Item K1lrl
Co of Mope
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BOARD OF COUNTY COMMISSIONERS
Mayor David Rice, District 4
Mayor Pro Tern Sylvia J. Murphy, District 5
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IleOI1da Keys
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Danny L. Kolhage, District 1
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George Neugenf District 2
Heather Carruthers, District 3
County Commission Meeting
October 17, 2018
Agenda Item Number: K.1
Agenda Item Summary #4801
BULK ITEM: Yes DEPARTMENT: Sheriffs Office
TIME APPROXIMATE: STAFF CONTACT: Patrick McCullah (305) 292 -7020
N/A
AGENDA ITEM WORDING: Approval of the 2018 -2021 police services contract between the
City of Marathon and Monroe County Sheriffs Office
ITEM BACKGROUND: Contract for local police services
PREVIOUS RELEVANT BOCC ACTION: The BOCC has approved a (3) year contract for
local police services and the price revision for each contract year in the past.
CONTRACT /AGREEMENT CHANGES:
2018 -2019 Marathon Local Police Services
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
2018 -2021
FINANCIAL IMPACT:
Effective Date: October 1, 2018
Expiration Date: September 30, 2021
Total Dollar Value of Contract: $1,799,261.00 (paid by City of Marathon)
Total Cost to County: $0 (revenue producing for the Sheriff)
Current Year Portion:
Budgeted: Yes
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: Yes
Grant: N/A
County Match: N/A
Insurance Required:
Additional Details:
If yes, amount: $1,799,261.00
10/01/18 149 -68611 -SHERIFF -MARATHON
local police services
$1,799,261.00
REVIEWED BY:
Pedro Mercado
Budget and Finance
Maria Slavik
Kathy Peters
Board of County Commissioners
Completed
10/01/2018 3:21 PM
Completed
10/01/2018 3:43 PM
Completed
10/01/2018 4:21 PM
Completed
10/03/2018 8:21 AM
Pending
10/17/2018 9:00 AM
Contract for Local Police Services
Monroe Cou nty Sheriff's Office and the City of Marathon
FY 2018-2021
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Page 1 of 13
Contract for Local Pofice Services- FY 2018-2021
«w 2 .................. . "1 . 1 1 11 - ,
Contract for Local Police Services
Monroe County Sheriffs Office and the City of Marathon
FY 2018-2021
1-Purpose: ............................................................................................................ 4
2-Parties: .............................................................................................................. 4
3-Term . ................................................................................................................ 4
5-Other services: ................................................................................................. 5
6-Assignment of personnel and selection of District Captain ......................... 5
8-Complaints regarding officers: ......................................... ............................. 6
9-Resnonsibilitv for ultimate control: ............................. ....... ........................... M
10 -Attention to needs of Marathon: ................................................................... Ed
11-Officers n o t e mployees or agents of the City: ............................................... 7
12-Enforcement of municipal ordinances: ........................................................ 7
13-Legal claims, notices of suit, and lawsuits: .................................................. 7
15-Contract cost and payment: ........................................................................... 8
16-Cost reports and cost/Contract Price options: ............................................. 9
17 -Year-end reconciliation: ................................................................................. 9
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Page 2 of 13
Coattact for Local Police Services- FY 2018-2021
Monroe County She dWs Office and the City of Marathon
18-Future year pricing ........................................................................................ 9
19-Traffic fines and forfeitures: ........................................................................... 9
20-Florida Contraband Forfeiture Act proceeds: ............................................... 9
21-Station facilities and office expense:.............................. ..............................1
22-Law enforcement education assessme-viz -- ------------------ =m
23-Mutual aid: .................................................................................................... 10
24-Paragraph headings not dispositive . ............................................................ 11
=207E=, ;on against drafter: ................................... ........... 11
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Contract for Local Police Services- FY 2018-2021
Monroe County SheriWs Office and the City of Marathon
Contract for Local Police Services
Monroe County Sheriffs Office and the City of Marathon
FY 20 021
2-Parties:
The parties to this Contract are Marathon and MCSO. Any comraul-Acadon
required to be provided by either party may be directed to:
City of Marathon
Chuck Lindsey
Telephone: (305) 743-0033
Vacs' e: (305) 743-3667
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Page 4 of 13
Contract for Local Police Services- FY 2018-2021
Monme County Sheriff's Office and the City of Marathon
4-Sc1 pe of purchased services:
MCSO will provide professional police road patrol service throughout
Marathon. Service will be provided a contingent (the "Marathon Districe�
consisting of-.
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The Captain shall attend any meetings that the Manager shall reasonably
request, e.g. those of the City Council.
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Apart from this Contract, MCSO shall also provide all services to Marathon
on the same terms and at no additional charge or expense as they are provided to the
residents of Monroe County:
6-Assignment of personnel and selection of District Captain:
MCSO recognizes the desire of Marathon that the Marathon District be
composed of officers who are well acquainted with the community and its residents
and with whom the residents can establish a face-to-face rapport and long-term
Page 5 of 13
Contract for Local Police Services FY 2018
Monroe County SheriTs Office and the City of Marathon
s.
relationships. Marathon recognizes the obligation of MCSO to treat all of officers
fairly concerning requests for transfer and career advancement, and to maintain
order and discipline. MCSO shall endeavor to establish and maintain a stable
contingent in the Marathon District.
The City Manager will play an integral part in the selection of officers for
assignment to and promotion within the Marathon District. The Manager will be
given the opportunity to review personnel files, training records, and disciplinary
.record of these officers and be a member of their selection and promotional boards.
7-Procedure for selection of District Captain and Lieutenant:
If the need arises for the selection of a District Captain or lieutenant, the
Sheriff will consult with the City Manager before making his decision.
Consistent with the City charter, no ejected official or employee of the City
may direct the actions of officers of the Marathon District. Direction from the City
will be given through the Manager in accordance with the terms of this Contract,
10-Attention to needs of Marathon:
MCSO will work together with Marathon to direct police services to meet
the expressed needs of the residents of Marathon. The Captain shall meet with the
Page 6 of 13
Contract for Local Police services - FY 2018-2021
Monroe County Sherffs Office and the City of Marathon
Manager frequently to learn of community concerns and shall work closely with the
Manager to devise plans and methods best suited to respond to those concerns. The
Captain shall be a member of the Manager's Senior Management Team.
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The parties shall provide each other with complete and prompt notification
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MCSO, as a political sub of the State of Florida, as defined in
Section 768.28, Florida Statutes, agrees to be fully responsible to the limits set forth
in such statute for its own negligent acts or omissions, or intentional tortuous acts,
which result in clairns or suits against either the City or MCSO, and agrees to be
liable to the statutory limits for any damages proximately caused by said acts or
omissions, or intentional tortuous acts.
Page 7 of 13
Contract for Local Police Services- FY 2DI8-2021
Monroe County Sheriff's Office and the City of Marathon
Nothing contained in this Section or this agreement shall be construed to be
a waiver by either party of any of the protections provided by sovereign immunity or
any other immunity, including the protections and statutory caps on liability
contained in section 768.28 of the Florida Statutes, as well as any other similar
provision of law. Nothing contained herein shall be construed to be a consent by
either party to be sued by third parties in any matter arising out of this agreement or
any other agreement
MCSO shall ensure that every member of the Marathon District is provided
with a marked patrol vehicle and uniforms. City of Marathon patrol cars will clearly
marked as such.
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a. Marathon agrees to pay for services, equipment, and supplies provided
during the first year of this Contract (10/01 /2018-09/30-2019) the sum described
on Exhibit A, attached and incorporated by reference herein. This sum is referred to
as the "Contract Price."
b, Marathon will pay Two/Twelfths (2/12 or 16.67 of the total
contract price to the Monroe County Clerk of Court no later than October 15, 2018.
Thereafter, Marathon shall pay One/Twelfth of the total contract price no later than
November 1, 2018 and on or before the first day of each succeeding month until the
total contract price is paid.
f. All vehicles paid for by City vA at the end of their service life, be
property of City.
9. Marathon and MCSO may agree to purchase goods and services not
specifically addressed in this contract upon such terms and conditions as are
mutually agreed upon by the parties in writing.
Page 8 of 13
Contract for Local Police Services - FY 2018-2021
Monroe County Sheriff's Office and the City of Marathon
16-Cost rep• rts/ Contract Price options:
MCSO will provide Marathon monthly financial reports showing all costs
mcurrecLbv
If incurred costs equal the Ninety-five Per Cent (95 of the total costs
recited in this Contract, then:
MCSO may stop providing any of the services in order not to exceed the
Contract price;
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Marathon may issue a written commitment to MCSO to pay for additional
services as agreed to by Marathon and MCSO.
timely basis, then and in that event this Contract shall terminate on September 30th
of the then current Contract period.
The parties acknowledge Marathon's entitlement to fines and forfeitures
pursuant to 9318.21, Fla. Stat. (2002), as from time to time amended.
Page 9 of 13
Contract for Local Police Servicee- FY 201&2021
Monroe County SheriTs Office and the City of Marathon
The parties shall determine an equitable share for Marathon of proceeds of
any forfeiture, from which MCSO successfully forfeits cash or property exceeding
$10,000.00 pursuant to the Florida Contraband Forfeiture Act, in cases involving the
participation of officers of the Marathon District. This share will be based upon the
ratio that the Marathon District participation bears to the participation of all law
enforcement agencies participating in the criminal case, seizure, and subsequent
forfeiture. This share shall be deposited by MCSO in the Sheriffs Law
Enforcement Trust Fund for the Sheriff's use in Marathon. Marathon may apply to
the Sheriff for the use of such funds consistent with the limitations of the
Contraband Forfeiture Act The Sheriff agrees to submit such request to the
Monroe County Commission for appropriation, and upon appropriation, will use the
funds for the intended purpose.
The parties agree that the decision to use or dispose of personal or real
property seized within Marathon shall be in the sole discretion of MCSO. If MCSO
elects to use such seized personal property outside of Marathon or to sell seized
Marathon real estate, MCSO shall allocate funds to the Law Enforcement Trust
Fund in amount to Marathon's equitable share of the market value of the property
less hens, mortgages, encumbrances and MCSO's costs of seizure and forfeiture. In
both cases, the allocated share shall be earmarked for use by MCSO within
Marathon.
21-Station facilities and office expense:
MCSO will provide station facilities for the Marathon District.
The parties recognize their obligation to provide emergency assistance to
other jurisdictions (including without limitation, the Cities of Key West, Marathon,
Key Colony Beach, Layton, the Ocean Reef Public Safety District, unincorporated
Monroe County and any municipalities incorporated in Monroe County after the
effective date of this Contract) pursuant to the Florida Mutual Aid Act and in the
event of catastrophe. MCSO may direct Marathon District officers to tender aid in
either case in a manner consistent with the deployment by MCSO of other MCSO
Page 10 of 13
Contract for Local Police Services- FY 2018-2021
Monroe County SherifPs Office and the City of Marathon
officers without financial set-off or deduction by Marathon. The Manager will be
given all possible notice • such deployment and written reports • the actions •
officers so deployed upon request.
24-Paragraph headings not dispositive:
The parties agree that the headings given the paragraphs and other
subdivisions of this Contract are for case of reference only and are not dispositive
the interpretation of Contract language, I
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Contract for Local Police Services- FY 2018-2021
Monroe County Sheriffs Office and the City of Marathon
Agreed to on _ 9 2018.
5 c A L
City of Marathon
By:
Mayor
ATTEST:
Nk-
City Clerk
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Page 12 of 13
Contract for I ocA Police Services - FY 2018 -2021
Monme County ShedfPs Office and the City of Marathon
I ; fell OR I • I j
BY
Mayor/ Chairperson
Attest:, KEVIN MADOK
CLERK OF COURT
By Clerk
5 F A L
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Page 13 of 13
Contract for Focal Police Services- FY 2018-2021
Monroe County Sheriffs Office and the City of Marathon
Evk,Lc� A
30- May -18
Updated by. Lba Knowles .3115/18 v3
BUDGET - MARATHON
2 YEAR COMPARISON FOR FYE 2018 TO FYE 2019
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ADOPTED
PROPOSED
BUDGET
BUDGET
DIFFERENCE
FYE 2018
FYE 20
+ DR ( -)
PERSONNEL SERVICES
Headcount
15
15
Executive Salary
RegularSalarles
856,063
920,057
63,994
Overtime
39,532
40,362
830
Incentive
8,040
9,360
1,320
Employer Taxes
69,128
74,188
5,060
Retirement Contr"on
205,591
220,818
15,226
We & Health Insurance
1,400
1,400
Unemployment Compensation
_
Total Personnel Service
1,179,754
1,266,186
86,432
OPERATING EXPENSES
Expenses Other Than Salaries
Professional Services
3,700
3,700
Other Contractual Services
350
350
Investigations
_
Travel & Per Diem
2,000
2,001)
Communications
8,000
6,000
Freight & Postage
200
200
Utility Services
Rentals
Insurance
27,450
27,450
Repairs & Maintenance
43,000
43,000
Printing
Advertising
Office Supplies
2,300
2,3D0
Operating Supplies
94,110
94,110
Books/Subscrip0ons/Mem bars hips
Tuition
Training
4,ODO
4,000
Total Operating Expenses
165,110
185,1
CAPITAL OUTLAY
Other Building Improvements
_
Automobiles/Machinery/Equip.
126,108
12 6,108
Total Capital Outlay
126,108
126,108
OTHER USES
Aids to Government Agencies
Aids to Private Organizations
Intragovemmentai Transfers
Total Other Uses
TOTAL SHERIFF'S BUDGET
1,490,972
1,577,404
86,432
COUNTY COSTS:'
Health Insurances
185,191
185,191
-
Worker's Compensation
35,329
36,665
1,336
County Allocation
_
Total County Expenses
220,62D
221,857
f ,336
*Estimates
TOTAL BUDGET
1.711,493
1,799,261
87,768
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