Item D7BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: FEBRUARY 16, 2011 Division: TDC
Bulk Item: Yes X No Department:
Staff Contact Person /Phone #: Maxine Pacini
296 -1552
AGENDA ITEM WORDING:
Approval of a Sales Resolution allowing expenditures for advance expenses for FY
2012 to be paid for from FY 2011 resources.
ITEM BACKGROUND:
TDC approved same at their meeting of January 25, 2011
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT /AGREEMENT CHANGES:
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: $180,000
BUDGETED: Yes X No
COST TO COUNTY: $180,000
SOURCE OF FUNDS: TDC
REVENUE PRODUCING: Yes X No AMOUNT PER MONTH Year
APPROVED BY: County Atty X OMB /Purchasing X Risk Management X
DOCUMENTATION:
DISPOSITION:
Included X Not Required
AGENDA ITEM #
Revised 11/06
RESOLUTION NO. -2011
A RESOLUTION BY THE MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS TO PROVIDE ADDITIONAL ADVANCE REGISTRATION, BOOTH -
RELATED EXPENSES AND TRAVEL - RELATED EXPENSES FOR TRADE SHOWS
FOR THE FISCAL YEAR 2012 TO BE PAID FROM TOURIST DEVELOPMENT
COUNCIL FUNDS IN FISCAL YEAR 2011.
WHEREAS, the Tourist Development Council participates in various trade shows to
promote tourism: and
WHEREAS, it is sometimes necessary to secure registration, booth - related expenses
and advance travel expenses at these tourist related trade shows up to one year in advance, in
order to secure a desirable space, since some shows become filled quickly, or meet an early
registration deadline: and
WHEREAS, it is necessary to pay the registration fees, booth- related expenses, and
travel expenses during the current fiscal year for trade shows, which occur in the next fiscal
year.
NOW, THEREFORE, BE IT RESOLVED by the Monroe County Board of County
Commissioners as follows:
Section 1. The following costs of additional advance registrations, booth - related
expenses and travel expenses for fiscal year 2012 are approved for payment in the fiscal year
2011 out of Tourist Development Council Sales and Dive Umbrella promotional funds.
Tour America, Dublin Ireland
October, 2011 $ 8,500
Meetings Quest
October /November, 2011 $ 6,000
IMEX America
October 2011 $15,000
ATTA Summit
October, 2011 $ 7,500
SITV Montreal
October, 2011 $1,500
Adventures in Travel Series
October 2011 —March 2012 $35,000
DEMA, Orlando, FL
November 2011 $25,000
Florida Encounter
November, 2011 $ 4,000
World Travel Market London, UK
November 2011 $45,000
Visit USA Italy Showcase $ 6,500
November, 2011
Holiday Showcase, Chicago, IL
December, 2011 $4,000
Florida Huddle
January 2012 $3,000
Our World Underwater $5,000
February 2012
Beneath the Sea Dive Show, NJ
March 2012 $7,000
San Diego Travel Expo
April 2012 $3,000
The Scuba Show, LA $4,000
May 2012
Total Request: $180,000
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida at
a regular meeting of said Board held on the day of A.D. 2011.
Mayor
Carruthers_
Mayor Pro Tem
Rice
Commissioner
Wigington
Commissioner
Murphy
Commissioner
Neugent
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
(SEAL) BY:
ATTEST: MAYOR/CHAIRMAN
RPM.,
approved by
Tourist Development Council