Item C03
Revised 2/95
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Bulk Item: Yes [2J No 0
Division: Community Services
Department: SS/Nutrition IJ;J/ ~
LOUIS LATORRE :JI.{;()tV
Meeting Date: 2/16-17/00
AGENDA ITEM WORDING: Approval of Amendment 001 to the Nutrition Program
1999-00 USDA Rate Agreement between the Alliance for Aging, Inc. and
Monroe County.
ITEM BACKGROUND: USDA Rate Agreement reimburses the Nutrition Program
for meals provided to Seniors in the County, thru Congregate and Home
Delivered Meals.
PREVIOUS RELEVANT BOCC ACTION: US-051 Contract appoved on 10/13/99
STAFF RECOMMENDATION: Approval.
TOTAL COST: $28,035.00
BUDGETED: Yes [2J No 0
COST TO COUNTY: Reimbursement
REVENUE PRODUCING: Yes 0 No 0
AMOUNT PER MONTH
YEAR
APPROVED BY: COUNTY ATTY [2J OMB/PURCHASING [2J RISK MANAGEMENT [2J
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: INCLUDED: [2J T OLLOW: 0 NOT REQUIRED: 0
DISPOSITION:
AGENDA ITEM #:
,..(,'3
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #US-051
Effecti ve Date: 1 % 1 /99
Expiration Date:09/301200 1
Contract Purpose/Description:Reimburses the Nutrition Program for meals served to Seniors in
the County.
Contract with:Alliance for Aging.Inc.
Contract Manager:Louis LaTorre
(Name)
,( //
, I 'yjfY 4572
/ ' /j U
v v (Ext.)
SS/Nutrition Program
(Department)
for BOCC meeting on 02/16-1712000
Agenda Deadline: 02/0212000
CONTRACT COSTS
Total Dollar Value of Contract: $28,035.00 Current Year Portion: $_____
Budgeted? Yes~ No D Account Codes: 125-61532-lli-620-_____
Grant: $_____ 125-61531-lli-620-_____
County Match: $-0- _____ -_____ - _____ -_____ -_____
- - - -
----- ----- ----- ----- -----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_____/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Division Director
Changes
Df.teJln Needed
;)..t:?-J()) YesD No
Date Out
~~.sY'Janageu~nt ~~-c9
O~./Pur~~ '?'J~l~ YesD Nog/
9ttfA-~C~ .
ala/co
~-a-co
~~/~
County Attorney
YesD NoD
Comments:_!3q~c reo v'- I'e S ~ i () of ~ r. -:J' a:] V'-eem-e-yvf-. see
Q &c.1. ~ n1 e-rrt D.- <Do. v--e / 6>11/3 .
OMB Form Revised 9/11/95 Mep #2
AMENDMENT 001
RATE AGREEMENT US-051
PAGE 1
THIS AMENDMENT entered into between the Alliance for Aging, Inc., hereinafter
referred to as the "Alliance", and the Monroe County Board of Commissioners hereinafter
referred to as the "provider", amends Rate Agreement US-OS1.
The purpose of this amendment is to set the total amount of USDA funds under
contract as well as the maximum number of meals the provider will be reimbursed for under
the terms of this contract. This amendment is retroactive to October 1, 1999.
1. Section II, Contract Amount, is hereby amended to read as follows:
To make payments for all eligible congregate and home delivered meals at the
stipulated rate of $0.5539, and according to the conditions of Attachment I, in an
amount not to exceed $28,035.00, subject to the availability of funds. The Alliance's
performance and obligation to pay under this rate agreement is contingent upon an
annual appropriation by the Legislature. The costs of services paid under any other
contract or rate agreement are not eligible for reimbursement under this rate agreement.
The schedule of funds awarded to the provider pursuant to this rate agreement is
funded from a grants and aids appropriation and consists of the following:
Program Title Year Funding Source CFDA# Fund Amounts
USDA 1999- United States Department of 10.570 $28,035.00
2000 Agriculture
TOTAL FUNDS CONTAINED IN THIS CONTRACT: $28,035.00
2. Attachment I, Section III, Method of Payment, Number 1 is hereby amended to read as
follows:
Services to be Provided
Unit of Service
Unit Rate
Maximum Units
Eligible Congregate and
Home Delivered Meals
unit = 1 meal
$0.5539
per meal
50,614
~~:-'t'~....~-....~...J.:..'!._~~.-:t<UM:MUNt<U~ L:UUNJ.~ ""'1J..~ Ut-t-.l\-1=. lU'JI,tJ~~~~~~lb
rM\..JrC
! / 1
..
AlMndment 001
Rate Agreement US.051
Page 2
All proYi5ions in the rate agreement _nd lItIy attachments then to in conflict with this
amendment shall be and are hereby chBnged to conform with :hls amendment.
All provisions not in conflict with this amendment are still ill effect and are to be
p.rlorm8d at the level specified in the nlte agreement.
This amendment and all its attachmentS are hereby made a peut af the rate agreement.
IN WITNESS WHEREOF. me panies hereto hDB caused lhis Z P tg. amendment to be
executed by their officials ther'eunto duly authori%8d.
PROVIDER: MONROE COUNTY BOARD
OF COMMISSIONERS
ALLIANCE FOR AG ,NG. INC. FOR DADE
AND MONROE COUNTIES
SIGNED
BY:
SIGNED
BY:
NAME:
NAME: ~f\flTV lJFBi'
TITLE:
TITLE: PRESlD~NT
DATE;
DATE:
PROVIDER FEDERAL 10 NUMBER: ~S.6000749
PROVIDER FISCAL YEAR ENDING DATE: 9130
.~,TO_FO'~
. a'RTI,-
OATe'~'2-~
(.; I.. t: JC, '10,)' V "'" J.. (.) .I. tV /f L
USDA RATE AGREEMENT 051 Page 1 of 6
ALLIANCE FOR AGING, INC
1999-2000 STANDARD USDA
RATE AGREEMENT
THIS RATE AGREEMENT is entered into between the Alliance for Aging, Inc., hereinafter referred to as the
"Alliance", 'and Monroe County Board of Commissioners,. hereinafter referred to as the "Provider". This rate
agreement is subject to all provisions contained in the MASTER AGREEMENT executed between the Alliance and
the Provider, incorporated herein by reference.
THE PARTIES AGREE:
I. Provider Agrees:
,A. Upon receipt of a pri.or authorization for services from Alliance staff, to provide the following services:
The purchase of United States produced agricultural and other food commodities for use in nutrition
projects operating under approved Title III contracts for nutrition services with the provider. Prior
authorization for these services will be provided by the Alliance for Aging or its designee.
B. To provide services which meet departmental standards as defined in the Department of Elder Affairs
Client Services Manual.
C. Requirements of Chapter 287.058, Florida Statutes
These requirements are herein incorporated by reference.
D. Final Request for Payment
1. To submit the final request for payment to the Alliance no more than 30 days after the rate
agreement ends or is terminated; if the provider fails to do so, all right to payment is forfeited, and
the Alliance will not honor any requests submitted after the aforesaid time period. Any payment due
under the terms and conditions of this rate agreement may be withheld until all reports due from the
provider, and necessary adjustments thereto, have been approved by the Alliance.
2. A final receipt and expenditure report as a closeout report will be forwarded to the Alliance within
forty-five (45) days after the rate agreement ends or is terminated. All monies which have been paid
to the provider which have not been used to retire outstanding obligations of the rate agreement
being c1os.ed out must be refunded to the Alliance along with the final receipt and expenditure
report.
Alliance for Aging, Inc.
Area Agency an Aging for Miami-Dade & Monroe Counties
. USDA RATE AGREEMENT 051
Page 2 of 6
II. Alliance Agrees:
Contract Amount
To make payments for all eligible congregate and home delivered meals at the stipulated rate of $0.5539, and
according to the conditions of Attachment I, in an amount not to exceed $ N/A, subject to the availability
of funds. The Alliance's performance and obligation to pay under this contract is contingent upon an annual
appropriation by the Legislature. The costs of services paid under any other contract or from any other
source are not eligible for reimbursement under this contract. The schedule of funds awarded to the provider
pursuant to this contract is funded from a grants and aids appropriation and consists of the fOllowing:
Program Title Year Funding Source CFDA# Fund
Amounts
USDA 1999- United States Department of 10.570 N/A
2000 Agriculture
TOTAL FUNDS' CONTAINED IN THIS CONTRACT: N/A
III. Provider and Alliance Mutually Agree:
A. , Effective Date
1 . This rate agreement shall begin on October 1, 1999 or the date this rate agreement has been signed
by both parties, whichever is later.
2. This rate agreement shall end on September 30, 2001
B. Termination and Suspension
The causes and remedies for termination or suspension of this rate agreement shall follow the same
procedures as outlined in Section III.B. and Section III.C. of the Master Agreement.
. C. Notice, Contact and Payee Information:
1. The name, address and telephone number of the contract manager for the Alliance for this rate
agreement is:
John l. Stokes berry, Executive Director
9500 South Dadeland Boulevard, Suite 400
Miami, Florida 331 56
(305) 670-6502 SC 455-6502
Alliance for Aging, Inc.
Ares Agency on Aging for Mismi-Dade & Monroe Counties
USDA RATE AGREEMENT 051
Page 3 of 6
2. The name, address and telephone number of the representative of the provider responsible for
administration of the program under this rate agreement is:
Louis LaTorre, Executive Director
Wing III - 5100 College Road
Key West, FL 33040
(305) 292-4573
3~ In the event different representatives are designated by either party after execution of this rate
agreement, notice of the name and address of the new representative will be rendered in writing to
the other party and said notification attached to originals of this rate agreement.
4. The name (provider name as shown on page 1 of this rate agreement) and mailing address of the
official payee to whom the payment shall be made:
Monroe County Board of Commissioners
Wing III - 5100 College Road
Key West; FL 33040
Alliance for Aging, Inc.
Area Agency on Aging for Miami-Dade & Monroe Counties
USDA RATE AGREEMENT 051
Page 4 of 6
IN WITNESS THEREOF, the parties hereto have caused this six (6) page rate agreement to be executed by
their undersigned officials as duly authorized.
PROVIDER: MONROE COUNTY BOARD
OF COMMISSIONERS
ALLIANCE FOR AGING, INC FOR
DADE AND MONROE COUNTIES
BOARD PRESIDENT OR
AUTHORIZED DESIGNEE
SIGNED~-~~:'-~ ~-~::......~
BY:
SIGNED
BY:
NAME:tlJ/L!kf--MINI} ,/l-ltR-VczV
NAME: RAMONA FRISCH MAN, ED.D.
MAY&e.-
/lJt3! Citj
I I
APPROVED AS TO FO~RM .~.
AND lEGA FICIENCY.
8 Y ''-?VI..P. "-~/
S N A. HlI~ f
FEDERAL ID cN.tttMBFR' i (fJ, 9 .
TITLE:
TITLE: PRESIDENT
DATE:
DATE:
59-6000749
,PROVIDER FISCAL YEAR ENDING DATE:
9/30
Alliance for Aging, Inc.
Area Agency on Aging for Miami-Dade & Monroe Counties
. 'USDA RATE AGREEMENT 051
Page 5 of 6
ATTACHMENT 1
USDA RATE AGREEMENT
I. STATEMENT OF PURPOSE
The USDA Program offers projects operating under Title III contracts for nutrition services a fixed
reimbursement for each meal served which, in turn, is used to provide additional Title III meals to eligible
program participants.
II. SERVICES TO BE PROVIDED
A. Services:
Upon re'ceipt of a prior authorization for services from Alliance staff, the provider agrees to offer the
following services: The purchase of United States produced agricultural and other food commodities for
use in "utrition projects operating under approved Title III contracts for nutrition services with the provider.
Prior authorization for these services will be provided by the Alliance for Aging or its designee.
B. Manner of Service Provision:
The services will be provided in a manner consistent with and described in the Service Provider Application
for the Older Americans Act Program funds for January 1, 2000 to December 31, 2000 of Miami-Dade
Community Action Agency and the Department of Elder Affairs Client Services Manual. In the event the
manual is revised, the contract will incorporate any such revision and the provider will be given a copy of
the revision.
III. METHOD OF PAYMENT
1. The Alliance shaH make payment to the provider for provision of services at the rate stated below:
Services to be
, Provided
. Unit of
Service
llni1
~
Max.
~
Eligible Congregate
and Home Delivered
Meals
1 unit =
1 meal
$0.5539
N/A
2. All requests for reimbursement shall be submitted on DOEA Form 117, Request for Reimbursement,
USDA Cash-In-Lieu of Commodities. DOEA Form 118, PSA/Provider Monthly Meals Report must be
submitted with the request for reimbursement. DOEA Form 119, USDA Commodities, Supplemental
Report, must be submitted with the request for reimbursement when the provider utilizes USDA
commodities. Duplication or replication of the forms via data processing equipment is permissible but
replication must include all data elements in the same format as included on the departmental forms.
The due date for the request for reimbursement and report(s) shall be no later than the 10th day of the
month following the month being reported.
Alliance for Aging, Inc.
Area Agency an Aging for Miami-Dade & Monroe Counties
. "uSDA RATE AGREEMENT 051
Page 6 of 6
3. Any payment due by the Alliance under the terms of this rate agreement may be withheld pending the
receipt and approval by the Alliance of all financial and programmatic reports due from the provider and
any adjustments thereto.
4. In the event that the final reimbursement rate established by the United States Department of Agriculture
(USDA) is greater or less than the rate in Section II and Section 1II.1.,.then this rate agreement shall be
appropriately adjusted and the final rate shall be effective for the entire rate agreement period.
5. This rate agreement is for services provided during the 2000 Federal Fiscal year beginning October 1,
19~9 through September 30, 2000. The additional twelve months (October 1, 2000 through September
30, 2001) are to allow rates to be adjusted for the twelve month service period. Rate adjustments will
be based on the final reimbursement rate established by the USDA. This rate agreement shall
automatically terminate after the final rate for the federal fiscal year has been established and the release
of fineil payments are authorized by the Alliance.
6. The provider agrees to submit financial reports in accordance with the Department of Elder Affairs Client
Services Manual.
IV. ,SPECIAL PROVISIONS
1 . State Laws and Regulations
The provider agrees to comply with applicable parts of the Florida Statutes, Rule 58A-1, Florida
Administrative Code and the Department of Elder Affairs Client Services Manual.
The Alliance and provider agree to provide the services and implement the provisions of this rate
agreement in accordance with the Federal, State and Local laws, rules, regulations and policies that
pertain to USDA cash payments and Older American's Act. .
2. Non-expendable Property
'The purchase of non-expendable property with USDA funds is unallowable.
Alliance for Aging, Inc.
Area Agency an Aging for Miami-Dade & Monroe Counties