Item M1MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Debbie Frederick
Deputy County Administrator
DATE: February 1, 2011
SUBJECT: County Divisions' Monthly Activity Report for January, 2011
MONTHLY ACTIVITY REPORT - JANUARY, 2011
KEY WEST AIRPORT
In January, passenger figures for December were compiled. During that month, the six
airlines serving Key West International Airport carried a total of 52,008 passengers. This is
a 27.7% increase over December of 2010. Total passenger numbers for all twelve months
of calendar year 2010 are up 22.2% over calendar year 2009. We ended the year with a total
of 566,889 passengers.
The Feds have finally published the requirements for additional airports to be considered as
Ports of Entry for Cuba. We received these requirements yesterday January 31, 2011.
Although our original letter application was filed in July of 2009, we will have to begin the
application process all over again, since the program is no longer under the Treasury
Department. It is currently being administered by US Customs and Border Protection.
During the last week of January, airport personnel attended back to back conferences given
by the FAA at their regional headquarters in Atlanta. The good news is that we learned a lot
from them as we always do, but the bad news is that more unfunded mandates are going to
come down from them this year and by the end of next year. Also, it looks like our funding
will be split up into at least two, if not three programs this year.
MARATHON AIRPORT
• Project coordination is on -going with City of Marathon for expansion of Little Venice
Waste Water Treatment Plant located at the Florida Keys Marathon Airport.
• Airport Emergency Plan (AEP) has received initial review and comment by FAA;
additional revision is necessary.
• Airport Improvement Projects (AIP) for the design of the Airport Terminal Sewer
Laterals and a Wildlife Hazard Assessment are on- going. Funding for these projects is
through an AIP Grant Agreement.
• The Environmental Assessment Project associated with the runway relocation proposal
is on- going; preliminary draft has been completed and reviewed for submittal to the
FAA. Project funding is through an FAA Grant.
• Project Pre - Application has been prepared and submitted to the FAA for the following
proposed projects:
o Emergency Generator /Chiller Switch Gear - Connect the new chiller plant to
the existing emergency generator.
o Relocate Obstruction — R/W 25 (Design & Constriction) — This project will
remove an obstruction to R/W 25 (11 shade hangars) which will require the
buyout of the existing leases, demolition of 11 hangars and constriction of
taxi lanes for the new hangars area, including marking and lighting. The
new hangars to be funded by FDOT and local funds.
• Bahamas Express and AirStar Airways have been approved to operate at the airport to
provide scheduled air service between Marathon and Fort Lauderdale.
EMPLOYEE SERVICES
L Website Updates (other than normal position vacancy updates, etc.):
Benefits:
KPHA Provider Directory Updates
Monthly newsletter — Wellness
Human Resources:
4 revised job descriptions
IL TURNOVER NUMBERS TO DATE:
January 2011 Turnover: 32% Turnover as of last Jan 2009: .98%
Turnover 2011: 32%
Resignations:) I Terminations: 0 Retired: 1 Deceased: 0 Layoffs:0
Human Resources
• Investigated complaint
• Interview HR Administrator and Staff Assistant positions
• Working on revising Drug Free Workplace policies and the PowerPoint
presentation to begin implementation of Annual drug policy training.
• Personnel Policy and Procedure Committee meeting to discuss revisions to the
Personnel Policy as directed by the BOCC.
• Decertification election for Teamsters held. Teamsters prevailed.
• Annual SS report sent in accordance with FS 119.071(5). Collection and
release of SSN.
Risk
• Met with Marsh to discuss Property Insurance renewal
• Advertised RFP — Pollution Liability; Bayshore Manor Liability;
and Property
Benefits (Group /Workers Comp)
• Produced and distributed thank you letters to all HF vendors and door prize
donors
• Meeting with MCSO regarding mass mailings
• Set up assistance with TIES program students
• Completed Florida Association of Counties survey
• Distributed letters to two participants previously excluded from Health Plan
due to lifetime maximum. Health Care Reform now prohibits limits.
Safety
2
• Prepared Accident reports for Safety Accident Review Board meeting to be held
in February.
BUDGET & FINANCE
Budget Analysts:
• Contracts Reviewed - 18
• Prepared/ posted budget transfers and resolutions -34
• Reviewed & Signed budget transfers- 52
• Incoming mail - 15
• Outgoing mail - 5
• Completed and submitted Leon County's FYI budget survey questionnaire.
• Recalculated and processed City of Key West's 2010 Tax Increment payment
request.
• Processed, signed and updated in FY12 GovMax database -17 PAF's.
• Processed RSAT and Byrne grant Oct -Dec reimbursement requests from:
GCC, Samuel's House, MYC and MCSO.
• Processed Upper Keys Community Pool December reimbursement request.
• Processed DATF December reimbursement request for GCC.
• True -up FY10 grant revenue and expenditures, and prepared grant rollover
amendment resolutions for approval at the February BOCC meeting.
• Processed MCSO's 911 and Interagency 1 st qtr revenue collection payment
request.
• Prepared 11 resolutions.
• Created 2 agenda items for February BOCC meeting: FY12 Proposed Budget
Timetable and Request to advertise a public hearing for a budget amendment
for funds 304, 308, 310 and 100.
• Reviewed 13 Contract Summaries.
• Signed off on 36 PAF's.
• Contacted Method Factory for them to download the FY2012 budget
database.
• Reviewed and approved the use of Fund 130 Roadway Impact Fees Request.
• Created the FY2012 Proposed Budget Timetable. Verified dates with each
Commissioner and County Admin. Office. Rooms are reserved for the budget
meetings.
• Updated and reviewed current data for major revenue sources.
Grants:
• EECBG Energy Grant: Preparation of monthly progress report;
collecting/compiling programmatic reports and budgets for 9 separate projects.
Worked on job description for the project coordinator position; staff meeting to
discuss management/staffing for this grant program; inputted financial data into
spreadsheets for all 9 projects; completed jobs report for the State; completed
modifications for budget; discussions with fleet management about comparison
hybrid vehicle types; drafted a vehicle purchase request to State; drafted a press
release; began work on grant budget amendment 41
• 2011 HSAB and BOCC Line Items Funding Cycle: Monitor ongoing grant
activities; addressing /resolving various reimbursement request and contract
compliance issues; completing certifications for all contracts; follow ups with
funded organizations.
• 2012 HSAB: Organized /scheduled first HSAB meeting for next funding cycle.
• 2011 State JAG grants: Monitoring grant activities for these five grants,
processing invoices and reports to State. Completed quarterly program and fiscal
reports.
• 2011 State RSAT grant and Clerk's Drug Abuse Trust Fund: Monitoring grant
activities for these grants; reviewing/processing reimbursement requests.
Completed quarterly program and fiscal reports.
• FEMA: Secured reimbursement of $1.5 million for trap debris project; closed out
project. Completed quarterly reports for all storms and project worksheets on
Florida PA; continuing to close Wilma large projects; completed close out
paperwork for TS Charley.
• BP Claims: Finally secured payment of $27,000 from BP for oil spill related
response costs.
• Strategic Plan: Drafted mission, vision, strategic priorities, core services, and key
intended outcomes for senior management review.
• Legislative work: Follow -ups with state and federal lobbyists, and FAC, on issues
related to the County's legislative issues; wastewater data sent to Carl Chidlow
for Rep. Ros- Lehtinen's office; requests sent to Robert Reyes' office related to
growth management concerns. Drafted schedule of key dates.
Purchasing Department:
Totals for the month of January 2011 are as follows:
Total purchase orders processed 358
Total orders placed for departments 142
Total orders entered for departments 118
Office Depot orders processed 114
Staples Orders processed 6
We opened 5 bids and processed another 8 which was average from the previous
months. Addendums entered 6, contracts reviewed 29, and bills paid 9, and voided
11 purchase orders. We also processed 833 pieces of mail which was average from
previous months.
COMMUNITY SUPPORT SERVICES
In -Home And Nutrition Services (IHNS)
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 1 /01 /11 — 1/20/11 — beginning of
the contract year):
• C -1 Congregate Meals and totaled 985 units C -2 Home- Delivered Meals totaled 1908
units during the abbreviated first reporting period of the year.
Both Nutrition programs are off to a strong start, with increased meal site attendance and a
consistently high level of demand for home delivered meals.
In -Home Services (Information in this section is for the period 11/21/10 — 12/31/10 — end of
the contract period):
4
• III -E In -Home Respite: 300 units this period, 1029.75 units year -to -date, 100% year -to-
date- achieved.
• III -E Facility Respite: 277.5 units this period, 4545.25 units year to date. 99.99% year -to-
date achieved. 2 clients on the waiting list.
We have spent $70,695.28 out of the grant amount of $70,700.
Non -OAA Programs:
CCDA (Community Care for Disabled Adults) for December 2010:
• Case Management: 12.25 units for the month were produced; 58 units year -to -date.
• Homemaking: 128 units for the month were produced; 704 units year -to date.
• Home- Delivered Meals: 110 meals for the month were provided; 940 meals year -to
date.
• Personal Care: 67 units for the monthly were produced; 229 units year -to -date.
Overall Program Achievement was 36.64 %, 1336% underachieved.
CCE (Community Care for the Elderly) for the period 11/21/10 - 12/20/10:
• Case Management: 23.75 units for the period and 145.5 units year -to -date. 14.18%
achieved year -to -date. There are 178 clients on the waiting list.
• Intake: 6.5 units achieved and 28.75 units year -to -date. 53.74% achieved year -to-
date.
• Chore: No units achieved and 2 units year -to -date, 13% achieved year -to -date.
• Homemaking: 646.25 units for the period and 4039.25 units year -to -date. 42.49%
achieved year -to -date. There are 150 clients on the waiting list.
• Personal Care: 524.75 units for the period and 3436.25 units year -to -date. 81.72%
achieved year -to -date. There are 75 clients on the waiting list.
• Respite: 16 units for the period and 1520.75 units year -to -date. 117% achieved year
to date. There are 27 clients on the waiting list.
CCE overall is at 55.64% achievement, which is 5.63% overachieved. We have reduced
this overachievement by reducing services and moving eligible clients into other
programs.
ADI (Alzheimer's Disease Initiative) for the period 11/21/10 — 12/20/10: 38 units
were produced in the period and 1035 units year to date. 44% year -to -date achieved,
6.01 % underachieved. We have revised client care plans to increase spending. Four
clients on the waiting list.
HCE (Home Care for the Elderly Program) for the period 12/16/10 - 1/15/11: 33
billable units this period, 119.75 billable units year -to -date. 34.81% year -to -date
achieved, 23.72% underachieved. We have added more clients but still need to ask
the Alliance for Aging to activate more clients from the wait list.
Monroe County Transit Department Activity for January 2011
• One -way trips provided: 1,637
Unduplicated clients served: 202
Special Needs Clients registered: 477
• Awarded the 5310 FDOT Grant for the funding of a new Paratransit bus and the
5316 FDOT Grant for funding the Mobile Data Terminals /software for the
Trapeze Dispatching and Reservation System. The awards and agreements will be
brought to the board in the fall BOCC meetings.
Deposited Revenue: $1848.45
Expenditures: $76,491.81
Percentage Spent Fiscal YTD: 4%
Social Services Department
Incoming calls, provision of information and referrals
1,289
Unduplicated Welfare client households that received service
57
New Welfare cases receiving service
14
Low Income Home Energy Assistance Grant Program cases-
29
$6,800.00
Low Income Crisis Assistance cases —
31
$7,259.93
Home and field visits
19
Office visits
274
EHEAPS
0
Homelessness Prevention Approved Cases - WELFARE ACC: 3 $2,360.00
Prescriptions: 8 $1,014.08
Personal Care Items 3 $ 459.00
TOTAL SPENT FOR JAN: $17,893.01
Interesting Community Support Services Updates:
• Hired a new employee for the WAP weatherization Program.
Bayshore Manor (BSM)
Bayshore Manor's current census is 16 residents. The current census is five private pay
and 11 subsidized. BSM provided 83.25 hours of OA3E respite care, 26.25 hours
private pay respite and 0 hours of Medicaid Waiver this month. Bayshore Manor has
two OA3E clients and one private pay respite client.There is one client on the wait list.
Revenue for January 2011 $31,803.79
Expenditures for the same period $93,272.57
Percentage of the budget spent year to date 32.42 %
LIBRARY
• Library statistics continue to reflect the consistent use and appreciation of
traditional onsite Library services as well as those reflecting the new technology,
as circulation for the month reached 32,215 items, an increase of 3,000 over the
previous montha reflection of the annual increase in patronage during the
winter season.
• 281 new Library cards were issued during the month
• 37,855customers used Library services onsite, nearly 7,000 more than in the
previous month, making personal visits to check out various Library materials,
attend programs, and enjoy the numerous in -house services
• Reference questions were logged at 7,183 for the month.
• 50,160 visits were made to the Library's electronic resources, such as our online
catalog, blog and digital archives.
• The Library's Flickr site continues to attract new visitors and provides
indisputable evidence of our customers' enjoyment of our historical photographic
collection: over 10,000 visits were recorded on just one day in December.
• Our celebrated Florida Keys Historian, Tom Hambright, reached his 25 -year
milestone with the Monroe County Library in December, and was honored for his
many years of outstanding service to the community by the BOCC at their
c�
January meeting. Appreciation for Tom's efforts was expressed by
Commissioners and Tom's colleagues, who joined him in a reception in the Key
West Library Florida History Room following the public award.
• Our spending is on pace with the new fiscal year so far, and we are concentrating
on using our discretionary fund lines responsibly.
EXTENSION SERVICES
• Number of services provided: 343 phone calls, 40 office visits, 18 visits to clients,
10 group teachings with 231 participants, 5 media submissions, and 288
publications distributed. Total Budget for FY 10 /11: $186,491.00; Year to Date
Expenditures and Encumbrances: $129,323.23; Remaining Balance: $57,167.77;
Percentage of budget spent and /or encumbered year to date: 7 %.
The Extension Director accomplished the following activities:
• The BOCC approved the resolution to establish a Climate Change Advisory
Committee that will meet quarterly to assist the County in completing its Climate
Action Plan and in conducting outreach for the Energy Efficiency Community
Block Grant. Members will be appointed by the BOCC in February.
• The BOCC approved amendments to the FDOT and Organized Fishermen of
Florida MOUs regarding management of the roadside trap storage areas along US
1.
• Participated in a four -day meeting of the Gulf Fishery Council Scientific and
Statistical Committee in Tampa to review the spiny lobster and goliath grouper
stock assessment reports, revisit gag and red grouper rebuilding schedules, and
continue development of potential quotas for various data -poor fisheries within
the Gulf of Mexico.
• Speaker at the two -day Sea Grant Fisheries In- service Training in Tampa.
The Environmental Horticulture Agent accomplished the following activities:
• Coordinated the presentation of a three -hour statewide video conference,
"Integrated Pest Management Update." Twenty -four Master Gardeners and
commercial landscapers were in attendance.
• Held six regional plant clinics (Key West, Big Pine Key, Marathon, Key Largo),
with 21 Master Gardeners assisting 28 clientele.
• Made three site visits: Big Pine Key — Citrus greening disease; Key Largo —
chilling damage of coconut palms; Tavernier — citrus decline.
• Proctored five pesticide exams: two CORE, two Advanced Public Health, and one
Turf and Ornamental.
The Family & Community Development Agent accomplished the following activities:
• Worked with two High School Financial Literacy classes and five teachers to
compile completed lessons for mid -term grading.
• Collaborated with County staff and administration on the development of a new
position to manage the Energy Efficiency Community Block Grant (EECBG)
including the job description and position announcement, and worked with staff
as part of the management team for the EECBG grant to provide assistance in the
coordination of grant activities and reporting. Compiled the EECBG grant reports
for two tasks including the education and conservation strategy, and coordinated
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the education component of the grant with other agencies.
• Worked with the South Florida Water Management District to develop support for
the E.P.A. Water Sense Program, which encourages conservation and efficiency
for water resources.
• Attended an International Council for Local Environmental Initiatives ( ICLEI)
member strategy meeting to plan for 2011 development, including what support
may be needed from ICLEI and through member benefits.
EMERGENCY SERVICES
Fire Rescue
• Updated Monroe County Fire Rescue Medical Protocols for continued
compliance with state regulations.
• Firefighters v. BOCC Telephone Evidentiary Hearing on January 11, 2011 —
Petition to include flight nurses in bargaining agreement.
• Catastrophic Health Emergency Meeting on January 20, 2011.
• Implemented FacilitiesDesk work order system to enter, manage, and track all
departmental maintenance issues and requests.
Fire Marshal
• Performed plan reviews for adherence to building and fire codes.
• Assistant Fire Marshal Rick Tassoni began work on January 18, 2011.
• Attended Development Review Committee meeting and 3 pre - application
meetings to review plans.
• Attended the Growth Management "Contractors Summit' planning meeting.
Training
• Conducted a 40 -hr State Certified Apparatus Operation Course
• Conducted Physical Agility Testing for the State Certified Firefighter II class that
begins early in February
• Conducted Live Fire Training for Stations 22 and 14
• Attended the Monroe County Fire Chief s Association meeting
Trauma Star /EMS
• Completed first phase of ACLS Training for MCFR Firefighter /Paramedics
• Hosted and made available, Keys wide, the "Firefighter Rehabilitation and
Medical Monitoring" class in Islamorada, presented by Masimo Corporation.
• Trauma Star transported 14 Trauma, Cardiac, Stroke and Critically ill patients to
higher level hospitals on the mainland during the month of January.
Emergency Management
• Participated in Turkey Point Radiological Emergency Preparedness (REP)
Exercise
• Participated in Mass Migration Working Group, Operation Vigilant Sentry (OVS)
Gap Analysis
• Participated in Sector Key West National Preparedness for Response Exercise
Program (PREP) 2011 Seminar
• Created Radiological Emergency Response Checklist, and Protective Action
Recommendations for Turkey Point Radiological Exercise Plan.
8
• Planned and coordinated the WebEOC Tabletop Exercise held January 31, 2011.
PUBLIC WORKS
• Pollution Control removed 38 tons of debris illegally dumped in County rights of
way and 25.66 tons for other departments or agencies (11,260 lbs from the Key West
Garage; 3,860 lbs of tires from the Plantation Garage; 4,180 lbs for the Sheriffs
Office; 32,020 lbs for the Lower Keys Road Department and five turtles from the
Turtle Hospital weighing '120 lbs.)
• From January, 2010, to January, 2011, the Lower Keys Road Department has
provided 491.5 tons of free mulch to residents saving thousands of dollars in haul
out/disposal fees, and the feedback from the residents has been very positive. Since
the program was reinstituted in 2009, a total of 1,027.5 tons of free mulch has been
provided
• 5,000 lbs of Hazard Materials and 6,020 lbs of e -Waste was collected at this year's
first Saturday event held on January 30 in Marathon; next events will be Feb. 5 th at
the Cudjoe Key Transfer Station and February 12 at the Key Largo Recycling
Center, 300 Magnolia St.
• Solid Waste and Recycling staff had a booth at and assisted with the 6 th Annual
Seafood Fest held on January 15 at Bayview Park, Key West
• Uninstalled, delivered for repair, and reinstalled large gate at Medical Examiner's
facility
• Ongoing renovation at the Marathon Government Center; currently framing out three
new offices
• Replaced the A/C coils at the Marathon Tax Collector's office
• Replaced A/C condenser at the Marathon Sheriff s Substation
• Installed a new water heater at the Marathon Jail
• Developed and completed a new by -pass switching system for generator fuel tank
fuel delivery at the Stock Island Detention Facility
• 873% of requested work orders at the Stock Island Detention Facility were
completed within three days
• Received final inspection of the PK Jail roof project
• Key West Mobile Mechanic completed major repair of County's Vactor sewer clean -
out trick saving the Road Department approximately $5,000 and prolonged down
time
• Key West Mobile Mechanic repaired Public Works trick utilizing recently purchased
diagnostic tools saving Parks and Beaches Department approximately $700.00 and
prolonged down time
• Received two new crew cab tricks, as part of the FYI vehicle replacement plan, to
be utilized by Public Works maintenance and trustee inmate crews
• Finalized procedures to enable Fleet/Public Works garages to become certified green
• Finalized procedures to enable Fleet/Public Works garages to recycle 100% of waste
oil
• Finalized procedures to Fleet/Public Works to receive .75 cents per gallon for all
waste oil compared to zero previously received for disposing of same
9
• Filled the County's only Generator Mechanic position; presently trying to fill two
vacant mechanic positions; one in Key West and one in Marathon
• Five events held at the Nelson GC required a total of 20 hours of staff overtime
• Nelson GC yearly cooling tower maintenance completed
• PK Courtroom panic alarm has been repaired
• New a/c unit and ceiling tiles installed at the Court Reporter's office.
• Ellis building elevator has been repaired and yearly alarm testing completed
• Replaced two a/c units at the Long Key State Park radio tower site and trimmed
vegetation at Key Largo and Plantation Key towers for MCSO Emergency
Communications
• Replaced windscreens at the six (6) KL Park tennis courts, and the shade canopy at
KL Skate Park
• Placed eight more recycle bins at KL Park and four more at HH Park
• Ball field irrigation pump replaced at HH Park
• Drilled holes for fence repair at the PK Garage
• Replaced damaged signage at the Marathon Tag Agency
• Replaced 213 raised pavement markers from the three way stop to the Ocean Reef
entrance and 158 from the three way stop to US intersection on C905
• Completed road repairs at Old SR4A on Ramrod Key
• Carrier completed warranty work on Gato HVAC system and replaced coils on both
chillers
• Completed seawall repairs at Higgs Beach utilizing Special TDC Higgs Beach fund
ENGINEERING
• Issued Notice to Proceed to ADA Engineering, Inc. for Tom's Harbor Channel Bridge
repair design.
• Submitted grant applications for Garrison Bight Bridge and Card Sound Bridge repair
projects to the Federal Highway Administration (FHWA) Public Lands Highways
Discretionary Program.
• Geiger Creek Bridge — Substantial completion date Jan 18, 2011. Final Punch list
items completed Jan 24, 2011. After FDOT 100% Audit in mid - February,
Engineering will have completed its second American Recovery and Reinvestment
Act of 2009 (ARRA) stimulus funded bridge project.
PROJECT MANAGEMENT
• Medical Examiner — Contract with Grader Mike to remove boulders on hold. Army
Corp of Engineers may not require removal.
• Renovation of JJB & Thomas Street Parking — Contract with CH2M Hill in
negotiation and to be presented at March BOCC meeting pending identification of
funding.
• Stock island Fire Station — Contract to purchase land going to BOCC meeting
February 16 2011 for approval.
• Bernstein Park — Contract with Bermello Ajamil & Partners going to BOCC meeting
February 16 2011 for approval.
• East Martello Bathrooms — Constriction in final stage of completion.
• West Martello Brick & Mortar — Contract with CSI (Contracting Specialists Inc.)
going to BOCC meeting February 16 2011 for approval.
• East Martello Brick & Mortar — Contract with CSI (Contracting Specialists Inc.)
going to BOCC meeting February 16 2011 for approval.
• East Martello — Submitted application to TDC for additional funding to replace
interior /exterior doors on second floor submittal date February 1 2011.
• West Martello — Submitted application to TDC for additional funding to complete
fencing replacement submittal date February 1 2011.
Wastewater
• Keyswide project costs, funding sources, and compliance data update for transmittal
to Cardenas Partners, LLC for use in accessing federal funds and in preparation for
the bi- annual FKNMS update.
• Coordination with Housing Authority to further define Unmet Need related to
connection assistance and to strategize the use of Disaster Recovery funds to
supplement EPA onsite system grant program.
• Kick off meeting with GSG to review the Cudjoe Regional Assessment Program
scope of services, riles for development of an updated assessment database, and
actions needed to develop the FY2011 and 2012 database for the various scenarios
and potential tiered charges.
• Draft Non -Ad Valorem Assessment Roll Procedure.
• Save our Everglades Trust Fund — Approval of resolution requesting the Florida
Legislature bond an additional fifty million dollars ($50,000,000.00) of trust fund
monies to be be appropriated this fiscal year going to BOCC meeting February 16
2011 for approval.
• Property Appraiser — Approval of letter to enter into an agreement with BOCC
regarding mailing date change to Resolution 469 -2010 going to BOCC meeting
February 16 2011 for approval.
• Tax Collector — Approval of letter to enter into an agreement with BOCC regarding
mailing date change to Resolution 469 -2010 going to BOCC meeting February 16
2011 for approval.
TECHNICAL SERVICES
Tech Services completed 194 Work Orders, rolled out new website on Jan 15 ordered
40 Lenovo PCs for the desktop replacement rollout, added 4 terabytes of storage to the
SAN in Key West, uploaded new data to Alchemy, disposed of old computers and
printers , pushed out new Microsoft security updates and updated library computers.
VETERANS AFFAIRS
Clients Assisted: 2100
New Clients Assisted: 62
Field Visits 8
Benefits Delivery At Discharge 7
Van Clients Transported: 171
(to the VAMC, Miami as well as other Miami area hospitals, without incident)
The Veterans Affairs Department:
The financial data for the month of January totals to $27,108.92 and indicates the amount
of new revenue brought into Monroe County derived from claims for the entire
department, including Key Largo and Marathon.
The financial data captured monthly will vary due to the Veterans Administration
variable time frame on adjudication of awards, as well as the amount awarded.
GROWTH MANAGEMENT
2009, 2010 & 2011 GROWTH MANAGEMENT EXPENSES
EXPENSES ENDING JANUARY
Total
Total
Total
FY 2011
FY 2010
FY 2009
%
Budgeted
Expenses
Expenses
Expenses
Expenses
Expenses
Variance
Expenses
FY 2010
FY 2009
Ending
Ending
Ending
Expenses
FY 2011
January
January
January
Ending
Jan. FY
2011
from Jan.
FY 2010
Growth Mgmt.
$ 773, 577
$ 419, 431
$448,743
$174,006
$96,633
$112,465
180%
Admin.
Geographic
$199,855
$209,676
$231,399
$60,551
$52,471
$64,433
115%
Info. (GIs)
Planning
$1,189,70
$990,168
$985,726
$289,401
$302,949
$252,924
96%
4
Comprehensive
$260, 000
$301,385
$46,045
$21,999
$0
$4,507
Plan
Planning
$84,167
$80,563
$84,698
$23,409
$22,864
$28,547
102%
Commission
Environmental
$297,679
$280,108
$269,072
$91,696
$79,137
$88,430
116%
Resources
Code
$1,203,57
$1,155,60
$1,048,25
$335,021
$351,707
$291,282
95%
Enforcement
0
0
1
Boating Imprv.
$750,774
$306,309
$320,737
$99,373
$16,637
$95,221
597%
Environmental
$192,444
$153,611
$127,392
$30,862
$31,217
$20,944
99%
Restoration
12
Marine Resources Office
• Processed two citizen vessel disposals
• Coordinated with DEP regarding responsibility for maintenance dredging on state
submerged lands
• Held meeting with County Administrator and CVA Program representatives to
discuss the feasibility of outsourcing the mobile pumpout program
• Made presentation to the BOCC regarding current pumpout facilities in the Keys,
and potential for outsourcing mobile pumpout services
• Prepared and submitted agenda items for eight contract extensions for dv
removals
• Removed three derelict vessels in coordination with FWC
• Compiled and submitted FWC Pilot Program monthly survey data sheets
• Received final approval for `no motor zones'; began implementation of new
zoning language in the Tavernier Creek area
• Performed maintenance on the Marine Resources 17' Whaler
• Coordinated with South Florida Regional Planning Council regarding the revised
scope of services for the Marina Siting Plan
• Performed channel marker and regulatory buoy surveys in the Key Largo area
• Provided review of the Surprise Island development application
• Attended Planning Commission meeting for the Surprise Island proposed
development
• Began development of RFP for outsourcing mobile pumpout services
• Coordinated with the Florida Keys National Marine Sanctuary Wastewater
Steering Committee regarding meeting room request and Monroe County items
for the agenda
• Installed a new Marine Resources computer; training on new operating system
and software
• Coordinated efforts with FWC regarding the replacement of `no masted vessels'
buoys at Pine Channel
• Coordinated with staff at Venture Out regarding canal water quality and depth
issues
• Coordinated with Keith & Schnars staff on the breakout of data for launching
facilities in the Keys
• Coordinated with owners of Blanche Bergin Marine Park regarding the removal
of abandoned vessels
• Coordinated with POA of Gateway to the Sea regarding property owners park and
DEP lease issues
• Coordinated with FWC Boating and Waterways staff regarding site visits in the
Keys in association with the FWC Pilot Project for Anchoring and Mooring
• Coordinated with Sea Grant regarding an upcoming southeast Florida workshop
on mooring fields and waterways issues
• Compiling data for the Marine & Port Advisory Committee related to boat ramps,
FWC Pilot Project, and lionfish issues
13
• Contacted and coordinated with the Government Affairs Office with Boat U.S.
regarding the upcoming public workshops on development of anchoring
regulations
• Provided staff review of a revised plan submitted for Surprise Island
• Pumped out 86 vessels in the Key Largo area
• Performed necessary repairs on the County pumpout vessel
GIS OFFICE
GIS Projects
- SE FL Regional Compact SLR Vulnerability — Preparation
- GIS Server /Intranet Site Maintenance and data updates /editing (on- going)
- KW NAS — AICUZ
- TDRC — Tier Parcel Updates — Map Preparation
GIS Data/Map Requests /Technical /Programming
FLUM /Zoning Map Request — Solaria — Joel Reed
Species Data Request — Terramar — Phil Frank
AICUZ GIS Data Requests: Keith & Schnars — FL DCA
Critical Facilities Map Request — Jerry O' Cathey (in- progress)
FLUM Map Request — ATEC Transportation
GIS Addressing
- 21 Address Assignments
PLANNING & ENVIRONMENTAL RESOURCES
CURRENT PLANNING CATEGORY
Appeal to Planning Commission in Progress ............................................ ...............................
1
Appealto DOAH Applied ........................................................................ ...............................
1
Appealto DOAH in Progress .................................................................. ...............................
3
Alcoholic Beverage in Progress ................................................................ ...............................
1
Code Enforcement Referral (estimated at 1 per week per Current Planner 4) ........................
16
Conditional Use, Major Permit in Progress .............................................. ...............................
3
Conditional Use, Minor Permit in Progress .............................................. ...............................
2
Conditional Use, Minor Deviation Completed ......................................... ...............................
1
Conditional Use, Major Deviation Completed ........................... ..............................1
Conditional Use, Major Deviation in Progress .......................... ..............................1
Conditional Use, Time Extension Applied ............................................... ...............................
1
Conditional Use, Time Extension Issued .................................................. ...............................
1
Conditional Use, TDR in Progress ............................................................ ...............................
1
Development Agreement Completed ........................................................ ...............................
1
Home Occupational Permits in Progress .................................................. ...............................
1
Public Assembly Permit in Progress ...................................... ..............................2
Public Assembly Permits Issued ............................................................... ...............................
4
RoadAbandonment Applied ..................................................................... ...............................
1
RoadAbandonment in Progress ................................................................ ...............................
3
Variance Administrative in Progress ........................................................ ...............................
1
Variance, Planning Commission in Progress ............................................ ...............................
3
Permits Reviewed & Processed ................................................................ ...............................
110
VacationRental applied ............................................................................ ...............................
0
14
VacationRental Issued ............................................................................. ............................... E
Vacation Rental Mgr. License Applied .................................................... ............................... C
Vacation Rental Mgr. License Issued ....................................................... ............................... 4
ROGO related applications
ROGOExemptions Applied ..................................................................... ............................... 1
ROGO Exemptions /Denials Issued ........................................................... ............................... 1
Mixed Use Category
MCC Text Amendment, In Progress ........................................................ ...............................
Customer Service
In- person inquiries estimated at 5 per day per planner (2) ................ ............................... 300
Telephone inquiries estimated at 10 per planner (7) per day .................... ............................... 2100
Email inquiries estimated at 5 per planner (7) per day ............................. ............................... 300
Lettersof Understanding ........................................................................... ............................... 3
Administrative Meetings
Development Review Committee — 1 meeting, 2 items
Planning Commission - 2 meetings, 7 items
COMPREHENSIVE PLANNING CATEGORY
Kathy Grasser, Comprehensive Planner
L COMPREHENSIVE PLAN UPDATE
Population Projection meetings ............................................................... ..............................2
Hurricane Evacuation meeting ................................................................ ..............................1
Teleconference......................................................................................... ..............................1
ROGOteleconference .............................................................................. ..............................1
SharePoint Workplace Comp Plan Calendar software — had it installed, updated calendar,
created document directories ................................................................... ..............................1
Rescheduled meeting rooms on 4 separate dates ..................................... ..............................4
Wrotemeeting minutes ............................................................................ ..............................1
Wrote draft ROGO report with data for housing element ....................... ..............................1
SentImpact fee list to K &S ..................................................................... ..............................1
Various conversations on the 1977 AICUZ ............................................. ..............................1
Edited Housing Element for K &S ........................................................... ..............................1
Discussions on FKAA population methodology with staff ..................... ..............................4
Reviewed December invoice ................................................................... ..............................1
IL PROJECTS
UpdatedNNK notebooks ......................................................................... ..............................8
Organized Comp Planning online directories .......................................... ..............................1
III. REPORTS
Wrote and edited staff report and approval letter for Key Haven Bond Reduction ..............1
Met with Assistant County Attorney and County Engineer on Bond Reduction
15
Paperwork................................................................................................ ..............................1
Presented Key Haven Bond Reduction Report to DRC for Staff and Planning Director
Approvals................................................................................................. ..............................1
IV. STAFF
Comprehensive Planning Staff Meetings
Reviewed Lower Keys LCP Processes .................................................... ..............................1
Created Agenda and wrote minutes for
Set up the year's staff meetings ............................................................... ..............................1
Assisted Staff
OutlookAssistance .................................................................................. ..............................1
ExcelHelp ................................................................................................ ..............................4
Merginghelp ............................................................................................ ..............................1
Emailed Excel tip of the week ................................................................. ..............................3
Assisted with creating CDs for Planning directory ................................. ............................... l
Assisted with creating CDs for resident .................................................. ..............................1
Assisted with starting a project database for Exec Admin ...................... ..............................1
Received Assistance
From Application Analyst on SharePoint Workplace ............................. ..............................2
V. MEETINGS
CoralWay — Staff Meeting ...................................................................... ..............................1
VI. CAPITAL IMPROVEMENT IMPLMENTATION
Teleconference with GMD Director and K &S ........................................ ..............................1
VII. INFORMAL MEETINGS
PlanningDirector ..................................................................................... ..............................1
VIII. TELEPHONE CALLS
Various Telephone calls received ............................................................ ..............................5
Various Telephone calls made ................................................................. ..............................5
PROFESSIONAL DEVELOPMENT
Advanced training for V -Look Up formulas ........................................... ..............................1
Joined Linked -in for APA ........................................................................ ..............................1
Sent broken MC link to APA Florida Chapter to fix on their webpage .. ..............................1
IX. EMAILS
16
CORALWAY .......................................................................................... .............................19
/10
DELETEDMAIL ..................................................................................... .............................37
DRAFT RULE -BOCC AIS REVIEW ..................................................... ..............................7
EXCEL..................................................................................................... ..............................2
GIS .......................................................................................................... ...............................
GOAL106 .............................................................................................. ...............................
HURRICANE EVACUATION ............................................................... ..............................8
KEYHAVEN .......................................................................................... ..............................1
LIVABLE COMMUNIKEYS PLAN ..................................................... ...............................
MISC......................................................................................................... .............................42
NNK /BPK " H ........................................................................................... ..............................2
NNK......................................................................................................... ..............................8
l
POPULATION PROJECTIONS .............................................................. .............................10
PUBLIC FACILITES REPORT .............................................................. ..............................2
RAMROD KEY, GOAL 107 ................................................................... ..............................4
ROGO....................................................................................................... .............................13
SENT........................................................................... ............................... ............................212
SU GARL O AF ......................................................................................... ...............................
9
TRANSPORTATION.............................................................................. ..............................1
WEBSITE, NEW CALENDAR AND OTHER COMPUTER SOFTWARE ISSUES .........
30
TOTALEMAILS ........................................................ ............................... ............................471
COMPREHENSIVE PLANNING
Comprehensive Planning - Mitch Harvey ............... ............................... ..........................12
/10
Development Review Committee Meetings ............................................ ..............................2
Planning Commission Meetings .............................................................. ..............................2
Conference call regarding 28 Coral Way ................................................. ..............................1
Comp Plan Update teleconference with Keith & Schnars to review progress ......................1
FDOT Tentative 5 -Year Work Program Public Hearing ......................... ..............................1
Review of Keith & Schnars Invoices ....................................................... ..............................4
CompPlan Team Meeting ....................................................................... ..............................1
Reviewed planning staff reports .............................................................. ..............................2
Regional Hurricane Evacuation Study Release Meeting ........................ ..............................1
Prepared BOCC Agenda Item Summary for K &S Presentation ........... ..............................1
Prepared BOCC Agenda Item Summary for State Regional Evacuation Study ....................
l
Prepared BOCC Agenda Item Summary for to Review the Draft Rule Regarding the
MonroeCounty Work Program ............................................................... ..............................1
Updateddraft Lower Keys LCP ............................................................. ..............................1
Teleconference with HDR regarding Lower Keys LCP contract ........... ..............................1
Attended Emergency Management Training Class ................................. ..............................2
Responded to E -mails and phone calls .................................................... .............................25
Participated in AICP Training Webinar ................................................... ..............................2
Received, distributed, and reviewed amended drafts of the Comp Plan Technical
Document.................................................................................................. .............................11
110
ENVIRONMENTAL RESOURCES
PERFORMANCE REVIEW
CATEGORY
Code Enforcement Referral .....................................................................
.............................12
Permit Application Site Visit [s] ..............................................................
.............................30
WetlandDeliniation .................................................................................
..............................1
PreApp Conference .................................................................................
..............................1
OTHER: Misc Bio
Site Visits (Miscellaneous) ......................................................................
.............................30
WRITTEN CORRESPONDENCE/ BIOLOGICAL ASSESSMENTS:
Code Enforcement Assessment Memo .................................................... ..............................4
Conditional Use Staff Report ................................................................... ..............................2
GISMap ( Assorted) .................................................................................. .............................31
Interagency Coordination (DEP, ALOE, FKEC, FL Park Serv., FWC, DCA, FWS, FEMA) ..............10
ROGOLand Dedication Letter) ............................................................... ..............................1
Pre Application Review /Assessment ....................................................... ..............................2
MEETINGS
ContractorsSummit ................................................................................ ..............................2
DRC......................................................................................................... ..............................1
Special Projects ( Barracuda Lane Plantings) .......................................... ..............................1
StaffMeeting ........................................................................................... ..............................2
CodeEnforcement ................................................................................... ..............................4
OTHER:
PhoneCalls [ Estimated] .............................................. ............................... ............................300
Front Counter Walk -Ins [Estimated] .......................... ............................... ............................300
18
CODE COMPLIANCE ACCOMPLISHMENTS JANUARY 2011
19
laaa
H TOTAL NEWN"CASES
16 9
lbaa
H NEW CASES BY INSPECTOR
TOTAL INSPECTIONS COMPLETED
s
R INSPECTIONS COMPLETED BY INSPECTOR
1400
-
—
CASES HEARD BEFORE .SPECIAL MAGISTRATE
W CASES H EARD BEFORE CONTRACTORS BOARD
1206
-- -- -
- - - -
1000
300
—
—
b00
491
453
400
;219
200
179175
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24 1713 12 21
68
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19
MONROE COUNTY GROWTH MANAGEMENT REVENUE
JANUARY, 2011
20
Nfa
00
Bi�ldiiig Book Cop etc.
ISO-'69002-GM
20
MONROE COUNTY GROWTH MANAGEMENT REVENUE
4�.�,
f
MO'IN COUNTY
GROWTE 1 ANAGELIENT
REVENUE
JANUARY, 2011
V Upp'er Key s
11iddle Kevs
*Does not include "Boat Improvement Fund" income- receipts only
Rev 4 enue " 0 ' . 1 5 h " 0 ' . �
Lower Kevs
Offs .e
09'
Nov_ 10'
Dec_ 09'
Der_ 10'
JLu1..10
- . 0'
p p er K
a I :1429.9S
149. 'S .00
1 2S.'94.6 rt
a S .'S
'6'.624.40
6"
S'S - 7 .0
, 06 . S60 .9`
�Idl e,:4
a SO .0
1401,2'
12 rt. 0S
a 3
160 2
S , , i Q
5S3,403
Lu,
'10.1034.00
.606.60
� . ".
'�2`5Y4,0'
a' .1 S,
10.430.60
5166. IO.6t
4.`rt 'S._`6
21
19.430.60
MONROE COUNTY GROWTH MANAGEMENT
BUILDING DEPARTMENT. JANUARY. 2011
22
PERMITS
INSPECTIONS
PLAN REVIEW
Upper Keys
315
1 339
882
Middle Kees
170
821
763
Lower Kees
65
-
64
TOTAL
550
2,160
1,709
22
MONROE COUNTY GROWTH MANAGEMENT
BUILDING DEPARTMENT INSPECTIONS— JANUARY, 2011
23
Nov.,
09'
Nov.,
10'
Dec., 09'
Dec., 10'
Jan., 10'
Jan., 11'
YTD Total -FY
10
YTD Total -FY
11
Building
950
1,040
931
975
1,031
1,083
4,034
3,992
Plumb/Mech
644
1,086
603
971
1,156
854
3,084
4,009
Electrical
305
312
296
314
271
352
1,189
1,333
Total
1,899
2,438
1,830
2,260
2,458
2,289
8,307
9,334
23
24