09/24/2018 Agreement County of Monroe BOARD OF COUNTY COMMISSIONERS
14 Mayor David Rice, District 4
The Florida Keys a Mayor Pro Tem Sylvia J. Murphy, District 5
q Danny L. Kolhage, District 1
1 George Neugent, District 2
Heather Carruthers, District 3
Monroe County
Board of County Commissioners
Office of the County Administrator
The Historic Gato Cigar Factory
1100 Simonton Street, Suite 205
Key West, FL 33040
(305) 292 -4441 — Phone
(305) 292 -4544 - Fax
MEMORANDUM
TO: Pam Hancock, Deputy Clerk
FROM: Lindsey Ballard, Aide to County Administrator'
DATE: September 25, 2018
SUBJECT: Small Contracts
These small contract is for your records only.
Enclosures:
Falck Southeast II Corp. d/b /a American Ambulance Services —1 Copy enclosed —
Progent Group —1 Copy enclosed
Monroe County Purchasing. Policy and Procedures
ATTACHMENT D.6
COUNTY ADMINISTRATOR
CONTRACT SUMMARY FORM FOR CONTRACTS LESS THAN $50,000.00
Contract with: alck ,; Sout h east Contract #
Corp. d /b /a American Effective Date:
Ambulance Services
Expiration Date:
Contract Purpose /Description:
'. This agreement provides transportation for Medically Managed Special. Needs Registry _
'=cltents'to a Nursing Home or Assisted 1_iving Facility on the mainland in_ the event of an:evacuation
.Monroe County residents -
Contract is Original Agreement Contract Amendment /Extension Renewal
Contract Manager: „ :J.M. Massoud. - , 289 -6043 lEibergeney Management/. Stab 14
(Name): (Ext.) (Department /Stop #)
CONTRACT COSTS
Total Dollar: Value of Contract: $ ' Current Year Portion: $
(must be less than $50,000) TBD (If multiyear agreement then
requires BOCC approval, unless the NTE ':
total cumulative amount is less than
$49,999.99:';_': $50,000.00). ,.
Budgeted? Yes❑ No ® Account Codes: - -. - -
Grant: $ N/A - - - -
County Match: $ N/A _ _ _ ... _
ADDITIONAL COSTS
Estimated Ongoing Costs: $ 0.00 /yr For:
(Not included in dollar value above) -.. (e.g. maintenance, utilities, janitorial, salaries, etc.) . .
CONTRACT REVIEW
Changes Date Out
Date In Needed
_: ev-yger
Department Head 9- I2 -eYes❑ No[ ,i ---- ' 9 s/,
Risk Management ��� ✓` Yesn No q ' 1 , �, ' _ -4 •
�
G
O B. /Purchasing 1 . /i 11 o
i �I
M Yesn Nod 11��11� / I I 6f , p f )
County Attorney ^- /. .
n' Y (' I �� (� Yes❑ No��
Comments:
Page 67of70
Agreement between Falck Southeast II Corp. d/b /a American Ambulance Service and
Monroe County, Florida for the Transport of Medically Managed Special Needs
Patients During An Emergency.
THIS AGREEMENT is made and entered into this d 41 " day of J pr.Cnt , 2018
by and between MONROE COUNTY, a political subdivision of the State of Florida, with principal
offices FALCK SOUTHEAST II CORP. dba AMERICAN AMBULANCE SERVICE ( "American
Ambulance "), a foreign for - profit business located at 6605 NW 74 Ave., Miami, FL 33166.
WITNESSETH:
WHEREAS, the County currently has approximately numerous persons currently enrolled on the
County's Special Needs Registry, who will need assistance with transport in event of an evacuation during
an emergency; and
WHEREAS, some portion of those individual will constitute persons who, in the opinion of the
local Department of Health, will have medical needs that cannot be met at a special needs shelter because
they are disabled, medically dependent on electricity, require a nurse's care, or must be in a hospital setting
for 24 -hour care, and who therefore must be transported to a nursing home, skilled nursing facility or other
facility outside the area of the event ( "Medically Managed Special Needs Patients "); and
WHEREAS, the County's Comprehensive Emergency Management Plan (CEMP), which has been
approved both by the Board of County Commissioners and the State of Florida Division of Emergency
Management, provides that special needs clients may be sheltered in a designated in- county location in the
event of a Tropical Storm or low Category 1 storm, but will generally otherwise be evacuated to an out -of-
county location, and that Medically Managed Special Needs Patients will be advised of their need to
evacuate in the event of an out -of- county evacuation order; and
WHEREAS, the CEMP provides that it is the intention of the County, to the best of its ability, to
provide for the safety of the elderly and handicapped special needs population whose safety is not provided
for through affiliation with another organization, and that transport for the evacuation of the special needs
population is the responsibility of Monroe County Social Services and care of the clients is the
responsibility of the Monroe County Department of Health; and
WHEREAS, in April 2018, the responsibility for maintaining a Special Needs registry and
supervision of transport of Medically Managed Special Needs patients was transferred from the Social
Services Department to the Emergency Management Department; and
WHEREAS, the County wishes to prepare for the evacuation and transport of medically managed
special needs persons from various locations within Monroe County, Florida, to nursing homes, skilled
nursing facilities and hospitals located inside or outside the County, in the event of an emergency; and
WHEREAS, American Ambulance desires to offer transportation services for medically managed
special needs patients, up to one (1) caretaker per patient, and the patient's caged or crated service animals
during the evacuation and re -entry phases of an emergency as determined by Monroe County Emergency
Management.
NOW THEREFORE, COUNTY and American Ambulance, through their respective governing
Page 1 of 13
bodies, and in consideration of the mutual promises and covenants herein contained, hereby agree as
follows:
Section 1. Definitions
1.1 "Advanced Life Support" or "ALS" shall mean advanced life support, as that term is defined
by in Chapter 401, Florida Statutes.
1.2 "Basic Life Support" or "BLS" shall mean basic life support, as that term is defined in
Chapter 401, Florida Statutes.
1.3 "Ambulance" shall mean an emergency medical services vehicle used in the transport of
patients, as defined in Section 401.23, Florida Statutes.
1.4 Other capitalized terms in this Agreement shall have the meanings set forth in Section
401.23, Florida Statutes.
Section 2. Services.
2.1 In the event of a local declaration of emergency and notification by the County that the
services under this Agreement are required, American Ambulance shall provide transportation for
designated medically managed special needs patients, up to one (1) caretaker per patient, and up to one (1)
properly caged or crated service animal belonging to the patient, in accordance with the attached Scope of
Services rate sheet (Attachment A). The point of origin for the trip shall be the residence of the patient.
The patient will be transported to a nursing home, skilled nursing facility, or other similar location
designated by the County. The return trip shall be from the nursing home, skilled nursing facility or other
similar location to point of origin.
2.2 The services will commence when a local state of emergency is declared by Monroe County
Emergency Management and American Ambulance is contacted by County to begin the service.
2.3 American Ambulance has, and shall maintain throughout the term of this Agreement,
appropriate licenses to perform the services under this Agreement; proof of such licenses, shall be submitted
to the County upon request.
Section 3 Payment and Spending Cap.
3.1 Subject to the language in Section 2.2, the County shall be responsible for payment of invoices
following presentation of a proper invoice for services in accordance with the Florida Local Government
Prompt Payment Act.
3.2 Monroe County's performance and obligation to pay under this contract is contingent upon
an annual appropriation by the Board of County Commissioners.
3.3 The maximum amount that may be incurred or paid under this Agreement is forty -nine
thousand nine hundred ninety -nine dollars and ninety -nine cents ($49,999.99).
Section 4 Term
This Agreement shall commence on upon the date of execution by the last signatory to the
Agreement ( "Effective Date ") and shall run for one (1) year from the Effective Date, unless terminated
Page 2 of 13
earlier under paragraph 4 of this Agreement.
Section 5. Termination
This Agreement may be terminated at the discretion of either party upon not less than sixty (60)
days' written notice to the other party; however, this Agreement may not be terminated by American
Ambulance during hurricane season (June 1 — November 1), unless by prior written mutual agreement of
the parties.
Section 6. Requirements for Evacuation and Transportation of Service Animals
Service animals to be transported must be properly caged or crated, must have pre- registered, and must have
the appropriate documentation and current vaccinations as set forth in the Monroe County Pet Friendly
Hurricane Evacuation Center Registration Guidelines.
Section 7. Notices.
All notices and other communications required under this Agreement must be in writing and addressed as
follows:
FOR COUNTY:
Marty Senterfitt, Director
Emergency Management
490 63` Street, Suite 150
Marathon, Florida 33050
Matthew Massoud, Sr. Planner /Special Needs
Emergency Management
490 63` Street, Suite 150
Marathon, Florida 33050
FOR AMERICAN AMBULANCE:
Charlie Maymon
President,
Falck Southeast II Corp.
6605 NW 74 Ave.,
Miami, FL 33166
Any Nbtice required by this Agreement shall be deemed to have been duly given if sent by certified
mail, return receipt requested, postage and fees prepaid; hand delivered; facsimile; or by overnight delivery
service with proof of delivery.
Section 8. Governing Law, Venue, Interpretation.
This Agreement shall be governed by and construed in accordance with the laws of the State of Florida
applicable to agreements made and to be performed entirely in the State. In the event that any cause of
action or administrative proceeding is instituted for the enforcement or interpretation of this Agreement, the
County and American Ambulance agree that venue will lie in the appropriate court or before the appropriate
administrative body in Monroe County, Florida. Mediation conducted regarding this Agreement shall be
performed according to the rules of the 16 Judicial Circuit for Monroe County, Florida. This Agreement is
not subject to arbitration.
Page 3 of 13
Section 9. Entire Agreement /Modification/Amendment.
This writing sets forth the entire agreement of the parties with respect to the subject matter of this
Agreement. No representations were made or relied upon by either party, other than those expressly set
forth herein. No agent, employee, or other representative of either party is empowered to modify or amend
the terms of this Agreement, unless in writing signed by both parties.
Section 10. Access to Records and Audits.
American Ambulance shall maintain all books, records, and documents directly pertinent to
performance under this Agreement in accordance with generally accepted accounting principles consistently
applied. Each party to this Agreement or their authorized representatives shall have reasonable and timely
access to such records of each other party to this Agreement for public records purposes during regular
business hours during the term of the Agreement and for four years following the termination of this
Agreement. If an auditor employed by the County or Clerk determines that monies paid to American
Ambulance pursuant to this Agreement were spent for purposes not authorized by this Agreement,
American Ambulance shall repay the monies together with interest calculated pursuant to Sec. 55.03, FS,
running from the date the monies were paid to American Ambulance.
Section 11. Non - Reliance By Non - Parties.
11.1 No person or entity shall be entitled to rely upon the terms of this Agreement in order to
enforce or attempt to enforce any third -party claim or entitlement to or benefit from any service or program
contemplated hereunder, and County and American Ambulance agree that neither party, nor any agent,
officer, or employee of either, shall have the authority to inform, counsel, or otherwise indicate that any
particular individual or group of individuals, entity or entities, have entitlements or benefits under this
Agreement separate and apart, inferior to, or superior to, the community in general, or for the purposes
contemplated in this Agreement.
11.2 Both parties understand that the employees provided by American Ambulance for the
purpose of this Agreement remain the employees of American Ambulance. Execution of this Agreement
does not create any employment relationship, contractual or implied, between said employees and the
County.
Section 12. Taxes.
The County is exempt from payment of Florida State Sales and Use taxes. American Ambulance shall be
responsible for any and all taxes, or payments of withholding, related to services rendered under this
Agreement.
Section 13. Insurance.
Prior to or at the time of execution of this agreement, American Ambulance shall furnish the County
Certificates of Insurance indicating current coverages in at least the minimum amounts shown in
Attachment C. The County shall be named as an additional insured on all general liability and vehicle
liability policies.
Each policy certificate shall be endorsed with a provision that not less than thirty (30) calendar days'
written notice shall be provided to the County before any policy or coverage is canceled or restricted. The
underwriter of such insurance shall be qualified to do business in the State of Florida.
American Ambulance will update the County and provide the County with updated proof of
Page 4 of 13
insurance and/or certificates of insurance as the term of insurance expires and coverage for a new term is
bound.
Section 14. Severability.
If any term or provision of this Agreement shall to any extent be held invalid or unenforceable, the
remainder of this Agreement shall not be affected thereby, and each remaining term and provision shall be
valid and enforceable to the fullest extent permitted by law.
Section 15. Waiver.
The failure of either party to this Agreement to object to or take affirmative action with respect to any
conduct of the other in violation of any term or condition of this Agreement shall not be construed as a
waiver of the violation or breach, or a waiver of any future violation, breach, or wrongful conduct.
Section 16. Counterparts.
This Agreement may be executed in several counterparts, each of which shall be deemed an original and
such counterparts shall constitute one and the same instrument.
Section 17. Authority.
Each party to this Agreement represents and warrants to the other that the execution, . delivery and .
performance of this Agreement have been duly authorized by all necessary County, corporate or individual
action, as required by law.
Section 18. Covenant of No Interest. The parties covenant that they do not presently have
any interest, and shall not acquire any interest, which would conflict in any manner or degree with
performance under this Agreement, and that the only interest of each is to perform and receive benefits as
recited in this Agreement.
Section 19. Code of Ethics.
The County and .American Ambulance agree that officers and employees of the County are required to
comply with the standards of conduct for public officers and employees as delineated in Section 112.313,
Florida Statutes, and the County's policies, regarding, but not limited to, solicitation or acceptance of gifts;
doing business with one's agency; unauthorized compensation; misuse of public position, conflicting
employment or contractual relationship; and disclosure or use of certain information.
Section 20. No Solicitation /Payment.
Each party warrants that, with respect to itself, it has neither employed nor retained any company or person,
other than a bona fide employee working solely for it, to solicitor secure this Agreement and that it has not
paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide
employee working solely for it, any fee, commission, percentage, gift, or other consideration contingent
upon or resulting from the award or making of this Agreement. For the breach or violation of the provision,
the American Ambulance agrees that the County shall have the right to terminate this Agreement without
liability and, at its discretion, to offset from monies owed, or otherwise recover, the full amount of such fee,
commission, percentage, gift, or consideration.
Section 21. Non - Waiver of Immunity. Notwithstanding the provisions of Sec. 768.28, Florida
Statues, the participation of COUNTY in this Agreement and the acquisition of any commercial liability
insurance coverage, self - insurance coverage, or local government liability insurance pool coverage shall not
be deemed a waiver of immunity to the extent of liability coverage, nor shall any contract entered into by
the COUNTY be required to contain any provision for waiver.
Page 5of13
Section 22. Cessation of Services. American Ambulance reserves the right to suspend services
under this Agreement, if, in American Ambulance's sole judgment, services under this Agreement cannot
be operated safely or without unacceptable risk to person or property.
Section 23. Federal and State Required Contract Clauses.
The clauses included in Attachment B are required by federal or state statute and are incorporated in
this Agreement by reference.
Section 24. Compliance with Federal, State and Local Laws.
Both parties agree to comply with all federal, state and local laws in performance of this Agreement.
Section 25. Hold Harmless and Indemnification.
To the extent allowed by Florida law, American Ambulance agrees to defend and indemnify the County and
its elected and appointed officials and employees from any and all claims and suits brought by a third party,
arising out of American Ambulance's performance of services under this Agreement.
IN WITNESS WHEREOF, the parties hereto have entered into this Agreement the day and year executed
by both parties.
FALCK SOUTHEAST II CORP. MONROE COUNTY BOARD OF COUNTY
DOING BUSINESS AS AMERICAN AMBULANCE COMMISSIONERS
SERVICE
By: • _ By z. Z; l1
Charles aymon, Pre ' • ent Roman Gastesi, County Administrator
Date signed: c t ` 1 Z Date signed: (Pep 'ix IP Icr 34 ; 01)
MONROE COUNTY ATTORNEY
PRO ED ;A O FOR i
CYNTHIA L. HALL
ASSISTANT COUNTY AT ORNEY
Page 6 of 13
Attachment A
SCOPE OF SERVICES AND RATES
Basic cost per Basic Life Support (BLS) Transport (each way) $264.21
Cost per BLS mile (loaded) $7.45
Basic cost of Advanced Life Support (ALS) Transport (each way) $298.21
Cost per ALS mile (loaded) $7.45
Cost for caretaker and special needs animals $0 (no cost)
Cost for second patient transported in same vehicle 20% discount on total of (basic cost +
cost per mile)
1. American Ambulance will transport a maximum of two (2) patients per ambulance.
2. The County will use its best efforts to provide 24 hours' prior notice of need to the company.
3. At the time of notification, the County shall provide a list of patients for transport and information
regarding the destination. Each patient is responsible for providing all necessary medical records to
the company. In the event of an emergency, American Ambulance will provide sufficient ALS and
BLS assets, and personnel, within a maximum of 24 hours from moment of notification, to transport
all of the County's medically managed special needs patients to places where the patients will be
housed during the emergency. The destinations may be within or outside Monroe County,
depending on the location of the emergency.
4. Each Ambulance will be staffed with a minimum of one driver and one EMT (for BLS vehicles) or
one driver plus one paramedic (for ALS vehicles).
5. At the time of notification from the County that the services under this Agreement are required, the
County and American Ambulance shall each designate the primary point of contact and a backup
person for purpose of the services and shall provide all necessary contact information for each of
those people. Those individuals shall have all authority to make necessary decisions on behalf of
their respective entities.
6. American Ambulance's BLS Ambulances shall be equipped and staffed to provide medical
treatments, procedures, and techniques administered or performed by an Emergency Medical
Technician (EMT), as that term is defined in Chapter 401, Florida Statutes.
7. American Ambulance's ALS Ambulances shall be equipped and staffed to provide medical
treatments, procedures, and techniques administered or performed by an Emergency Medical
Technician (EMT), as that term is defined in Chapter 401, Florida Statutes.
8. All Ambulances shall be equipped, maintained and operated in accordance with the laws of the State
of Florida. American Ambulance shall provide appropriate disposable and durable medical supplies
on each dedicated Ambulance.
•
Page 7 of 13
ATTACHMENT B
FEDERAL AND STATE CONTRACT CLAUSES
Provisions Required by 2 CFR part 200.
1.1 Termination: Either party may terminate this Agreement without cause upon ninety (90) days' notice of
intention to do so to the other party; however, this provision may not be exercised during hurricane season (June 1 to
November 30) unless both parties mutually agree to terminate. In the event of termination, the County shall owe for all
goods and services delivered prior to the date of termination.
1.2 Equal Employment Opportunity, No Discrimination. During the performance of this Agreement, the
CONTRACTOR agrees as follows:
a) The contractor will not discriminate against any employee or applicant for employment because of race, color,
religion, sex sexual orientation, gender identity, or national origin. The contractor will take affirmative action
to ensure that applicants are employed, and that employees are treated during employment, without regard to
their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include,
but not be limited to the following: Employment, upgrading, demotion, or transfer, recruitment or recruitment
advertising layoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and
applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this
nondiscrimination clause.
b) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor,
state that all qualified applicants will receive consideration for employment without regard to race, color,
religion, sex, sexual orientation, gender identity, or national origin.
c) The contractor will not discharge or in any other manner discriminate against any employee or applicant for
employment because such employee or applicant has inquired about, discussed, or disclosed the compensation
of the employee or applicant or another employee or applicant. This provision shall not apply to instances in
which an employee who has access to the compensation information of other employees or applicants as a part
of such employee's essential job functions discloses the compensation of such other employees or applicants to
individuals who do not otherwise have access to such information, unless such disclosure is in response to a
formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an
investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information.
d) The contractor will send to each labor union or representative of workers with which it has a collective
bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting
officer, advising the labor union or workers' representative of the contractor's commitments under section 202
of Executive Order 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places
available to employees and applicants for employment.
e) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the
rules, regulations, and relevant orders of the Secretary of Labor.
f) The contractor will furnish all information and reports required by Executive Order 11246 of September 24,
1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit
access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of
investigation to ascertain compliance with such rules, regulations, and orders.
g) In the event of the contractor's non - compliance with the nondiscrimination clauses of this contract or with any
of such rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part
and the contractor may be declared ineligible for further Government contracts in accordance with procedures
authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and
Page 8 of 13
remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order
of the Secretary of Labor, or as otherwise provided by law.
1.3 OTHER FEDERAL CONTRACT REQUIREMENTS
The contractor and its subcontractors must follow the provisions as set forth in Appendix II to Part 200, as amended,
including but not limited to:
A. Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean
Air Act (42 U.S.C. 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251 -1387) and
will reports violations to FEMA and the Regional Office of the Environmental Protection Agency (EPA).
B. Debarment and Suspension (Executive Orders 12549 and 12689) —A contract award (see 2 CFR 180.220) must
not be made to parties listed on the governmentwide exclusions in the System for Award Management (SAM), in
accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p.
189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of
parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or
regulatory authority other than Executive Order 12549.
C. Americans with Disabilities Act of 1990 (ADA) — The Contractor will comply with all the requirements as
imposed by the ADA, the regulations of the Federal government issued thereunder, and the assurance by the Contractor
pursuant thereto.
D. Disadvantaged Business Enterprise (DBE) Policy and Obligation - It is the policy of the County that DBE's, as
defined in 49 C.F.R. Part 26, as amended, shall have the opportunity to participate in the performance of contracts
financed in whole or in part with County funds under this Agreement. The DBE requirements of applicable federal and
state laws and regulations apply to this Agreement. The County and its Contractor agree to ensure that DBE's have the
opportunity to participate in the performance of this Agreement. In this regard, all recipients and contractors shall take
all necessary and reasonable steps in accordance with applicable federal and state laws and regulations to ensure that the
DBE's have the opportunity to compete for and perform contracts. The County and the Contractor and subcontractors
shall not discriminate on the basis of race, color, national origin or sex in the award and performance of contracts,
entered pursuant to this Agreement.
E. The Contractor shall utilize the U.S. Department of Homeland Security's E- Verify system to verify the
employment eligibility of all new employees hired by the Contractor during the term of the Contract and shall expressly
require any subcontractors performing work or providing services pursuant to the Contract to likewise utilize the U.S.
Department of Homeland Security's E- Verify system to verify the employment eligibility of all new employees hired by
the subcontractor during the Contract term.
F. The Contractor shall maintain a drug-free workplace in compliance with federal and state (Florida) law.
G. HIPAA: The Contractor agrees to comply with the provisions of the Health Insurance Portability and
Accountability Act of 1996, related regulations, as amended ( "HIPAA ") in the event District receives patient records or
information (Protected Health Information as defined by HIPAA). The Contractor's obligations under this sub -part shall
survive the expiration or termination of this Agreement regardless of the reason for such termination.
H. Each party shall comply with the Federal Health Care Programs' Anti - Kickback Statute (42 U.S.C. § 1320a -7b)
and any applicable regulations promulgated thereunder. The parties further recognize that this Agreement shall be
subject to the amendments of the Anti - Kickback Statute or any of its applicable regulations. In the event any applicable
provisions of the Anti - Kickback Statutes or its regulations invalidate or are otherwise inconsistent with the terms of this
Agreement or would cause one or both of the parties to be in violation of the law, the parties shall exercise their best
efforts to accommodate the terms and intent of this Agreement to the greatest extent possible consistent with the
requirements of the Statute and its applicable regulations.
1.4 Florida Public Records Requirements:
Pursuant to F.S. 119.0701 and the terms and conditions of this contract, the Contractor is required to:
(1) Keep and maintain public records that would be required by the County to perform the service.
Page 9 of 13
(2) Upon receipt from the County's custodian of records, provide the County with a copy of the requested
records or allow the records to be inspected or copied within a reasonable time at a cost that does not
exceed the cost provided in this chapter or as otherwise provided by law.
(3) Ensure that public records that are exempt or confidential and exempt from public records disclosure
requirements are not disclosed except as authorized by law for the duration of the contract term and
following completion of the contract if the Contractor does not transfer the records to the County.
(4) Upon completion of the contract, transfer, at no cost, to the County all public records in possession of
the Contractor or keep and maintain public records that would be required by the County to perform the
service. If the Contractor transfers all public records to the County upon completion of the contract, the
Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from
public records disclosure requirements. If the Contractor keeps and maintains public records upon
completion of the contract, the Contractor shall meet all applicable requirements for retaining public
records. All records stored electronically must be provided to the County, upon request from the County's
custodian of records, in a format that is compatible with the information technology systems of the
County.
(5) A request to inspect or copy public records relating to a County contract must be made directly to the
County, but if the County does not possess the requested records, the County shall immediately notify
the Contractor of the request, and the Contractor must provide the records to the County or allow the
records to be inspected or copied within a reasonable time.
If the Contractor does not comply with the County's request for records, the County shall enforce the public
records contract provisions in accordance with the contract, notwithstanding the County's option and right
to unilaterally cancel this contract upon violation of this provision by the Contractor. A Contractor who
fails to provide the public records to the County or pursuant to a valid public records request within a
reasonable time ,may be subject to penalties under section119.10, Florida Statutes.
The Contractor shall not transfer custody, release, alter, destroy or otherwise dispose of any public records
unless or otherwise provided in this provision or as otherwise provided by law.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS, BRIAN BRADLEY AT PHONE# 305 - 292 -3470 BRADLEY -
BRIAN @MONROECOUNTY- FL.GOV MONROE COUNTY ATTORNEY'S
OFFICE 1111 12TH Street, SUITE 408, KEY WEST, FL 33040.
Page 10 of 13
. .
Attachment C
Insurance Coverages
GENERAL LIABILITY INSURANCE REQUIREMENTS:
Prior to the commencement of work governed by this contract, the Contractor will obtain
Commercial General Liability Insurance_ Coverage will be maintained throughout the life of the
contract and indude, as a imisimum:
• Premises Operations
• Products and Completed Operations
• Blanket Contractual Liability
• Personal Tnjury Liability
The minimum limits acceptable is:
$1,000,000 Combined Single Limit (CSL)
An Occurrence Form policy is preferred_ If coverage is provided on a Claims Made policy, its
provisions should include coverage for claims filed on or after the effective date of this contract
In addition, the period for which claims may be reported should extend for a minimum of twelve
(12) months following, the acceptance of work by the County_
The Monroe County Board of County Commissioners will be named as Additional Insured on all
policies issued to satisfy lime above requirements_
MEDICAL PROFESSIONAL LIABILITY INSURANCE REQUIREMENTS:
Recogni7ing that the work governed by this contract involves the providing of professional •
medical treatment, the Contractor will purchase and maintain, throughout the life of the contract,
Professional Liability Insurance which will respond to the rendering of or failure to render medical
professional services under this contract.
The minimum limits of liability are:
$1,000.000 per Occurrence/$3.000.000 Aggregate
If coverage is provided on a claims made basis, an extended claims reporting period of four (4)
years will be required.
Page 11 of 13
•
BUSINESS AUTOMOBILE LIABILITY INSURANCE REQUIREMENTS:
Recognizing, that the work governed by this contract requires the use of - vehicles, the Contractor.
prior to the commencement of work, shall obtain Business Automobile Liability Insurance.
Coverage will be maintained throughout the life of the contract and include, as a minimum, liability
coverage for:
• Owned, Non-Owned. and Hired Vehicles
The minimum limits acceptable is:
$1,000,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable are:
$ 500,000 per Person
$1,000,000 per Occurrence
$ 100,000 Property Damage
The Monroe County Board of County Commissioners will be named as Additional Insured on all
policies issued to satisfy the above requirements.
Page 12 of 13
, .
WORKERS' COMPENSATION INSURANCE REQUIREMENTS:
Prior to the commencement ofwork governed by this contract, the Contractor will obtain Workers'
Compensation Insurance with limits sufficient to respond to applicable Workers' Compensation
state statutes and the requirements of Chapter 440, Florida Statutes
In addition, the Contractor will obtain Employers' Liability Insurance with limits of not less
than:
$100,000 Bodily Injury by Accident
$500,000 Bodily ijury by Disease, policy limits
$100,000 i; odily Injury by Disease, each employee
Coverage will be maintained throughout the entire term of the contract.
Coverage will be provided by a. company or companies authorized to transact business in the State
of Florida.
If the Contractor 1 been approved by the Florida's Department of Labor„ as an authorized self-
insurer, the County may recognize and honor the Contractor's status_ The Contractor may be
required to submit a Letter of Authorization issued by the Department of Labor and a Certificate
of Insurance, providing details on the Contractor's Excess Insurance Prop
If the Contractor participates in a self-insurance fimd, a. Certificate of Insurance will be required.
In adklition, the Contractor may be required to .submit updated financial statements from the fund
upon request from :me County.
Page 13 of 13
CERTIFICATE OF LIABILITY INSURANCE DATE (MMMOrYWY)
INSURERA: Coverys Specialty Insurance Company 19686
INSURED INSURER B : Greenwich Insurance Company 22322
Falck Southeast II, Corp. dba American Ambulance Services
6505 Nw 74th Ave INSURERC!. Steadfast Insurance Company 26387
Miami, 33166 INSURERD- XL Specialty Insurance Company 37885
COVERAGES CERTIFICATE NUMBER: W8723435
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND C OF SUCH POLICIES LIMITS SHOWN MAY HAVE
BEEN REDUCED BY PAID CLAIMS.
NSR
j WNN^M TYPEOFINSURANCE .... „ _jA17D:,9[�Ilti ....... ....::
- - - -- ..,:,
HIS NYYY i Mf''D hTY '. LIMITS
X COMMERCIAL GENE RALLIABILITY j
EACH OCCURRENCE 15 1,000,000
1
CLAIM i � °x OCCUR j
AMA r'ETOPrFITEL7....,.,.. _.I
pFaEMS E� Es ear rrce S 50,000
A I X 1 7$roduet Claim s Made 1
MED EXP (Anj one person S 5,000
Y 5,- 10013
�...w.. w...a...w.... W..
...._.
.lo/01/2018 to /01/2019 pERSONALSAOVINJURY S 1,000,000
_._. _ --- - --- --------
AGGREGATE LIMIT APPLIES PER
G AGGRE TE S 2 000,000
X PPI
POLICY �.,., P 1 LOC
PRODUCTS - COMPIOP AGG S 2 000.0 Q0
_._ ._..._, . .....
.OTHER
I S
AUTOMOBILE LIABILITY
COMBINED:IN„LEOMIT S 1,btI0,000
. (Ea ar di ni_
€ ,..:.
X ANY AUTO
BODILY INJURY (Par person) S
8 OWNED SCHEOCPLEO Y
RAD500047603
10/01/2018 10/01/2019 BODILY INJURY (Peratlenl) S
AUTOS ONLY I .. , , AUTOS
HIRED NON-OWNED
PR• �ERTY� MAGI 5
m AUTOS ONLY . _..w_ AUTOS ONLY
'Per a4' deni
..._
UMBRELLALIAB X I OCCUR �....
EACH OCCURRENCE S 15 000,000,)
,
10/01/2018 10/01/2019
X ,EXCESSUAB CLAIMS MADE
... .... ..._
UNES414770 -05
AGGREGATE S 15 000 000
DED RETENTION $
S
WORKERS COMPENSATION
f
X , S
ST TUTS , ER
AND EMPLOYERS' LIABILITY Y! N
_ .. .....
D ANYPROPRIETORIPARTNERIEXECUTwE
'OFFICERIMEMSEREXCLUDED? No
RWB300095503
E G EACH ACCIOEFJT , ,. 15 -. 1 000 000
10/01/2018 10/Ol/2019' - ' "` " °"°
:NIA
1,000,000
(Mandatory In NN)
j
; E L DISEASE. EA EMPLOYEE; 5
It yes. desalbe under
li
_.. __ n _.,_:....� _._. _ ... _... .� .m....... .. ._,,..
G C 1, 040 000
DESCRIPTION OF OPERATION; below
E L DISEASE A POL CY L +MIT 5 ,
A Misc Medical Professional
5 -10013
10/01/2018
10/01/2019 Per Claim $1,000,000
,Liability - Claims Made
k Aggregate $2,000,000
Abuse d MolastAtton $1,OOD,000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be anached If more spate is required)
This Voids and Replaces Previously Issued Certificate Dated
10/16/2018 WITH ID: W8511883.
Monroe County Board of County Commissioner is included as an Additional Insured as respects to General Liability where
required by written contract and Auto Liability, as required by written contract.
AP V Y R! g
Y I
CERTIFICATE HOLDER - I V
CANCELLATION
W I W
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
`-
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
Monroe County Board of County Coissianer
AUTHORIZED REPRESENTATIVE
490 - 63rd St
g�
Marathon, FL 33050
®1988 -2016 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD
sit Ib: 16986733
aktcH 935729