Item C17
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
January 19/20, 2000
Division:
Public Works
Bulk Item: Yes ~ No
Department:
Facilities Maintenance
AGENDA ITEM WORDING: Approval to award bid and enter into a contract with G&K Services. Inc. for the
Public Works Division's uniform services. and authorization for Mayor to execute same.
ITEM BACKGROUND: On December 28, 1999 a bid opening was held for the Public Works Division's uniform
service with only two bidders submilling proposals. G&K Services. Inc. was the responsive low bidder (see
allaehed Bid Tabulation Sheet).
PREVIOUS RELEVANT BOCC ACTION: On March 10, 1999 BOCC granted approval to advertise for bids
for uniform service for the Public Works Division. G&K Services. Inc. was the current contractor whose contract
expired September I L 1999. On October n. 1999 BOCC approved to extend the eontract with G&K Services.
Inc. on a month to lilonth basis.
STAFF RECOMMENDATION: Approval as stated above.
TOTAL COST: $4.50 ncr cnmlovec ncr wcck colton/Dol\' mix BUDGETED: YES X NO
$5.00 per employee per week 100% collon
001-20501-530-340: 504-2350] -530-340
NOT TO EXCEED $45.000.00 147-20503-530-340: 101-20505-530-340
001-20502-530-340: 102-22500-530-340
Cost to County: $4.50 per employee per week cOllon/poly mix
$5.00 per employee per week 100'Yo collon
NOT TO EXCEED $45,000.00
REVENUE PRODUCING: YES
NO l AMOUNT PER MONTH
YEAR
APPROVED BY: County Ally. OMB/Purchasing _
Item Prcp.1fcd b~~b".,-
. Carlos ( ate. Sr. Director. FacilItIes Mamtenance
D~ p~ 1M
Dent Pierce. Division Director
Risk Management
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: Included ~ To Collow
Not Required
DISPOSITION:
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MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACTS~ARY
Contract # '
Contract with:G&K Services, Inc. Effective Date:January 19, 2000
Expiration Date:
Contract Purpose/Description: Public Works Division's Uniform Service
Contract Manager:Carlos Zarate
(Name)
4431
(Ext. )
Facilities Maintenance
(Department)
for BOCC meeting on Januarv 19/20 2000 Agenda Deadline: January 5, 2000
CONTRACT COSTS
Total Dollar Value of Contract: $NTE $45,000 Current Year Portion: $NTE$45,000
Budgeted? Yes[gl No 0 Account Codes: 001-20501-530-340-
Grant: $N/ A 504-23501-530-340-
County Match: $NI A 147-20503-530-340-
101-20505-530-340
001-20502-530-340
102-22500-530-340
ADDITIONAL COSTS
For:
(eg. maintenance. utilities. ianiloriaL salaries. etc.)
Estimated Ongoing Costs: $N/ A/yr
(Not included in doIlar value above)
CONTRACT REVIEW
Changes Date Out
Division Director ~r; I~o y c~D~~~j). p~y~wcr I h lUll
~anagcmcnt \ \4\aC)YcsD No~Gl., LJc\-(,r~ ~~ (I ~ ~ ~ Q .,
~BJPurl~g 1/<-.doOy NoD~~ I~r
'..J: . -;p-) #-;?2a::;:?
r~countYAttomCY 'i NlYcsDNo~~~:'~r~',. . 1-0~O~
'--7 commcntstJt~ cJa0U </- fLdd.<c. t'rrhfr; ~1<-f-:!-del i'C'
OMS Form Revised 9/l1 /95 Mep #2
SECTION THREE
CONTRACT
THIS AGREEMENT, made and entered into this 19th_ day of January, AD., by and between MONROE COUNTY, FLORIDA.
party of the first part (hereinafter sometimes called the "COUNTY" and G&K Services, Inc. party of the second part (hereinafter
sometimes called the "CONTRACTOR").
WITNESSED: That the parties hereto, for the consideration hereinafter set forth, mutually agree as follows:
3.01 SCOPE OF THE WORK
The CONTRACTOR shall provide uniform service, including all necessary supplies and equipment required in the performance of
same, and perform all of the work described in the Specification entitled:
Contract Specifications
Uniform Service
Public Works Division
and his bid dated December 29, 1999, each attached hereto and incorporated as part of this contract document. The
specifications shall serve as minimum contract standards, and shall be the basis of inspection and acceptance of all the work.
3.02 THE CONTRACT SUM
The County shall pay to the CONTRACTOR for the faithful performance of said service on a per month in arrears basis on or be-
fore the 30th day of the following month in each of twelve (12) months. The CONTRACTOR shall invoice the County monthly for
uniform services performed under the Specifications contained herein. Invoice shall be itemized by department and shall include
the names of employees. The Contract amount shall be as stated by the contractors bid as follows:
A Material Type 65/35 polyester/cotton - shirt/pant combination
Four Dollars & Fifty Cents. ($4.50) per employee per week.
B. Material Type 100% cotton - shirt/pant combination
Five Dollars & No Cents ($5.00) per employee per week.
C. Total Contract amount shall not exceed forty-five thousand
dollars ($45,000.00) per year.
3.03 CONTRACTOR'S ACCEPTANCE OF CONDITIONS
A Any ambiguity or uncertainty in the Specifications shall be interpreted and construed by the COUNTY, and its decision
shall be final and binding upon all parties.
B. The passing, approval, and/or acceptance of any part of the work or material by the COUNTY shall not operate as a waiver
by the COUNTY of strict compliance with the terms of this Contract, and Specifications covering said work. Failure on the
part of the CONTRACTOR, immediately after Notice to Correct materials and/or delivery shall entitle the COUNTY, if it sees
fit, to correct the same and recover the cost of replacement from the CONTRACTOR, who shall in any event be liable to
the COUNTY for all damage, loss, and expense caused to the COUNTY by reason of the Contractor's breach of this
Contract and/or his failure to comply strictly and in all things with this Contract and with the Specifications.
3.04 TERM OF CONTRACT/RENEWAL
A
This contract shall be for a period of one (1) year, commencing on
. This Contract is renewable in accordance with Article 3.048.
. and terminating on
B. The COUNTY shall have the option to renew this agreement for two additional one year periods. The contract amount
agreed to herein may be adjusted annually in accordance with the percentage change in the Consumer Price Index FOR
ALL URBAN CONSUMERS (CPI-u) for the most recent twelve (12) months available.
3.05 CANCELLATION
A) The County may cancel this contract for cause with seven (7) days written notice to the Contractor. Cause shall constitute
a breach of the obligations of the Contractor to perform the services enumerated as the Contractor's obligations under this
contract.
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B) Except for the County's termination because of non-appropriation of funding (paragraph 3.12), either of the parties hereto
may cancel this agreement without cause by giving the other party sixty (60) days written notice of its intention to do so.
3.06 HOLD HARMLESS
The CONTRACTOR shall defend, indemnify and hold the County, its officials, employees and agents harmless, from any and all
claims, liabilities, losses and causes of action which may arise out of the performance of the Contract except such claims, liabil-
ities, losses and causes of action which may arise because of the County's negligent actions or omissions. Compliance with the
insurance requirements shall not relieve the CONTRACTOR from the obligations imposed by this article.
3.07 INDEPENDENT CONTRACTOR
At all times and for all purposes under this agreement the CONTRACTOR is an independent contractor and not an employee of
the Board of County Commissioners for Monroe County. No statement contained in this agreement shall be construed so as to
find the contractor or any of his/her employees, contractors, servants, or agents to be employees of the Board of County
Commissioners for Monroe County.
3.08 ASSURANCE AGAINST DISCRIMINATION
The CONTRACTOR shall not discriminate against any person on the basis of race, creed, color, national origin, sex, age, or any
other characteristic or aspect which is not job related, in its recruiting, hiring, promoting, terminating, or any other area affecting
employment under this agreement or with the provision of services or goods under this agreement.
3.09 ASSIGNMENT/SUBCONTRACT
The CONTRACTOR shall not assign or subcontract any of its responsibilities under this agreement, except in writing and with the
prior written approval of the Board of County Commissioners for Monroe County, which approval shall be subject to such
conditions and provisions as the COUNTY may deem necessary. This paragraph shall be incorporated by reference into any
assignment or subcontract and any assignee or subcontractor shall comply with all of the provisions of this agreement. Unless
expressly provided for therein, such approval shall in no manner or event be deemed to impose any obligation upon the COUNTY
in addition to the total agreed-upon price of the services/goods of the contractor.
3.10 COMPLIANCE WITH LAW
In providing all services/goods pursuant to this agreement, the contractor shall abide by all statutes, ordinances, rules and
regulations pertaining to, or regulating the provisions of, such services, including those now in effect and hereinafter adopted. Any
violation of said statutes, ordinances, rules and regulations shall constitute a material breach of this agreement and shall entiUe the
COUNTY to terminate this contract immediately upon delivery of written notice of termination to the contractor.
3.11 INSURANCE
Upon execution of this agreement, the CONTRACTOR shall fumish the COUNTY Certificates of Insurance indicating the minimum
coverage limitations as indicated by an "X" on the attached forms identified as INSCKLST 1-5, as further detailed on forms WC1,
GL 1, VL 1, GIR1 & GIR2, each attached hereto and incorporated as part of this contract document.
3.12 FUNDING AVAILABILITY
Notwithstanding anything'contained elsewhere in this contract, if funds for Public Works Division Contractual Services are partially
reduced by the Board of County Commissioners or cannot be obtained or cannot be continued at level sufficient to allow for the
purchase of the services/goods specified herein, this agreement may then be terminated immediately at the option of the Board of
County Commissioners by written notice of termination delivered in person or by mail to the contractor. The Board of County
Commissioners shall not be obligated to pay for any services provided by the contractor after the contractor has received written
notic~ of termination.
3.13 PROFESSIONAL RESPONSIBILITY
The CONTRACTOR warrants that it is authorized by law to engage in the performance of the activities encompassed by the
project herein described, subject to the terms and conditions set forth in the Contract Specifications entiUed "Contract
Specifications /Uniform Service/Public Works Division", which is attached hereto and incorporated herein as a part of this
contracVagreement. The Contractor shall at all times exercise independent, professional judgment and shall assume professional
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responsibility for the services to be provided. Continued funding by the COUNTY is contingent upon retention of appropriate local,
state, and/or federal certification and/or licensure of contractor.
3.14 NOTICE REQUIREMENT
Any notice required or permitted under this agreement shall be in writing and hand delivered or mailed, postage prepaid, to the
other party by certified mail, returned receipt requested, to the following:
FOR COUNTY
Monroe County Public Works
Facilities Maint. Dept.
3583 S. Roosevelt Blvd.
Key West, FL 33040
The notice will be considered received by a party two (2) days after its receipt by the postal authorities of the U.S. for delivery to
either address listed in this paragraph 3.14.
FOR CONTRACTOR
3.15 GOVERNING LAWS
This Agreement is governed by the laws of the State of Florida. Venue for any litigation arising must be in Monroe County, Florida.
IN WITNESS WHEREOF the parties hereto have executed this Agreement on the day and date first above written in four (4)
counterparts, each of which shall, without proof or accounting for the other counterparts, be deemed an original Contract.
COUNTY OF MONROE, STATE OF
FLORIDA
By
Mayor/Chairman
Attest: DANNY L. KOLHAGE, Clerk
Clerk
G & K Services, Inc.
By
Attest:
Corporate Seal if Corporation
WITNESS
WITNESS
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