Item C29BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 1/19/00 — 1/20/00 Division: Community Services
Bulk Item: Yes X No _ Department: Social Services :T:ran]sorta
1'0tji5 4�-i
AGENDA ITEM WORDING:
Approval to ratify the County Administrators signed application for Federal Assistance between Monroe County,
the applicant, and the Federal Transit Administration for Financial Assistance to purchase two transportation
buses.
ITEM BACKGROUND:
This application, if approved by the Federal Transit Administration, would purchase two transportation buses
with funding coming from the Federal funds for $78,400.00, state funds $9,800.00 and county match of
$9,800.00. These vehicles would replace two existing aging vans in the transportation fleet. Timing of the grant
deadline and Board of County Commissioners Meeting necessitated the signing of the application by the County
Administrator prior to the BOCC meeting. This is the third year we have applied for this grant.
PREVIOUS RELEVANT BOCC ACTION:
Approval of previous grants on January 13, 1999, for FY 1999 and January 14, 1998, for FY 1998.
STAFF RECOMMENDATION:
Approval.
TOTAL COST: $98,000.00
COST TO COUNTY: $9,800.00
REVENUE PRODUCING: YES _ NO X
APPROVED BY: County Atty. N/A
DIVISION DIRECTOR APPROVAL:
BUDGETED: Yes X No
AMT. PER MONTH YEAR
ing N/A Risk
Jim Malloch
DOCUMENTATION: Included: V To Follow:.& Not Required:
C—N
DISPOSITION: Agenda Item #:
Federal Register / Vol. 64, No.- 208 / Thursday, October 28, 1999 / Notices 58279
Appendix A
FEDERAL FISCAL YEAR 2000 FTA CERTIFICATIONS AND ASSURANCES
(Required of all Applicants for FTA assistance and all FTA Grantees with an active capital or formula project)
Name of Applicant: _Monroe County Board of County Commissioners
James L. Roberts
Name and Relationship of Authorized Representative: County Administrator
BY SIGNING BELOW I, James L . Roberts(name), on behalf of the Applicant, declare that the Applicant
has duly authorized me to make these certifications and assurances and bind the Applicant's compliance. Thus, the
Applicant agrees to comply with all Federal statutes, regulations, executive orders, and administrative guidance
required for each application it makes to the Federal Transit Administration (FTA) in Federal Fiscal Year 2000.
FTA intends that the certifications and assurances the Applicant selects on the other side of this document, as
representative of the certifications and assurances in Appendix A, should apply, as required, to each project for
which the Applicant seeks now, or may later, seek FTA assistance during Federal Fiscal Year 2000.
The Applicant affirms the truthfulness and accuracy of the certifications and assurances it has made in the
statements submitted herein with this document and any other submission made to FTA, and acknowledges that the
provisions of the Program Fraud Civil Remedies Act of 1986, 31 U.S.C. 3801 etseG as implemented by U.S. DOT
regulations, "Program Fraud Civil Remedies," 49 CFR part 31 apply to any certification, assurance or submission
made to FTA. The criminal fraud provisions of 18 U.S.C. 1001 apply to any certification, assurance, or submission
made in connection with the Urbanized Area Formula Program, 49 U.S.C. 5307, and may apply to any other
certification, assurance, or submission made in connection with any other program administered by FTA.
In signing this document, I declare under penalties of perjury that the foregoing certifications and assurances, and
any other statements made by me on behalf of the Applicant are true and correct
Signature ��'�rJ 1/ 1 2/ 2 0 0 0
Date:
Name James L . Roberts
Authorized Representative of Applicant
AFFIRMATION OF APPLICANTS ATTORNEY
Monroe County Board
for of County Commissioners (Name of Applicant)
As the undersigned legal counsel for the above named Applicant, I hereby affirm to the Applicant that it has
authority under state and local law to make and comply with the certifications and assurances as indicated on the
foregoing pages. I further affirm that, in my opinion, the certifications and assurances have been legally made and
constitute legal and binding obligations on the Applicant.
I further affirm to the Applicant that, to the best of my knowledge, there is no legislation or litigation pending or
imminent that might adversely affect the validity of these certifications and assurances, or of the performance of the
project. Furthermore, if I become aware of circumstances that change the accuracy of the foregoing statements, I
will notify the Applicant promptly, which ay fo A.
Signature is Date: /X�--Z C/ o
Name
Each Applicant for FTA financial assistance (except 49 U.S.C. 5312(b) assistance) and each FTA Grantee with an active capital or formula
project must provide an Attorney's affirmation of the Applicant's legal capacity. The Applicant may enter its PIN number in lieu of the
electronic signature of its Attorney, provided the Applicant has on file this Affirmation of its Attorney in writing dated this Federal fiscal year.
[FR. Doc. 99-27925 Filed 10-27-99; 8:45 am]
BILLING CODE 4910-67-C
i- cz9
58278 Federal Register / Vol. 64, No. 208 / Thursday. October 28, 1999 / Notices
Appendix A
FEDERAL FY 2000 CERTIFICATIONS AND ASSURANCES FOR FTA ASSISTANCE
Name of Applicant: Monroe County Board of County Commissioners
The Applicant agrees to comply with applicable requirements of Categories I - XV.
(The Applicant.may make this selection in lieu of individual selections below.)
OR
The Applicant agrees to comply with the applicable requirements of the following
categories it has selected:
I. Certifications and Assurances Required of Each Applicant. Y
II. Lobbying Certification Y
III. Certification Pertaining to Effects on Private Mass Transportation Companies . y
IV. Public Hearing Certification for a Project with Substantial Impacts
V. Certification for the Purchase of Rolling Stock
VI. Bus Testing Certification.
VII. Charter Service Agreement.
VIII. School Transportation Agreement.
IX. Certification for Demand Responsive Service
X. Substance Abuse Certifications
Y
Y
Y
Y
Y
Y
XI. Certification Required for Interest and Other Financing Costs Y
XII. Certifications and Assurances for the Urbanized Area Formula Program, and
the Job Access and Reverse Commute Program Y
XIII. Certifications and Assurances for the Elderly and Persons with Disabilities Program Y
)UV. Certifications and Assurances for the Nonurbanized Area Formula Program Y
XV. Certifications and Assurances for the State Infrastructure Bank (SIB) Program Y
(Both sides of this Signature Page must be appropriately completed and signed where indicated.)
M
BOARD OF COUNTY COMMISSIONERS
MAYOR Shirley Freeman, District 3
Mayor pro term George Neugent, District 2
OUNTYMON ROE �. —r'� Wilhelmina Harvey, District 1
KEY WEST FLURIDA 33040 13051294-4b41 Nora Williams, District 4
j 1
Mary Kay Reich, District 5
Transportation Program it
5100 College Road • " 1
Public Service Building
Extension Wing
Key West, Florida 33040
(305) 292-4422
f
Mr. Ike Mahmood
Florida Department of Transportation
Intermodal Programs Office - District Six
602 South Miami Avenue
Miami, Florida 33130-3016
January 7, 2000
Dear Mr. Mahmood,
Please find attached one original and five copies of the FTA Section 5310 Year 25 Grant
Application for year 2000 for Monroe County Transportation for your review.
Sincerely,
4
Je ry Eskew
Administrator Transportation
Cc: John Hulsey
South Florida Regional Planning Council Hollywood
Checklist for Application Completeness: Section 5310
Name of Applicant: Monroe County Board of County Commissioners
The following must be included in Section 5311 grant applications in the following order:
X Application for Federal Assistance (Form 424, Code 20.513)
X Operating and Administrative Expenses Form
X Operating and Administrative Revenue Form
X Current Vehicle and Other Transportation Equipment Inventory Form
X Capital Request Form
X Exhibit A: Current System Description
X Exhibit A-1: Data Information Fact Sheet
X Exhibit B: Proposed Project Description
X Exhibit C: Public Hearing
X Exhibit D: Coordination
X Exhibit E: Single Audit Act
X Completed Certifications and Assurances for FY 1999
Certification of Equivalent Service (if non -accessible vehicles are requested)
X Have copies of this application been submitted to the local clearinghouse agency?
Date submitted to local Clearinghouse: January 10, 2000
Has copy of the Clearinghouse approval letter been submitted to DOT? no
Status of Coordination Agreement or Contract on file or in negotiation
Number of grant applications needed Originals 1 Copies 5
01/10/2000 9:54 AM
47
CAC5310.DOC
01111R Ann —..I Mn n'tAJt-nnAt
APPLICATION FOR
2 DATE SUBMITTED
Appllum Identifier
FEDERAL ASSISTANCE
1 TYPE OF SUBMISSION
3. DATE RECEIVED BY STATE
Slate Application Identifier
Application PreapPucation
Construction Construction
4 DATE RECEIVED BY FEDERAL AGENCY
Federal IdenUher
Non -Construction Non-DO11SIruCr,OF1
5. APPLICANT INFORMATION
Legal Name
WpanizHronH U,tif
Monroe County Board of County Commissioners
Social Services Transportation
Address (give Pity. aunty, state and zip coast
Name end tale lions number of Damn to be contacted on malters involving
5100 College Road
this
Public Service Building
application (give area wool
Jerry L. Eskew
Key West, Florida 33040
305-292-4425
e EMPLOYER IDENTIFICATION NUMBER (EIN)
T. TYPE OF APPLICANT (enter appropnate letter in box) B
59-6000749
A. State H Independent School Dist
!. TYPE OF APPLICATION.
B. County Stale Controlled Institution Of Higher Learning
NOW Continuation Revision
C. Municipal J. Private University
D. Township K. Indian Tribe
If Revision, enter appropnale Letters) in box(es)
E. Interval* L. Individual
F. Intennumcipal M. Profit Organization
A. Increase Award B. Decrease Awaro C. Increase Duration
D. Special District N. Other (Specify)
D. Decrease Duration Other
g. NAME OF FEDERAL AGENCY:
Federal Transit Administration
10. CATALOG OF FEDERAL DOMESTIC
11. DESCRIPTIVE TITLE OF APPLICANTS PROJECT:
ASSISTANCE NUMBER: r 20 513
Paratransit vehicle
Bus Body -On -Chassis
TITLE Federal Transa Admwustrafron Section 5310 Program
12. AREAS AFFECTED BY PROJECT (cities. countiesstates etc)
Monroe County
13. PROPOSED PROJECT
14 CONGRESSIONAL DISTRICTS OF
SIM Data
Ending Date
a. Applicant
b. Project
20th Con ressional District
20th Con resio snal District
15 ESTIMATED FUNDING
16 IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS?
a. Federal
$ 78,400.00
a. YES THIS PREAPPLICATION, APPLICATION WAS MADE AVAILABLE TO THE
STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON
Date
It. NO PROGRAM IS NOT COVERED BY E O 12372
It. Applicant
$ 9,800.00
c. state
$ 9,800.00
d. Local
$
OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW
e. Other
$
I. Program Income
$
17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
VES If -Yf* attach an explanation NO
g. TOTAL
$ 98,000.00
IS. TO THE BEST OF MY KNOWLEDGE AND BELIEF ALL .7ATA IN THIS APPLICATION PREAPPLICATION ARE TRUE AND CORRECT THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING
BODY OF THE APPLICANT AND THE APPLICANT WIL, COfAPL'f WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED
a. Typed Name of Authon2ed Representative
b. Tale
C. Telephone number
James L. Roberts
Coupty Administrator
305-292-4443
d. Signature of Authorized R s
a. Date Signed
rmgYa COITIMa Not Usable
r Standard Form e2e (REV 4e8)
Pm$Wbed by OMB Circular A•102
Authorized for Local Reproduction
17 Afa5310.As
OPERATING and ADMINISTRATIVE EXPENSES
Name of Applicant Organization Monroe County Board of County Commissioners Date Completed 01/07/2000
TOTAL EXPENSE ELIGIBLE EXPENSES
(All Aoolicants) 18Vz11 p_ CQ„ in A__r__�.
Labor
420,526
Fringe and Benefits
182,455
Services
10,700
Materials and Supplies
11,770
Vehicle Maintenance
107,944
Utilities
10,000
Insurance
28,241
License and Taxes
Purchased Transit Service
Miscellaneous
7,170
Leases and Rentals
1,800
Depreciation
95,200
TOTALS
875,806
a
SECTION 5311 AND 5311 (f) GRANT REQUEST
Operating Expenses Shared by FTA
Farebox Revenue
$ (a)
(b)
Operating Deficit (operating expenses less revel $ (c)
Note: (a) - (b) = (c)
Section 5311 Request (no more than 50% of De $ (d)
GRAND TOTAL REVENUES 875,806 (e)
(from Operating and Administrative Revenue form)
Note: If Grand Total Revenues (e) exceeds Total Expenses (a), reduce Section 5311 (d) by that amount.
24 Oae5310.xls
OPERATING and ADMINISTRATIVE REVENUE
Name of Applicant Organization Monroe County Board of County Commissioners Date Completed 01/07/2000
OPERATING REVENUES TOTAL REVENUE REVENUE USED AS FTA MATCH
/All
Passenger Fares for Transit Services 401
t^
Total = 20,000
0411 Appycants/show exact amount
Total Rural = 20,000 b
Special Transit Fares 402
20,000
School Bus Service Revenues 403
Freight Tariffs 404
Charter Service Revenues 405
Auxiliary Transportation Revenues 406
Non -Transportation Revenues 407
Total Operating Revenues
$ 40,000
OTHER REVENUES
Taxes Levied Directly by Transit S stem 408
Local Cash Grants and Reimbursements 409
835,806
Local Special Fare Assistance 410
State Cash Grants and Reimbursements 411
State Special Fare Assistance 412
Federal Cash Grants and Reimbursements 413
Interest Income 414
Contributed Services 415
Contributed Cash 416
Subsidy from Other Sectors of O erations 440
Total of Other Revenues
$ 835,806
GRAND TOTAL REVENUES 1
$ 875,806
24 Oar5310.xls
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CAPITAL REQUEST
VEHICLE REQUEST
FTA GMIS Code
Number of
Vehicles
Requested Options
Sources of undina
I Estimated
Cost
5310
5311
Either
11.12.04
2
Paratransit Equipped
X
$ 98,000.00
11.
11.
11.
11.
11.
VEHICLE SUBTOTAL
$ 98,000.00
OTHER CAPITAL REQUEST
FTA GMIS Code
Quantity
Brief Description
Sources of undinq
Estimated
Cost
5310
5311
Either
11.
11.
11.
11.
11:
11.
OTHER CAPITAL SUBTOTAL
VEHICLE SUBTOTAL $98,000 + OTHER CAPITAL SUBTOTALS X 80% = Federal Request $ 78,400
31 Ca5310.As
EXHIBIT A
Overview
Monroe County Transportation provides paratransit service to the elderly and
transportation disadvantaged citizens of Monroe County. The three geographical
service areas are Lower Keys (Key West) from mile marker 0 to 40, Middle Keys
(Marathon Key) from mile marker .47 to 72, and Upper Keys (Plantation Key and Key
Largo) from mile marker 73 to 112.
Fleet Size
All sixteen paratransit vehicles are wheelchair equipped. The fleet is based as follows:
Six vehicles in the Lower Keys,
Five vehicles in the Middle Keys, and
Five vehicles in the Upper Keys
Routes
There are three routes assigned to the Lower Keys, three routes for the Middle Keys
and three routes for the Upper Keys.
Hours of Operation
Monday through Friday 7:00 AM to 6:00 PM
(excluding County Holidays)
Staffing
Transportation Administrator, Administrative Assistant, Special Needs Coordinator,
Three Dispatcher/Reservationist, Two Regional Transportation Specialist with CDL
Class D Licenses and Eight CDL Class B Licenses Transportation Drivers with
Passenger and Airbrake Endorsements.
Ridership
80% Elderly 60 years or older
20% Transportation Disadvantaged
of those two categories 18% are wheelchair
Vehicle Maintenance
Fully staffed maintenance facility with a recognized preventative maintenance program.
EXBA5310.DOC
EXHIBIT A-1
DATA INFORMATION FACT SHEET
PART I -For Section 5310 applicants,
Existing
Expanded* New*
1.
Number of 1-way passenger trips
Provided to the elderly and persons
With disabilities (E & D):** Year
34.488
50.000
2.
Number of individual E & D persons
Served: (unduplicated): Year
1,281
1.600
3.
Number of vehicles used
For this service: ***
16
16
4.
Number of ambulatory
Seats available:
166
158
5.
Number of wheelchair positions:
32
32
7.
Annual Vehicle Miles traveled:
212K
250K
8.
Normal Vehicle hours in operations:
(day)
11 hrs
11 hrs
9.
Average trip length:
6.2 miles
5 miles
*Estimates are acceptable
**Definition of one-way passenger trip, see page 50.
**"The existing figures are the product of eight drivers. The remaining vehicles are rotated and back
up vehicles. The year 2000 will have 9 drivers.
36 DIFS53 l0. DOC
EXHIBIT B
The awarded funds will be used to replace two aging 1993 Ford 12 Passenger
Buses Vin #1 FDKE30MONHB52024 and Vin # 1 FDKE30M5PHAO6916 with two
bus body on chassis vehicles (diesel). The replacement vehicles will provide our
clients with dependable transportation and reduce the high repair and
maintenance associated with high mileage vehicles.
As always, the new vehicles would be placed on the County preventative
maintenance plan.
The two Regional Transportation Specialists are continuing the rigorous outreach
program that includes a wide spread mail out targeted at the elderly,
transportation disadvantaged, welfare to work and education/training of our
existing clients. The hurricane Special Needs clients have been notified of our
paratransit services throughout Monroe County.
01/10/2000 8:30 AM
EXBB5310.DOC
Required for: Section 5310
Section 5311 and 5311 (f)
Exhibit C, Attachment 1
Sample Public Notice
All interested parties within Monroe County are hereby advised that Monroe County
Board of County Commissioners is applying to the Florida Department of
Transportation for a capital grant under Section 5310 (and/or Section 5311) of the
Federal Transit Act of 1991, as amended, for the purchase of Paratransit equipped
vehicle to be used for the provision of public transit services within Monroe County.
A Public Hearing has been scheduled at 10:00 AM on January 19 2000 at the
Harvey Government Center Key West , for the purpose of advising all interested
parties of service being contemplated if grant funds are awarded, and to ensure that
contemplated services would not represent a duplication of current or proposed
services provided by existing transit or paratransit operators in the area.
This hearing will be conducted if and only if a written request for the hearing is
received by (two days prior to the scheduled hearing).
Requests for a hearing must be addressed to and a
copy sent to
40 SPN5310.DOC
EXHIBIT 0
The year 2000 Standard Coordination/Operator Contract is on the agenda
for the January 19, 2000 Board of County Commissioners meeting. The
executed contract will be remitted after the mayor signed the contract.
See attached contract.
Effective: 01 /01 /00 to 12/31 //00
STATE OF FLORIDA
COMMISSION FOR THE TRANSPORTATION DISADVANTAGED
STANDARD COORDINATION/OPERATOR CONTRACT
THIS CONTRACT is entered into between the COMMUNITY
COORDINATOR, THE GUIDANCE CLINIC OF THE MIDDLE
KEYS, designated
pursuant to Chapter 427, F.S., to serve the transportation disadvantaged forhegnated
community that includes the entire area of MONROE county, and hereinafter referred
to as the "Coordinator" and MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS, hereinafter referred to as the "Agency/Operator". The terms and
conditions of this Contract are effective JANUARY 1, 2000 and will continue through DECEMBER 31, 2000.
WHEREAS, the Coordinator is required, under Rule 41-2.011, F.A.C., when cost
effective and efficient, to enter into contract with a traps' Portatioii Agency/O erator to
Provide transportation services; and p
WHEREAS, transportation disadvantaged funds includes any local government, state or
federal funds that are for the transportation of transportation disadvantaged; and
WHEREAS, the Coordinator desires to contract with the Agency/Operator for the
provision.of transportation services for the transportation disadvantaged; and
WHEREAS, the Coordinator believes it to be in the public interest to provide such
transportation services through the Agency/Operator for the residents of the service area
who are clients of the Agency/Operator; and
WHEREAS, the Agency/Operator will provide the Coordinator the opportunity to
develop a proposal for any new transportation services needed; and
WHEREAS, the Agency/Operator, in an effort to coordinate available resources, will
make available transportation services to the Coordinator.
Standard Coordination/operator Contract
Form -July 1997 - .
WHEREAS, this Contract allows for the provisions of transportation services be
provided by the Agency/Operator, in accordance with Chapter 427, F.S., Rule 41-2,
F.A.C., and the most current Community Transportation Coordinator policies.
NOW, THEREFORE, in consideration of the mutual covenants, promises and
representations herein, the parties agree as follows:
THE AGENCY/OPERATOR SHALL:
A. Provide services and vehicles according to the conditions specified in Attachment
I, hment
B. Coordinate available resources and make available transportation services to the
Coordinator. Such services shall be provided in accordance with Attachment I.
C. Every three (3) months, submit to the Coordinator a Quarterly Year to Date
Operating Report (from the Annual Operating Report) detailing demographic,
operational and financial data regarding coordination activities in the designated
service area. The report shall be prepared on forms provided by the Commission
for the Transportation Disadvantaged, hereinafter Commission, and' according to
the instructions for the forms.
D. Comply with audit and record keeping requirements by:
1. Utilizing the Commission recognized Chart of Accounts defined in
the Transportation Accounting Consortium Model Uniform Accountine
System for Rural and Specialized Transportation Providers (uniform
accounting system) for all transportation disadvantaged accounting and
reporting purposes. Agencies/Operators with existing and equivalent
accounting systems are not required to adopt the Chart of Accounts in lieu
of their -existing Chart of Accounts but shall prepare all reports, invoices,
and fiscal documents relating to the transportation disadvantaged functions
and activities using the chart of accounts and accounting definitions as
outlined in the above referenced manual.
2. Maintaining and filing with the Coordinator such progress, fiscal,
inventory and other reports as the Coordinator may require during the.
period of this contract.
Standard Coordination/Operator Contract
Form -July 1997
3. By reserving to the Coordinator, the right to conduct finance and
compliance audits at any time. Such audits conducted by the Coordinator
will be at the expense of the Coordinator.
E. Retain all financial records, supporting documents, statistical records, and any
other documents pertinent to this Agreement for. a period of five (5) years after
termination of this Agreement. If an audit has been initiated and audit- findings
have not been resolved at the end of the five (5) years, the records. shall be retained
until resolution of the audit findings. The Agency/Operator shall assure that these
records shall be subject to inspection, review, or audit at all reasonable times by
persons duly authorized by the Coordinator or Commission or. this Agreement.
The Commission and the Coordinator shall have full access to and the right to
examine any of the records and documents during the retention period.
F. Comply with Safety Requirements by:
I. Complying with Section 341.061, F.S., and Rule 14-90, F.A.C.,
concerning System Safety or complying with Chapter 234.051, F.S.
regarding school bus safety requirements for those services provided
through a school board;
2. Assuring compliance with local, state,. and federal laws, and
Commission policies relating to drug testing, and;
3. Complying with Coordinator's System Safety Program Plan (SSPP)
for designated service area.
G. Comply with Commission insurance requirements by maintaining at least
minimum liability insurance coverage in the amount of $100,000 for any one
person and $200,000 per occurrence at all times during the existence of this
Contract. Upon the execution of this Contract, the Agency/Operator shall add the
Coordinator as an additional named insured to all insurance policies covering
vehicles transporting the transportation disadvantaged. In the event of any
cancellation or changes in the limits of liability in the insurance policy, the
insurance agent or broker shall notify the Coordinator. The Agency/Operator shall
famish the Coordinator written verification of the existence of such insurance
coverage prior to the execution of this Contract or proof of a self insurance
Program operated by the Agency/operator. School board vehicle insurance
coverage shall be in accordance with Section 234.03, F.S. and 234.211, F.S.
Insurance coverage in excess of $1 million per occurrence must be approved by
Standard Coordination/Operator Contract
Form -July 1997 '
the Coordinator and/or the local Coordinating Board before inclusion in this
contract or in the justification of rates and fare structures, s. 41-2.006(1), FAC..
H. Safeguard information by not using or disclosing any information concerning a
user of services under this Agreement for any purpose not in conformity with the
local, state and federal regulations, including but not limited to 45 CFR, Part
205.503
except upon order of a court of competent jurisdiction, written consent of the
recipient, or his/her responsible parent or guardian when authorized by law.
I. . Protect Civil Rights by:
1. Complying with Title VI of the Civil Rights Act of 1964 and Section
504 of the Rehabilitation Act of 1973, as amended. The Agency/Operator
gives this assurance in consideration of and for the purpose of obtaining
federal grants, loans, contracts (except contracts of insurance or guaranty),
property, discounts, or other federal financial assistance to programs or
activities receiving or benefiting from federal financial assistance and
agreeing to complete a Civil Rights Compliance Questionnaire if so
required by the Coordinator. Agency/Operator shall also assure compliance
with:
a. Title VI of the Civil Rights Act of 1964, as amended, 42
U.S.C. 2000d et seq., which prohibits discrimination on the basis of
race, color, or national origin in programs and activities receiving or
benefiting from federal financial assistance.
b. .Section 504 of the Rehabilitation Act of 1973, as
amended, 29 U.S.C. 794, which prohibits discrimination on the basis
of disability in programs and activities receiving or benefiting from
federal financial assistance.
C. Title IX of the Education Amendments of 1972, as
amended, 20 U.S.C. 1681 et seq., which prohibits discrimination on
the basis of sex in education programs and activities receiving or
benefiting from federal financial assistance.
d. The Age Discrimination Act of 1975, as amended, 42
U.S.C. 6101 et seq., which prohibits discrimination on the basis of
Standard Coordination/Operator Contract
Form -July 1997 ' .
age in programs or activities receiving or benefiting from federal
financial assistance.
e. The Omnibus Budget Reconciliation Act of 1981, P.L.
97-35, which prohibits discrimination on the basis of sex and religion
in programs and activities receiving or benefiting from federal
financial assistance.
f. All regulations, guidelines, and "standards lawfully
adopted under the above statutes.
g- The Americans with Disabilities Act of 1990, as it may
be amended from time to time.
2. Agreeing that compliance with this assurance constitutes a condition
of continued receipt of or benefit from federal financial assistance, and that
it is binding upon the Agency/Operator, its successors, subcontractors,
transferees, and assignees for the period during which such assistance is
provided. Assuring that operators, subcontractors, subgrantees, or others
with whom the Coordinator arranges to provide services or benefits to
participants or employees in connection with any of its programs and
activities are not discriminating against those participants or employees in
violation of the above statutes, regulations, guidelines, and standards. In the
event of failure to comply, the Agency/Operator agrees that the Coordinator
may, at its discretion, seek a court order requiring compliance with the
terms of this assurance or seek other appropriate judicial or administrative
relief, to include assistance being terminated and further assistance being
denied.
J. Agency/Operator's obligation to indemnify, defend, and pay for the defense or at
the Coordinator's option, to participate and associate with the Coordinator in the
defense and trail of any claim and any related settlement negotiations, shall be
triggered by the Coordinator's notice of claim for indemnification to the
Agency/Operator. Agency/Operator's inability to evaluate liability or its
evaluation of liability shall not excuse the Agency/Operator's duty to defend and
indemnify within seven days after such notice by the Coordinator is given by
registered mail. Only an adjudication or judgement after the highest appeal is
exhausted specifically finding the Coordinator solely negligent shall excuse
performance of this provision by the Agency/Operator. Agency/Operator shall
pay all costs and fees related to this obligation and its enforcement by the
Standard Coordination/Operator Contract
FOrm -July 1997
Coordinator. The Coordinator's failure to notify Agency/Operator of a claim shall
not release Agency/Operator of the above duty to defend.
K Comply with all standards and performance requirements of the:
1 • The Commission for the. Transportation Disadvantaged [ Attachment
2. The local Coordinating Board approved Transportation
Disadvantaged Service Planand;
3 • Any entities that purchase service.
Failure to meet the requirements or obligations set forth in this Contract, and
performance requirements established and monitored by the Coordinating Board
in the approved Transportation Disadvantaged Service Plan shall be due cause for
non-payment of reimbursement invoices until such deficiencies have been
addressed or corrected to the satisfaction of the Coordinator.
L. Provide Corrective Action. A corrective action notice is.a written notice to the
Agency/Operator that the Agency/Operator is in breach of certain provisions of
this Contract and that correction is required. Any corrective action notice will
specify a reasonable time for corrective action to be completed. The
Agency/Operator agrees to implement the Corrective Action specified in the
notice and provide written documentation to substantiate the implementation of
the Corrective Action.
M. All contracts, subcontracts, coordination contracts will be reviewed annually by
the Coordinator and local Coordinating Board for conformance with the
requirements of this Contract.
N. Return to the Coordinator any overpayments due to unearned funds or funds
disallowed pursuant to the terms of this. Contract that were disbursed to the
Agency/Operator by the Coordinator. The Agency/Operator shall return any
overpayment within thirty (30) calendar days after either discovery by the
Agency/Operator, or notification of the Agency/Operator by the Coordinator or
entity purchasing transportation, whichever is earlier. In the event that the
Coordinator first discovers an overpayment has been made, the Coordinator will
notify the Agency/Operator by letter of such a finding. Should repayment not be
made in a timely manner, the Coordinator or purchasing entity will charge interest
Standard Coordination/Opmwr Contact
Form -July 1997 ' .
after thirty (30) calendar days after the date of notification or discovery, or the
Coordinator will deduct said amount from future invoices.
O. In performing this Contract, the Agency/Operator shall not discriminate against
any employee or applicant for employment because of race, age, disability, creed,
color, sex or national origin. Such action shall include, but not be limited to, the
following: employment upgrading, demotion or transfer; recruitment or
recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. The
Agency/Operator shall insert the foregoing provision modified only to show the
particular. contractual relationship in all its contracts in connection with the
development of operation of the Contract, except contracts for the standard
commercial supplies or raw materials, and shall require all such contractors to
insert a similar provision in subcontracts relating to the performance of this
Contract, except subcontracts for standard commercial supplies or raw materials.
The Agency/Operator shall post, in conspicuous places available to employees and
applicants for employment for Project work, notices setting forth the provisions of
the nondiscrimination clause.
P. By execution of this Contract, the Agency/Operator represents that it has not paid
and, also, agrees not to pay, any bonus or commission for the purpose of obtaining
an approval of its application for the financing hereunder. Funds disbursed to the
Agency/Operator under this Contract shall not be expended for the purpose of
lobbying the Legislature, the judicial branch, or a state agency.
THE COORDINATOR SHALL:
A. Recognize the Agency/Operator as described in Chapter 427, F.S., and Rule 41-2,
F.A.C.
B. Insure that entities with transportation disadvantaged funds will purchase
transportation disadvantaged services through the coordinated system.
C. At a minimum, annually monitor the Agency/Operator for insurance, safety and
reporting requirements, pursuant to Chapter 427, F.S., and Rule 41-2, F.A.C. The
information contained in the Annual Operating Report must be collected, at a
minimum, quarterly from the Agency/Operator.
THE OPERATOR AND COORDINATOR FURTHER AGREE:
A. Nothing in the Contract shall require the Coordinator to observe or enforce
compliance with any provision thereof, perform any other act or do any other
Standard Coordination/Operator Contract
Form -July 1997
thing in contravention of any applicable state law. If any provision of the Contract
is found by a court of law to violate any applicable state law, the.purchasing entity
will at once notify the Coordinator in writing in order that appropriate changes and
modification may be made by the Coordinator and the-Agency/Operator to the end
that the Agency/Operator may proceed as soon as possible with the provision of
transportation services.
B. If any part or provision of this Contract is held invalid, the remainder of this
Contract shall be binding on the parties hereto.
C. Termination Conditions:
I. Termination at Will - This Contract may be terminated by either party
upon no less than thirty (30) days notice, without. cause. Said notice shall
be delivered by certified mail, return receipt required, or in person with
proof of delivery.
2. Termination due to Lack of Designation - In the event that the
Coordinator so designated by the local Coordinating Board and approved by
the Commission, loses its designation, this contract is terminated
immediately upon notification to the Agency/Operator. Notice shall be
delivered by certified mail, return receipt requested, or in person, with proof
of delivery. Notice shall be effective upon receipt.
3. Termination due to Disapproval of Memorandum of Agreement - In
the event that the Commission does not accept and approve any contracted
transportation rates listed within the Memorandum of Agreement, this
Contract is terminated immediately upon notification to the
Agency/Operator. Notice shall be delivered by certified mail, return receipt
requested, or in person, with proof of delivery. Notice shall be effective
upon receipt.
4: Termination due to Lack of Funds - In the event funds to finance this
contract become unavailable, the Coordinator may terminate the contract
with no less than twenty-four (24) hours written notice to the
Agency/Operator. Notice shall be delivered by certified mail, return receipt
requested, or in person, with proof of delivery. Notice shall be effective
upon receipt. The Coordinator shall be the final authority as to the
availability of funds.
standard Coordination/Operator Contract
Form - July 1997
5. Termination for Breach - Unless the Agency/Operator's breach is
waived by the Coordinator in writing, the Coordinator may, by written
notice to the Agency/Operator, terminate this Contract upon no less than
twenty-four (24) hours notice. Notice shall be delivered by certified mail,
return receipt requested, or in person with proof of delivery. Waiver by the
Coordinator of breach of any provision of.this Contract shall not be deemed
to be a waiver of any other breach and shall not be construed to be a
modification of the terms of this Contract, and shall not act as a waiver or
estoppel to enforcement of any provision of this Contract. The provisions
herein do not limit the Coordinator's right to remedies at law or to damages.
6. Upon receipt of a notice of termination of this Contract for any
reason, the Agency/Operator shall cease service and prepare all final reports
and documents required by the terms of this Contract. A final invoice shall
be sent to the Coordinator within thirty (30) days after the termination of
this Contract.
D. Renegotiations or Modifications of this Contract shall only be valid when they
have been reduced to writing, duly approved by the Coordinator, and signed by
both parties hereto.
E. Agency/Operator shall assign no portion of this Contract without the prior written
consent of the Coordinator.
F. This Contract is the entire agreement between the parties.
G. Attachments I and II are an integral part of the Contract and are hereby
incorporated by reference into this Contract. All subsequent attachments are of an
optional nature.
H. Notice and Contact:
The name and address of the contract manager for the Coordinator for this
Contract is:
Kevin Pipher
3000 41" Street Ocean
Marathon, Florida 33050
Standard. Coordination/operator Contract
Form - July 1997 ' .
The representative/position of the Agency/Operator responsible for administration
of the program under this contract is
Administrator, Transportation
Monroe County Transportation
5100 College Road, PSB, Wing III
Key West, Florida 33040
In the event that different representatives are designated by either party after
execution of this Contract, notice of the name and address of the new
representative will be rendered in writing to the other party and said notification
attached to originals of this Contract.
This contract and its attachments contain all the terms and conditions agreed upon by the
parties hereto.
Standard Coordination/Operator Contract
Form -July 1997 ' .
WITNESS WHEREOF, the parties hereto have caused these presents to be executed.
AGENCY/OPERATOR:
Monroe County Board of County
Commissioners . .
[ Agency/Operator Name ]
Typed Name of Authorized Individual
Signature:
Title:
Standard CowdinatioNOperator Contract
Form - July 1997
COMMUNITY TRANSPORTATION
COORDINATOR
Guidance Clinic of the Middle Keys
[ Coordinator Name ]
David P. Rice, Ph. D.
Typed Name of Authorized Individual
Signature:
Title: Chief Executive Officer
ED AS TO
ANC7!�D EVAL OF I OR
U NNE A H
r%
ATTACHMENT I
AGENCY/OPERATOR CONTRACT
SERVICE DESCRIPTION
1. The Agency/Operator will be able to provide:
(Type of Service - ambulatory, non -ambulatory, stretcher)
Ambulatory and wheelchair service, paratransit
2. The Agency/Operator will be available to provide transportation
(Days and Hours of availability)
Monday thru Friday, 7:00 am to 6:00 pm
Days Agency/Operator will not be able to provide services:
(Holidays and other days not available)
Service will not be provided on Saturday and Sunday or County holidays
3. Vehicles Agency/Operator will use to transportall passengers
(Vehicle Inventory attached)
See attached listing of vehicles
4. Vehicle/Equipment Standards (if any)
(Identify standards such as functioning air conditions/heating, grab rails,
stanchions, first aid kits, fire extinguishers, adequate communication equipment)
Air Conditioning, heater, first aid kit, fire extinguisher, warning triangles, 2 way
radios
5. Driver Requirements (if any)
(Identify requirements of drivers such as current license, vision, dress, specialized
training, relationship with riders - provide assistance, physical contact,
communication)
All drivers are required to have a CDL B drivers license with airbrake and
passenger endorsements. Drivers are required to pass physicals and drug tests
Standard Coordination/Operator Contract
Form -July 1997 ' .
6. Training
(Identify required training of all personnel, including drivers, reservations, etc.
Also provide how often this training is required and how it will be provided to
operator's employees).
All drivers are trained prior to being released to drive. This training usually
takes about two weeks
7. Agency/Operator' fare structure
(Identify fare structure and what services are eligible and ineligible)
$5.70 per trip plus $0.31 per mile when trips are 5 or more miles.
These rates will be paid for any non -medicaid trip dispatched by the CTC
entity
8. Billing/Invoicing and Reimbursement procedure for Agency/Operator.
(When, how often, what reports if any should be submitted)
Will provide detailed invoice to CTC weekly
9. Reporting Requirements
(Include all Requirements of Commission, Coordinator, Local Coordinating Board
and any Entities purchasing transportation.)
Will comply with all requirements
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ATTACHMENT II
The Commission for the Transportation Disadvantaged
Standards and Performance Requirements
Pursuant to Rule 41-2.006, Florida Administrative Code, the Community Transportation
Coordinator and any Transportation Operator/Agency from whom service is purchased
or arranged by the Community Transportation Coordinator shall adhere .to Commission
approved standards. These standards shall include:
(a) Drug and alcohol testing for safety sensitive job positions within the coordinated
system regarding pre -employment, randomization.,.post-accident, and reasonable
suspicion as required by the Federal Highway Administration and the Federal
Transit Administration;
(b) An escort of a passenger and dependent children are to be transported as locally
negotiated and identified in the local Transportation Disadvantaged Service Plan;
(c) Child restraint devices shall be determined locally as to their use, responsibility,
and cost of such device in the local Transportation Disadvantaged Service Plan;
(d) Passenger property that can be carried by the passenger and/or driver in one trip
and can be safely be stowed on the vehicle, shall be allowed to be transported with
the passenger at no additional charge. Additional .requirements may be negotiated
for carrying and loading rider property beyond this amount. Passenger property
does not include wheelchairs, child seats, stretchers, secured oxygen, personal
assistive devices, or intravenous devices;
[e] Vehicle transfer points shall provide shelter, security and safety of passengers;
( A local toll free phone number for complaints or grievances shall be posted inside
the vehicle. The local complaint process shall be outlined as a section in the local
Transportation Disadvantaged Service Plan including, advising the dissatisfied
person about the Commission's Ombudsman Program as a step within the process
as approved by the local Coordinating Board;
(g) Out of service area trips shall be provided when determined locally. and approved
by the local Coordinating Board, except in instances where local ordinances
prohibit such trips;
(h) Interior of all vehicles shall be free from dirt, grime, oil, trash, torn upholstery,
damaged or broken seats, protruding metal or other objects or materials which
could soil items placed in the vehicle or provide discomfort for the passenger;
(I) Billing requirements of the Community Transportation Coordinator to
subcontractors shall be determined locally by the local Coordinating Board and
provided in the local Transportation Disadvantaged Service Plan. All bills shall
be paid within .15 calendar days to subcontractors, after receipt of said -payment by
the Community Transportation Coordinator, except in instances where the
Community Transportation Coordinator is a non -governmental entity;
(j) Passenger/trip data base must be maintained or accessible by the Community
Transportation Coordinator on each rider being transported within the system;
(k) Adequate seating for paratransit services shall be provided to each rider and
escort, child, or personal care attendant, and no more passengers than the
registered passenger seating capacity shall be scheduled or transported in a vehicle
at any time. For transit services provided by transit vehicles, adequate seating or
standing space will be provided to each rider and escort, child, or personal care
attendant, and no more passengers than the registered passenger seating or
standing capacity shall be scheduled or transported in a vehicle at any time;
(1) Drivers for paratransit services, including coordination contractors, shall be
required to announce and identify themselves by name and company in a manner
that is conducive to communications with the specific passenger, upon pickup of
each rider, group of riders, or representative, guardian, or associate of the rider,
except in situations where the driver regularly transports the rider on a recurring
basis. Each driver must have photo identification that is in view of the passenger.
Name patches, inscriptions or badges that affix to driver clothing are acceptable.
For. transit services, the driver photo identification shall be in a conspicuous
location in the vehicle;
(m) The paratransit driver -shall provide the passenger with boarding assistance, if
necessary or requested, to the seating portion of the vehicle. 'The boarding
assistance shall include opening the vehicle door, fastening the seat belt or
utilization of wheel chair securement devices, storage of mobility assistive
devices, and closing the vehicle door. In certain paratransit service categories, the
driver may also be required to open and close doors to buildings, except in
situations in which assistance in opening/closing building doors would not be safe
for passengers remaining on the vehicle. Assisted access must be in a dignified
manner. Drivers may not assist wheelchair up or down more than one step, unless
it can be performed safely as determined by the passenger, guardian, and driver;
(n) All vehicles ordered or put into service after adoption of this section of the Rule,
and providing service within the coordinated system, shall be equipped with two-
way communications in good working order and be. audible to the driver at all
times to the base. All vehicles that are not equipped with two-way
communications shall have two years to be in compliance after the adoption date
of this section of the Rule;
(o) All vehicles ordered or put into service after the adoption of this section of the
Rule, and providing service within the coordinated system, shall have working air
conditioners and heaters in. each vehicle. Vehicles that do not have a working air
conditioner or heater will be scheduled for repair or replacement as soon as
possible. All vehicles that are not equipped with an air conditioner and/or heater
shall have two years to be in compliance after the adoption date of this section of
the Rule;
(r) First Aid shall be determined locally and provided in the local Transportation
Disadvantaged Service Plan; and
(s) Cardiopulmonary Resuscitation shall be determined locally and provided in the
local Transportation Disadvantaged Service Plan.
EXHIBIT E
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
SINGLE AUDIT/GRANTS AND OTHER
COMPLIANCE REPORTS AND SCHEDULES
FOR THE YEAR ENDED SEPTEMBER 30 1998
KEMP & GREEN, P.A.
CERTIFIED PUBLIC ACCOUNTANTS
7
1
3
7
7
a
7
I
. MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
SINGLE AUDIT/GRANTS AND OTHER
COMPLIANCE REPORTS AND SCHEDULES
FOR THE YEAR ENDED SEPTEMBER 30 1998
KEMP & GREEN, P:A.
CERTIFIED PUBLIC ACCOUNTANTS
7
7
7
7
7
7
7
7
i
0
CONTENTS
Page
Independent Auditors' Report on Schedules of Expenditures of
Federal and State Awards. Schedule of Matching Requirements
and Clerk's.Modernization Trust Fund Receipts and Disbursements 1'
Schedule of Expenditures of Federal Awards 2-9
Schedule of Expenditures of State Awards 10.17
Notes to Schedules of Expenditures of Federal and -State Awards 18
Schedule of Matching Requirements. 19-21
Schedule of Clerk's Modernization Trust Fund Receipts and
Disbursements 22
Independent Auditors' Report on Compliance with Requirements
Applicable to Each Major Program and Internal Control Over
Compliance in Accordance with OMB Circular A-133 23-24
Schedule of Findings and Questioned Costs 25.26
Summary Schedule of Prior Audit Findings 27
Corrective Action Plan 28
Independent Auditors' Report on Examination of Management's
Assertion about Compliance with Specified Requirements 29
KEMP & GREEN, P.A.
1 Certified Public Accountmts
1438 KENNEDY DRIVE
P. O. BOX 1529
-�
KEY WEST, FLORIDA 33041.152.9 ' MEMBER OF AMERICAN INSTITUTE
' WM O. KEMP, C.P.A.(305) 294-2581 AND . FLORIDA INSTITUTE OF
MARVA E. GREEN, C.P.A. FAX * (305) 294-4778 CERTIFIED PUBLIC ACCOUNTANTS
INDEPENDENT AUDITORS' REPORT ON SCHEDULES OF EXPENDITURES OF FEDERAL AND STATE
AWARDS. SCHEDULE OF MATCHING REQUIREMENTS AND SCHEDULE OF CLERK'S
MODERNIZATION TRUST FUND RECEIPTS AND DISBURSEMENTS
Clerk EX Officio '
Board of County Commissioners
Monroe County, Florida
We have audited the general purpose financial statements of the Board of-
County Commissioners of Monroe County, Florida (the "Board") as of and for the
year ended September 30, 1998. and. have issued our report thereon dated April
2, 1999. These general purpose financial statements are the responsibility of
-the Board's management. Our responsibility is to express an opinion on the
general purpose financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing
standards and the standards applicable to financial audits contained in
Government Auditing Standards, issued by the Comptroller General -of the United
States. Those standards require that we. plan and perform the audit to obtain
reasonable assurance about whether the financial statements are free of
material misstatement. An audit includes examining, on a test basis, evidence
supporting the amounts and disclosures in the financial statements. An audit
also includes assessing the accounting principles used and significant
' estimates made by management, as well as evaluating the overall financial
statement presentation. We believe that our audit provides a reasonable basis
for our opinion.
Our audit was made for the purpose of forming an opinion on the general
purpose financial statements of the Board taken as a whole. The accompanying
#: schedules of expenditures of federal and. state awards are presented for the
-purposes of additional analysis as required ay U.S. Office of Management and
Budget Circular A-133, Audits of States, Local Governments, and Non -Profit
Organizations. The accompanying schedule of matching requirements required by
the grantor and the accompanying schedule of Clerk's modernization trust fund
receipts and disbursements required by Florida Statutes are also presented for
purposes of additional analysis. These accompanying schedules are not a
required part of the general purpose. financial statements. Such information
has been subjected to the auditing procedures applied in the audit of the
general-purpose financial statements and, in our opinion,.is fairly stated, in
all material respects, in relation to the general purpose financial statements
as a whole.
Kemp S G en, P.A.
Certified Public Accountants
April 2. 1999-
,p
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
FOR THE YEAR ENDED SEPTEMBER 30,1998
Federal Grantor/Pass-Through Grantor
Federal
Program Title
CFDA
' Number
Department of Aaricuitu.e
Passed through State Department
o
Elder Affairs and Alliance for Aging:
USDA 1997
USDA 1998
10.570
10.570
Total Department
iepartment of Commerce
Passed through National Oceania & Atmospheric
Administration:
Sentinel Fisheries Program
11.427
of Education
Passed through Florida o St
Departmeent
FloriNet Enhanced Connectivity.f State:
ce
FloriNet Enhanced Connectivity Assistance
45.310
FloriNet Enhanced Connectivity Assistance
FloriNet Enhanced Connectivity Assistance
45.310
45.310
FloriNet Enhanced Connectivity Assistance
FloriNet Enhanced
45.310
Connectivity•45.310
Assistance
45.310
Total Department
Passed through Florida ent of Energy
Department of
Community
. �y Affairs:
Local Mitigation Strategy Project
83.548
Deoartrnent of Health and Human Services
Passed through State Department
of
Eider Affairs and Alliance for Aging:
Titre IIIB Support Services Aging_
Title. IIIC-1 Congregate Meals -1997
93.043
Title IIIC-2 Home Delivered Meals 1997
Titre III-D In -Home Services
93.044
93.045
-1997
Title 1118 Support Services -1998
93.045
Title IIIC-1 Congregate Meals -1998
Title IIIC-2 Home Delivered Meals
93.044
93.045
1998
.. Title III-D In -Home Services - 1998
93.045
93.046
2
Pass
Through
Grantor
Number
US751
US851
43WGNC700033
DLIS-97-I C-37
DLIS-97-IC-53
DLIS-97-IC-54
DLIS-97-IC-55
DLIS-97-1 c-56
DLIS-97-IC-57
9&LM-4H-1554-01-044
KG751
KG751
KG751
KG751
KG851
KG851
KG851
KG851
Cash
Receipts
$ 14,760
12,033
26,793
6,731
51,500
I
10,000
10,000
10,000
i
10,000
_ -
11,000
-� ..
102,500
Matching
Contributions and
Miscellaneous
Revenues
Expenditures .
$ -
$ 14,760
-
18,607
-
33,367
-
7,495
-
35,917
-
9,626
-
9,572
-
9,680
-
7,768
-
- 9,555
-
82,118
-
249
72,475 11,210 76,555
32,887
16,547 46,485
29,609
25,642 57,965
7,539
538 o,775
7,665
1,097 8,521
111,463
34,993 150,271
96,350
55,107 150,739
23,43.0
3,117 24,106
+-
The accompanying notes are an integral part of this schedule.
3
(Continued)
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONE
SCHEDULE OF EXPENDITURES RS
OF FEDERAL AWARDS -CONTINUED
FOR THE YEAR ENDED SEPTEMBER
30,.1998
Federal Grantor/Pass-Through Grantor
Federal
CFDA
Pass
Through
Pro ram Title
Number
Grantor
Passed through Florida Department of
Number
Revenue:
Child Support Enforcement
Child Support Enforcement
93.563
LZ023
Child Support Enforcement Title IV D
Passed through State Department
93.563
93.563
HZA50
of
Community Affairs:
CC344
Low Income Home Energy Assistance grog 1997
Low Income Home Energy Assistance Prog
93.568
97EA_7p_11-54-01-018
1998
Community Services Block Grant Grace Jones-97
93.568
98EA_9A-1 l-54-01-018
93.031
97S B-5 H-11-54-01-061
Total Department
Deoartment-of Housino and Urban Develooment
Direct Program.
Disaster Relief -HOME II
Homeownership Investment Partnership
Passed through State Department
14.239
14.239
96-HF-2W 11-54-20-003
of
Community Affairs:
95-HF-2X_54-11-00-L01
Community Development Block Grant -Sewage
Disposal
14.219
_ _
98 DBAY 11-54-01-H04
Total Department
Department of the Interior
Direct Program.
Traffic Enforcement in Natural Key Deer Refuge 15.611
Traffic Enforcement in Natural Key Deer Refuge 15.611 1416000490912
1448004969204
Total Department
e artment of Justice
Direct Program:
Bureau of Justice Assistance:
Local Law Enforcement Block Grant
Local Law Enforcement Block Grant 16.592 98LBVX0635
Passed through State Department of 16.592 97LBVX3982
Community Affairs:
Drug Court Improvement &Enhancement Initiative
858
Anti -Drug Abuse D.A.R.E. City of Key West-1996 16.579 95-DC-MX 0059
Anti -Drug Abuse D.A.R.E.. City of Key West-1997 16.79 96-CJ-1Z-11-54-01-174
16.579 97-CJ-3S-11-54-01-198
4
Matching
Contributions and
•
Cash
Miscellaneous
Receipts
Revenues
Expenditures
185
109
254
_
14
40
_
6,126
18,019
68,030
—
39,358
17,036
-
75,371
2,435
_
469,104
154,500
656,459
887,249
—
887,249
22,100
—
1,200
15,318
38,408
75,949
924,667
38,408
964,398
40,000
40,000
38 376
103,185 6,354 63,537
98,706 26,192 104,768
2,874
12,311
.The accompanying notes are an integral part of this schedule.
5
(Continued)
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS -CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 1.998
Federal Grantor/Pass-Through Grantor
Program Title -
Anti -Drug Abuse Pretrial -1997
Anti -Drug Abuse Pretrial -1996
Anti -Drug Abuse Keys to Recovery -1997
Anti -Drug Abuse Keys to Recovery - 1996
Anti -Drug Abuse School Resource Officer 1997
Anti -Drug Abuse School Resource Officer -1996
Inmate Intervention/Residential Program 1
Heron Residential Program
Teeniine Crisis Intervention & Referral
Program Administration I
Juvenile Community Intervention Program
Florida Keys Outreach Coalition - Sunshine House
Total Department
Department of Labor
Passed through National Council .
on the Aging, Inc.:
Senior Community Service project 1997
Senior Community Service Project 1998
Passed through South Florida
Employment & Training Consortium:
JTPA Titie ILA, IIC,. III, Liaison 1996
JTPA Title IIA, IIC, III, Liaison 1997
JTPA -Title IIA, IIC, 111, Liaison 1998
JTPA Summer Youth Employment & Tmg Prg 97
JTPA Summer Youth Employment & Tmg Prg 98
Total Department
Department of Transportation
Direct Program.
Federal Aviation Administration:
Key West AIP-09
Key West AIP-10
Key West/Marathon AIP-11
Marathon AIP-12
Marathon AIP-1
Total Department
Federal .
Pass
Through
CFDA
rn
Number
Grantor
_t
= Number
16.579
97-CJ-GP-11-54-01-094
16.579
96-CJ-3S-11-54-01-088
16.579
97-CJ-6J-11-54-01-095
16.579
96-CJ-3S-11-54-01-089
16.579
97-CJ-6J-11-54-01-093
16.579
96-CJ-1Z-11-54-02-175
18.579
16.579
98-CJ-8C-11-54-01-171
16.579
98-CJ-8C-11-54-01-169
16.579
98-CJ-8C_ 11 _501.170
98-CJ-8C-11-54-01-167
16.579
16.579
98-CJ-8C-11-54-01-168
98-CJ-8C-11-54-01_166
17.235 D-6134-7-00-81-55-12
17.235 D-6635-800-81-55-12
17.250
2A-PY'96-02-01
17.250
2A-PY'96-42-00
17.250
2A-PY'98-02-00
17.250
2B-97-02-01
17.250
2B-98-02-01
20.106
3-12-0037-0996
20.106
3-12-0037-1097
20.106
3-12-0037-1198
20.106
3-12-0044-1297
20.106
3-12-0044-1398
2
7
7
7
7
I
F
1
Matching
Contributions and
Cash
Miscellaneous
Receipts
Revenues
Expenditures
20,672
_
4,886
_
-
19,581
3,730
34,838
1,981
- 264
_
1,055
44,671
12,147
24,990
99,959
378
7,685
30,738
4,208
16,833
-
12,
187
11,664
748
32,470 70
15,635
46,656
62,540
404,774
9T217
427,210
177,205
31,787
35,875
223,011
_
7,353
71,255
• 38,307
47,168
758
93
142,667
9,248
-
_
41,276
18,829
_
-
49,812
323,302
43,321
528,021
1,504,488 637,774 1,871,970
332,529 45,751 457,513
2,978 29,781
46,052 10,589 105,892
428 4,282
1,883,069 697,520 2,469,438
The accompanying notes are an integral part of this schedule.
7
(Continued)
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS -CONTINUED
FOR THE YEAR ENDED SEPTEMBER 300998
Federal Grantor/Pass-Through Grantor
Federal.
�
Pass
Through
Pro ram Title
CFDA
Number
Grantor
Environmental Protection A
Number
Direct Program: enc
Advanced Identification of Wetlands
Federal Emer en Mana
66'461
CD004958-91-0
ement A enc Direct Program:
EMA State and Local Assistance FY 97
EMA State and Local Assistance FY 98
Passed through State Department
83.534
83.534
97EM-7T 11-5410-044
of
Community Affairs:
98EM-89-11-5410-044
Groundhog Day Storm Declaration #1204
Groundhog Day Storm Declaration
83.545
#1204
Hurricane Georges Declaration #1249
Hazardous
83.545
98-RM-N4-11- 004-01-029
98-RM-N4-11-54-20-0311
Mitigation
83-5544
99-RM-23-11- 54-01-040
_
83.516
95-DP-2M-11-54-01-003
Total Department
Total Schedule'of Expenditures of Federal Awards
8
Cash
Recei is
13,068
28,483
39,176
108,473
J.
31,029
207,161
$ 4,361 169
J
Matching
Contributions and
Miscellaneous
Revenues
44; 822
28,897
12,556
37,478
278,899
357,830
$ 1,433,618
I
Expenditures
• 69, 890
28,897
51,732
149,911
1,040,260
1,270,800
$ 6,549 445
The accompanying notes are an integral part of this schedule.
9
................... .
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONER
SCHEDULE OF EXPENDITURES S
OF STATE AWARDS
FOR THE YEAR ENDED SEPTEMBER 30,
1998
Pro ram Title
Florida De artment of Health and
Grant ID Number
Direct Program; Rehabilitative Services
EMS County Award 1993
EMS County Award 1994
EMS County Award 1995
C9244*
EMS County Award 1996
C9344*
C9444*
EMS County Award 1997
EMS County Award 1998
Cgs.
EMS Matching Grant 1997
Cgs.
C9744*
Total Department
M6001 *
Florida De artment of Eider Affairs Direct Program;
Alzheimer's Disease Initiative -1998
Alzheimees Disease Initiative
-1999
Home Care for the Elderly -1998
Home Care for the Elderly
KG797*
KG897*
-1999
Community Care for Elderly 1997
Community Care
HC-982*
HC-072*
for Elderly 1998
Community Care for Elderly 1.999
KG651 E*
KG751 E*
Total Department
KG851 E*
Florida De Dartment of commni
Direct Program; uAffairs
Hurricane Georges
Groundhog Day Storm
Groundhog Day Storm
99-RM-23-11-54-01-040*
Emergency Management Base Grant -1997
Emergency Management
98-RM-N4-11-54-20-029*
98-RM-N4-11-54-20-031*
97-CP-O5-11-54-01_044*
Base Grant -1998
Florida Communities Trust-ROGO -
98-CP-05-11-54-01-044*
Florida Communities Trust -Swartz
Hazardous Material Emergency
W-CT 72-92-2A-M1-001
Plan
96-CT-4H-95-CS-M1-001
97CP-3V 11-54-22-025
Total Department
*Includes State Grants and Aids Appropriation Monies
10
z�
Cash
Receipts
Matching
Contributions and
Miscellaneous
Revenues Expenditures
54,819
- 2,524 25,238
54,819 _ 2,524 25,238
J13,180
Cash
Receipts
Matching
Contributions and
Miscellaneous
Revenues Expenditures
54,819
- 2,524 25,238
54,819 _ 2,524 25,238
J13,180
45,159
45,489
420,585
1
5 24,413
1
28,357
58,949
85,306
9,892
7,582
217,512
62,828
297,814
130,032
6,278
18,739
_123,899
278,948
49,922
15,134
12,651
- 3,202
618,604
183,105
882,618
260,065
12,556
37,478
95,924
220,046
1,081
627,150
The accompanying notes are an integral part of this schedule.
• . 11
(Continued)
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF EXPENDITURES OF STATE AWARDS -CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30,1998
Program Title
Florida Department of Environmental Protection
Direct Program:.
Litter & Marine Debris Grant - 1998
Solid Waste Recycling & Education 1997
Solid Waste Recycling & Education 1998
Small Counties Solid Waste
Waste Tire 1997
Waste Tire .1998
Onsite Sewage Treatment & Disposal Systems
Sombrero Beach/Switlik Park
Channel Marking Plan
Wastewater Treatment Plant
Wastewater Study
Derelict -Vessel Zone 2
Barcelona Boat Ramp
Derelict Vessel Removal
Special Waterways Program Installation & Maintenance
Total Department
Florida Department of State
Direct Program:
State Aid to Libraries
Florida Department of Transportation
Direct Program:
Bicycle & Pedestrian Plan
Bicycle & Pedestrian Plan 2
Greenwaylrransit National Demonstration Research
Long Range Transportation Plan Update
Transportation Study Plan Update
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West Airport.
*Includes State Grants and Aids Appropriation Monies
Grant ID Number
LC98-42*
RE97-42*
RE98-42*
SC98-24*
WT97-44*
WT98-44*
WFF333*
C8368
SWPP96-06
SP333
SP439*
DV96-07*
B9530*
DV97-10*
SCP-01
98-ST 20*
WPI#6590028/AB268/99006-3523*
WPI#6590028/AF541 /99006-3708*
WP I#6590028/AF601 /99006-3709*
WPI#6596618/AE270/90000-3535*
WPI#6596618/AC328/90000-3530*
WPI#6826662/A5126/90000-3883*
WPI#6826630/A7065/90000-3897*
WPI#6826783/AF373/90000-3910*
WPI#6826784/AF674/90000-3909*
WPI#6826774/AF290/90099-3843*
W P I#6826779/AF685/90000-3902*
WPI#6826667/AB876/90000-3835*
WPl#6826755/A9304/90099-3807*
WPI#6826703/A7064/90099-3801 *
WPI#6826721 /AC323/90000-3864*
12
Cash
Receipts
8,158
73,577
105,467
33,059
33,181
49,689
30,066
82,663
64,010
479,870
155,316
71,500
70,000
16,843
25,692
35,907
15,331
5,734
53,141
6,532
611983
Matching
Contributions and
Miscellaneous
Revenues Expenditures
19,166
158,793
50,000
38,408 49,68938,408
5,061
57,263
90,880 218,617
29,822
13,323
64,961
13,614
129,288 718,717
130,000
33
388,208
-693
341
23,257
21,807
81,884
159
120
155,316
9,750
10,100
200,000
100,593
65
633,095
1,386
682
43,872
43,614
134,478
The accompanying notes are an integral part of this schedule.
13
(Continued)
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF EXPENDITURES OF STATE AWARDS -CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30, 1998 .
Program Title
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West Airport
Key West & Marathon Airport
Marathon Airport
Marathon Airport
Marathon Airport
Marathon Airport
Marathon Airport
Marathon Airport
Marathon Airport
Marathon Airport
Marathon Airport
Marathon Airport
Marathon Airport
Total Department
.Florida Department of Children and Families
Direct Program:
Community Care for Disabled Adults 1998
Community Care for Disabled Adults 1999
Family Preservation/Family Support
Family Preservation/Family Support.
Total Department
Florida State Courts System
Direct Program:
Court Reporter Grant -In -Aid -1998
*Includes State.Grants and Aids Appropriation Monies
Grant ID Number
WPI#6826730/AC789/90099-3826*
WPI#6826731 /AC703/90099-3828*
WPI#6826732/AD031 /90099-3831 *
WP I#6826768/A9329/90000-3875*
25438418401/AF724*
2543691.8401 /AF776*
25438318401 /AF774*
25437518401/AG177*
WPI#6826682/AA828/90099-3818*
WPI#6826667/AB876/90000-3835*
WPI#6826714/AC042/90099-3821 *
WPI#6826732/AD031 /90099-3831 *
WPI#6826747/A7520/90000-3502*
WP I#6826749/AC704/90099-3827*
WP I#6826791 /AF692/90099-3855*
WP I#6826780/AF289/90099-3844*
WPI#6826792/AF667/90099-3854*
WPI#68267861AF243/90000-3541 *
WPI#6826631 /A5127/90000-3882*
WPI#6826756/A9305/90099-3808*
KG-019*
KG-025*
009/97
MG106
14
Cash
J
.J
Receipts
j
35,912
,J
6,496
870
12,772
74,373
10,420
83,269
3,232
57,621
23,730
f
3,520
527,080
80
1,202,038
93,041
14,584
1,750
352
109,727
36,874
Matching .
Contributions and
Miscellaneous
Revenues
129
6,055
127
1,175.
568
325
45
97,861
1,651
10,528
1,920
45,473
3,608
10,232
493,080
1,319,279
8,034
7,817
15,851
Expenditures
12,110
2,351
1,137
650
90
195,723
1,776
21,056
90,947
7,217
11,017
986,160
2,507,869
76,520
30,232
11750
108,502
28,361
The accompanying notes are an integral part of this schedule.
is,
(Continued)
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF EXPENDITURES OF STATE AWARDS -CONTINUED
FOR THE YEAR ENDED SEPTEMBER 30,1998
Program Title ' Grant ID Number
South Florida Water Management District
Stormwater Management Plan C8791
Sanitary Wastewater Master Plan C8789
Total Department
Total Schedule of Expenditures of State Awards
*Includes State Grants and Aids Appropriation Monies
.16
e
7
7
7
7
1
7
7
7
7
1
Cash
Receipts
222,909
222,909
$ 2,871,272
Matching
Contributions and
Miscellaneous
Revenues
9,861
500,000
_509,861_
$ 2,553,565
Expenditures
19,722
717,390
737,112
$ 5,790,883
The accompanying notes are an integral part of this schedule.
17
MONROE COUNTY FLORIDA
BOARD OF COUNTY COMMISSIONERS
NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AND -STATE AWARDS
FOR THE YEAR ENDED SEPTEMBER 30 1998
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The accounting policies and presentation of the Single Audit report of the
Board have been designed to conform to. generally accepted accounting
principles as applicable to governmental' organizations, including the
reporting and compliance requirements of. the Single Audit Act of 1984 and
Office of Management and Budget -(OMB) Circular- A-133, Audits of States, Local -
Governments, and Non -Profit Organizations.
Reporting Entity - The Single Audit Act of 1984 and OMB Circular A-133 set
forth the audit and reporting requirements for federal awards. The Board has
included Schedules of Expenditures of Federal and State Awards to satisfy the
audit requirements of all government grantor agencies.
Basis of Accounting — Basis of accounting refers to when revenues' and
expenditures or expenses are recognized Iin the accounts and reported in the
financial statements, and to the timing of the measurements made, regardless
of the measurement focus applied. Revenue from cost reimbursement contracts
are recognized as program expenses are incurred. Revenue from unit cost
contracts are recognized based on the units of services delivered.
NOTE 2 -,CONTINGENCIES
Grant monies received and disbursed by the Board are for specific purposes and
are subject. to review by the grantor agencies. Such audits may result in
requests for reimbursement due to disallowed expenditures. Based. on prior
experience, the Board does not believe that such disallowance, if. any, would
have a material effect on the financial position of'the Board. As of April 2,
1999 there were no material questioned or disallowed costs as a result of
grant audits in process or completed.
-18-
MONROE COUNTY, FLORIDA-BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF MATCHING REQUIREMENTS
FOR THE YEAR ENDED SEPTEMBER 30, 1998
3 M
i". Program Title
Florida Department of Health
Direct Program:
EMS Matching Grant 1997
Florida Department of Elder Affairs -
Direct Program:
Community Care for Elderly 1997
Community Care for Elderly 1998
Total Department
Florida Department of Health and
Human Services
Passed through State Department of
Elder Affairs and Alliance for Aging:
OlderAmericans Act 1997
Older Americans Act 1998
Total Department p nt
Amount
Received,
Total
Receivable,
Contract
Reimbursable
or Refunded
Number
Expenses
Affecting Match
M6001
$
25,238
22,714
KG751 E
$
618,604
436,041
KG851 E
$
183,105
120,278
$
801,709
556,319
KG751 $ 189,780 135,842
KG851 $ 333,637 320,572
$ 523,417 456,414
Excess funding' (liability)September 30, - 1997 was calculated at the which totaled ($40,147)Recalculated at the correct percentage totaling g($33, 56)match percentage
Grant terms do not coincide with the Board's fiscal year. Accordingly, those grants beginning
in the prior fiscal year have an excess funding/liability presented as of September 30, 1997.
Fixed price contract based on units of service delivered. Balance is remaining funds
unexpended at end of contract
19
Excess Funding
Amount
Total
(Liability) For=
Ended
Excess Funding
Match %
Required
of Match
Required
� FundingYear
Required
September 30,
(Liability)
September 30,
1888
1997"'
10.00
2,524
25,238
33,456) .
10.00
10.00
48,449
13,364
484,490
133,642
134,114
36,157
49,463
_
61,813
618,132
183,577
36,157
10.00 15,094 150,936
. : 10.00 35,619 � . 38,844 55,489
356,191 _ (22,554) _
50,333 503,335 20,082
55,489
20 (Continued)
-_� MONROE COUNTY FLORIDA-BOARD BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF MATCHING REQUIREMENTS -CONTINUED
`j FOR THE YEAR ENDED SEPTEMBER 30, 1998
Excess Funding
(Liability)
Contract
September 30,
Program Title Number
- 1998
Florida Department of Health
Direct Program:
a
EMS Matching Grant 1997 M6001
$ (41,674)
Florida Deoartment of Eider Affairs
Direct Program:
_a
Community Care for Elderly 1997 KG751 E
$ 170,271
Community Care for Elderly 1998 KG851 E
$ 49,463
Total Department
$ 219,734
Florida Department of Health and
Human Services
Passed through State Department of
Elder
Affairs and Alliance for Aging:
Older Americans Act 1997 KG751
$ 94,333
Older Americans Act 1998 KG851
$ (22,554) •••
-�
Total Department
$ 75,571
Excess funding (liability) September 30, 1997 was calculated at the wrong match percentage
which totaled ($40,147). Recalculated at the correct percentage totaling ($33,456).
"
Grant terms do not coincide with the Board's fiscal year.
Accordingly, those grants beginning
in the prior fiscal year have an excess funding/liability presented as of September 30, 1997.
***-Fixed price contract based on units of service delivered.
Balance is remaining funds
_
unexpended at end of contract.
unexpended at end of contract.
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF CLERK'S MODERNIZATION TRUST -FUND
RECEIPTS -AND DISBURSEMENTS
FOR THE YEAR ENDED SEPTEMBER 30. 1998
Trust Fund Balance, September 30, 1997
Revenues
Total Available Funds
Expenditures:
Equipment and. Maintenance
Trust Fund Balance, September 30, 1998
$ 32,512
74.466
106.978
.30,000
S 76.978
-22-
WA& O. KEMP, C.P.A.
MARVA E. GREEN, C.P.A.
CIRCULAR A-133
KEMP & GREEN, P.A.
Certified Public Accountants
1438 KENNEDY DRIVE
P. O. BOX 1529
KEY WEST, FLORIDA 33041-15291.
(305) 294-2581
FAX # (305) 294-4778
Clerk Ex Off icio
Board of County. Commissioners
Monroe County, Florida
MEMBER OF AMERICAN INSTITUTE
AND FLORIDA INSTITUTE OF
CERTIFIED PUBLIC ACCOUNTANTS
Compliance
We have audited the compliance of the Board of - County Commissioners, Monroe
County, Florida (the "Board'). with the types of compliance requirements
described in the U.S. Office of Management and Budget (OMB) Circular A-133
Compliance Supplement that are applicable to each of' its major federal
programs for the year ended September 30, 1998.. The Board's major federal
programs, are identified in the summary of auditor's results. section of the
accompanying schedule of findings and questioned costs. Compliance with the
requirements of laws,.regulations, contracts and grantsapplicable to each of
its major federal programs is the responsibility of the Board's management.
-Our responsibility is to express an opinion on the. Board's compliance based on
our audit.
We conducted our audit of compliance in accordance with generally accepted
auditing standards; the standards applicable to financial audits contained in
Government Auditing Standards, issued by the Comptroller General of the United
States; and OMB Circular A-133, Audits of States. Local Governments. and Non -
Profit Organizations. Those standards and OMB Circular A-133 require that we
plan and perform the audit to obtain. reasonable assurance about whether
noncompliance with the types. of compliance requirements referred to above that
could have a direct and material effect on a major federal program occurred.
An audit includes examining, on a test basis, evidence about the Board's
compliance with those requirements and performing such other procedures as we
considered necessary in the circumstances. We believe that our audit provides
a reasonable basis for our opinion. Our audit does not provide a legal
determination of the Board's compliance with those requirements.
-23-
In our opinion, the Board complied, in all material. respects, with the
requirements referred to above that are applicable to each of its major
federal programs for the year ended September 30, 1998.
Internal Control Over Compliance
The management of the Board is responsible for establishing and maintaining
effective internal control over compliance with requirements of laws,
regulations, contracts and grants applicable to federal programs. In planning
and performing our audit, we considered: the Board's- internal control over
compliance with requirements that could have a direct and material effect on a
major federal program :in order to- determine our- auditing procedures for the
purpose of expressing our opinion on compliance and to test and report on
internal control over compliance in accordance with OMB Circular A-133..
Our consideration of the internal control over compliance would. not -
necessarily disclose all matters in the internal control that might be
material weaknesses. A -material weakness is a condition in which the design or
operation of one or more of the internal control components does not reduce to
a relatively low level the risk that noncompliance with applicable
requirements of laws, regulations, contracts and grants that would be material
in relation to a major federal program being audited may occur and not be
detected within a timely period by employees in the normal course of
performing their assigned functions. We .noted no matters involving the
internal control_ over compliance and its operation that we consider to be
material weaknesses.
This report is intended for the information of the Board of County
Commissioners, management and federal awarding agencies and pass -through
entities. However, this report is a matter of public record and its
distribution is not limited.
Kemp & Green, P.A.
Certified Public Accountants
April 2. 1999
-24-
MONROE COUNTY FLORIDA
BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF FINDINGS AND O ESTIONED Co
FOR THE YEAR ENDED SEPTEMBER 30 8
-
Summary of Auditor's Results.
We issued an unqualified opinion on th
. P e financial statements.
The requirement concerning the disclosure of reportable conditions in internal
control disclosed by the
audit of the financial statements and the related
disclosure as. to whether any such conditions 'were material weakness does not'
apply•
The audit did not disclose any noncompliance material to the financial
statements of the Board.
'j
-1
The requirement concerning the disclosure of reportable conditions in internal
control
over major programs .disclose b sure
as to whether any such conditions
were material alu w ak esse'sedoesan t apply.
P •
We issued an unqualified opinion on compliance for major programs.
The audit did not disclose any audit findings which we are required to report
under Section OMB Circular
.510(a) of A-133. _.
-��
-1
Major -programs are as- fol 1 ows :
I
Home Investment Partnerships,
CFDA 14.239 $ 888,449
Key West Airport Improvement Program,
CFDA 20.106 1,771,918
FEMA Public Assistance Grants'.
1'
,.
CFDA 83'544 761.361
_
S 3,421,728
}
Total
Federal Expenditures P t 5.115.827
1
Percentage of Major to Total Federal
Expenditures
x
-25-
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
SCHEDULE OF FINDINGS AND QUESTIONED COSTS (Continued)
FOR THE YEAR ENDED SEPTEMBER 30, 1998
The dollar threshold used to distinguish between Type A and Type. B.programs
was $300,000.
The Board did not qualify as a low -risk auditee as this was the second year of
OMB Circular. A-133 implementation.
Findings Relating to the Financial Statements Required to be Reported
by Generally Accepted Governmental Auditing Standards
None
Findings and Questioned Costs for Federal Awards
None
-26-
MONROE COUNTY. FLORIDA
BOARD OF COUNTY COMMISSIONERS
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS
FOR THE YEAR ENDED SEPTEMBER 30, 1998
For the year ended September 30, 1997, there were no audit -.findings required
to be reported by OMB C.ircular-A.133.
-27-
MONROE COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS.
CORRECTIVE ACTION PLAN
FOR THE YEAR ENDED SEPTEMBER 30 1998
1998 and 1997
For the years ended September 30, . there were no audit findings
required to be reported by OMB Circular A-133. Accordingly, no corrective
action plan is required.
However, we noted other matters involving the internal control over financial'
reporting that we have reported to the management of the Board in a separate
letter dated April 2. 1999. Management has responded to those matters in
writing.
-28-
WM. O. KEMP, C.P.A.
MARVA E. GREEN, C.P.A.
KEMP & GREEN, P.A.
Certified Public Ac=xt=ts
1438 KENNEDY DRIVE
P. O. BOX 1529
KEY WEST, FLORIDA 33041.1529
(305) 294-2581
FAX # (305) 294-4778
MEMBER OF AMERICAN INSTITUTE
AND FLORIDA INSTITUTE OF
CERTIFIED PUBLIC ACCOUNTANTS
INDEPENDENT AUDITORS' REPORT ON EXAMINATION OF MANAGEMENT'S ASSERTION ABOUT
COMPLIANCE WITH SPECIFIED REQUIREMENTS
Clerk Ex Officio
Board of County Commissioners
Monroe County, Florida
We have examined management's assertion dated April 2, 1999 that the Board of -
County Commissioners (the "Board") complied with the allowable cost
requirements of the grants and aids appropriations identified in the schedules
of expenditures of federal and state awards, for the year ended September 30,
1998. Management is responsible for the Board's compliance with those
requirements. Our responsibility is to express an opinion on management's
assertion about the Board's compliance based on our examination.
Our examination was. made in accordance with standards established by the
American Institute•of Certified.Public Accountants and, accordingly, included
examining, on a test basis, evidence about the Board's compliance with those
requirements and performing such other procedures as we considered necessary
in the circumstances. We believe that our examination provides a reasonable
basis for our opinion. Our examination does not provide a legal determination
on the Board's compliance with specified requirements.
In our opinion, management's assertion that the Board complied with the
allowable cost requirements of the grants and aids appropriations identified
in the schedules of expenditures of federal and state awards during the fiscal
year ended September 30, 1998, is fairly stated, in all material respects.
This report is intended for the information of the Board of Directors,
management. and federal awarding agencies and pass -through entities. However,
this report is a matter of public.record and its distribution is not limited.
Kemp & Green, P.A.
Certified Public Accountants
April 2, 1999
-29-
CERTIFICATION OF EQUIVALENT SERVICE
The Monroe County Board of County Commissioners certifies that its demand
responsive service offered to individuals with disabilities, including individuals who
use wheelchairs, is equivalent to the level and quality of service offered to
individuals without disabilities. Such service, when viewed in its entirety is
provided in the most integrated setting feasible and is equivalent with respect to:
(1) Response time;
(2) Fares; -
(3) Geographic service area;
(4) Hours and days of service;
(5) Restrictions on trip purpose;
(6) Availability of information and reservation capability; and
(7) Constraints on capacity or service availability.
In accordance with 49 CFR Part 37, public entities operating demand responsive
systems for the general public which receive financial assistance under 49 U. S. C.
5310 and 5311 of the Federal Transit Administration (FTA) funds must file this
certification with the appropriate state program office before procuring any
inaccessible vehicle, Such public entities not receiving FTA funds shall also file the
certification with the appropriate state office program. Such public entities
receiving FTA funds under any other section of the FTA programs must file the
certification with the appropriate FTA regional office. This certification is valid
for no longer than one year from its date of filing.
Executed this 10 day of January 2000
James L. Roberts, County Administrator
(Name and title of chief executive officer)
(Signature of chief executive officer)
C
UNTY jo'�19NROEKEY WESTDA33040
c3051294-4641
Transportation Program
5100 College Road
Public Service Building
Extension Wing
Key West, Florida 33040
(305) 292-4422
Mr. John Hulsey
South Florida Regional Planning Council
3440 Hollywood Boulevard, Suite 140
Hollywood, Florida 33021
January 7, 2000
Dear Mr. Hulsey,
BOARID OF COUNTY COMMISSIONERS
MAYOR Shirley Freeman, District 3
Mayor pro term.George Neugent, District 2
Wilhelmina Harvey, District 1
Nora Williams, District 4
Mary Kay Reich, District 5
Please find attached FTA Section 5310 Year 25 Grant Application for year 2000 for
Monroe County Transportation for your review.
c ely,
Jerry Eskew
Administrator Transportation
Cc: Ike Mahmood
Federal Transit Programs Engineer, FDOT Miami