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Item N4lrl Co of Mope �' ; c' � '� BOARD OF COUNTY COMMISSIONERS Mayor David Rice, District 4 Mayor Pro Tem Sylvia J. Murphy, District 5 Fl IleOI1da Keys m �� u 1 , i zm Danny L. Kolhage, District 1 . �, George Neugenf District 2 Heather Carruthers, District 3 County Commission Meeting October 17, 2018 Agenda Item Number: N.4 Agenda Item Summary #4818 BULK ITEM: Yes DEPARTMENT: County Clerk of Court TIME APPROXIMATE: STAFF CONTACT: Aneta Jodkowska (305) 292 -3411 N/A AGENDA ITEM WORDING: Approval to dispose of surplus items. ITEM BACKGROUND: F.S. 274.05- 274.07 and Monroe County Purchasing Policy state that the Board of County Commissioners shall approve the disposal of items that have been declared to be surplus by the Property Manager within the office of the Clerk of the Courts. Each of the items on the attached list has been certified by its department to be of no value. Once disposal is approved, the items will be removed from the Fixed Asset Inventory List. PREVIOUS RELEVANT BOCC ACTION: N/A CONTRACT /AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approval. DOCUMENTATION: October 2018 surplus assets FINANCIAL IMPACT: Effective Date: N/A Expiration Date: Total Dollar Value of Contract: N/A Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: Grant: County Match: Insurance Required: Additional Details: If yes, amount: REVIEWED BY: Kevin Madok Cynthia Hall Kathy Peters Board of County Commissioners Skipped Completed Completed Pending 10/02/2018 12:18 PM 10/02/2018 12:27 PM 10/03/2018 10:36 AM 10/17/2018 9:00 AM Court Admin DESCRIPTION STATUS DATE ACQUIRED CUSTODIAN DEPARTMENT LOCATION CODE INITIAL COST CURRENT VALUE 7256 COPIER ACTIVE 01/03/12 06 08503 LK -W01 $ 11,533.06 $0.00 7607 COPIER ACTIVE 06/12/13 06 83500 LK -W01 $ S,712.00 $0.00 9364 POWERHEART AED ACTIVE 08/11/08 06 81501 LK -W08 $ 1,394.17 $0.00 9365 DEFIBRILLATOR ACTIVE 04 /15/05 06 80074 LK -W08 $ 1,695.00 $0.00 8097 2014 NISSAN QUEST (W ACTIVE 06/24/14 0S 69000 LK -W13 $ 26,819.50 $0.00 ff!f7!!= MONROE COUNTY "COMPUTER RELATED EQUIPMENT" INVENTORY DELETION REQUEST TO: John Beyers -Stop #8 FROM: Cheryl Alfonso Property Clerk, Finance Dept. Court Operations Manager DATE: M:C. LD. Nit ber Serial Number _ Asset Description 1 Date Purcbased Original & Est. Present Value AW % j j 32945641 Lifepak Defibrillator 4/15/2005 -0- 6 4212997 Powerheart Defibrillator 8/11/2008 -0- 7256 DFH33033 Canon Copier 01/03/2012 -0- 7607 Unknown Canon Copier 6/12/13 -0- CHECK ONE (1) APPROPRIATE LINE BELOW. APPROVAL TO ADVERTISE FOR BIDS. x APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REQUEST: Old outdated and unable to i APPROVED BY: PRINT CJIS DIVISION DIRECTOR APPROVAL: PRINT NAME: DATE: Cheryl Alfonso, �?� d1_1 Manager TECHNICAL SERVICES APPROVAL: N/A PRINT NAME: a OMB FORM REVISED It /99 SUNGARD PENTAMATION DATE: 09/26/2018 MONROE COUNTY BOCC TIME: 10:39:23 FIXED ASSETS LISTING SELECTION CRITERIA: assets.tagno in ('4864','6549 SORTED BY: assets .tagno,assets.improvement_num ASSET ID DESCRIPTIVE INFORMATION ACQUISITION INFORMATION 7256 COPIER FUNDING 503 CAPITAL ASSET Y -000 MFR CANON CLS M VENDOR 001385 MODEL IR 3225 CAT 502 PO 00039210 UNITS 1 SIN DF1433033 LOC LK -WO1 CHECK 571039 UN CST 11533.06 INVENTORY DATE 09/29/17 FUND TYPE G ACQUIRE 01/03/12 COST 11533.06 CONDITION GOOD STATUS ACTIVE DPT 08503 INS CO NEXT SCHEDULED MAINTENANCE GRT INS VAL 0.00 CUSTODIAN 06 LOCATION REMARKS /LIC # TRF FROM /TO OLD ID # DISTRIBUTION INFORMATION FUNCTION ACTIVITY DEP ORGN 5200 PUBLIC SAFETY 5290 OTHER PUBLIC SAFETY 89501 7607 COPIER FUNDING 001 CAPITAL ASSET Y -000 MFR CANON CLS M VENDOR 001385 MODEL IR ADVANCE 4035 CAT 502 PO AUDIT SL UNITS 1 SIN LOC LK -WO1 CHECK 589647 UN CST 5712.00 INVENTORY DATE 09/29/17 FUND TYPE G ACQUIRE 06/12/13 COST 5712.00 CONDITION GOOD STATUS ACTIVE DPT 83500 INS CO NEXT SCHEDULED MAINTENANCE GRT INS VAL 0.00 CUSTODIAN 06 LOCATION DJJ P REMARKS /LIC # TRF FROM /TO OLD ID # DISTRIBUTION INFORMATION FUNCTION ACTIVITY 6000 COURT GENERAL ADMINISTRATION 6230 PRETRIAL RELEASE REPORT TOTAL 2 RECORDS SELECTED COST 17,245.06 INSURANCE VALUE .00 SALVAGE VALUE .00 ACCUMULATED DEPRECIATION 16,483.46 SALE AMOUNT .00 PAGE NUMBER: REPORT10 DEPRECIATION INFORMATION EST LIFE 5 DEP LIFE 5 DEP N POST DP Y DEP METH SL SALVAGE VALU .00 ACCUM DEP 11533.06 REM BOOK BASIS .00 DEP BASIS 11533.06 LAST POSTING DATE 09/30/17 SALE AMOUNT .00 RETIRED DATE ACCOUNT PCT 530590 1.00 EST LIFE 5 DEP LIFE 5 DEP Y POST DP Y DEP METH SL SALVAGE VALU .00 ACCUM DEP 4950.40 REM BOOK BASIS 761.60 DEP BASIS 5712.00 LAST POSTING DATE 09/30/17 SALE AMOUNT .00 RETIRED DATE DEP ORGN ACCOUNT PCT 89507 530590 1.00 1 r r r i 1 SUNGARD PENTAMATION DATE: 10/02/2018 TIME: 08:44:58 SELECTION CRITERIA: assets.tagno in ('9364','9365') SORTED BY: assets .tagno,assets.improvement_num ASSET ID DESCRIPTIVE INFORMATION MONROE COUNTY BOCC FIXED ASSETS LISTING ACQUISITION INFORMATION PAGE NUMBER: REPORT10 DEPRECIATION INFORMATION 9364 POWERHEART AED FUNDING 163 CAPITAL ASSET Y EST LIFE 7 DEP LIFE 7 -000 MFR POWERHEART CLS M VENDOR CARDIAC SCIENCE DEP N POST DP Y DEP METH SL MODEL G3 PLUS CAT 507 PO 00024771 UNITS 1 SALVAGE VALU .00 SIN 4212997 LOC LK -W08 CHECK 532251 UN CST 1394.17 ACCUM DEP 1394.17 INVENTORY DATE 04/20/18 FUND TYPE G ACQUIRE 08/11/08 COST 1394.17 REM BOOK BASIS .00 CONDITION STATUS ACTIVE DPT 81501 INS CO DEP BASIS 1394.17 NEXT SCHEDULED MAINTENANCE GRT INS VAL 0.00 LAST POSTING DATE 09/30/15 CUSTODIAN 06 LOCATION SALE AMOUNT .00 REMARKS /LIC # TRF FROM /TO RETIRED DATE OLD ID # 6549 DISTRIBUTION INFORMATION FUNCTION ACTIVITY DEP ORGN ACCOUNT PCT 7100 GENERAL OPERATIONS 7120 COURTHOUSE FACILITY 89507 530590 1.00 9365 DEFIBRILLATOR FUNDING 001 CAPITAL ASSET Y EST LIFE 5 DEP LIFE -000 MFR LIFEPAK CLS M VENDOR MEDTRONIC PHYSIO CONTROL DEP N POST DP N DEP METH MODEL CAT 507 PO 4465 UNITS 1 SALVAGE VALU 00 SIN 32945641 LOC LK -W08 CHECK 113348 UN CST 1695.00 ACCUM DEP 1695.00 INVENTORY DATE 04/20/18 FUND TYPE G ACQUIRE 04/15/05 COST 1695.00 REM BOOK BASIS .00 CONDITION GOOD STATUS ACTIVE DPT 80074 INS CO DEP BASIS 1695.00 NEXT SCHEDULED MAINTENANCE GRT INS VAL 0.00 LAST POSTING DATE 09/30/10 CUSTODIAN 06 LOCATION MTHN CRTRM A SALE AMOUNT .00 REMARKS /LIC # TRF FROM /TO RETIRED DATE OLD ID # 4864 DISTRIBUTION INFORMATION FUNCTION ACTIVITY DEP ORGN ACCOUNT PCT 6000 COURT GENERAL ADMINISTRATION 6010 COURT ADMINISTRATION 89507 530590 1.00 REPORT TOTAL 2 RECORDS SELECTED COST 3,089.17 INSURANCE VALUE .00 SALVAGE VALUE .00 ACCUMULATED DEPRECIATION 3,089.17 SALE AMOUNT .00 1 r r r s r 1 MONROE COUNTY INVENTORY DELETION REQUEST TO: � 6 -/-S exi - 35Y3 FROM: Property Clerk, Finance Dept. �� p �y 2oc Coup-t I X COlIcc7D fZ DATE: � �� ' /�Icw � y CHECK ONE ( 1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REOUEST: ire, 04r- PREPARED BY( :D / Se W6—lve10/& Z PRINT NAME - -T- DIVISION DIRECTOR APPROVAL: PRINT NAME DATE: _ 9 / 114 /r OMB FORM REVISED 10/282003 SUNGARD PENTAMATION DATE: 09/26/2018 TIME: 10:37:56 SELECTION CRITERIA: assets.tagno = '8097' SORTED BY: assets.tagno,assets.improvement num ASSET ID DESCRIPTIVE INFORMATION 8097 2014 NISSAN QUEST (WHITE) -000 MFR NISSAN MODEL QUEST S/N JNIAE2KP9E9106255 INVENTORY DATE 03/27/18 CONDITION NEW STATUS ACTIVE NEXT SCHEDULED MAINTENANCE CUSTODIAN 05 REMARKS /LIC # REPLACES ID 46554 OLD ID # DISTRIBUTION INFORMATION FUNCTION 5100 GENERAL GOVERNMENT REPORT TOTAL 1 RECORDS SELECTED COST INSURANCE VALUE SALVAGE VALUE ACCUMULATED DEPRECIATION SALE AMOUNT MONROE COUNTY BOCC FIXED ASSETS LISTING ACQUISITION INFORMATION FUNDING 001 CAPITAL ASSET Y CLS M VENDOR NILES SALES /SVC CAT 501 PO T /COLLLE UNITS 1 LOC LK -W13 CHECK UNKNOWN UN CST 26819.50 FUND TYPE G ACQUIRE 06/24/14 COST 26819.50 DPT 69000 INS CO GRT INS VAL 0.00 LOCATION DEE DEE TRF FROM /TO PAGE NUMBER: REPORT10 DEPRECIATION INFORMATION EST LIFE 6 DEP LIFE 6 DEP Y POST DP Y DEP METH SL SALVAGE VALU .00 ACCUM DEP 14527.24 REM BOOK BASIS 12292.26 DEP BASIS 26819.50 LAST POSTING DATE 09/30/17 SALE AMOUNT .00 RETIRED DATE ACTIVITY DEP ORGN ACCOUNT PCT 5130 FINANCIAL AND ADMINISTRATIVE 89500 530590 1.00 26,819.50 .00 .00 14,527.24 .00 1 r r r , r i 1