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Item J1BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: o? /!v !I Division: Monroe County Sheriff's Office Bulk Item: Yes x No Department: Monroe County Sheriffs Office Staff Contact Person/Phone #: Val Marinello 292 -7001 AGENDA ITEM WORDING: Request for expenditure from the Law Enforcement Trust Fund ITEM BACKGROUND: N/A PREVIOUS RELEVANT BOCC ACTION: Have been approved in the past CONTRACT /AGREEMENT CHANGES: STAFF RECOMMENDATIONS: Approval TOTAL COST: INDIRECT COST: BUDGETED: Yes No DIFFERENTIAL OF LOCAL PREFERENCE: COST TO COUNTY: SOURCE OF FUNDS: Law Enforcement Trust Funds REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year APPROVED BY: County Atty _ OMB/Purchasing Risk Management M IZ 11031 :4aI K'% I 11�A DISPOSITION: Revised 7109 Included XX Not Required AGENDA ITEM # Sheriff SUBSTATIONS Freeman Substation 20950 Overseas Hwy. Cudjoe Key, FL 33042 (305) 745 -3184 FAX (305) 745 -3761 Marathon Substation 3103 Overseas Hwy. Marathon, FL 33050 (305) 289 -2430 FAX (305) 289 -2497 [slamorada Substation 86800 Overseas Hwy. Islamorada, FL 33036 (305) 664 -6480 FAX (305) 852 -5254 Roth Building 50 High Point Road Tavernier, FL 33070 (305) 853-3211 FAX (305) 853 -3205 DETENTION CENTERS Key West Det. Center 5501 College Road Key West. FL 33040 (305) 293 -7300 FAX (305) 293 -7353 Marathon Det, Facility 3981 Ocean 'Terrace Marathon, FL 33050 (305) 289 -2420 FAX (305) 289 -2424 Plantation Det. Facility 53 High Point Road Plantation Key, FL 33070 (305) 853 -3266 FAX (305) 853 -3270 .,PECIAL OPERATION'S P.O. Box 500975 Marathon, FL 33050 (305) 289 -2410 FAX (305) 289 -2498 AVIATION DIVISION 10100 Overseas Hwy. Marathon, FL 33050 (305) 289 -2777 FAX (305) 289 -2776 COMMUNICATIONS 2796 Overseas Hwy. Marathon, FL 33050 (305) 289 -2351 FAX (305) 289 -2493 .Monroe County Sheriffs Office Men (P. (Veryam, Sheriff 5525 Coffege Road Y,fy West, Trorida 33040 (305) 292 -7000 T U: (305) 292 -70701 -800- 273 -CO(PS , www. keysso. ne t January 19, 2011 Mr. Roman Gastesi, County Administrator Historic Gato Building 1100 Simonton Street Key West, Florida 33040 RE: Request for Expenditures from Law Enforcement Trust Fund Dear Mr. Gastesi: I would like to request that the Commission authorize the following expenditures from the Law Enforcement Trust Fund: $18,000.00 Take Stock in Children: to support "Scholarships, Mentors and Hope" providing state- matching scholarships for low- income families. $ 5,000.00 Take Stock in Children: to support new youth with a 50% payment of the leadership camp experience at the Sheriff s Inglis Youth Camp. $ 4,800.00 MCSO/Ezplorer /Cadet Program: to promote a positive relationship between kids and law enforcement and use as a recruitment tool to explore a potential career in that field. $110,000.00 Monroe County Sheriff's Office — for the construction and the construction management of the Marathon Training Classroom at the Marathon Hanger which needs to be increased in size in order to house the new "driving simulator". TOTAL: 137 00.00 I hereby certify that these expenditures are lawful pursuant to the Florida Contraband Act. There will be no recurring expenses in the existing budget. Please feel free to contact my General Counsel, Patrick McCullah, or me should you have any questions or concerns regarding this request. Very truly yours, 4 0irk / Z e Peryam Sheriff of RPP /vam t t It h'L f I A* , Take Stock in Children IL MONROE COUNTY Jim Hall, Program Coordinator 1400 United Street Suite 102 Key West, Florida 33040 (305) 243 -1546 Hm.hal1P keysschools.com January 6, 2011 Patrick J. Mccullah General Counsel Monroe County Sheriff's Office 5525 College Road Key West, Florida 33040 (305) 292 -7020 Mr. Mccullah, 11a, The Monroe County Education Foundation in conjunction with the Take Stock In Children Program would like to make two requests from the Sheriff's Forfeiture Fund. Historically, Monroe County's Sheriff's Office has supported our mission of offering scholarships, mentors, and hope to high achieving middle and high school students from low- income families through participation in the Take Stock In Children program. To date, 301 high school students from the lower, middle, and upper keys schools have successfully completed our unique mentoring program and achieved the post secondary education opportunity. We respectfully request $18,000.00 to support this year's purchase of additional scholarships for this highly successful prevention program. All funds are matched by Project STARS of the Florida Prepaid College Foundation in Tallahassee, Florida. Each year, all newly signed Take Stock In Children middle school students from throughout Monroe County participate in a week long leadership conference at the Sheriff's Youth Ranch in Inglis, Florida. The Crossroads Adventure is a well organized and meaningful curriculum which includes activities in team building, self esteem, friendships, and making good choices. Additionally, these new students participate in guided tours of Santa Fee College and the University of Florida in Gainesville. As is the past, we request a matching fund of $5,000.00 to offer this opportunity to our students. Jim Hall onroe County =rgrarn Coordinator Take Stock In Children c.c. Sheriff Robert Peryam SCHOLARSHIPS, MENTORS, AND HOPE f q* Take Stock in ' r Child ri e Jim Hall, Program Coordinator 1400 United Street Suite 102 Key West, Florida 33040 (305) 293 -1546 lim.hall(d keysschools.com January 6, 2011 Patrick J. Mccullah General Counsel Monroe County Sheriff's Office 5525 College Road Key West, Florida 33040 (305) 292 -7020 Mr. Mccullah, G MCEF The Monroe County Education Foundation in conjunction with the Take Stock In Children Program would like to make two requests from the Sheriff's Forfeiture Fund. Historically, Monroe County's Sheriff's Office has supported our mission of offering scholarships, mentors, and hope to high achieving middle and high school students from low- income families through participation in the Take Stock In Children program. To date, 301 high school students from the lower, middle, and upper keys schools have successfully completed our unique mentoring program and achieved the post secondary education opportunity. We respectfully request $18,000.00 to support this year's purchase of additional scholarships for this highly successful prevention program. All funds are matched by Project STARS of the Florida Prepaid College Foundation in Tallahassee, Florida. Each year, all newly signed Take Stock In Children middle school students from throughout Monroe County participate in a week long leadership conference at the Sheriff's Youth Ranch in Inglis, Florida. The Crossroads Adventure is a well organized and meaningful curriculum which includes activities in team building, self esteem, friendships, and making good choices. Additionally, these new students participate in guided tours of Santa Fee College and the University of Florida in Gainesville. As is the past, we request a matching fund of $5,000.00 to offer this opportunity to our students. Jim Hall�� onroe County Program Coordinator w.� Take Stock In Children c.c. Sheriff Robert Peryam SCHOLARSHIPS, MENTORS, AND HOPE Page 1 of 1 Val Marinello From: Lisa Knowles Sent: Friday, January 14, 2011 8:55 AM To: Val Marinello Cc: Mike Rice; Amy L. Heavilin; Terry Markham; Laura Lummis Subject: LETF Request Val, It has been determined to use $4,800 from LETF that was previously paid from Federal Forfeiture for the Explorer program. Please place on the next BOCC agenda. Thanks, Lisa 1/14/2011 MONROE COUNTY SHERIFF'S OFFICE REQUEST FOR ASSET FORFEITURE FUNDS Requestor's Name: Department: Administration Phone Number: Becky Herrin Community Relations Division 305- 809 -3002 Fax Number: 305- 292 -7070 Item(s) /Initiatives Requested: 2010 -2011 fiscal year funding for Explorer /Cadet Program Tiq Description of How This Request Will Benefit Law Enforcement Efforts: Explorer /Cadet program promotes a positive relationship between kids and law enforcement and is also a recruitment tool which allows kids interested in law enforcement to explore a potential career in that field. Cost of Item(s) /Initiatives (To include shipping and any other ancillary costs): $12,000 Detail other funding sources explored to fund this initiative (this explanation should include a statement regarding the requestor's existing budget and all other options explored): No other funding sources are available for this program. Previously budgeted funds were cut due to budget cuts for this fiscal year. Timeframe to Integrate Items/Initiatives Into the Law Enforcement Effort: Immediate. =a, 41, 0 f: 09 Approval of Chain of Command: n Requester: i Printed Name: 'I7c "Cc " -� Date:�� � Lieutenant. Printed Name: Date: Captain: Printed Name: Date: Major: Printed Name: y y L )aate: Colonel: Printed Name: : ,�S/ Date: 16 / 01 / 10 Comments: / Finance Director: Date: Approval [ ] Den' [ ] Comments Regarding Decision: Cw tt. C'.[�`1)rrtua7 +�-y� j General Counsel: s Date: y Approval [ ] Denial [ ] Comments Regarding Decision: Statement By Chief Law Enforcement Officer: ';� Signature: Date: athaoha,)) Dci APPENDIX C: �_;uirir h? Lilirtrrlrlc Sh, ■ 35 Guidelines for Determining a Community -Based Program's Eligibility To ensure that recipient law enforcement agencies administer these guidelines for determining a com- munity - based program's eligibility in accordance with the federal law and Department of Justice policy, an agency's chief law enforcement officer must ensure his or her agency's adherence to the following requirements governing eligibility, background, and compliance of applicants to be eligible to benefit from shared funds. The federal investigating agencies and the United States Attorney's Offices also are tasked with helping to ensure applicants' suitability to receive guidelines for shared funds use expen- ditures. Once completed, the chief law enforcement officer's certification that an applicant is eligible to benefit from shared funds will remain effective for one year. I. Eligibility For an applicant to benefit from permissible use expenditures, the chief law enforcement officer shall determine that the applicant fulfills the following eligibility requirements: A. Type of Entity The applicant must be either: (1) a state, county, or local governmental department or agency; or (2) a private, nonprofit organization, pursuant to 26 U.S.C. § 501(c)(3) or (4). B. Activity of Entity 1 The applicant also must be primarily engaged in providing a program that is both: (1) community- based; and (2) supportive of and consistent with a law enforcement effort, policy, or initiative. Such programs include, but are not limited to, the following: (l) drug abuse treatment; (2) drug and crime prevention education; (3) providing housing; or (4) providing job skills. In order to assist chief law enforcement officers in determining whether a potential recipient of ben- efits under the guidelines for supporting community -based programs with shared funds is eligible, 36 ■ Guide 1z; Equi<nbic S;trzrit�., the Department of Justice prokTides the following non - exclusive list of examples of activities that it has approved in the past as qualifyi€Zg to benefit from equitable sharing: (1) establish a detoxification center; (2) fund a Police Athletic League's "Summer Playstreets" program for crime and drug prevention; (3) fund a city parks department's anti -gang initiative; (4) fund "Law Enforcement Explorer Posts," a Boy Scouts program promoting law enforcement training and community service; (5) fund a "Crime Stoppers" program providing reward money and assistance to neighborhood hatch groups including training on observance and effective witness skills: (6) purchase a computer for teaching job skills and drug and alcohol awareness to probationers; (7) fund programs for incarcerated youth, parents of murdered children, and domestic violence victims; and (8) fund a methadone clinic. Considering each of these approved activities, the Department of Justice based its approval on. the activity's nexus to a law enforcement interest, whether: (1) direct (e.g., paying rewards for key information); (2) preventative (e.g., funding a methadone clinic, drug awareness program, anti -gang initiative, and probationer training); or (3) developmental in promoting community policing (e.g., incorporating la %v enforcement awareness in a Boy Scout program). II. Background and Compliance with Law and Policy A. Certification by Applicant An applicant for benefits to support community - based programs with shared funds nzust certify in writing the following aspects of its backgrour€d and compliance tivith federal la and Department of Justice guidelines; (1) The applicant fulfills the basic eligibility requirements set forth in parts LA and B above. (2) The applicant agrees; a. to account separatel for all guidelines for shared funds use benefits received; and 1�. to subject such accounting to the standard accounting requirements and practices employed Under state or local law for recipients of federal, state, or local ftr €)ds, qP Grrr; ? I_jtrirrhfr' Slrr7�irtt r 37 (3) The applicant is in compliance with the federal civil rights laws, (4) The applicant is in compliance with federal laws that apply to the applicant. (5) No officer, director, trustee, or fiduciary of the applicant has been; a. convicted of a felony offense under federal or state law, or b. convicted of any drug offense. (6) No shared benefits will be used for political or personal purposes. (7) No shared benefits will be used for any purpose that would constitute an improper or illegal . use under the laws, rules, regulations, or orders of the state or local jurisdiction in which the applicant is located or operates. The applicant's certification must be signed by the head of the applicant entity and must be submitted to the chief law enforcement officer who will approve expenditures on the applicant's behalf. The chief . law enforcement officer shall maintain this certification as a record as long as the applicant may benefit from shared funds, and thereafter., for as long as the chief law enforcement officer is required to main - tain records under applicable state or local laws or regulations. Any applicant that cannot certify its compliance with number 5 above (criminal record of principals) should provide the chief law enforcement officer with a detailed explanation of the aspects in which, r and the reasons why, certification is not possible. A chief law enforcement officer who wishes to pro- vide support to an applicant that cannot certify compliance with number 5 above shall provide an 1 explanation for his or her position, along with a copy of the applicant's explanation, as an attachment to the law enforcement agency's Form DAG -71 (Application of Transfer of Federally Forfeited Property) r to the Asset Forfeiture and Money Laundering Section (AFMLS), Criminal Division, Department of Justice. AFMLS will make the final decision on whether the provision of guidelines for shared funds M use benefits is appropriate. An applicant for benefits under these guidelines that cannot certify the other aspects of its back- ground and. compliance with federal law and Department of Justice guidelines (numbers 1--4, 6 and 7 above) will be denied guidelines for shared funds-use benefits. B. Statement by Chief Law Enforcement Officer The chief later enforcement officer shall explain in writing why the applicant's receipt of permissible use benefits for the particular activity or use is supportive of and consistent with a law enforcement effort, policy, and /or initiative within the guidelines to support community -based programs. The chief law enforcement officer also shall maintain this written statement as a record as specified in section II.A 1 above. 1 , 1 1 1 $ i Giiirlr to F-qluhlbic 4Ilth Ilk, C. Inquiry by the Chief Law Enforcement Officer A chief law enforcement officer is also responsible for determining whether an applicant for benefits under these guidelines or its principals (e.g., officer, director, trustee, or fiduciar%) currently .is the sub- ject of federal, state, or local criminal investigation. Accordingly, a chief law enforcenent officer shall: (1) utilize all investigative resources available (e.g., National Crime Information Computer) to determine the applicant's status and provide the findings to the federal investigative agency on the Form DAG -71; and (2) fully identify the applicant and its principals on the Form DAG•71, D. Inquiry by the Federal Investigating Agency The federal investigative agency that receives the Form DAG-71 shall use the information identifying the applicant and its principals to conduct further checks of whether the applicant or its principals cur - rently are the subject of a federal, state, or local criminal investigation. The federal investigative agency also Shall provide this identifying information to the United States Attorney in the district where the applicant is located, and where the applicant is operating, and to the chief law enforcement officer involved (unless non - disclosure is required to safeguard a federal investigation in progress). E. Inquiry by the United States Attorney The United States Attorney in the district where an applicant or one of its principals is looted, or where it or one of its principals is operating, shall determine whether the applicant or principal ctar- rently is the subject of grand jury proceedings or other prosecutorial scrutiny in that district, and the United States Attorney shall notify the federal investigative agency of the findings, and also shall notify the chief lava enforcement officor involved (unless non- disclosure is required by federal late or to safe- guard a federal investigation in progress). Val Marinello From: Val Marinello [vmarinello@keysso.net) Seat: Friday, January 07, 20112:51 PM To: cyr-oonnie @monroecounty- fl.gov Subject: FW: LETF Request 2116111 Attachments: BIZHUBADMIN20110107143328.pdf W il BIZHUBADMIN2011 0107143328.pdf ... Connie: Please inc additional, let me know Val - - - -- Original Message---- - From: bizhubadmin @mcso.net [mail Sent: Friday, January 07, 2011 To: varinello@keysso.net Subject: LETF Request 2/16/11 FROM: Image data has been attached tc ithing 1 _Sheriff SUBSTATIONS Freeman Substation 20950 Overseas Hwy. Cudjoe Key, FL 33042 (305) 745 -3184 FAX (305) 745 -3761 Marathon Substation 3103 Overseas Hwy. Marathon, FL 33050 (305) 289 -2430 FAX (305) 289 -2497 Islamorada Substation 86800 Overseas Hwy. lslarnorada, FL 33036 (305) 664 -6480 FAX (305) 852 -5254 Roth Building 50 High Point Road Tavernier. FL 33070 (305) 853-3211 FAX (305) 853 -3205 n ETENTION CENTERS -_i,cy West Del, Center 5501 College Road Key West, FL 33040 (305) 293 -7300 FAX (305) 293 -7353 Marathon Det, Facility 3981 Ocean Terrace Marathon, FL 33050 (305) 289 -2420 FAX (305) 289 -2424 Plantation Det. Facility 53 High Point Road Plantation Key, FL 33070 (305) 853 -3266 FAX (305) 853 -3270 SPECIAL OPERATIONS P.O. Box 500975 Marathon, Fl. 33050 (305) 289 -2410 FAX (305) 289 -2498 AVIATION DIVISION 10100 Overseas Hwy. Marathon, FL 33050 (305) 289 -2777 FAX (305) 289 -2776 IMMUNICATIONS 2796 Overseas Hwy, Marathon, FL 33050 (305) 289 -2351 FAX (305) 289 -2493 -W onroe County Sheriffs Office Hobert (P. Teryam, Sheriff 5525 Coffege mad F,ey 14)est, Florida 33040 (305) 292 -7000 T U (305) 292- 70701-800- 273 -COPS w w. kasso. net January 7, 2011 n ,s man Gastesi, County Administrator to Gato Building 1100 Sim ton Street Key West, orida 33040 RE: Request for\,�xpenditures from Law Enforcement Trust Fund Dear Mr. Gastesi: I would like to est that the Commission authorize the following expenditures from the La Enforcement Trust Fund: $18,000.00 Take Stock in ildren: to support "Scholarships, Mentors and Hope" providing state -ma ping scholarships for low - income families. $ 5,000.00 Take Stock in Childr to support new youth with a 50% payment of the leadership camp experiefiqe at the Sheriffs Inglis Youth Camp. TOTAL: 23 I hereby certify that these expenditures are lawful pursuant to the Florida Contraband Act. There will be no recurring expe s in the existing budget. Please feel free to contact my General Counsel, trick McCullah, or me should you have any questions or concerns regarding 's request. Very y yours, obert P. P am au Sheriff of Mo oe nty RPP /vam ✓ f ft y r rl.ARII�11®'I MONROE COUNTY SHERIFF'S OFFICE REQUEST FOR ASSET FORFEITURE FUNDS Requester's Name: Department: Administration Phone Number: (305) 292 -7090 Chief Mike Rice Fax Number: (305) 292 -7070 Item(s)Ilnitiatives Requested: Construction at the Marathon Hanger / Training Classroom Description of How This Request Will Benefit Law Enforcement Efforts: This request is for the construction and the construction management of the Marathon Training Classroom at the Marathon Hanger which needs to be increased in size in order to house the new "driving simulator ". Cost of Items) /Initiatives (To include shipping and any other ancillary costs): 40 1to, 000 . - Detail other funding sources explored to fund this initiative (this explanation should include a statement regarding the requestor's existing budget and all other options explored): None available at this time Timeframe to Integrate Items /Initiatives Into the Law Enforcement Effort: A6o!5 -. --7-boo - 50300 Approval of Chain of Command: Requestor: Printed Name: Date: Lieutenant: Printed Name: Date: Captain: Major: Printed Name: Printed Name: (�cc ci. Date: Date:.� Colonel: Printed Name: :% < ='�� Date: Comments: Finance Director. o r l l Date: 1.2 1 I t 7 D Approval [ '' ] nia] 4 r[ ] Comments Regarding Decision: verS�o+� Lo-4 USEZ 'Q 20 -Zf i �.� � e� t�� - �'e.� a�(tcJ�e �� - TfPrts►.su Ex3�d - C., pc,� � General Counsel: Dater Approval [ Denial [ ] Comments Regarding Decision: Statement By Chief Law Enforcement Officer: Date: .?d M m �y a 07 r N 7 O V a 0 c O t vs a U CL c a C O cc 2 �v O LL C O cc -Al °o Co °o, 00 ° o ti n ° o o o a co M ti v T co 0 c�0 d Lo G Cy 00 U 00 in C m a a m a a a� a 69 69 f» � vq 69 69 } } >- �- >- >T z C N C]000 1 T T M + V m � Nt c0 oc C7 N Co CD t� a 69 69 E 9 FA 6R 64 E19 Efl �' } } CD 0 0 000'0 O C] O 0000 �� 1 m Ill I� O N N ti LQ CI I• C Op 64 6% 6F} 63 6R y3 69 69 } } z z z z Cp aa+ N r m J C CL ry i C . :A a cc CL 0 E a a M An c L O 3 a d cr QON 3 5 c 'O J c a C m a .p O d � O= 0 a D L C9 i7 V rn L Q .0 m c� Q a 0 aQm t�0uwU- CD _ N lm 'p d a 'j m a d m a a a s m E E CL .o o w = m m a a a C 4q a O ca a'o U I$ $'+ I �+ M $+ M �+' a l IrQCIv Guide to E citable Sharin f1 ril2004 of Professional Conduct for Asset Forfeiture; (4) due process rights; and (5) protecting the rights of innocent third- parties (individuals and lien holders); (6) this Guide; and (7) use of computers or other equipment used in or in support of law enforcement duties. Payments for college tuition, hospitality suites at conferences, and other indirect training expenses are not allowed. c) Law Enforcement Equipment and Operations. The purchase or lease of body armor, firearms, radios, cellular telephones, computer equipment, software to be used in support of law enforcement purposes, vehicles (e.g., patrol vehicles, surveillance vehicles), electronic surveillance equipment, uniforms, travel, transportation, supplies, leasing of office and other space for task force and undercover operations, and leasing or purchase of other types of equipment that support law enforcement activities. Forensic labs and equipment and related training and certification expenses are also permissible. d) Detention Facilities. The costs associated with construction, expansion, improvement, or operation of detention facilities managed by the recipient agency. e) Law Enforcement Facilities and Equipment. The costs associated with basic and necessary facilities, their construction, updating, remodeling, furniture, safes, file cabinets, telecommunications equipment, etc., that are necessary to perform official law enforcement duties. fj Awards and Memorials. The cost of plaques and certificates for law enforcement personnel to recognize a law enforcement achievement, activity, or the completion of law enforcement training. Shared funds may also be used to pay for modest commemorative plaques, displays, or memorials to honor officers killed in the line of duty. The cost of these awards or commemorations shall not create the appearance of extravagance or impropriety. Shared funds may not be used to pay cash awards. g) Drug Education and Awareness Programs. The costs associated with conducting drug education and awareness programs by law enforcement agencies. Such costs include meeting and entertainment costs, costs of anti- drug abuse literature, travel expenses, and salaries for officers working in a drug education program. 21 Mike Rice From: Bill Sprague [bwsprague @bellsouth.net] Sent: Monday, December 13, 2010 9:07 AM To: rramsay @keysso.net; Mike Rice; Patrick McCullah Cc: bwsprague @bellsouth.net Subject: MCSO Maraton Hanger Classroom Project Attachments: DL Porter Insurance Cert.pdf; AIA A101 Contract Draft.pdf; Monroe County 2011 License.pdf; MCSO Bid Talley 6 Dec 2010.x1s Please see the following regarding the Project listed above: 1. Bid Tally Summary 2. Draft AIA Document A101 -2007 3. Monroe County Business Tax Receipt 4. Certificate of Liability Insurance I recommend DL Porter Constructor after reviewing their pricing and have a Scope of Work review. Bill Sprague S CIK # 7116