Item C10
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 01/19/00
DIVISION: Public Works
DEPARTMENT: FleetManagcment r
BULK ITEM: Yes x No
AGENDA ITEM WORDING:Approval to exercise option to renew the existing fuel
contract with Dion Oil Company for delivery of diesel fuel and unleaded gasoline for one
additional year.
ITEM BACKGROUND: Our existing contract allows Monroe County to renew the
contract for two additional one year periods, this being the first one-year extension. Dion
Oil Company agreed to the one year renewal at no increase in costs over last year's
agreement.
PREVIOUS RELEVANT BOCC ACTION: On February 10th, 1999, the Board executed
the existing fuel contract with Dion Oil Co. for the delivery of diesel fuel and unleaded
gasoline.
STAFF RECOMMENDATION: Approval as stated above and authorization for the
Mayor to execute the renewal agreement for same.
Not to exceed
TOTAL COST: $ 300,000.00
Not to exceed
COST TO COUNTY: $ 300,000.00
BUDGETED: Yes: x No:
ACCT#504-23502-530-521
REVENUE GENERATED: Yes
No x
APPROVED ~Y: County Atty: L OMB/Purchasing: L Risk Management: .L
DMSION DIRECTOR APPROVAL: tJ JP lJM.l11!!
Dent Pierce
DOCUMENTATION: INCLUDED: lL- TO FOLLOW: _ NOT REQUIRED: _
DISPOSITION: AGENDA ITEM #: .l:L.lO.-
MOI\TROE COUNTY BOARD OF COUNTY C01\1l\lISSIONERS
CONTRACT SUMMARY
- I Contract #
Contract with:j}, 0(\ 0 I] C'fJ"^f~
Contract Purpose/Description: kill} eYtj
Effective Date: / /
---
_ ~ Expiration Date: / /_
of Jle~ -h0 c:t- i.v~~
3l\ <;~I ~.
Contract Manager: tLo~ SlIY\cJ"f"2-
(Name)
35'>1-
(Ex!. )
n~+~.
(Department
for BOCC meeting on I ./ I q / 0 0
---
Agenda Deadline: (/ S /00
---
Mf iff .e-;ecu) CONTRACT COSTS
Total Dollar Value of Contract: $ ~ COO Current Year Portion: $ ~coo
Budgeted? YesLNo_ Account Codes:~- 2-35;,7___ - S>o --5'2.-/ -
Grant: $
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ ~. /yr For: /l.c!~
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
/~ ~e~
Division Director !.lJ~/ ~ ( ) ( ) if V ~
1!::J2D/9q ( ) (LY1{ .(.,)r~ ~~
lu-E./i!}. ( ) (0/(" ~~L
County Attorney hl.~-'~ ( ) (~~
Comments :~ - ?11~,--'\..-G~ ~~ff ()OC.C ~
~"- F ?cL<9-Jlit;~ -,L;\~ ..
Date In
CONTRACT REVIEW
Changes
Needed
Yes No
Date Out "
/?; c:c")/ 77
FU~agement
O.M.B./Purchasing
1l/2o /:Ll
/1-/"2U /f1
1~/?7J29
r~t;f' ~
OMB Form Revised 8/30/95 MCP #2
RENEWAL AGREEMENT
TillS AGREEMENT is made and entered into this _ day of , 2000
between the COUNTY OF MONROE and DION OIL COMPANY in order to renew the
agreement between the parties dated February 10th, 1999.
1. In accordance with Paragraph 11(B) of the 1999 agreement, the County hereby
exercises its option to renew the Agreement for an additional one year term
beginning . 2000.
2. In all other respects, the agreement between the parties dated February 10th, 1999
remains in full force and effect.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seal, the day and
year first written above.
(SEAL) .
ATTEST: DANNYL.KOLHAGE,CLERK
By
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
Mayor/Chairman
WITNESSES:
DION OIL COMPANY
By
APPROV
AN ED AS T
AL S 0 FORM
By F
ROBERT N
DATE /'?..:. 2E,
~99
DION OIL COMPANY
p,O. Box 1209. Key West, Florida 33041-1209
(305) 295-2000 · Telefax (305) 296-0635
December 17 ~ 1999
COW'1ty of Monroe
Public Works Division
Fleet Management Dept.
Attn: Roy Sanchez
3583 S. Roosevelt Blvd.
Key West, Fl 33040
Re; Fuel Contract
Dear Mr. Sanchez;
This is t~ give you official notice that Dion Oil Company would like to e.xtend the present
contract with Monroe County - Public Works Division for an additional term of one year.
This letter is a notice that the original pricing, terms, conditions, and specifications would
be in effect for a one year period.
Should you have any questions, ph~ase Contact me at 305-296-2000.
Sinc~
~
r J. Ganem
- General Manager
Dion Oil Company
GJG/rag ,