removal- -Land 75/12.5/12.5 Cost Share
$14,103,633
$1,762,954
Category A
Debris Removal -- Marine 75/12.5/12.5 Cost Share
$500,000
$500,000
Category B
Emergency & Protective Measures 100/0/0 Cost Share
$11,897,403
$0
Category B
Emergency & Protective Measures 75/12.5/12.5 Cost Share
$1,716,303
$214,538
Category C
Roads & Bridges 75/12.5/12.5 Cost Share
$2,195,187
$274,398
Category D
Water Control Facilities 75/12.5/12.5 Cost Share
$3,870,000
$483,750
Category E
Buildings & Equipment (Buildings Only) 75/12.5/12.5 Cost Share
$10,578,436
$2,887,432
$961,375
Category E
Buildings & Equipment (EquipmentNehicles /Content Only) 75/12.5/12.5 Cost Share
$589,028
$354,629
$29,300
Category G
Parks, Recreational Facilities & Other Items 75/12.5/12.5 Cost Share
$12,329,097
$1,541,137
$70,565,830
$6,855,626
USDA Natural Resources
Conservation Service (NRCS) Emergency Watershed Protection (EWP) Program Grant
Total Estimate
County Portion
Debris Removal -- Marine 75/25 Cost Share NRCS
$31,721,532
$7,930,383
Debris Removal -- Marine Technical Assistance 100/0 Cost Share NRCS
$2,731,607
$0
(See see slide 10 for complete grant budget)
$7,930,383
Florida Keys Stewardship Act Funds Appropriation
($5,500,000)
$34,453,139
$2,430,383
Total Estimate:
$105,018,969
$9,286,009
Note -- estimates are preliminary and do not include mitigation
Items in blue are new or updated estimates. Category E Buildings Only Estimate increased and Insurance Proceeds increased. Estimated County Portion decreased due to insurance payments.
A Packet Pg. 1107 1
D.1.a
Expenses by Fund as of 9/28/18
Hurricane Irma Activity by Fund
FY17
FY18
Actual
Actual
Actual
Total
Grant Fund - Fund 125
125 0459110 Personnel
$2,509,179
$681,743
$3,190,922
125 0459110 Operating
$3,470,917
$7,302,026
$10,772,943
125 0459110 Capital
$46,642
$22,126
$68,768
$6,026,738
$8,005,895
$14,032,633
Total
Card Sound Road - Fund 401
401 22559 Personnel
$0
$0
$0
401 22559 Operating
$0
$2,700
$2,700
401 22559 Capital
$0
$0
$0
$0
$2,700
$2,700
Total
Marathon Airport - Fund 403
403 635102 Personnel
$30,116
$8,552
$38,668
403 635102 Operating
$3,505
$228,589
$232,094
403 635102 Capital
$0
$22,350
$22,350
$33,621
$259,491
$293,112
Total
Key West Airport - Fund 404
404 630191 Personnel
$77,258
$1,094
$78,352
404 630191 Operating
$28,516
$86,457
$114,973
404 630191 Capital
$0
$5,026
$5,026
$105,773
$92,577
$198,350
Total
MSD Solid Waste - Fund 414
414 40003 Personnel
$49,396
$1,883
$51,279
414 40003 Operating
$1,326,521
$22,738,590
$24,065,110
414 40003 Capital
$0
$0
$0
$1,375,916
$22,740,473
$24,116,390
Total
TOTAL
$7,542,048
$31,101,135
$38,643,184
m
c
M
U
2
r
Packet Pg. 1108
D.1.a
Estimated Damages Submitted to Insurance as of 9/28/18
Buildings:
Citizen's Property Insurance
Wright National Flood Insurance
Lloyd's of London
$4
$1
$11
Total After Deductibles
Proceeds Received
Estimated Balance
$17,021,537
$ 3 9 313 9 339
$13
LL
E
Packet Pg. 1109
D.1.a
Estimated Damages Submitted to Insurance as of 9/28/18
Fire Apparatus and Portable Equipment for Fire Rescue:
Volunteer Firemen's Insurance Service, Inc.
Total After Deductibles
Proceeds Received
Estimated Balance
Vehicles & Equipment:
Florida League of Cities Total After Deductible
Proceeds Received
Progressive Insurance Total After Deductible
Proceeds Received
Estimated Balance
$560,139
$ 290 9 794
$269,345
$41,194
$33,589
$ 1,860
1 860
$ 7,605
ra
LL
W
E
Packet Pg. 1110
D.1.a
FEMA Site Inspections on Monroe County Projects
Project
FEMA Site
Inspect on Date
Estimated Cost
Big Pine Key Community Park & Sheriff's House
4/2/2018
$3,600,000
Watson Field
4/13/2018
$800,000
Blue Heron Park & Community Center
4/4/2018
$950,000
Harry Harris Park
4/6/2018
$4,000,000
Higgs Beach
Y 4/23/2018
$100,000
Key West Historic Courthouse & Lighthouse
V 4/26/2018
$200,000
Marathon Government Annex
4/16/2018
$370,000
Marathon Tax Collector
V 4/11/2018
$600,000
Monroe County Sheriff Headquarters
V 5/29/2018
$1,500,000
Stiglitz Community Center at Watson Park
VI / 4/9/2018
$750,000
Tavernier Fire Station
V 4/20/2018
$200,000
West Martello & East Martello
V 4/25/2018
$2,450,000
Middle Keys Facilities -- Public Defender /State Attorney Office, Court House, Clerk of the Court, Ruth Ivans Health Center, Senior
Center, Medical Examiner, Government Center, Animal Shelter, Public Works /Fleet, Marathon Library
4/17/2018
$538,700
Veteran's Park
V 4/19/2018
$1,250,000
d
III
D.1.a
FEMA Site Inspections on Monroe County Projects
Project
FEMA Site
Ins ection Date
Estimated Cos
Boat Ramps--State Rd 4A, Big Coppitt, Geiger Key, Blimp Road, Koehn's Avenue, Sunset Point Park
4/24/2018
$94,485
Key West Airport
5/1/2018
$263,200
Gato Building
5/7/2018
$750,000
Marathon Airport
5/8/2018
$1,380,000
Lower Keys Parks - -Pines Park, Bay Point Park, Fireman's Park, Wilhelmina Park and Boca Chica Beach
5/8/2018
$118,230
Transfer Stations--Long Key and Cudjoe
V 5/9/2018
$110,000
Lower Keys Facilities - -Fleet Garage, Ba shore Manor, Key West Library, DMV
5/11/2018
$107,329
Upper Keys Parks -- Rowell's Waterfront Park, Old Settler's Park, Garden Key Cove, Frienshi Park, & Key Largo Community Park
5/14/2018
$666,382
Communication Towers - -NAS Si sbee Tower, Long Key Tower, Scout Key Tower, Grassy Key Translator, Card Sound Road
5/16/2018
$110,800
Stock Island Detention Center
5/23/2018
$100,000
Fire Rescue - -Big Coppitt Fire Station, Sugarloaf Fire Dorm, Conch Key Fire Station, Layton Fire Station, Stock Island Fire Station, Crawl Key
Fire Academy
5/24/2018
$99,600
Freeman Justice Center
5/25/2018
$750,000
Upper Keys Facilities - -Ellis Building, Islamorada Library, Key Largo Library, Murry Nelson Building, Plantation Government Center, Roth Building
5/30/2018
$673,235
m
c
�a
v
x
D.1.a
FEMA Site Inspections on Monroe County Projects
Project
FEMA Site
Inspection Date
Estimated Cost
Cudjoe Substation
✓ 7/12/2018
$34,700
Fire Station #13
✓ 7/12/2018
$5,872
Big Pine Libra
✓ 7/12/2018
$50,000
Marathon Substation Building
7/12/2018
$35,000
Total Estimated Costs
$22 657 533
d
L
L
Packet Pg. 1113
D.1.a
USDA Natural Resources Conservation Service (NRCS)
Emergency Watershed Protection (EWP) Program Grant
Total All Areas
Project Budget
NRCS Cost Share
Local Cost Share
Construction FA 75%/25% Cost Share
$45,821,212.00
$34,365,909.00
$11,455,303.00
Other TA 100% Cost Share
$3,436,590.90
$3,436,590.90
$0.00
Total Project:
$49,257,802.90
$37,802,499.90
$11,455,303.00
Monroe County
Project Budget
NRCS Cost Share
Local Cost Share
Construction FA 75%/25% Cost Share
$31,721,532.00
$23,791,149.00
$7,930,383.00
Other TA 100% Cost Share
$2,731,606.90
$2,731,606.90
$0.00
Total Monroe County:
$34,453,138.90
$26,522,755.90
$7,930,383.00
Marathon
Project Budget
NRCS Cost Share
Local Cost Share
Construction FA 75 %/25% Cost Share
$7,509,500.00
$5,632,125.00
$1,877,375.00
Other TA 100% Cost Share
$375,475.00
$375,475.00
$0.00
Total Marathon:
$7,884,975.00
$6,007,600.00
$1,877,375.00
Islamorada
Project Budget
NRCS Cost Share
Local Cost Share
Construction FA 75 %/25% Cost Share
$6,590,180.00
$4,942,635.00
$1,647,545.00
Other TA 100% Cost Share
$329,509.00
$329,509.00
$0.00
Totallslamorada:
$6,919,689.00
$5,272,144.00
$1,647,545.00
Total Project:1
$49,257,802.90
$37,802,499.90
$11,455,303.00
FO
LL
W
E
d
c
M
U
x
Packet Pg. 1114