Item C36
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
AG~NDA ITEM SUMMARY
Meeting Date: January 19-20, 2000
Bulk Item: Yes X No
Division: Public Safety
Department: Emergency Communications
AGENDA ITEM WORDING: Approval of Amendment to Lease Agreement with the United States
Coast Guard to authorize use of emergency generator at the North Key Largo transmitter site in event of
power failure
ITEM BACKGROUND: The Board of County Commissioners authorized the United States Coast
Guard to install an antenna on the North.Key Largo tower to aid in their law enforcement and search and
rescue responsibilities in the Miami area. The current agreement continues through September 30,2001.
The Coast Guard has prepared the attached Modification of Contract, which will authorize them to plug
their tower equipment into the existing emergency generator onsite,
PREVIOUS RELEVANT BOCC ACTION: On September 19, 1996, the Board approved a
lease agreement with the United States Coast Guard for the use of the tower at the North Key
Largo tower site, commencing October 1, 1996 and continuing through September 30,2001.
STAFF RECOMMENDATION: Approval
TOTAL COST: 0,00
COST TO COUNTY: 0.00
REVENUE PRODUCING: Yes
BUDGETED: Yes
No
.,
No
N/A
APPROVED BY: County Attorney YES OMB/Purchasing Yes Risk Management Yes
DEPARTMENT DIRECTOR APPROVAL:
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: Included: X
DISPOSITION:
To Follow: Not Required: _
Agenda Item #: ~~
. ". " 1
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
C9NTRACT SUMMARY
Contract #
Contract with: United States Coast Guard Effective Date: 9/16/1996
Expiration Date: 9/1512001
Contract Purpose/Description: Amendment to Lease Agreement with the United States Coast
Guard at the Key Largo transmitter site to allow the United States Coast Guard to connect to the
Monroe County Emergency generator in case of power failure.
Contract Manager: G. Norm Leggett #:035
Communications
#lp
(Name)
(Ext. )
(Department)
for BOCC meeting on 1/19-2012000 :.
Agenda Deadline: 1/5/2000
CONTRACT COSTS
Total Dollar Value of Contract: $ N/A Current Year Portion: $
Budgeted? YesO No 0 Account Codes:
Grant: $
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ N/Afyr For: N/A
(Not included in dollar value above) (eg, maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
County Attorney
Changes
~~~~ Needed ~
~ YesDNoW _
1~1 YesDNo~
11lA/~1 YesONo~
~iqt) YesONo
Date Out
~agement
o .M.B./Purchasing
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Division Director
Comments:
OMB Form Revised 9/1 1/95 Mep #2
1. CONTRACT 10 CODe r7 OF PAGES
!\M,EI':JDMENT OF SOLICITATION/MODIFICATION OF CONTRACT ANT SITE KEY LARGO I 1
2, AMENDMENT/MODIFICATION NO, 3, EFFEcnVE DATE 4, REOUlSmONIPUIlCHASE REO, NO, 15. PflDJECT NO, " ~1eJ
04 11/15/99 ANT SITE KEY LARGO HLS CEU MIAMI
6, ISSUED 8Y CODe 7, ADMINISTERED BY ,,( o/h. /hllflllem 61 CODe I
COMMANDING OFFICER PATRICIA M. DIXON
USCG CEU MIAMI REALTY SPECIALIST
15608 S. W. 11 7TH AVENUE (305) 278-6769
MIAMI, FL 33177-1630
8, NAME AND ADDRESS OF CONTRACTOR INDy stl'Ht, t>>un/y, SI.. ""d ZIP CDdd ~ 9A. AMENDMENT OF SOUCfTATION NO.
+MONROE COUNTY PUBLIC SAFETY
490 - 63RD STREET
SUITE 140 9B. DATED /SEE'TEM 11}
MARATHON, FL 33050
lOA. MODIFICATION OF COHTRACTJOROEIl NO.
PHONE (305) 743-7570 82-97-L-738001
lOB. DATED /SEE'TEM '31
CODE FAClUTY CODE 10101/92
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11, THIS ITEM ONLY APPUES TO AMENDMENTS OF SOUCITA nONS
o Th.Ilbov. numbtnd solcitatlon Is amended as _ forth In Item 14, Th. houi and data specilled flW receipt of OHws 0 Is extended. 0 is nol extended.
OffllS must KIcnowledg. receipt of this _endment pIIor to the hour and data spedfied In the solcltlltlon or as amended, by on. of the folowlng methods:
(a! By completing Items 8 encI 15, encI retumlng _ t>>pios of the amendment; lbl By aclcnowledgJng receipt of this emendment on each COfYY of the off., submlned or lcl By separat. Iott., or
telegram which Includes a retennca to the sollcbtlon and _endment numbers. FA/WRE OF YOUR ACKNOWlEDGMENT TO BE RECEIVED AT THE PlACE DeSIGNATED FOR THE RECEIPT OF
OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESUlT IN FlEJEcnON OF YOUR OFFER. If by virtu. of this amendment you deslnl to chong. an off., a/rady submitted, such
chang. may be mad. by telegram Dr Iett." provl:led each telegr.om 0' Iott., makes reference to the solcltatlon encI this amendment, and Is recelved prior to the opening hour and date specified.
12. ACCOUNTING AND APPROPRIATION DATA,,( requited/
2/3/001/132/30/0/38/75190/2329
13, THIS ITEM APPUES ONLY TO MODIACATlONS OF CONTRACTSJORDERS,
IT MODIAES THE CONTRACTJORDER NO. AS DESCRIBED IN ITEM 14.
(./ I A. llIIS CHANGE ORDER IS ISSUED PURSUANT TO: /Spet:Iy euthodfy} THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN llIE CONTllACT 01lDEll NO, IN ITEM lOA.
-
B. llIE ABOVE NUMBERED CONTRACTIORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES /$uch ~ chllnges il payilg olta.llp(HOpn.tion d<<e."c.I SET
FORTH IN-ITEM 14. PURSUANT TO llIE Al.mIORlTY OF FAR 43.103(b). ,
C, lllIS SUPPlEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AlJTllORITY OF:
D. OlllER (Specify type 01 modifiation IInd eu/honty}
X LEASE CHANGES
E. IMPORTANT: Contractor 0 is not, i:8J is required to sign this document and return-Lcopies to the issuing office,
14, DESCRIPTION OF AMENDMENT/MODlACATlON torr/llnized by UCF section httKIing:s. incAxJing :sokit,,'ionlt>>ntract :subject mlltt., wh_ (ee:sble.}
Lessor agrees to allow lessee to plug the USCG tower equipment .into the existing generator
onsite.The lesseer U.S.,Coast Guard, will be responsible for acquiring the switch and
doing the actual installation.
This modification is effective November 15, 1999 at No Additional Charge.
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Ex","", eo OlOvldad hereln.... t",",s ....d conditions ot th. documenl ...,......,.., ... It om 9A or lOA. .. h_ofora changed. remain. undlanoed ancf...,.,.V~lf~e,c;t.
15A, NAME AND TIn..E OF SlGNEJl (Type or Pmt/ 16A. NAME AND TInE OF CON1llACTlNO OFFICER (Type 0' pm,}
158. COKTRACTORlOFFEROR
15C. DATE SIGNED
PATRICIA M. DIXON, REAL PROPERTY SPECIALIST
168, UNITED STATES OF AMEJlICA 16C. DATE SIGNED
- ($lqnlttuffI o( ptH'Son IJUthodred '0 skm'
NSN 7540-01-152-8070
PREVIOUS EDITION UNUSABlE
BY
(SJqntJ/uIfI o( COnlntCtinq Officetl
STANDARD FORM 30 (Rev, 10-83)
~ed by GSA
FAR 148 CFRl 53.243
11/08/99
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THIS AGREEMENT, made and entered into by and between Monroe
County, Florida, berein called tbe County and tbe United States of
America, acting through the United States Coast Guard, herein called
the Government;
WHEREAs, the County owns a television translator tower, in North
Key Largo at Section 10, TownShip 60, Range 40, on County Road
C-905, cOordinates 25-14-7.0 N and 80-19-35 W, hereinafter referred to
as the "tower"; and
WHEREAs, both the County and the GOvernment are desirous of
Placing certain antennae on the above-referenced tower; and
WHEREAs, utilization of the tower will require a lease to the
Government; and .
""""=, the Government represents that Placement and operation
of Government equipment On the tower "ill not interfere With other
uSers · communica tions equipment Or operations, the s tmctural
integrity of the tower or the future cO"""""ications Plans of the
County.
NOw THEREFORE, in consideration of the mutUal benefits and one
dollar (Sl.00) . receipt aCknOWledged, it is mutually agreed as fOllows,
ACCOUNTING_DATA CHARGEABLE, 2/3/701/132/30/0/38/75190/2321
This Lease supercedes Lease No. DTCGB2-93-L-738014
1. DESCRIPTION. The Government may use the to"er spaCe on North Key
LargO TOwer as described in Exhibit A. hereto.
~E AGREEME~
Lease No. DTCG82-97-L_738001
2_ MAINTENANCE AND REPAIRS. The Government will maintain and repair
its equipment installed on the tower.
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3 . PERMITS - It "ill be the responsibility of the Government to
Obtain any permits necessary for installation and operation of its
equipment On the tower,
on-site operations in SUch a manner as "ill create no
"i th other user' s current and future planned opera tions .
Shall COordinate PhYSical arrangements among the parties.
Shall have the final authority as to SUch arrangements.
4. INTERFERENCE. The Government shall Conduct its communications and
"
5. ACCEss. The authorized employees and agents of the Government
Shall, at all times during the terms of this lease, have the right to
enter upon the premises "here any of their equipment is lOcated and
enjoy fUll and complete access, prOVided Such access is made in SUch a
"anner as to create the least practical interference With others'
Jperations.
interference
The COunty
The COunty
UTILITIES. The GOvernment shall be resPonsible for its own
tilities at the site,
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7. TERM, The term on the lease shall be for the period of five (5)
years, commencing on October 1, 1996 and continuing through September
30, 2001, at the mutually agreed annual fixed rental rate of $1.00,
Either party may terminate the lease by giving at least thirty (30)
days notice in writing. The address to be used for the Government is:
Commanding Officer
USCG Civil Engineering Unit Miami
15609 S.W. 117th Avenue, Suite A
Miami, FL 33177
B. ASSIGNMENT. This lease and the rights and premises hereunder may
not be transferred, assigned or sub-leased in whole or part without
written consent of the County.
9. REMOVAL OF PROPERTY. .. Upon termination of this lease, whether at
the expiration of any term or by earlier cancellation as herein
provided, the Government shall, at its own cost and expense, remove or
cause to be removed its communications equipment. Upon such removal,
the Government shall restore the premises to the same good order and
condition as they were on the date this agreement was executed, normal
wear and tear excepted.
10. EFFECTIVE DATE. This lease shall become binding and effective on
the date the latter party executes same.
11. HOLD I~ESS. The Government, in the manner and to the extent
provided by the Federal Tort Claims Act, as amended (28 U.S.C,
Sections 2671-2680) shall be liable for, and shall hold the County
harmless from, claims for damage or loss of property, personal injury
or death caused by the acts or omissions of the government, its
officers, employees and agents in the use of the granted premises.
...:
12. ALTERATIONS. The Government agrees not to make any alterations,
additions, or improvements to the tower without written consent of the
County. ~
13. CONSTRUCTION. This Agreement shall be interpreted and construed
as a lease in accordance with the laws of the State of Florida,
14. ~iAIVER. The Parties agree that the waiver by either Party of a
breach of any p:x:;)vision of this Agreement shall not operate or be
constr~ed as a waiver of any subsequent breach by that same party.
15. MISCELLANEOUS, The Parties shall have the right to incorporate
into and make a part of this Agreement such condi tions, changes, or
modifications which are, or may hereafter become necessary to comply
with any requirement or decision of the Federal Communications
Commission (FCC) so as not to prejudice or cause the termination of
any Party's FCC communications authorization.
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16. REPLACEMENT OF EXISTING TOWER. Monroe County has entered into an
agreement with PCS primeco to replace the translator tower and
communications equipment shelter at the North Key Largo site. It will
be the responsibility of the Government to move their antennas,
hardline and equipment to the new tower. The equipment in the
existing government shelter shall be moved to the new communications
equipment building, and the portable government shelter removed.
17. ENTIRE AGREEMENT, This Agreement contains the entire
understanding between the Parties with respect to the subject matter
hereof. This Agreement may not be changed orally.
18. AVAILABILITY OF FUNDS. Notwithstanding any provision herein to
the contrary, this Agreement is subject to the availability of funds.
19. COOPERATION. Each Party shall cooperate with
utilize the premises for the purposes contemplated
minimize interference to equipment and service.
the other to
herein and to
20. SUCCESSORS. This Agreement shall bind the successors and assigns
of the Parties.
IN WITNESS HEREOF, the Parties have caused the Agreement to be
signed, sealed, executed and delivered by their duly authorized
officers as of_the day and year written below their.names.
s;,:,
THE UlIDERSIGNED employee of the Government hereby attests that
said employee has the authority to enter into this Lease on the behalf
of the United States Government, acting by and through the United
States Coast Guard. The undersigned has no interest, direct or
indirect, in the property contained in this Lease. The undersigned
executes this Lease in compliance with all known statutes,
regulations, EX0.cutive Orders, management and budget circular,
Commandment Instructions and the Department of Transportation policies.
UNITED STATES OF AMERICA
...
BY:
CAROL J. SPITZE
REAL ESTATE S ALIST
DATE:/~ L..f,.//9&
EXHIBIT A
Page 1 of 5
E X H I BIT A
1. One (1) Celwave Model PD-340,
dipole, omni antenna shall be located
between the heights of 260 feet and
terrain. Connecting transmission line
(7/8") .
6 DB, four element folded
on the east leg of the tower
280 +/- feet above average
cable type shall be heliax
2. One hundred (100) net usable square feet of land adjacent to power
pole and near the south~ast corner of the tower security fence shall
be provided for the installation of an all-weather fiberglass
equipment hut, Details of the prefabricated building and desired
layout are enclosed as Pages 2 throu~h 5 of this Exhibit,
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EXHIBIT A
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EXHIBIT A
Page 3 of 5
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VERTEX Plt~STICS, INC.
F' ') ElO'< 456 · l(EARNliY. MISSOURI 64060
Dl!."SCRl PrI ON
EQUIFNENT BUILDING MODEL R-45
G2r.r::z'.AL
This.nodel has the same basic construction and appearance of all Vertex
b'..l.ildings.
riALLS ArID ROOF
?ibergl~ss exterior shell . ~iberglass interior shell. foamed-in-place
urethane core. 2t' wall thickne3s . 2~" roof thickness. gel coat
::-;o~aed'-in color finish both interior and exterior
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'~ich panel floor ~ 3" overall thickness .. vinyl asbestos tile .. 1-1/8/1
~l~ood upper face.. rieid plastic foam insulating core.. wood blocking .
:H:crc1ass-coated plywood lower face. 4" steel channel beam/skid assembly
wit~ bolt-on steel liftinG plates for handline
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b00r construction same as dome . 2tl overall thickness . ) hinges . door
r~lls inside and,outside .. padlocki~ wedee levers with inside release handles ..
co~tirolous rubber seal
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A ?rACIINEUT BLOCKING
~Dse blocking fiberglassed to brtckside of inside fiberglass shell at molded-
iD recesses continuous up walls and across ceiling for the atfachment of
~eaT! accessory items
IJD'S:;SIO;;S AlJD ~rEIG~
~terior ....idth:
2xterior lenath:
.:.:derior height:
?loor to ceiling:
;x;.or openi!1&:
!~r~r?x. \lei~ht:
4'-0"
5'-0"
8'-6"
7'-9"
2'-5" x 6'-2" (standard, other sizes available)
800 lbs..
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Door:
":?lls:
?{oof:
200 psf
150 mph wind
70 psf
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0.07 BTU/hr.sf.F
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Page 4 of 5
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VERTEX PlJ\SnfS, iiJC,
Kearney. Missouri G 4060
F'iber!(l2!s uterior shell . fiber.
E'au interIor ~hell . foamed.;n.
place urethOlne core 0 2\." overOlIl
wall thickness. 2\)" overall roor
thickness 0 gel coat molded. in
color finish both interior and
exterior.
Oe;")se blocking fiberglassed
I:> tackside of inside fiber-
g 'ass shell at molded.in
r~':esses continuous up
,\ a"s arId across ceiling for
I'le allJchment or heavy
zc,=essory items.
D:>:>r construction SOlme 3S
come 0 2~." o;eralJ thick.
ress 0 3 hinges 0 door
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Rl..bter Door Seal.
4" sleel channel beam/skid
assembly ....ilh bolt,on steel
liflirg plates for handling.
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Sandwich panel floor 0 3" overall
thickness 0 vinyl asbestos tile
o 1 \," plywood upper face. rigid
plastic foam core 0 wood block.
ing 0 fiberglass.coated plywood
lower face.
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