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Item O1lrl Co of Mope �' ; c' � '� BOARD OF COUNTY COMMISSIONERS Mayor David Rice, District 4 Mayor Pro Tem Sylvia J. Murphy, District 5 Fl IleOI1da Keys m �� u 1 , i zm Danny L. Kolhage, District 1 . �, George Neugenf District 2 Heather Carruthers, District 3 County Commission Meeting October 17, 2018 Agenda Item Number: O.1 Agenda Item Summary #4827 BULK ITEM: No DEPARTMENT: County Administrator TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard (305) 292 -4443 N/A AGENDA ITEM WORDING: County Administrators Monthly Report for October 2018. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACT /AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: DOCUMENTATION: CAD 1 Monthly Report FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Kathy Peters Completed 10/03/2018 11:24 AM Board of County Commissioners Pending 10/17/2018 9:00 AM MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: September 4, 2018 SUBJECT: County Divisions' Monthly Activity Report for September 2018 MONTHLY ACTIVITY REPORT - SEPTEMBER 2018 Airports: Key West August 8 Meeting with Coinmissioner Kolha e to discuss the EYW Master Plan Update. August 10 Meeting at American Airlines headquarters in Fort Worth, TX to discuss increasing the frequency the EYW to DFW flight to daily service starting in December of this year. August 13 Meeting with Airline station managers to discuss cancelled flight procedures for passenger re- booking. August 13 Meeting with Uber to discuss driver procedures to mitigate parking on airport property. August 15 Presented the EYW Master Plan Update at the BOCC meeting. August 17 Attended the active shooter training class at the Harvey Government Center. August 20 Richard Strickland was interviewed and selected as the new Director of Airports. August 23 PFC 18 kick -off meeting. August 27 Meeting with TSA AFSD Dirk Herberz to review security items and to introduce new Ops & Sec Manager Joe McMoni le. August 29 Airline Rates & Charges meeting with airline representatives to establish tenninal rates and landirn fees for FYI 9. August Ongoing Airport Drainage project — 98% complete — To ino's - $1.8 million August Ongoing Airport Customs Border Protection — 98% complete — OAC - $1.3 million August Ongoing Airport Rain Reconstruction project — ABC — 95% coin lete - $9 million IRMA Recovery —Total Passenger #'s Sept- 15,723 / Oct — 40,564 / Nov — 55,119 NJ / Dec — 67,083 Jan-75,7930% February —77,400 0.5%, March- 94,156 3.4% April 85,677 5.5% May 74,131 5.2% June 68,640 10.5% July 68,790 2.6% Month to month from previous ear. Daily Capacity 23 Average Daily Departures Month of August Marathon a . a August 22 MTH tenninal mold remediation project meeting with Global Disaster Recovery, Inc. and airport staff. August 28 75" Anniversary event planning coiumittee meeting. August 28 DAV lease discussion with Roman Gastesi, County staff, and DAV membership. 0.7.a KEY WEST INTERNATIONAL AIRPORT Thomas Henderson, Acting Director of Airports 3491 South Roosevelt Boulevard, Key West, Florida 33040 305 - 809 -5200 main / 305 - 292 -3578 fax Henderson- Thomas(a)-MonroeCounty- FL.Gov ENPLANEMENTS & DEPLANEMENTS -2018- MONTHLY Total PAX JULY 2018 Total PAX JULY 2017 68,790 67,048 2.6% YEAR -TO -DATE Total PAX YTD - 2018 Total PAX YTD - 2017 544,587 525,018 19,569 3.7% Packet Pg. 2423 AMERICAN AIRLINES SILVER AIRWAYS DELTA AIR LINES UNITED AIRLINES MONTHLY TOTALS YEAR TO DATE TOTALS Months ENP DEP ENP DEP ENP DEP ENP DEP ENP DEP BOTH ENP DEP JAN 16 14 8 7 12 10 3 3 40 35 75 40 35 FEB 15 15 8 7 11 11 3 4 38 705 38 77 78 74 MAR 16 16 9 9 16 15 5 5 47 652 46 94 126 120 APR 16 14 7 6 15 14 4 4 781 45 033 40 85 171 161 MAY 12 11 8 7 14 13 3 3 37 36 74 209 197 JUN 10 10 8 7 14 13 1 1 34 33 68,640 244 231 JUL 11 10 8 7 14 14 931 1 35 33 68 279 265 AUG 0 0 0 0 0 SEP 0 0 0 0 0 OCT 0 0 0 0 0 NOV 0 0 0 0 0 DEC 0 0 0 0 0 Totals 99,654 93,499 58,769 54,122 98,573 94,135 22,509 23,326 279,505 265,082 544,587 279,505 265,082 YTD Airline Totals 193,153 112,891 192,708 45,835 YEAR -TO -DATE TOTAL 544 Prior YTD Airline Totals 190,793 102,590 210,563 21,072 PRIOR YEAR -TO -DATE TOTAL 525,018 0 /b change 1.2% 10.0% -8.5%1 117.5% I I MONTHLY Total PAX JULY 2018 Total PAX JULY 2017 68,790 67,048 2.6% YEAR -TO -DATE Total PAX YTD - 2018 Total PAX YTD - 2017 544,587 525,018 19,569 3.7% Packet Pg. 2423 0.1.a KEY WEST INTERNATIONAL AIRPORT Thomas Henderson, Acting Director of Airports 3491 South Roosevelt Boulevard, Key West, Florida 33040 305 - 809 -5200 main / 305 - 292 -3578 fax Henderson- Thomas(cDMonroeCounty- FL. Gov LANDINGS -2018- MONTHLY TOTAL JULY - 2018 670 TOTAL JULY - 2017 683 -13 -1.9% YEAR -TO -DATE TOTAL YTD - 2018 5,406 TOTAL YTD - 2017 5,187 219 �.2% Packet Pg.2424 AMERICAN AIRLINES SILVER AIRWAYS DELTA AIR LINES UNITED AIRLINES MONTHLYTOTALS DATE TOTALS Months JAN 263 331 153 57 804 804 FEB 229 312 142 67 750 1,554 MAR 255 373 184 87 899 2,453 APR 249 348 176 84 857 3,310 MAY 189 346 156 58 749 4,059 JUN 168 349 132 28 677 4,736 JUL 169 356 128 17 670 5,406 AUG 0 0 SEP 0 0 OCT 0 0 NOV 0 0 DEC 0 0 Totals 1,522 2,415 1,071 398 5,406 5,406 YEAR -TO -DATE TOTAL 5,406 Pri.r YTDTOtais 1 1,562 1 2,272 1 1,133 1 220 PRIOR YEAR -TO -DATE TOTAL 5,187 change 1 - 2.56% 1 6.29% 1 -5.47% 1 80.91% 4.2% MONTHLY TOTAL JULY - 2018 670 TOTAL JULY - 2017 683 -13 -1.9% YEAR -TO -DATE TOTAL YTD - 2018 5,406 TOTAL YTD - 2017 5,187 219 �.2% Packet Pg.2424 Veterans Affairs: CLIENTS ASSISTED VA Phone Calls 585 Office Visits 804 New Clients 71 Field Visits 5 Benefits Delivery at Discharge 4 Flag Presentation 1 Homeless Veterans Assisted 3 TRANSPORTATION PROGRAM Transportation Calls 270 Veterans Transported 102 FINANCIAL DATA The financial data for the month of August totals $ 748,928.74 this indicates the amount of new revenue brought into Monroe County derived from claims filed by the entire Veterans Affairs department. Extension Services: Number of services provided: 76 phone calls, 572 emails, 9 office visits, 12 visits to clients, 27 learning events with 225 participants, 12 media submissions, and 145 publications distributed. Total Budget for FY 17/18: $278,744.00; Year to Date Expenditures and Encumbrances: $237,272.45; Remaining Balance: $41,471.55; Percentage of budget spent and /or encumbered year -to -date: 85 %. The County Extension Director /Family & Community Development Agent accomplished the following activities: • Alicia wrote and published a blog educating residents about how to reduce the amount of unwanted mail and email. http : //blogs. ifas .ufl.edu /monroeco /2018/08/20/be- junk -mail- free -in- l 0- minutes/ Alicia worked with the Climate Change Advisory Committee to research a recommendation for county solar initiatives and to update the Monroe County Climate Action Plan. Alicia was appointed by the OF WAS Dean, Dr. Place to work with a state -wide team at a national Extension summit. This team will develop skills and implementation strategies for the expansion of facilitated community deliberation program offered through the University. Alicia worked with county Extension agents and University of Florida specialists to set priorities and develop in service training for the CIVIC and Sustainable Floridians programs. The Environmental Horticulture Agent accomplished the following activities: • Michelle hosted the first of a series of educational Lunch and Learn programs throughout the County titled "Planting for Survivability in the Landscape" to help residents and other clientele better understand the functions of roots and the importance of planting trees properly. 29 Master Gardeners volunteered 106 hours this month educating the Keys community on plant and insect ID and sustainable gardening /landscaping practices in each County District; they also participated in 41 hours of continuing education. Michelle posted a blog about the Royal Poinciana Caterpillar last month, which also happens to be our cover article. The blog has reached 5,600 views so far! The Florida Sea Grant Marine Extension Agent accomplished the following activities: • Shelly was invited to present at the South Atlantic Sea Grant Regional meeting and Extension Professional Associations of Florida about the rapid response for the lobster fishery following Hurricane Irma. • Shelly and Dr. Lisa Krimsky chaired the first meeting of the OF /IFAS Water Watch Advisory Committee and are planning a side -by -side study for dissolved oxygen and salinity. -� • Shelly contributed to the Florida Keys National Marine Sanctuary Marine Debris working group for the Goal Clean Seas Florida Keys program. • Shelly's photo of the phytoplankton Pyrodinium species will be featured on the NOAA Phytoplankton Monitoring Network website. 2 Employee Services: HR TURNOVER NUMBERS: a . a Human Resources Monthly Report: • Worked with departments to help with 11 salary analysis • Attended Web EOC user training at Marathon EOC building • Worked at Alana desks processing new hire paperwork for the departments and completed two new hires while she was on vacation • Met with Judy Clarke, Kevin Wilson and Bryan Cook on a repayment agreement for Judy • Sent several employees for drug screen tests for post- accident and one for nicotine testing • Finalized the evaluations for the HR team and met with them to review. • Worked on an Agenda Item for Sept. (since postponed) • Working on setting up a PPP Committee meeting for September • Worked at front desk covering for Kenny while he was out on Medical leave Benefits 2017/2018 OCT NOV DEC JAN FEB MAR APR NEW HIRES 12 10 12 15 24 18 11 TERMINATIONS 23 15 17 5 12 2 0 NEW RETIREES MEDICAL 2 1 3 7 4 0 0 NEW RETIREES LIFE ONLY 1 0 0 0 1 0 0 DECEASED 4 LIFE CLAIMS 2 3 1 2 2 0 1 OTHER COVERAGE CHANGES 11 17 9 1550+ 10 13 3 Not ACCOUNT CHANGES 16 8 3 Avail 5 6 0 ACTIVE WITH MEDICAL 1148 1148 1148 1148 - - - ACTIVE NON MEDICAL 77 77 77 75 - - - RETIREES WITH Not MEDICAL 427 427 427 Avail - - - RETIREES LIFE ONLY 26 26 26 - - - SURVIVING SPOUSES 6 6 6 - - - COBRA 3 3 3 3 - - - WAIVER OF PREMIUM LIFE INS 2 2 2 2 - - - MAY JUNE JULY AUG SEPT NEW HIRES 24 13 29 26 0 0 0 0 4 TERMINATIONS 47 17 18 11 NEW RETIREES MEDICAL 11 0 1 0 NEW RETIREES LIFE ONLY 2 1 0 0 DECEASED 4 LIFE CLAIMS 0 1 1 1 OTHER COVERAGE CHANGES 9 16 13 7 ACCOUNT CHANGES 14 12 4 4 ACTIVE WITH MEDICAL 1146 1140 1171 1165 ACTIVE NON MEDICAL 80 81 84 86 RETIREES WITH MEDICAL 269 263 262 262 RETIREES LIFE ONLY 190 197 200 200 SURVIVING SPOUSES 5 5 5 5 COBRA 6 6 6 6 WAIVER OF PREMIUM LIFE INS 2 2 2 2 Employee Benefits Department Monthly Report 1. 4 Distribution of Weekly Blasts 2. Distribution of monthly Quantum newsletter for employees and supervisors 3. Distribution of monthly Better You From Blue newsletters 4. Monthly New Employee Orientation 5. Weekly meetings with Bryan Cook, Employee Services Director 6. Quarterly Wellness Champion Visits in Middle Keys (Marathon Govt. Center, Fire Rescue, etc.) 7. Assist 3 active employees with their retirement paperwork 8. Implementation with ClearTrack meetings (7) 9. HIPAA discussion with Gallagher 10. Monthly call with Envision 11. Consultant RFP Questions submitted 12. OPEB meeting with Gallagher 13. Overview of Florida Blue renewal 14. Final scoring for health and rx plans claims audit services 15. Prepare workbook for ClearTrack 16. Review Accumulator file errors with Envision 17. Open Enrollment discussion with Florida Blue 18. Health Equity funding and implementation call 19. Health Fair vendor meeting 0 a 0 0 0 E 5 Libraries: Summer activities continued to keep staff busy at all branches —with school out and summer visitors arriving regularly, our services remain in high demand. • 12,895 customers logged into the Library public access and Wi -Fi access, a slight increase over the previous month. PC usage remains especially strong due to requirements by government agencies for benefit recipients, especially during this lengthy recovery and rebuilding process, • 238 new cardholders were added to our roster in July, as new transplants and returning friends continue to join (or rejoin) our communities. Our cardholders now total 36,028. • E- visits made to the Library's web resources in July came in at 290,273, another service that has increased significantly over last year. Included in the count were page views of the main website and calendar, the online catalog, and the digital archive of historical images. • Circulation of e -books in July reached 2,981 for the month, an increase of 14% over last July, making good use of our collection of eBooks and eAudiobooks. Both our collection and its circulation continue to rise, as our collection of eBooks and eAudiobooks has now reached 6,853. • The branches had another successful summer of FLYP (Florida Library Youth Programs) as nearly 2,000 children participated in the 57 special summer reading programs offered in July. Overall, the summer is giving evidence that our Library provides a year -long offering of services, programs, and rewards for our locals and visitors from beyond the County boundaries One more point of pride for our Library: we were recently invited to participate in the DPLA, the Digital Public Library of America, an online repository of digitized materials and records, offering items of interest to researchers as well as the general public, and selected from libraries around the country. Library Administrator, Anne Layton Rice has submitted a number of items from our unique Florida History collection, which are now accessible for a world -wide audience. Engineering /Public Works/Project Management: Engineering /Roads • Card Sound Toll Conversion Project - Design/ Build submittals for construction engineering and inspection (CEI) review is ongoing. The new cantilevered gantry was installed on 7/18/18. The jobsite has been turned over to TransCore to begin installation of their tolling system infrastructure on 7/26/18. Paving operations are complete. • Stock Island I Roadway and Drainage Improvement Project – Submittals to FOR and CEI are ongoing. Contractor is coordinating with FKAA, KWRU and KES in areas of utility conflicts. Work is progressing according to the project schedule and is 68% complete. • Hurricane Irma Roadway Repairs Federal Highway Administration (FHWA) — staff completed revised Detailed Damage Inspection Reports (DDIRs) and submitted them to FDOT on 7/25/2018 to request funding from FHWA for repairs to county infrastructure that is located on federal aid roads. Awaiting response from FDOT /FHWA as required prior to commencing permanent repairs. ROAD DEPARTMENT Lower Keys • Brush cut/chip • Mowing • Weedeat • Sweeping • Drain - Cleaning • Cold Patching • Signs 52 Miles 157Miles 22 Miles 10 miles Big Coppitt, Marathon 1/2 Ton Still Replacing (Working Hard To Finish) Special Projects: • Installed French Drains on 5 Street (Berstein Park) • Hauled Fill to Summerland Debris Site • Cleaned Storm Drains at Marathon Government Center • Assisted with Hurricane Clean Up, Land Authority Steward on County Lots in Big Pine Key • Road Repairs: Kohen's Sub Division Big Pine Key Port Pine Heights Sub Division Big Pine Key Chamber Street Big Pine Key Avon Avenue and Grand Street Little Torch Key Upper Keys • Buzz Bar Operation ------------- • Mowing Operation-------- - - - - -- • Sweeping Operation ------------- • Shoulder Work ------------------- • Sign Department----------- - - - - -- installed, 2 locates performed. • Tree Work------------------ - - - - -- • Pot Hole Repair------------ - - - - -- cold patch used • Material picked up at CEMEX cold patch. - - - -- -18.24 miles - - -- -75.86 miles - - -- 124.83 miles - - -- -475 ft, 10 tons of material used - - - -49 new signs installed,19 posts 1 tree removed -6 subdivisions with 600 lbs of - -53.38 tons of 4 4 rock, 18 tons of 7 • Weed Eat Operation----------------- - - - - -- Sound Rd. • Trench Drain work ------------------------- • Trash Pick Up------------------------------ • Coconut removal for Hurricane season - Coconuts removed. • Safety Meetings--------------------- - - - - -- - - - -31 roads + C905 and all of Card --- - - - -64 ft and 36 tons of material used. -- - - - - -- - 244 bags, approx. 4148 lbs. - - - -8 subdivisions 4080 lbs of - - -- 06/29/2018 and 07/27/2018 SPECIAL PROJECTS • Spread sand at Rowells Park for Parks Department • Remove 10.49 tons of seaweed from Harry Harris Park for Parks Department • Restoration of Blimp Road Hurricane debris site deliver and spread 1,451.76 tons of FDOT crushed rock. • July 4 1 ' parade support for MCSO PROJECT MANAGEMENT / FACILITIES Correction Facilities Stock Island Detention Center —July 2018 • Contractor continued installation of new Chillers. • Contractor performed PM on the Elevators. • Installation of new Icon Plumbing system in Unit B 1 • Six New Gooseneck Air Vents were installed on the roof. • Regular maintenance & repairs, replace light bulbs, unclog toilets, and maintain HVAC System. ETC.... Sheriff Headquarters Building • Construction continues on the Headquarters Building from Hurricane Irma Damage. • Command roof repairs were done on the threshold for the T- Mobile Tower. within 3 days during July 2018 150.00 125.00 I 100.00 75.00 i it i 50.00 I 25.00 ' — I 0.00 42917 42948 42979 43009 43040 43070 43101 43132 43160 43191 43221 43252 43282 17 -Jul 17 Aug 17 -Sep 17 -Oct 17 -Nov 17 -Dec 18 -Jan 18 Feb 18 -Mar 18 -Apr 18 May 18 -Jan 18 -Jul 1e Complete 41% 45% 4% 34% 12% 21% 21% 381 81% 80% 77% 631 661 I KPI 102 119 2.00 1.04 0.73 0.76 0.84 0.56 108 1.36 1.29 1.01 151 Facilities Maintenance /Parks & Beaches Lower Keys Key West DMV: Repaired leak and fixed toilet Jackson Square: • Freeman Justice Center: Repaired swinging door in courtroom E • Freeman Justice Center: Repaired exterior door closer • Freeman Justice Center: Built platform for ice machine being relocated • Freeman Justice Station: Collected old electronics to be disposed of/recycled • Supervisor of Elections: Took absentee ballots to post office • Supervisor of Elections: moved boxes and file cabinets in office • Property Appraiser: Moved file cabinets • Historic Courthouse: Moved voting machine to Key Largo Gato Building: • Installed LED lights in gym a . a a 9 • Repaired broken handles & running toilet in ladies room • Installed panic alarm for social services • Replaced ballast in HR & Health Department • Repaired blinking light in County Administrator's Office • Fixed blown fuse in OMB office • Mounted boards & pictures in Extension Services Higgs Beach: • Repaired gate to dog park • Repaired loose toilet seat hinges in restroom • Cleaned & prepared restrooms and beach in preparation for and after 4 of July • Painted fence at African Cemetery • Astro City — reattached rear gate and repaired latch, painted picnic tables /touched up huts Library: • Replaced exit sign • Repaired toilet seats • Repaired leaking water fountain • Replaced disconnect • Repaired toilet seats • Assisted Sub -Zero in repairing A/C in auditorium Public Defenders Office: • Installed new tempered glass window with speak- through in lobby Public Works Complex: • Collected and disposed of old paint • Replaced A/C in office Lower Keys Bernstein Park: • Continued groundskeeping and preparations in order to partially reopen on 7/23 • Installed lockout on receptacles • Paint sign post & install signs • Put together picnic tables • Changed out electrical outlet plates Wilhelmina Park: • Assisted storm water company with pump PM • Walk through with lighting contactor • Replaced park lights Bayshore Manor: • Repaired lock and re- painted gate to Botanical Gardens • Cleaned out storage area, removed old lockers & fridge 10 • Installed new fans on porch • Replaced lights in laundry room • Installed new lock on file room door • Repaired screens on porch • Hung photos in room for resident • Fixed hand wash sink • Repaired light in room 207 Fire Stations Station 8 • Repaired drywall and repainted wall in weight room • Replaced light bulbs in bay area • Repaired window lever in day room • Installed a new sink • Hung elevator placards Station 10: • Replaced shower head • Repaired urinal Station 13: • Repaired air supply leak on tanker 13 • Touched up interior paint • Hung elevator placard • Repaired downstairs A/C Station 18: • Repaired front bay light and flag pole light Marathon • Medical Examiner's Office: replaced exam room lock • Marathon Govt Annex — moved filed cabinets to VA office in KW, and removed several boxes of old files to be shredded Upper Keys • Roth Building: Removed and disposed of boxes from Clerk of Courts • Assisted Roads Dept. in delivering signs to Murray Nelson Govt Center Irma Related Work Big Pine Community Park — Repaired and replaced drywall in upstairs rec center and repainted, installed A/C KW Public Works Complex — Finished repairing roof on sign trailer and applied sealant Upper Keys Murray Nelson Government Center: • Provided Assistance for Eight Events in the Auditorium • Replace Lights to LED in Kevin Wilson Office • Disassemble Desk in Room 123 Building Department • Replace Lights above Planning Desk in Building Department • Move Veteran Affairs to Room 218 and Move Engineering/ Roads to Room 220 11 • Replace Light Fixtures with LED • Repair Sprinkler Line Northside of Parking Lot • Collect Old Phones — Pack & Ship to Spotswood Building • Replaced Damaged Electrical Box in Court Yard • Place Current Florida Certificate of Operation in Elevator • Replace Lights out in Back Room of Building Department Key Largo Library: • Pressure washed outside the building. Plantation Key Courthouse: • Finished IRMA Repair Leaking Roof Skylight • Contractor Fixed Court Room A Double Doors Lock • Install Threshold in Court Room A • Throw Old Desk Away • Secure Chair in Court Room A • Replace Brass Receptacle Covers in Floor • Repair Sidewalk • Place Current Florida Certificate of Operation in Elevator Social Service/ AARP: • Clean Roof Gutters and Branches off Roof • Display New American & Florida Flag • Repair Women's Bathroom Window Lock • Move Furniture and Garbage at AARP • Install New Door Lock in Supply Closet / AARP Ellis Building: • Replace Light Bulbs in Stephanie Office • Move 2 Chairs from Judge Garcia Office to Liz Office • Fix Women's Handicap Bathroom in Property Appraiser • Install Separate Light Switch from Office to Break Room • Place Current Florida Certificate of Operation in Elevator Islamorada Library: • Reset Outside Lights on a Timers • Install Southside Exterior LED Lights • Cut Down Dead Hollow Palm Tree Tower MM106: • Contractor Installed 2 New A/C Units for Tower mm 106 Carpenter Shop/ PK Tower / Fuel Pumps: • Secure Gates with Locks • Remove Loose Windscreen 12 Key Largo Tax Collector: • Fixed A/C Unit Tavernier Fire Station #22: • Fixed Bay Door 44 • Install Light for Flag Pole PARKS & BEACHES: Key Largo Community Park: • Build and Paint 2 Boxes to Protect Electrical Boxes • Install No Domestic Animals Sign in Basketball Court • Install New FCT Sign • Set up Tables for YMCA • Repair Soffit at Concession Stand • Repair Bathroom Lock at Concession Stand • Painted Pavilion • Painted Handball Court • Set Lights in Park on Timers • Annual 4 of July Chamber of Commerce Picnic Harry Harris Park: • Phase 2: 11\4RA work Completed Northside of Park Friendship Park: • Install New FCT Sign and Post • Repair Sprinklers • Install Bench in front of Basketball Court Rowell Waterfront Marina Park: • Finished Clean up - Preparing for Opening of the Park • Rowell Waterfront Park opened July 4, 2018 Old Settler Park: • Installed New FCT Sign FLEET MANAGEMENT • Completed monthly garage safety training (Slipping & Tripping) • Completed monthly generator inspection at Bay Shore Manor • Completed repair of Fleet pickup truck damaged in plane crash • Repair of Road Dept. tractor damaged in Plane crash - ongoing • With OMB /Purchasing; trying to replace equipment damaged by Irma • Working with Tech Services, OMB and Purchasing to upgrade fuel management system 13 • Working with Tech Services and OMB to purchase vehicle /equipment GPS service • Opened sealed bids on 23 surplus units for sale • Provided temporary back -up generator for 63r St Facilities; replacement unit - pending • Assisted Facilities Maintenance Dept. and contractors with circuit breaker replacement at KW Courthouse • Tested Gato Building transfer switch after contract repairs were completed • Cudjoe Substation control panel replacement- ongoing • Replaced defective battery charger at Medical Examiner facilities • Replaced defective battery charger at Big Pine fire station • Replaced control box and repaired transfer switch at Roth Building • Several Fleet staff members received on -line hybrid training • Provided Communications Department with generator inspection reports • Provided Sheriff s Office with copy of mechanic accreditation certificates • Assisted Personnel Dept.; answered questions for MGT survey group • PK Mechanic 2 Donald Lowrie promoted to Mechanic /Generator Technician • KW Mechanic 2 Joseph Hilts promoted to Mechanic /Generator Technician • Repaired Key West electronic fuel billing malfunction • Decommissioned 23 units for ongoing surplus advertisement • Decommissioned 2 Irma damaged units for insurance pick up • Attended meeting for overhead hoist replacement • Assisted Facilities Staff and FDEP inspector with fuel tank compliance issues • Diagnosed repairs on surplus clam truck; surplus disposal - pending • Began prepping surplus crew cab pickup truck for pulling new fuel trailer • Re- posting Mechanic 2 PK with Mechanic /Generator Tech giving Fleet 2 Gen Tech positions at each garage • Researching potential replacement of Tech Service full size van • Researching temporary replacement for several defective units removed from service • Researched permanent replacement of multiple defective units removed from service • Provided rollover requests for vehicles and equipment still pending delivery • Department active vehicle inventory verification- ongoing • Facilities Maintenance Dept. completed emergency repairs on Key West Garage crew room • Inmate supervisor training and re- training- ongoing • Upper keys Mechanic 2 returned from light duty work status • Researched and provided info for FEMA as requested • Upper Keys Lead Mechanic completed 10 years of County service • 1 Fleet staff member attended planning meeting for FLAGFA Fall Session • 2 Fleet staff members attended Leadership /Management workshop • 2 Fleet staff members scheduled to attend FLAGFA Fall Session • Working with Tech Services; upgrading Fleet /Garage phones • Began updating Fleet Liaison list for upcoming FY2019 • Reviewed monthly fuel billing • Reviewed monthly phone bills • Updating Fleet Staff contact information a 14 • Assisted Building Department with replacement of active unit spare keys • Ordered spare parts for Trak fuel management system • Topped off fire pump at Stock Island jail with fuel tanker truck • Transferred surplus Chevy Impala to Sheriff s Office • Removing 3 Dixie Chopper mowers from inventory • Researching shelve life and warranty information on Good Year tires • Working with County Attorney on Sheriff Department law suit • PAF approved to hire Marathon Apprentice Mechanic • 30 surplus vehicles awarded; in process of being picked up • Replacement of garage office AC- pending • Rearranging surplus units stored at Rockland Key • Replacement of stolen Irma damaged trailer for KW Road Department — pending • Reviewing new Fleet Garage Facility needs • Transferring funds due to end of year short falls • Standardization of Mechanics and Generator Tech job descriptions- ongoing • 2 Solid Waste Admin. units added to proposed budget • Reviewing State of Florida fuel card program • Updating active vehicle unit files for FY2020 budget • Aggressively trying to dispose of surplus units • Fleet Staff discussion; review of Fleet hurricane responsibilities • 1 new Road Department drill truck- on order • 2 New Road Department rollers added to proposed budget • New brake resurfacing machine for PK garage - pending • Trans. Dept. MV1 warranty repairs- ongoing • After testing School Board fuel sights proved to be reliable and an asset to the County • Utilizing Upper Keys School Board fuel facilities while upper keys pumps are moved to Magnolia property • Completed Annual employee evaluations • Key West garage, generator mechanics and Fleet Admin staff struggling to keep up with work load • Filled Upper Keys Generator Tech position in -house • Filled Key West Generator Tech position in -house • Researching latest Florida law in relation to vehicle lift inspection • Re- assignment of Fleet Admin duties — ongoing • Vehicle recall management assigned to new Fleet Coordinator • Requesting Construction Management assistance with generator issues • Reviewed mechanic's accountability reports • Randomly reviewed closed work orders for accuracy • Health Department surplus unit disposal - pending recall action • Completed installation upper keys 100 gallon fuel tank on pickup truck for fueling small generators and equipment • Ordering 100 gallon fuel tank for Marathon garage pickup truck- pending • Provided list of hurricane recovery assets for Code Enforcement • Marathon drive on lift repairs completed a 15 • Purchase of 3 off road utility vehicles for Solid Waste added to proposed budget • Processed and activated 1 new clam truck for Solid Waste Department • 1 new mobile air compressor for Road Department — on order • Processed and activated 1 new plug -in hybrid for Extension Service Department • 1 new midsize dump truck for Airport Marathon — on order • Received 1 new John Deere tractor for Bernstein park — waiting receipt of invoice • Irma replace 1 new buzz bar brush cutter for Road Department — on order • Irma replace 1 new tractor mower for Road Department — on order • Irma replace 1 new light duty tractor loader for Parks Beaches — on order • Irma Purchase 2 off road utility units for Parks Beaches — on going • Irma Purchase 1 in field 3 wheel unit for Parks Beaches — on going • Irma Purchase 2 zero turn mowers for Parks Beaches — on going • Irma replace 1 F550 chipper truck for Parks beaches — on order • Processed and activated 2 (� /z ton pickup trucks) for Parks Beaches • Irma Purchase 1 (15 KW) generator for Facilities — on going • Irma Purchase 1 (40 KW) portable generator for facilities —on going • Irma Purchase 1 utility box trailer for Parks Beaches — on going • Purchase new Fleet GPS equipment and service — on going • 1 new 400 KW portable generator for Facilities Maintenance Department — on order • Replacement of vehicle lifts at Key West garage — pending • Replacement of drive on vehicle lift at Marathon garage - pending • Completed 6 month evaluation of new Business Manager • Completed 3 month evaluation of new Fleet Coordinator • New Business Manager, New Fleet Coordinator and 2 Apprentice Mechanics receiving on job training • 25 Marathon surplus vehicles to be advertised- pending • Painting and corrosion control on new Solid Waste and Road Department clam trucks - pending • Developing vehicle equivalent units for new billing format • Developing new vehicle class codes for improved identification of county vehicles • Submitted request to Ford Motor Company in hopes Fleet Department can become a limited In -house Ford warranty and recall provider • 2 new Ford F150 Pickup trucks for Card Sound -on order • Prepped and activated 1 new Ford Taurus for Planning Department • Onsite training with Fleet Management Software Company to be rescheduled • Key West waste area cleanup- ongoing • Garage lift inspections- ongoing • Hurricane season prep- ongoing • Card Sound Toll responders - pending • Attended meeting regarding Stock Island back up to back up generator • Attended weekly meetings regarding upper keys fuel facilities • Attended meeting regarding Key West garage concrete repair • Disposal of outdated paint spray booth - pending • New format to invoice in- program Departments for annual services- pending a 16 • Activating 1 new 1,000 gallon portable fuel trailer - pending • 2 new 1,000 gallon portable fuel trailers -on order • Replacement of Communications Department propane generator - pending • Temporarily repaired Key West garage door; replacement - pending • Garage inventory review in Key West — pending • Surplus sale of Marathon Airport fire trucks - pending • Corrosion control and painting of Key West and Marathon fuel tanks - pending • Assisting with Marathon and Key West Airport surplus sales -on going • Disposal of defective Marathon garage lift - pending • Permanent installation of Magnolia facilities generator and transfer switch - pending • Relocation of Upper Keys fuel facilities- ongoing • Elevation of various emergency power generators - pending • Reconfiguration of generator backups to the backups- pending • Replacement Key West chain and hoist I- beam - pending • Revisions to Fleet Policy Manual- ongoing • Written SOP's for vehicle procurement and surplus -on going • Three garages combined processed and distributed approximately (9,060) gallons of unleaded and (4,600) gallons of diesel fuel • Three garages combined provided preventative maintenance and completed approximately (133) unit safety inspections • Three garages combined opened and /or completed approximately (333) work orders • County units remain out of service due to airbag safety recall; action to replace affected vehicles -on going • Processed monthly Safety and PMI due reports for various County Departments • Processed monthly fuel billing accounts receivables for all in- program County Departments • Processed outside monthly fuel billing for School Board accounts payables • Processed monthly repair invoices and outside billing for not in- program Departments • Processed daily and monthly parts and supply accounts payable invoices • Processed accident repairs for Risk Management and various Departments • Aggressively going after vehicle and equipment factory recalls for various Departments • Verified toll by plate invoices for various Departments • Standardization of Fleet oil, Tubes, and filters- pending • Standardization of Fleet automotive batteries - pending • Corrosion control and painting Key West shop truck - pending • Fuel tanker truck- refurbish or replacement - pending • Disposal of obsolete and defective Fleet equipment- ongoing • Garage facility enhancement and hurricane damage repair- ongoing • Preparation of Fleet supply, delivery and storage truck- pending • Preparation of assigned service trucks- pending • Installed temporary portable generator for Marathon AARP • Fleet staff training and refresher training- ongoing a 17 SOLID WASTE MANAGEMENT Hazardous Material Department • Held hazardous waste collections in Cudjoe Key, Long Key, and Key Largo for residents (2 collections in each location) • Assisted 33 residents with HHW disposal in Key Largo • Assisted 20 residents with HHW disposal in Long Key • Assisted 40 residents with HHW disposal in Cudjoe Key • Recycled 26 pallets of electronic waste • Crushed 150 aerosol paint cans • 1001bs. of batteries recycled from Long Key Transfer Station • 7001bs. of batteries recycled from Cudjoe Transfer Station • Recycled 450 gallons of used oil, 55 gallons of gas /water /oil mixture, and one 55- gallon drum of used oil filters from Cudjoe Transfer Station • Recycled 320 gallons of used oil, 80 gallons of oily water, and 55 gallons of radiator fluid • Crushed 500 fluorescent light tubes • Evacuated 10 propane tanks at Cudjoe Key transfer station • Answered 37 calls from residents with hazardous waste disposal questions • Assisted Department of Environmental Protection with storage of gasoline until hauler can collect from Long Key Transfer Station • Filled six 55 -gallon drums with latex paint, two 55- gallon drums with oil based paint at Cudjoe Transfer Station; transported to Long Key Transfer Station for storage. • Filled five 55- gallon drums with latex based paint, three 55- gallon drums of oil based paint at Long Key transfer station. • Dropped off flares and ammunition to Cudjoe Key Sherriff Substation for disposal Fire Rescue: FIRE RESCUE • BOCC approved the construction and contractor for Cudjoe Fire Station. • Continue employee job shadowing with our new Upper Keys Deputy Fire Marshal. • Continue development and implementation of a Fire Rescue asset and inventory tracking system to provide real time equipment location and service status for all department personnel. • Continue development and end user training for newly deployed internal Fire Rescue service 18 desk ticketing system to track service requests in "Operative IQ" software for apparatus, equipment, and stations and provide department personnel up to date status on the progress of repairs or maintenance. • Attended Key West Rotary Club monthly meeting to present on MCFR programs and accomplishments EMS /TRAUMA STAR • Trauma Star flew forty -eight (48) patients to mainland hospitals for definitive care in the month of August • Two (2) Paramedics completed our Flight Medic Training and orientation program • Conducted a CPR course for nine (9) personnel for Hawks Cay Resort • Completed CRM and Air Medical Ground crew training for three (4) Flight Medics & (1) Flight Nurse • Conducted ACLS/ BLS re- certifications Part 2 practical skills for twelve (12) personnel. • Trauma Star attended National Night Out at two locations. • Conducted Trauma Star, Field Alerts, ePCR, Provisional Paramedic Program and Controlled Substance training for step up Lieutenants class. FIRE ACADEMY /TRAINING • Target Solutions — continuing education and SOP training, online. Also worked on updating assignments for continuous monthly training and ISO reporting. • Two (2) new hires completed orientation academy, conducted new hire orientation fire and EMS training for our newest fire department members • On -going annual fire /EMS facility training conducted for all suppression personnel at Fire Academy. • Conducted three (3) days of CERT training, fire extinguishers and Bandaging • Hosted PAT testing for entrance into "Hot Shots" program for 38 individuals fire academy training. • Gained permission from State to hold Minimum Standards course at Fire Academy. • Held CPR classes for Hawks Cay, Ocean Key House and Lighthouse Christian Academy. • Customs Border Patrol used drill ground for training • Hot Shots program began on Monday the 8/27 with 30 students enrolled in class. EMERGENCY MANAGEMENT • Continued to facilitate Early Re -Entry Placard Distribution. Over 4,000 Re -entry placards distributed to date. 2,000 to Business and CERT, 2,000 to Emergency Workers • Continued CERT Training tracking • Completed RFP Review for Emergency Management Consulting Services standby contract • Special Needs Registry Migrated into Everbridge competitive system • Status update mailers sent to 100% of active Special Needs registrants a 19 • Released bid solicitation to all Miami Area not for profit nursing homes and ALF's to enter into MOU for Medically managed patients for balance of 2018; RFP to follow for 2019 • Coordinating with Nuvo Suites of Doral for MOU to shelter special needs clients' pets on mainland • Secured a bid for Medically Managed ambulance transport with American Ambulance to enter into MOU • Completed process of submitting all Hazard Mitigation Grant Program applications ($550,500,000 county -wide in total projects) • Conducted county wide WebEOC user training • Attended quarterly UASI meeting, participate in THIRA, developing next project detail proposal • Reviewed LKMC emergency plan • Completed Annual and Quarterly REP equipment calibration with the State Bureau of Radiation • Participated in City of Marathon EOC Workshop • Performed Hurricane Season Outreach for the USCG New Family Orientation KWIA • Sent 4 firefighters to South Carolina Fire Academy to attend 40 hour Basic ARFF certification. This certification will allow them to begin training as an ARFF firefighter for KWIA. All FS 7 apparatus bay light fixtures converted to LED. All FS 7 outside light fixtures converted to LED. New KWIA Operations Manager began employment, began working with ARFF crews to review airport operations. FIRE MARSHAL • Completed twenty -one (21) Life and Fire Safety Inspections for Certificate of Occupancy and fire detection and protection systems. Fifteen (15) inspections completed for Hawks Cay Resort. • Completed two (2) Life and Fire Safety Inspections for Child Day Care Centers. • Completed four (4) annual vacation rental life and fire safety inspections. • Completed ninety -four (94) Plans Reviews. • Prepared comments for two (2) Development Review Applications. • Reviewed Requests for 3 Road Abandonments • Attended four (4) pre - construction meetings; planners, architects, engineers, contractors. • Attended pre - construction / contract meeting to discuss, installation of new hydrants with FKAA. Installation to commence 4 September, 2018. • Facilitated three (3) life and fire safety evaluation meetings with transient and mercantile occupancies. a 20 • Meeting at Coral Shores with the current and new School Building Official as well as the new head of School Security regarding Hostile event drills. • Continued meetings and adjustments to finalize the Bungalow's project • Continued inspections and follow up meetings with the 2 contractors on the Hilton Project • Final Inspections continue for the 121 Marine Ave Project a 21 July, 2018 GROWTH MANAGEMENT REVENUE vs. EXPENDITURES: FY's 2015, 2016, 2017 AND Current FY 2018 BUH,DING DEPARTMENT ACCOUNT NUMBER FY 15 FY 16 FY 17 TOTAL BUDGET FY 18 TOTAL PRIOR FYID AS OF JULY, 2017 TOTAL CURRENT FYID AS OF JULY, 2018 REVENUE See Notes 1 &2 Regarding FY 17 and FY 18 Fee W aiw, Credits $ 1,766,563.26 $ 2,189,291.42 $ 2273,073.93 $ 2200,000.00 $ 1,974,588.35 $ 1,862,069.05 Building - Income fromPermts /Appl 180 - 322005 -SG $ 3,757,576.48 $ 4,663,434.58 $ 4,449,088.28 $ 4,550,000.00 $ 3,916,161.41 $ 3,693,218.37 Certificate of Competency /Contract 180 - 322103 -SG 44257.50 97,862.50 57202.50 100,000.00 29257.50 96,812.50 EducationFees- Bulding 158- 322005 -SG 77,488.41 55,740.69 38,099.22 20,800.61 33,522.79 28280.36 BuildingBook/Copy /etc. 180 - 369001 -GM 42,573.13 39,189.73 20,824.55 30,000.00 18,835.38 19245.93 FloodplainManagement* TBD 180 - 322005 -SG - - - - - - Radon/DCA 180 - 341904 -SG 43,678.58 58,453.34 55,585.91 60,000.00 49,368.06 33,766.95 Recovery/DBPR 180 - 341908 -SG 43,681.07 58,478.01 57,378.26 60,000.00 49,610.40 48,664.46 TOTAL REVENUE - BUH DING DEPARTMENT $ 4,009255.17 $ 4,973,158.85 $ 4,678,178.72 $ 4,820,800.61 $ 4,096,755.54 $ 3,919,988.57 73,950.09 69,540.90 71206.47 88,390.00 56,991.12 50,453.40 Conprehensive Plan EXPENDITURES See Note 3 Regarding FY 18 Budget 186274.72 60,342.01 - - - - Building Department 180 -52505 $ 3284,062.74 $ 3,484,995.00 $ 4,439,091.78 $ 6,185,761.00 $ 3268,498.86 $ 4,527,784.37 Buildmg Department Education 158 -52501 27,352.70 13,954.51 33,359.34 44200.61 26,555.59 30,616.40 TOTAL EXPENDITURES - BUILDING DEPARTMENT $ 3,311,415.44 $ 3,498,949.51 $ 4,472,451.12 $ 6,229,961.61 $ 3295,054.45 $ 4,558,400.77 DIFFERENCE (Revenues vs. Expenditures) $ 697,839.73 $ 1,474,209.34 1 $ 205,727.60 $ (1,409,161.00)1$ 801,701.09 1 $ (638,412.20) PLANNING & ENVIR01NM 1AL RESOURCES DEPARINIINI REVENUE Zoning/ROGO/Environmental 148 - 341905 -SG $ 1,766,563.26 $ 2,189,291.42 $ 2273,073.93 $ 2200,000.00 $ 1,974,588.35 $ 1,862,069.05 Historic Preservation 148 - 341913 -SG - 200.00 3200.00 - 1,800.00 3,387.00 Planning Adnvn/Researeh/Copy /etc. 148 - 369001 -GM 851.38 1,142.97 252.10 - 192.22 623.17 Education Fees-Plan &F,nviron. 158- 322006 -SG 58,912.99 67,892.68 60,030.00 39,656.22 52,740.00 51,056.22 Conservation Land Purchase (ROGO) 158- 341905 -SG 6,348.64 40,325.30 13,981.26 - 13,981.26 - TOTAL REVENUE - PLANNING & ENV RESOURCES $ 1,832,676.27 $ 2,298,852.37 $ 2,350,537.29 $ 2,239,656.22 $ 2,043,301.83 $ 1,917,135.44 EXPENHITURES See Note 4 Regarding FY 18 Budget Planning 148 -50500 $ 1,144,116.23 $ 1,238,950.09 $ 1,627,583.25 $ 2267,833.00 $ 1235,906.67 $ 1,618,763.07 Planning Commission 148 -51500 73,950.09 69,540.90 71206.47 88,390.00 56,991.12 50,453.40 Conprehensive Plan 148 -51000 186274.72 60,342.01 - - - - Environmental Resources 148 -52000 712,866.98 642,124.04 768,952.34 890,948.00 578,869.27 693,732.80 Environmental Resources Fduc. 158 -52503 12,913.95 13,424.30 29,386.63 79,656.22 24,549.77 25,610.47 Geographic h>lo. (GIS) 148 -50002 Net, s 190,779.49 151,039.24 - - (30.79) - Growth Management Adrniri. 148 -50001 Net, s 471,028.41 395251.45 364,963.17 280,688.36 TOTAL EXPENDITURES - PLANNING & ENV RESOURCES $ 2,791,929.87 $ 2,570,672.03 $ 2,862,091.86 $ 3,326,827.22 $ 2,176,974.40 $ 2,388,559.74 DIFFERENCE (Revenues vs. Expenditures) 1 $ (959,253.60) $ (271,819.66)1$ (511,554.57)1$ (1,087,171.00)1$ (133,672.57) $ (471,424.30) O M tU t C O L O M tU _% t C O r D Q U r c d E t v ca r r Q Packet Pg. 2445 July, 2018 BOATING IMPROVEMENT FUND - PLANNING FY 15 FY 16 FY 17 TOTAL BUDGET FY 18 TOTAL PRIOR FYTD AS OF JULY, 2017 TOTAL CURRENT FYTD AS OF JULY, 2018 REVENUE Fire Marshal Boat Improvement Ford 157- 347270- SP/347271 -SP $ 744,547.37 $ 770,986.11 $ 735,910.93 $ 740,000.00 $ 611,543.10 $ 573,938.92 TOTAL REVENUE - BOATING IMPROVEMENT FUND $ 744,547.37 $ 770,986.11 $ 735,910.93 $ 740,000.00 $ 611,543.10 $ 573,938.92 3,900.00 TOTAL REVENUE - FIRE MARSHAL $ 336,023.99 $ 307,416.06 $ 382,281.94 $ 367,770.00 $ 327,696.82 EXPENDITURES Boating Improvement Fund - County 157 -62613 N.I. 6 $ 467,544.56 $ 259,829.02 $ 157,556.07 $ 444,379.00 $ 124,657.48 $ 145,364.51 Boating Improvement Fund -State $ 157 -62520 x °te 6 363,479.70 227,954.77 362,940.01 1,447,667.00 322,554.68 145,159.42 TOTAL EXPENDITURES - BOATING IMPROVEMENT FUND $ 831,024.26 $ 487,783.79 $ 520,496.08 $ 1,892,046.00 $ 447,212.16 $ 290,523.93 DIFFERENCE (Revenues vs. Expenditures) $ (86,476.89) $ 283,20232 $ 215,414.85 $ (1,152,046.00) $ 164,330.94 $ 283,414.99 ENVIRONMENTAL RESTORATION - PLANNING REVENUE REVENUE Fire Marshal Environmental Mitigation 160 - 351400 -SP $ 435,005.96 $ 533,013.28 $ 881,208.36 $ 455,000.00 $ 757,496.96 $ 515,971.52 TOTAL REVENUE - ENVIRONM NTL RESTORATION $ 435,005.96 $ 533,013.28 $ 881208.36 $ 455,000.00 $ 757,496.96 $ 515,971.52 3,900.00 TOTAL REVENUE - FIRE MARSHAL $ 336,023.99 $ 307,416.06 $ 382,281.94 $ 367,770.00 $ 327,696.82 EXPENDITURES F,nvironmental Restoration 160 -52002 $ 179,600.74 $ 179,020.99 $ 205264.43 $ 426,522.00 $ 176,017.30 $ 198,437.57 TOTAL EXPENDFFURES - CODE COMPLIANCE $ 179,600.74 $ 179,020.99 1 $ 205264.43 1 $ 426,522.00 1 $ 176,017.30 1 $ 198,437.57 DIFFERENCE (Revenues vs. Expenditures) $ 255,405.22 $ 353,992.29 1 $ 675,943.93 1 $ 28,478.00 1 $ 581,479.66 1 $ 317,533.95 CODE COMPLIANCE DEPARTMENT REVENUE REVENUE Fire Marshal Code Compliance 148- 341916 -SG /148- 354001 -SG $ 647,999.09 $ 1214,817.69 $ 1,681,626.62 $ 1,400,000.00 $ 1,448,326.97 $ 1,442,036.25 TOTAL REVENUE - CODE COMPLIANCE $ 647,999.09 $ 1,214,817.69 $ 1,681,626.62 $ 1,400,000.00 $ 1,448,326.97 $ 1,442,036.25 3,900.00 TOTAL REVENUE - FIRE MARSHAL $ 336,023.99 $ 307,416.06 $ 382,281.94 $ 367,770.00 $ 327,696.82 EXPENDITURES Code Compliance 148 -60500 $ 1,360,117.13 $ 1227,999.43 $ 1,311,073.49 $ 1,796,905.00 $ 1,009,168.98 $ 1,042,929.81 TOTAL EXPENDFFURES - CODE COMPLIANCE $ 1,360,117.13 $ 1,227,999.43 $ 1,311,073.49 $ 1,796,905.00 $ 1,009,168.98 $ 1,042,929.81 DIFFERENCE (Revenues vs. Expenditures) 1 $ (712,118.04)1$ (13,181.74)1$ 370,553.13 1 $ (396,905.00)1 $ 439,157.99 1 $ 399,106.44 FIRE MARSHAL REVENUE Fire Marshal 148- 341906 -SG $ 331,553.99 $ 302,616.06 $ 377,781.94 $ 365,000.00 $ 323,716.82 $ 312,379.85 Education Fees - Fire 158- 322007 -SG 4,470.00 4,800.00 4,500.00 2,770.00 3,980.00 3,900.00 TOTAL REVENUE - FIRE MARSHAL $ 336,023.99 $ 307,416.06 $ 382,281.94 $ 367,770.00 $ 327,696.82 $ 316,279.85 NOTE 1: No Permit Revenue in September, 2017 --Total Fee Waiver Credit $9,641.62 NOTE2: Total Fee Waiver Credit because of Hurricane Irma for OctoberJuly28, 2018: $2,056,854.97 NOTE3: 8 NewPositions NOTE 4: 4 NewPositions NOTE5: Cost Center Estimated NOTE6: Grantfundsacquired Clean Vessel Act (CVA)$180K, legislative $500K(to defray the cost ofthe pump -out service) O M d t r C O O M d t r C O r 0 Q U r C E t V fSI Q Packet Pg. 2446 EMERGENCY PERMIT FEES WAIVED (09/25/2017 THRU 07/28/2418) TOTAL PERMIT FEES WAIVED: $2,066,496.59 TOTAL PERMITS APPLIED FOR; 4,227 56m,00a_o4 5500,400.04 5400,000.04 5300,400.04 5200,000.00 5100,400.00 Sa_flo 940 844 740 644 544 TOTAL FEES WAIVED --W- TOTAL APPLICATIONS 440 300 240 140 o O CL d T t r C O O CL d w _T t r C O 2 r Q U r C d E t V cC r r Q Packet Pg. 2447 2417 2017 2017 2417 2018 2018 2418 2018 2418 2418 2018 SEP OCi NOV DEC JAN FEB MAR APR MAY JUN JUL PERMIT APPLICATION INTAKE (STATS FROM 10/01/2016 THRU 712812018) 450 400 = 350 z D W 300 0- cn O Q 250 U d Q 200 LU w d 158 0 ti 100 50 0 a z o w ¢ ? a N o w a 420 432 q 439 Q o o b N N N N N N o N N N 2 2 p N N N N ry c o W 4 8 N N -WKEY LARGO -1 MARATHON - ---- - -WSTOCKISLAN❑ 399 404 1 39 369 1 358 357 370 3 1 31 332 298 ig 303 267 259 N 25 1 27 76 270 1 25 � 45 4g 261 ! 229 2 24 ,, 257 21 j 210 ' 229 ' 88 187 1ss 1ss M 7,81 ' 165 129 A 136 144 134 1 6 ' izs 123 I 62 47 44 48 fit 47 40 33 - - ...3 22 23 4 1- i ~ 30 - - -- 17 2s 17 a z o w ¢ ? a N o w a zz Q o o b N N N N N N o N N N 2 2 p N N N N ry c o W 4 8 N N -WKEY LARGO -1 MARATHON -WOCEAN REEF -WSTOCKISLAN❑ Packet Pg. 2448 BUILDING DEPARTMENT Jul 2018 Total Issued Permits by Fiscal Year 9,000 8,000 7,000 6,000 5,000 4,000 3,000 2,000 1,000 5,850 5,531 . ' 4,782 oh �� o� �� o oti ti ti ti ��Y NY h �� * la <kz �JO� " A "*Y �i� �i'y " AN * FY16 -17. No Permit Revenue in September 2017 due to Hurricane Irma Jul 2018 Total Job Valuefor Issued Permits by Fiscal Year $350.M $300M M $250.M $200.M Ir, $150.M $100.M $50.m $. M $311.2M $254.4M 1232.9M $185.9M $179.2M $127.2M $134.9M Z1.M T711-11- '.. N ,A N" 4a ) �°� y ° b � ° � -� °� � � * FY16 -17: No Permit Revenue in September 2017 due to Hurricane Irma O.1.a 0 CL a r C 0 0 CL m w 21 r C 0 2 r 0 Q U C d E v cc r Q Packet Pg. 2449 PERMIT ACTIVITY BY JOB LOCATION Includes all Reviewing Inspecting Departments: Building, Fire, Planning and Environmental ISSUED PERMITS PLAN REVIEWS IP45PECTI NS 4,500 Ind, only PA55 or FA)t Reviews 4,000 r C fy fy 3, 50i 1 3,612 1 3,000 J 2,500 2 1,811 1,500 -6 1, D00 illilloomolilli—IL Ij! 5 00 0 Jul-2027 Jul -2032 Jul -2017 Jul-W18 Jul -2017 Jul -2018 ISSUE Planftdiews Inspections • Lower Keys 313 428 733 1,538 1,773 2,292 ■Middle Keys 18 40 87 190 177 194 00umn Reef 62 5o 328 274 272 290 ■ Upper Keys 132 307 665 988 1390 1,470 TOTAL 525 725 1,811 2,990 3,612 4,245 JabtAWtions: Mlt2■1/J6bArea -L6wer Ktyrs: Stietk island up to 7 mile Bridge. Off ice= Z/jQbarea= Middle keys= StartsatOuKk Keytofiesta Key[hannel u5,exctu0es mjFathvn,GrasspKey,Cityof Layton, islQrnvrada,and Lowe{r�atecurnbe. Off lce= 3/labArea= upperKeys4 North of ravernlerCreekBridge up toocearkReef. Offlce�4/lobArea- Reef a1 0 X rD N O O Attachment: CAD 1 Monthly Report (Monthly Report) N Total Number of Plan Reviews on Applied Permits by Fiscal Year 0 X N 1 1 1 111 1 liI I 20000 15000 10000 500/ 0 Excludes "N /A" and Logged CSR "L" resulted reviews * FY16 -17. No PermitReWews in September2017 due to Hurricane Irma Attachment: CAD 1 Monthly Report (Monthly Report) A Jul 2018 I 0 aBlkruldsn�e.�ar��hyi: #p�#erll+d uoanxi+ne a+eOr $reKC ?l�44�tf nbd4Kjro:S1fflSfi4wf ety7451et14 Kty ;hfnnNfp, t.srstles•N4ra:ha Key.{IryaFLrfb^ lsljm 4-U" Loweri*lN�he. Oreut•ViohAe K&ys fK hof Tr Iffffaek9eldgsu pea OarfeRf.r- OAIkeo fjWarea:arfn Reee 740 6w SOS] 400 300 200 NO PLAN REVIEW ACTIVITY BY PERMIT JOB LOCATION One Month Comparison 0 Fl1YIR FLOOD CH PLPH 9 EFMR FlOCO FLAH 8 CT EHYIR FL046 CFI PLAN LM16 EN41R FLOOD H PLAN H Lowe€ laver Laves€ laver Laws€ laver Laves€ Mddr FvMAIc F.fddk MdAI!` fifddk MdElle Mlddk Owen 4fea€� Ckean Mean 0(m oeeari Oeren Upper Upper Upper Upper 1 Upper Upper Upper X Kep Ker Kep ep Kvp eys Kep Re f Reel Re f Rrs Ae F Rest Rmf ■Jul -1018 143 18 I LI'6 V3 1 n I lie I $1 a 26 46 w 6 11 P 28 a 6+1 49 u 31 w w 194 X73 174 a 115 j2 a1 C1 lD N CA N Attachment: CAD 1 Monthly Report (Monthly Report) O GI Jul 2015 Total Number of Inspections on P ermits by Fiscal Year 35,000 30,000 25,000 20,000 15,000 1 5,000 FY12 -13 FY13 -14 FY14 -15 FY15 -16 FY16 -17 * FY17 -18 Excludes "N /A" inspections * FY16 -17: No Permit Inspections in September 2017 due to Hurricane Irma �Q T I N Attachment: CAD 1 Monthly Report (Monthly Report) N D1tlelrVxbAmHwAwvXM SSx4 M�p9oTml4M�ege 04ks=1FlcbA,#— nldd1* KM+S[aY w GNk Rh' itrflnia Key {Far.j e}, tx {IS+d#i- 4'NkOR4t #STr !', pry ofuyx^ #+ w0fe M4N Nm. 0HI[rti3flohArr UppwKrkcllwM of Ty IwC ok Oifkre flubP-7 -Re.e 180o 1600 1-000 12DD 1000 8UD GM 400 200 0 INSPECTION ACTIVITY BY PERMIT JOB LOCATION One Month Comparison a1 0 X rD er N A N A Attachment: CAD 1 Monthly Report (Monthly Report) O t13 Ef1VIR EXAM ELECT MECH PLAN PLUMB ENVIR EXAM ELECT MECH FLAN PLUMB EHVIR EKAM ELECT MECH PLAN PLUMB Ef1VIR ELECT MUCH PLAN PLUMB Lower Lower Lower Lower Lower Lower I Miedre middle Middle Middle Middle Middle ocean Ocean Ocean Ocean Ocean Ocean Upper J EKALM Upper Upper Upper Upper Upper Keys KEp k s Keys. Keys Keys Keys. K s Keys. Reel Reef Reef Reef ReeF Beet Keys. Keys Keys Keys. XEys Keys Sjul -Nia 64 975 253 S9 7 26D 15 % 22 S 25 11 11W 39 i6 5 14 95 561 196 57 3 222 ■Jul -2017 49 644 207 51 B 1 416 9 80 25 15 1 17 8 117 22 24 1 38 74 516 162 73 13 170 a1 0 X rD er N A N A Attachment: CAD 1 Monthly Report (Monthly Report) O t13 . u, 1YIIOFrLIF ]hFfM++�}}FrTM} CtY9pfYVA CtY {hWY��1. f�tlfo-rarrhd40�rurRb�raf rh'+•1 ii Wadd4arera.f� rui�rurhr. *LMWN4+nrwpK Kqy+ MY1hCdT� C.eo~WtrGk Reti. PLANNING AND ENVIRONMENTAL RESOURCES PLAN REVIEW ACTIVITY BY PERMIT JOB LOCATION One Month Comparison a] 254 200 154 100 �r4 4 910 PLAN Lamer Lowrer S PRP Lower WGO Lower 5R$10 Lower S SYOA Lower 5 610 Midde PLAN Middle Key PRP Midde 5 WGO Midde SA -910 Middle ST ORM Middle 3 010 ocean Reef PLAN ocean Reef PRP ocean RW Sit-= Oma R4e STORM Oun Reef 610 Upper S PLAN Upper N PAP Upper AOGO UPpef S U Upper S STORM Uppef Keys ■ A 2019 153 116 17 12 24 11 2 37 31 6 3 2 197 M J 1 # mitizM71 149 89 9 A 5 1 1 48 45 2 117 104 4 d a1 0 lD IV Fxdudes'NIA" and Logged CSR "L" resulted reAevr5 Attachment: CAD 1 Monthly Report (Monthly Report) O GI Sl1 0 X lD t� IV Jbb Laca [lont: O = VJMAf lB�owC Keys: Slaek MAW u pue 7 M ile Min�B_ CIf-2/JebArca =Middlt¢iyi Simi. m turf mytu Hest. KrK thin 41^ em rudes.hlarnhon. Grauy Key,Olry al Layaen, islamwaU and rawerMarmmbe. 0ll1ee= 39obArea =upper keys Nodhof Tewmier Cree4 Bridge uptoomm Feel. OL4lce.4ep)*6reB =Ocean Reel PLAN NIN AND ENVIRON ME NTAL RESOU RCES INSPECTION ACTIVITY BY PERMIT JOB LOCATION One Month Comparison 18Q 164 140 120 100 80 60 40 20 0 ■ lul -M18 ■Jut. -XU Excludes "N/A" inspections B10 Lower N 64 49 PLAN Lower Ki 7 13 810 Middle N 15 9 PLAN Middle Keys 1 610 PLAN B10 PLAN Ocean met Ocean Reef UPWKeVS upperro 11 5 95 3 8 74 13 Attachment: CAD 1 Monthly Report (Monthly Report) O GI CODE COMPLIANCE ACCOMPLISHMENTS July, 2018 2017 -2018 FISCALYEAR $250,000 $225,095 $200,000 $188,866 $171,840 $150,000 z - 18,731 $100,000 z 35,267 $59,950 $85,315 $50,000 $58 996 47,778 $9,908 $0 1,650 OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT - VACATION RENTALS - COLLECTIONS 2016 -2017 FISCAL YR 2017 -2018 FISCAL YEAR OCT NOV OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT TOTAL GRAND TOTAL VACATION RENTALS $31,201 $26,455 $27,100 $9,908 $59,950 $118,731 $85,315 $225,095 $135,267 $171,840 $522,990 $890,862 $143,539 217,150 COLLECTIONS $54,342 $58,996 $188,866 $1,650 $47,778 $7,950 $9,104 $4,750 $8,812 $6,750 $1,003,620 $1,526,610 $388,998 $1,279,860 CUMULATIVE 85,543 170,994 386,960 398,518 506,246 632,926 727,346 957,191 1,101,270 1,279,860 2017 -2018 FISCALYEAR $250,000 $225,095 $200,000 $188,866 $171,840 $150,000 z - 18,731 $100,000 z 35,267 $59,950 $85,315 $50,000 $58 996 47,778 $9,908 $0 1,650 OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT - VACATION RENTALS - COLLECTIONS 2016 -2017 FISCAL YR OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE JULY AUGUST SEPT TOTAL GRAND TOTAL VACATION RENTALS $73,611 $108,012 $50,148 $3,300 $20,988 $43,116 $10,136 $53,001 $36,326 $19,116 $105,236 $0 $522,990 COLLECTIONS CUMULATIVE $143,539 217,150 $120,192 445,354 $224,790 720,292 $16,510 740,102 $50,379 811,469 $107,464 962,049 $36,693 1,008,878 $63,069 1,124,948 $45,064 1,206,338 $72,342 1,297,796 $123,578 1,526,610 $0 1,526,610 $1,003,620 $1,526,610 O Q T $200,000 $186,837 $180,000 $160,000 $140,000 $120,000 88,368 $100,000 ill , $ 102 ,969 $80,000 $60,000 $71,204 5 $68,096 $40,000 $45, $46,248 81 $37,517 $33,057 - $2S,401� $20,000 - $ _ $17,000 ,830 $13,350 - $2,418 OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT - VACATIONRENTALS - COLLECTIONS Packet Pg. 2457 t 2016 -2017 FISCALYEAR r C O $250,000 $224,790 $200,000 O $150,000 $120,192 $123,578 y� $100,000 108,012 $107,464 J' 05,236 T 3,611 69 72,342 Y $50,000 50,148 $50,379 ll6 qq 69 6 O 65 '988 10,136 $19,116 C $0 OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE JULY $0 AUGUST SEPT f - VACATIONRENTALS - COLLECTIONS 0 Q V 2015 -2016 FISCAL YEAR r C d OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT TOTAL GRAND TOTAL E VACATION V RENTALS $6,600 $5,500 $17,000 $2,220 $12,193 $13,506 $5,830 $28,400 $13,350 $20,745 $14,600 $2,418 $142,362 m COLLECTIONS $45,238 $37,517 $46,248 $102,969 $33,057 $71,204 $186,837 $88,368 $57,995 $32,309 $40,781 $68,0961 $810,619 $952,981 r Q CUMULATIVE 51,838.00 94,855.00 158,102.50 263,291.50 308,541.50 393,251.50 585,918.50 702,687 774,032 827,086 882,467 952,981 0 2015 -2016 FISCALYEAR $200,000 $186,837 $180,000 $160,000 $140,000 $120,000 88,368 $100,000 ill , $ 102 ,969 $80,000 $60,000 $71,204 5 $68,096 $40,000 $45, $46,248 81 $37,517 $33,057 - $2S,401� $20,000 - $ _ $17,000 ,830 $13,350 - $2,418 OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT - VACATIONRENTALS - COLLECTIONS Packet Pg. 2457 CODE COMPLIANCE DEPARTMENT ACTIVITY July, 2018 The Code Compliance Department responds to complaints received from various sources, walk -ins, phone calls, e- mails, staff and other outside agencies and departments. Staff is focusing on work without permits and illegal land clearing taking priority to other general complaints. Other complaints are reviewed and prioritized keeping the health, safety and welfare of citizens in mind. 60 54 so 40 30 20 1 10 I 8 1 39 �y� A�5 ��y Keay 4�� C,a��y Qe `a��5 Ga�¢y `yyyb \e (c4p2 owe` C.� CASES HEARD BEFORE SPECIAL MAGISTRATE JULY 2018 Packet Pg. 2458 Lower Keys Middle Keys Upper Keys 5 Sewer Cases Vacation Rental Regular Cases Collection Cases New Final Order & Lein Dissmissed 0 54 39 11 30 1 O O Packet Pg. 2458 Total Number of Code Cases with NOV Entry By Case Assigned Code Officer, FY and FY qtr To Date 24 39 39 42 25 24 24 N 26 22 22 20 18 16 14 12 12 12 10 10 8 8 8 6 _ 6 6 4 4 4 2 - 2 FY16- 1stFYQtr FY16- 3rdFYQtr FY17- 1stFYar FY17- 3rdFYOk FY18- 1stFYQW FY18- 3rdFYQW Officers FY16- 2ndFYQtr FY18dthFYQtr `Y17- 2ndFYQtr FY174hFYQtr FY18- 2ndFYQtr FY 184thFYGtr BOF BOPPEN CG —CMP —DCL FDEL GONP —JAND KW LC To Date 87612018 825:4."WA Summary Total of Code Violation Cases with NOV Entry By Case Assigned Code Officer as of 81612618 One or more NOV entries in a single case is Daunted as 1 case_ Fiscal Year OUaMr in Fiscaf Year 2016 2017 2018 19t FYQtr 2nd FYQtr 3rd FYQtr 4th FYQb 181 FYQtr 2nd FYQtr 3rd FYQ& 4th FYQU 19t FYQPr 2rrd FYQtr 3rd FYQh 40 FYQh BOF BOELLARD, FRANCIE 0 1 38 39 42 25 24 24 0 0 58 26 BOPPEN OPPENHEIMER. BRIAN 0 0 4 0 0 0 0 0 0 0 0 4 CG GRANT, CHRISTOPHER 0 0 4 0 5 0 0 0 0 8 1 0 CMP MCPHERSON. CYNTHIA 1 3 6 a 3 12 5 1 1 22 6 2 DCL LINK. DIANE 0 0 0 0 0 2 2 0 0 0 7 26 FUEL DELGADO, FRANK 0 0 0 0 0 0 0 1 0 4 1 1 GONP GONZALEZ PATRICK 0 0 0 0 0 0 0 0 0 1 3 3 JAND ANDERS, STAN 0 0 0 0 0 0 0 0 0 0 42 9 KW WINDSOR, KATHLEEN 0 0 4 1 1 5 4 0 0 4 10 4 LC CUTIE, LISETTE 0 1 0 0 2 1 0 2 0 6 8 12 O CL d T t r C O O CL m w T t r C O 2 r 0 Q U r c d E t V to r Q Packet Pg. 2459 0.1.a NEW CODE CASES JULY 2018 LINK, 25 GONZALEZ, 1 L)�LuAD( CLITiE, 11 BOELLARD, 31 RSON, 1 OPPENHEIMER , 15 WINDSOR, 6 tS, 9 O M d t r C O O M d T t r C O r 0 Q U r c d E t v cc r r Q Packet Pg. 2460 0.1.a GRANT, 5 GONZALEZ, 2 DELGADO, i Cl_11E.n BOELLARD, 300 INDSOR, 218 5,92 AN D E RS 92 GRANT 56 BOELLARD 300 LINK 188 CUTIE 99 MCPHERSON 158 DELGADO 11 OPPENHEIMER 104 GONZALEZ 24 WINDSOR 218 INSPECTIONS & ACTIVITIES JULY 2018 LINK, 188 MCPHERSON, 158 Packet Pg. 2461 PLANNING AND ENVIRONMENTAL RESOURCES DEPARMENT The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable, quality development in the county while conserving and promoting stewardship of the county's fragile environment and the unique character of its diverse island communities. The functions of this department are implemented by the following offices: The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and Land Development Regulations. Additionally, the department reviews development proposals for compliance with the Comprehensive Plan and Land Development Regulations, including community character, growth management provisions and environmental compliance. The Environmental Resources Office services include the review of applications for compliance with environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). The Environmental Restoration Office manages the County's habitat restoration and improvement projects to enhance and preserve county -owned lands and partners with State and Federal agencies on maintaining conservation lands, specifically covering the removal of invasive exotic species and planting of native species. The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data and GIS resources to enhance county functions and provides resources making geographic data available to the public and preparing maps depicting various data. The Marine Resources Office provides a variety of services focusing on protection of the marine environment, the provision of maritime infrastructure, and the preservation of public water access, including: (1) vessel pump - out services are provided throughout unincorporated Monroe County; (2) the removal and disposal of derelict and abandoned vessels that have become an environmental or navigational hazard; and (3) working with FWC funded projects to replace regulatory buoys, channel markers, and other waterway management needs to improve recreational boating access and safety. Planning & Environmental Resources Comparison of Total Annual Applications 650 coo sso so0 450 400 350 300 250 200 150 100 so Packet Pg. 2463 2010 2011 2012 2013 2014 2015 2016* 2017* duly 2018* *Includes ROGO Allocation Applications 2017 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 3 1 1 1 6 Appeals & Settlements 0 2 1 1 4 Development Agreements 1 0 0 0 1 Environmental Resources 2 3 1 1 7 FLUM Amendments 1 0 0 1 2 Historic Preservation 4 4 11 2 21 Hoine Occupation 1 0 2 0 3 LDRD 3 3 1 2 9 LUD Amendments 2 4 0 1 7 Major Conditional Use 1 2 0 0 3 Minor Conditional Use 6 6 1 2 15 NROGO 0 0 0 0 0 Plats 0 1 1 0 2 Pre-App 16 9 14 10 49 Public Assembly 1 2 2 3 8 Road Abandonment 1 1 0 0 2 ROGO /ROGO Exemptions 38 41 46 226 351 Shoreline Approvals 0 1 0 0 1 TDR 0 0 0 5 5 Terap Const Staging 0 1 0 0 1 Text Amendments 1 1 0 0 2 Tier Amendment 0 0 0 0 0 Time Extensions 0 0 1 2 3 THE transfer 0 1 0 0 1 Vacation Rentals 61 31 19 8 119 Variance 3 2 1 0 6 Variance - Dock (Lon) 1 0 1 0 2 Variance - PC 0 1 0 1 2 Total 146 117 103 266 632 a . a . a 2018 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 1 1 0 0 2 Appeals & Settlements 1 4 0 0 5 Development Agreements 0 0 1 0 1 Environmental Resources 5 5 9 0 19 FLUM Amendments 1 1 2 0 4 Historic Preservation 10 3 2 0 15 Hoine Occupation 0 2 0 0 2 LDRD 7 7 3 0 17 LUD Amendments 2 3 1 0 6 Major Conditional Use 1 0 0 0 1 Minor Conditional Use 3 6 2 0 11 NROGO 0 0 0 0 0 Plats 1 3 0 0 4 Pre-App 15 10 4 0 29 Public Assembly 2 4 1 0 7 Road Abandonment 1 1 1 0 3 ROGO /ROGO Exemptions 162 67 14 0 243 Shoreline Approvals 0 0 0 0 0 TDR 1 0 0 0 1 Terap Const Staging 0 0 0 0 0 Text Amendments 4 5 0 0 9 Tier Amendment 0 0 2 0 2 Time Extensions 3 1 1 0 5 THE transfer 0 0 1 0 0 0 Vacation Rentals 40 31 5 0 76 Variance 8 2 1 0 11 Variance - Dock Lon 0 1 0 0 1 Variance - PC 1 1 0 0 2 Total 269 158 49 0 476 a . a . a D 2 4 6 8 1D 12 14 16 18 2D 22 24 26 28 3D 32 34 36 38 4D AlcohoIc Beverage . Appeals & Settlements . Development Agreements Envlr onme nta l R e sou rce s FLUMAmendments . Histori c Preservation Home Occupation LDRD LU D Ame n dm e nts Major Conditional Use Mi no r Con ditiona I Use NROGO 0.1.a ■20183 Qtr Total ■20182Qtr Total ■ 2018 1 Qtr Total ■20174 Qtr Total Plats Pre -App Pu blic Asse mbly Road Abandonment , ROGO 67 ' 162 Shoreline Approvals TDR Temp Const Staging TextAmendments Tie rAme ndment Time Extensions Mir THE r Vacation Rentals L Variance mm Va rian ce - Dock (Long) Variance - PC . ►�7 O IZ d w T t r C O 2 O IZ w >+ t c O 2 r D Q U r C d E t V cC r r Q Packet Pg. 2466 O.1.a GIS Accomplishments — July, 2018 GIS Proiects - Data /Map Requests /Technical/Web App Development GIS Projects - Data/Map Requests /Technical/Web App Development - 2020 Census Local Update of Census Addresses (LUCA) - Damage Assessment Application Tools — 2018 Hurricane Season — (on- going) - MLS Vacant Lands Mapping and Web Application - Elevation Certificates (on- going) - Plat Book Mapping (on- going) - Building Footprints GIS Digitizing (on- going) - GIS Tech Support GIS Addressing - 17 new physical address assignments Public Planning & Environmental Map App Usage — July, 2018 Item Views this Period Avg Item Yews Per Day Logins this Pen- 1,855 61.83 0 Usage Time Series 11a t y 58 A A E bd0 ?A T12 TA T/4 TES TM 111 TA M 7l1G M1 f112 Trt] 1114 MS T116 MY Trts f119 7= 7R1 112] 7M 1121 712S TILE 712T 7M 1129 TAO 0 M a 0 ' c 0 0 M 1 0 2 r 0 Q U r c d E t V ca r r Q Packet Pg. 2467 0.1.0 $20,000,000.00 $18,000,000.00 $16,000,000.00 $14,000,000.00 $12,000,000.00 $10,000,000.00 $8,000,000.00 $6,000,000.00 $4,000,000.00 $2,000,000.00 Land Acquisition Funding Available and Potential Balances From 7/1/16 to 8/27118 NOTE: The DEP costs shown are subjectto confi rmation by DEP. Due diligence costs initially incurred by B0CC that will ultimately be reimbursed by DEP are listed as DEP costs. O M d d' T t r c O 2 O Q d t r C O 2 r 0 Q U r C d E t V rC r Q Packet Pg. 2468 Monroe County Monroe County MCLA ROGO Total County DEP Florida Keys HUD/DEO CDBG- FEMAIDEM - 304/316 Fund Land Authority Fl Reserve Fund Funding Stewardship Act* Distaster Recovery Hazard Mitigation Keys ACSC Fund {Comp Plan 101.7.2] Grant Progam ■ Encum bered or Spent $8,131,330.00 Conservation & TDR retired =15.0 TDR retired = 123.45 TDR retired by DEP TDR retired = 40.89 Density Reduction $1,017,241.00 $5,318,653.OD COUNTY= 13848 $1,494,527.00 Affordable Housing $569,987.00 $1,225,449.00 ■ Avail able Balance $4,412,772.00 $1,014,835.00 $4,849,873.00 $10,277,480.00 $3,505,473.00 ■ Potential Funding $50,000,000.00 $10,000,000.00 TOTALS: $6,000,0D0.00 $7,SS8,937.00 $4,849,873.00 $18,408,810.00 $5,OD0,OD0.00 TOTAL TDR RETIRED = 179.34 NOTE: The DEP costs shown are subjectto confi rmation by DEP. Due diligence costs initially incurred by B0CC that will ultimately be reimbursed by DEP are listed as DEP costs. O M d d' T t r c O 2 O Q d t r C O 2 r 0 Q U r C d E t V rC r Q Packet Pg. 2468 Marine Resources Office — Accomplishments — July, 2018 Channel Marker Program: Channel Marker /Buoy Replacements 1.2 1 0.8 0.6 0.4 0.2 0 11 11 0 0 0 1 1 0 Aug Sept Oct Nov Dec Jan 2017 2018 0 0 0 0 0 0 Feb March April May June July Aug Month 2017 Channel Marker/Buoy Replacement Cost $0.00 Set $0.00 Oct $0.00 Nov $500.00 Dec $0.00 January 2018 $750.00 February $0.00 March $0.00 April $0.00 May $0.00 June $0.00 July $0.00 Total $1,250.00 Total annual costs for marker/buoy replacements for the past twelve -month period were only 1% of cost during the same timeframe in 2017 ($129,230). Few non -Irma associated marker repairs were performed in the months following the Hurricane Irma in September 2017, until May 2018 when storm damage repairs began. The first invoice for Hurricane Irma associated marker repairs was received in early August, which included numerous repairs in the upper part of the lower keys (from Pine Channel to Kemp Channel). Those marker repairs will be reflected in the August accomplishments. 0.1.a 0 CL W W 2 1 c 0 2 0 CL W t c 0 2 r D Q U r c W E t 0 m r r Q Packet Pg. 2469 Channel Marker Program (cont.): Marker damage from Hurricane Irma (Sept. 2017) was widespread in the Florida Keys. Initial aerial surveys estimated approximately 57% of the 495 County owned markers (including channel markers and regulatory markers/buoys) in the Keys as damaged or destroyed. Costs for repair and replacement were initially estimated at approximately $520,000. On -the -water surveys of damaged markers in the middle Keys were completed in December 2017. Those surveys identified 29 markers as damaged or destroyed (see table below). The repair cost for middle Keys markers is $49,900 and repairs began in July 2018. Surveys of damaged markers in the lower Keys were completed in March 2018. Those surveys identified 72 markers as damaged or destroyed. Costs for lower Keys markers is $111,940 and repairs began in May 2018 in areas of the greatest damage. Upper Keys surveys were completed in April 2018, and identified 20 markers damaged. Costs for upper Keys markers is $29,880. Upper Keys marker repairs are anticipated to begin subsequent to marker repairs in the middle and lower Keys areas, which incurred the greatest damage. r c W E t v cc r r Packet Pg. 2470 Marker Damage/Cost Figure ° L Total No. of No. of Markers Percent Repair 0 >, Area Markers Surveys Performed Damaged Damaged Costs Upper Keys 238 April '18 (completed) 20 _ 8% $29,880 Mi ddle Keys 69 December'17 (completed) 29 42% $49,900 Lower Keys 188 March '18 (completed) 72 38% $111,940 CL a r c 0 r 0 Q U r c W E t v cc r r Packet Pg. 2470 0.1.a Derelict Vessel Program: Month August 2017 1 i Costs $0.00 September $12,700.00 October (Hurricane Irma) $0.00 November $0.00 December $0.00 January 2018 $5,490.00 February $0.00 Mach $0.00 April $0.00 May $88,669.00 June $28,750.00 July $7,665.00 Total $143,274.00 Derelict vessel removal costs for the past twelve -month period were 31% of the cost during the same timeframe in 2017 ($467,247). 0 CL m W 2 1 c 0 2 0 CL m z c 0 2 r D Q U r c m E t 0 m r Q Packet Pg. 2471 Derelict Vessel Pro -2ram (cont.) An estimated >2000 vessels are believed to have been displaced, damaged and /or sunk due to the impacts of Hurricane Irma which struck the Keys in September 2017. Damaged and sunken vessels occurred in numerous canals and open water areas. In October 2017, state (FWC) and federal (USCG /EPA) agencies took the lead on removing the displaced and sunken vessels. Due to vessel removal efforts by the state and federal agencies, few derelict vessels were processed by the County Marine Resources Office subsequent to the hurricane, until April 2018. In April 2018, the Marine Resources Office began to receive numerous derelict vessel removal requests from FWC and the Sheriffs Office, and derelict vessel numbers in May 2018 increased to normal (non -storm event) levels. O.1.a Vessel Pumpout Program: Number of Pumpouts 3000 PM 2500 40 2000 - - -- - - - - -- --- - - - - -- 02 - -- 14 - -- 16 - -- - -- -- - -- 1500 177 89 54 1000 500 2 0 Aug Sept Oct Nov Dec Jan 2018 Feb March April May June July 2017 Sewage Removed (gal.) 40000 35000 30000 25000 20000 15000 10000 5000 0 Aug Sept Oct Nov Dec Jan 2018 Feb March April May June July 2017 State Funding Levels $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 2016-2017 2017-2018 2018-2019 ■ Legislative ■ CVA 0 CL W t r C 0 0 CL W W 21 t r C 0 2 r 0 Q U Z.; C W E �a a Packet Pg. 2473 Vessel Pumpout Program (cont.): The total annual cost of the pumpout program is $875,760 based on the current quota of 1800 /month. State grant funding currently covers 52% of the pumpout program cost. The number of pumpouts performed in September 2017 significantly decreased due to Hurricane Irma. Then, during October 2017 pumpouts rose sharply with the return of many liveaboards, and an accompanying increase in pumpout requests. Pumpout numbers in December 2017 further increased, and continue to exceed the monthly quota. a 0.1.a PERMITTING - AVERAGE DAYS IN REVIEW PER DISCIPLINE (JAN 2017 -JUL 2018) ail � esz RECOMMENDATONS CURRENT CURRENT CURRENT COUNTY MTCAUSLU REVIEWERS REVIEWERS REVIEWERS PER DISCIPLINE 9 0 9 CURRENT CURRENT — 1014 REYIEWiHRSHOL REVIEWERS January2017 MTCAUSLEV ❑wrHixama srnxoAR REVIEWERS February 2017 _ DISCIPLINE El 0 Mamh 2017 z oav REw Ewcou April 2017 O SIOLK isuxo d T May 2017 NwaniHOx C lone 2017 K RGa r O July 2017 a d ■ O[FAN REEF Augu42017 T September2017 L October 2017 S DAYS 0 aian renewsmimaz. November 2017 Q n�bvivu December 2017 mgaea a c reviewer L January 2018 CURRENT MTCAUSLEV mvic ��n�a REVIEWERS February 2018 PER v i March2018 9 0 9 April 2018 May 2018 lone 2018 July 2018 January2017 February 2017 March2017 k® April 2017 May 2017 t June 2017 July 2017 Augu4 2017 Subset of BIO September 2017 required by Federal OROber 2017 Gov ent USFWS /FEMA November 2017 December2017 Jano8ry2018 February 2018 March2018 April 2018 May2D18 June 2018 My 2018 J8nu8ry2D17 31® February 2017 March2017 1.W April 2017 � May2017 lone 2017 r.m July 2017 Augu42017 Septembe12017 vm SDAVS October 2017 1.W November 2017 7.t� December2017 vm J8nu8ry2018 vm February2018 vm M8rch2018 vm APO 2018 }.W M8y2018 }.® 2 018 July 2018 vm ail � esz RECOMMENDATONS CURRENT CURRENT CURRENT COUNTY MTCAUSLU REVIEWERS REVIEWERS REVIEWERS PER DISCIPLINE 9 0 9 Packet Pg. 2475 CURRENT CURRENT CURRENT REVIEWERS COUNTY MTCAUSLEV PER REVIEWERS REVIEWERS DISCIPLINE 10 0 10 O d T L C O da r O a d T L C O Q U c E L CURRENT RRENT COUNTY CURRENT MTCAUSLEV N REVIEWER! �• Q REVIEWERS REVIEWERS PER DISCIPLINE 9 0 9 Packet Pg. 2475 DISCIPLINES )Review Stops) Packet Pg. 2476 January2017 =sas O.1.a February 2011 CURRENT CURRENT 1 =s COUNTY MTCAUSLU REVIEWERS March2017 1.se REVIEWERS REVIEWERS PER s.s9 DISCIPLINE April 2011 s 10 0 10 May 2017 lone 2011 ss9 July 2017 z.3z Aug -2017 Septem1,e12017 p S DAYS October 2017 s. 5 November 2011 .vz December 2017 s.ez January February 2018 s.m vzaz March 2018 , 1 April 2018 e.zs May 2018 June 2018 s vv.00 July 2018 January 2017 z.zx CURRENT February 2017 6 1 CURRENT COUNTY CURRENT MT CAUSLEV REVIEWER! 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