Item C20
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
January \9120. 2000
Division:
Public Works
Bulk Item: Yes ~ No
Department:
Facilities Maintenance
AGENDA ITEM WORDING: Approval to enter into a Customer Loan Dispenser Agreement with
Biscayne Chemical [or the Hillyard Arsenal Cleaning Chemical System, and authorization [or Mayor to
execute same.
ITEM BACKGROUND: The Public Facilities Maintenance Department reverted back to implemcnting
utili/.ation o[ in-house personnel to provide janitorial services [or County [acilities. The Hillyard Color
Coded Cleaner Dispensing Units and their labeling meet OSHA requirements [or our services. and have
been approved by the Monroe County Safety Depl. The push button dispensers will be on loan at no
charge. and all concentrate products will be discounted at 15% ofT the listed price per case/per attachcd
bids.
PREVIOUS RELEVANT BOCC ACTION: On July 21. 1999. the BOCC appointed Commissioner
Reich to spearhead a workshop to resolve ongoing janitorial problems in County Faeilities. On August
II. 1999 the BOCC approved to implement the "Janitorial Action Plan" thereby utilizing in-housc
personnel to provide janitori(ll services and purchasing cleaning supplies.
STAFF RECOMMENDATION: Approval (IS stated above.
TOTAL COST: Estimated at $20.000.00 per year BUDGETED: Yes X NO
Aecount #20501-530 520
Cost to County: Estimated at $20,000.00 per ycar #20502-530-520
#20503-530-520
REVENUE PRODUCING: YES
NO l AMOUNT PER MONTH
YEAR
Item Prepared by: /- V--.1000
. Sr. Director. Facititiif'intcna::,y
DIVISION DIRECTOR APPROVAL: ~~
Dent Pierce. Division Director
OMB/Purchasing
Risk Management
APPROVED BY:
DOCUMENTATION: Included ~ To [ollow __
Not Required
AGENDA ITEM #
! - (d()
DISPOSITION:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with:Biscayne Chemical Effective Date:0I/19/00
Expiration Date:
Contract Purpose/Description:To have on loan free of charge dispensers for the Hillyard Arenal
Cleaning Chemical System
Contract Manager:Ann Mytnik
(Name)
4549
(Ext. )
Facilities Maintenance
(Department)
for BOCC meeting on 01/19/00
Agenda Deadline: 01/05/00
CONTRACT COSTS
Total Dollar Value of Contract: $0.00
Budgeted? Yesi:8J No 0 Account Codes:
Grant: $N/ A
County Match: $N/ A
Current Year Portion: $0.00
001-2050] -530-520-
00] -20502-530-520-
147-20503-530-520-
- - -
----
ADDiTiONAL COSTS
Estimated Ongoing Costs: $NTE 20.000/yr For: Chemical Cleaning Supplies
(NOI included in dollar va]ue above) (eg. maintenance. utilities. janitorial. salaries. etc.)
CONTRACT REVIE.W
Division Director
Changes Date Out
Date I n Needed . Rev!~'lrr
1/1'100 YesDNo~ JL~ '/11 Iou
'(e::{Ofl YesD NoW' u., W~ ~t-~~t'"' l)b{QO,
YesDNo[if ~ ~~ - ~fo
1/'t/iM YesD NO~~ 1- 7--'013
~nagernnt
O.N1.B.lPur~g
County Attorney'
Comments:
OMS Form Revised 9/1 ]/95 Mep #2
(Seal)
~ HILLYARD@ INo.
...-. Customer Loan Agreement DATE:
5613
Customer hereby orders and Distributor/Salesperson agrees to loan to customer free of charge the following
dispensers for the purpose of customer dispensing products purchased from Distributor/Salesperson.
DISPENSER TYPE ... QUANTITY
Example: Item #99400 or Item #99406
Arsenal II Push Button Dispensers
Initial Order For Supplies: Example: I-case Windo-Clean+, I-case Top Clean, I-case Vindicator+
Dispensers Installed In Customers Facility Located At:
Monroe County Facilities, Higgs Beach, Uni Parks & Beache
Customer acknowledges that it takes possession of the above number of dispensers subject to the
following terms and conditions: (1) The dispensers loaned under this agreement are held by the Distribu-
tor/Salesperson or by Hillyard Inc., subject to a contract between Hillyard and the Distributor/Salesperson;
(2) Either Distributor/Salesperson or Hillyard may remove the dispensers loaned under this agreement
without incurring liability to the customer; (3) Customer agrees not to modify or remove parts from above
dispensers without communicating such modifications with Distributor/Salesperson; (4) Customer shall
permit Distributor/Salesperson, Hillyard, or their agents and representative at times during business hours
to have access to above dispensers for the purpose of inspecting, modifying, exchanging or removing
above dispensers; (5) In the event that dispensers loaned under this agreements shall contain defects of
material or workmanship Hillyard or Distributor/Salesperson shall, at their option, replace or repair each
defective dispenser. It is understood and agreed that the stated remedy is the sole remedy for defects of
material and workmanship, and that the Customer may not sue for incidental damages.
Distributor/Direct Salesperson: Customer:
Biscayne Chemical Monroe County Public Works
Facilities Maint. Dept.
Distributor Representative: Customer Representative:
(Signature Required) (Signature Required)
Carl Frederick Carlos Zarate
Address: Address:
1025 White Street 3583 S. Roosevelt Blvd.
City & State: City & State:
Key West FLorida Key West Florida
Phone:
CUSTOMER COpy (305) 292-4431
Hillyard. Inc. . 302 N. Founh Street. PO Box 909' 51 Joseph. Missouri 64502' Telephone B16-233-1321 '1-800-365-1555
Attest: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
By:
BYSCAYNE CHEMICAL
Deputy Clerk
By:
\.
;
Biscayne Chemical
Cart 'Fritz' Fredet ick
2960000
FAX 305-296-2150
Nove!Tber 9, 1999
Arsenal Push Button Dispensers
Loan Lease Agreerrent at no charge
,
GaIlOl units used in the provided dispensers.
Price:; listed 01 all cmcentrates less 150/0.
Note: Biscayne Cherricallccal reps see that disP=llsers are up and operating at all
times. Darraged dispensers wll Ce repaced at not charge to MOlroe..C9Jnty.
.
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