Item C04
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 2/16/00
Division: Community Services
Bulk Item: Yes-X No_
Department: Extension Services
AGENDA ITEM WORDING:
Approval to amend the closing period of the grant award from the Florida Learn & Serve, K-12
Program to provide funding for the establishment of a 4-H Florida Keys Youth Council to
June 30,2000.
ITEM BACKGROUND:
The grant application for $10,000 provides funds to establish a self supporting Youth Council.
This council along with the 4H program and other community groups, agencies and
businesses will provide youth in Monroe County with mini-grant support for service learning
projects targeting 4 main areas: education, public safety, human needs and environment.
PREVIOUS RELEVANT BOCC ACTION:
Grant acceptance was approved by BOCC on Jan. 13, 1999.
Grant period extension was approved by BOCC on Sept. 9, 1999
STAFF RECOMMENDATION:
Approval
TOTAL COST: $ 10.000
BUDGETED: Yes
NoL
COST TO COUNTY: $1180 (Staff time)& $ 3740 (volunteer time and community qroup
inkind)
REVENUE PRODUCING: YES
NO X
AMI. PER MONTH _YEAR
Risk Mgmt~
APPROVED BY: County Attorney ~
DIVISION DIRECTOR APPROVAL:
To Follow_ - Not Required _
Agenda Item #: ~
DOCUMENTATION: Included X
DISPOSITION
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
Contract witb: Florida Learn & Serve,
Florida Commission on Community
Service
CONTRACT SUMMARY
Contract #
Effective Date: 1/1/99
Expiration Date: 6/30100
Contract P.urposeIDescription: (This contract was originally approved at the BOCC meeting on
1/13/99 and this no cost extension is an amendment to the expiration date previously amended and
approved at the 9/8/99 meeting)
Project funds will provide training and educational programs, small equipment, supplies, travel,
curriculum, supplementary resources, and recognition awards for the estabJishment of a Florida
Keys Youth Council that will oversee service learning projects conducted by members of the
Youth Council (youth of middle and highschool age) any youth service & development
organization through the 4H program by utilizing community groups, agencies, and businesses
for support in training and project development.
(Name)
Contract Manager: Bryant L. Diersing
292-4501
(Ext.)
Extension Services
for BOCC meeting on Feb. 16,2000
(Department)
Agenda Deadline: Feb. 2, 2000
Total Dollar Value of Contract:
Budgeted? No
Grant: $10,000
CONTRACT COSTS
$14,920.00
Current Year Portion: $14,920
Account Codes: GX9902
County Matcb: $1180 in kind (for admin. And training - staff time only)
Estimated Ongoing Cost:
$ 0 Iyr
(Not included in dollar value above)
Division Director
Date In
L/2-/0U
\\:'>\\00
\ '
11 3l/ Db
1/;),7/00
. .
~~anage~ent
O.M.B./Pu~ing
County Attorney
Comments:
ADDmONAL COSTS
For:
eg: maintenance, utilities, janitorial, salaries, etc.
CONTRACT REVIEW
Changes
Needed Date Out
~/21oD
. I
, (I ~r--'<- ~'-\:.,=t.'1--
<~r~,~ ~tt c-tc:-
&;~
Yes (1;)
Yes ~:
Yes (~)
Yes c9
\\
'- l
Florida '~~,;'~
Cc)mmission
gCommuniity
Service
Dr. George W. Yll'''~
l ,~ I
(1r. LeVestN r"htl..
V"" I ~H'
8~rn('v T_ Bi,>ho )J1{
Jreo J- t ,~ I
Mary Wyatt ,\lll'll
5l. I'f:te~ju-~
Mark l. Sa Ie.,.
"1;.11";
Don I h~ ;trr
West /)aln: llifl(n
Pdt hfle
J'U1I."i
Joe Fo Lnan
Talla In.!I.'
Tom Gillll'jll"r
r(lltdi1_~5te
Joseph L GI"'_.P.llS
It. Llllddd.rle
red f'f'Ild,)'
/..,'...., IIr"fa
Karen M.1f - ,>"0
tJf'lla
Dall t:i 19
i'1f)<I'od
Carlo:; U,)It'I'te
!L LUi'(I'<;W(I!'"
Maria Cnstin,' :'Iiva
r1hlm1
Wendy E. Po'ke,
IltlJia
Wam'n L " nllth
l'Ir....-:dC
R()lJelt~ l Z !'(,erel
J('(~'(", ,m,.
Freel ';.ln~lJ I 'dno
EXt'(ullr. "'.n~(to'
444 Appleyarv Drive
Tallahassee, florid.. l2304
Phone 850-921-5172
Fax 850-92 :1-5146
SunCom 291,5172
ME MO RAND Ul\'1
TO;
FROM;
Mr. Bryant Diersing, Extension Educator. 4 - H
~ Kathleen Forsyth, Florida Learn & Serve, Program
--- \\1 Coordinator
No Cost Extension
Decembe.. 30. 1999
RE:
DATE:
This is a follow-up to your writteJ~ request and our phone conversation earlier
this month regarding a No Cost Extension of your 1998-99 Learn & Serve
grant until June 30, 2000 for Monroe County Extension Services Youth
Service Leaming Council. After reviewing your request, the extension has
been approved, however, all funds will need to be encumbered by June 30,
2000. All other terms and conditions of the award remain the same.
Your Progress Reports and Financial Status Reports for the remainder of the
grant period will need to be submitted to the Florida Commission on
Community Service on the following schedule:
5th Period
6th period
Final Period
January 15,2000
April 15, 2000
July 30,2000
Your Final Period Progress Report needs to include activities on your last
quarter's activity as well as a one-to-two page report that includes the following
items:
A. Cumulativt: figures on frequency of activities, participants, people served,
trainings, presentations, hours of service, and related accomplishments.
B. Final assessments on the degree to which projected goals were reached.
C. Descriptions and samples of the evaluation instruments and how assessments
were conducted. (Please attach)
D. Future plans, growth of project, changes in activities, and/or plans to apply
for future funds.
If you have any questions or if I can be of any assistance, do not hesitate to
contact me at (850) 488-3883.
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 9/8/99
Division: Community Services
Bulk Item: YesX No_
Department: Extension Services
AGENDA ITEM WORDING:
Approval to amend the closing period from August 31,1999 to December 31,1999 the grant
award from the Florida Learn & Serve, K-12 Program to provide funding for the establishment
of a 4-H Florida Keys Youth Council from August 31 to December 31,1999.
ITEM BACKGROUND:
The grant application for $10,000 provides funds to establish a self supporting Youth Council.
This council along with the 4H program and other community groups, agencies and
businesses will provide youth in Monroe County with mini-grant support for service learning
projects targeting 4 main areas: education, public safety, human needs and environment.
PREVIOUS RELEVANT BOCC ACTION:
Grant acceptance was approved by BOCC on Jan. 13, 1999.
STAFF RECOMMENDATION:
Approval
TOTAL COST: $ 10,000
BUDGETED: Yes
NoL
COST TO COUNTY: $1180 (Staff time)& $ 3740 (volunteer time and community Qroup
inkind)
REVENUE PRODUCING: YES
NO X
AMT. PER MONTH _YEAR
APPROVED BY: County Attorney
Risk Mgmt _
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: Included
To Follow X
Not Required _
DISPOSITION
Agenda Item #:
MONROE COUN lY BOAKO at- CUUN I Y LUMMI0~IVI'lt::.nv
CONTRACT SUMMARY
Contract #
Effective Date:01/1/99
Expiration Date: 12/31/99
Contract With: Florida Learn and Serve FI. Commission on Community Service
Contract Purpose/Description:
(This contract was previously approved at the SDCe meeting on 1/13/99 and this no cost
extension is an amendment to the expiration date of the original contract.)
Project funds will provide training and educational programs, small equipment, supplies, travel,
curriculum. supplementary resources, and recognition awards for the establishment of a
Florida Keys Youth Council that will oversee service learning projects conducted by members
or me y'oum Council (yuuU. ur middle and high3ohool ~9.) any youth <;erviM ~ development
organization through the 4H program by utilizing community groups, agencies. and
businesses for support in training and project development
Contract Manager: Bryant L. DiersinQ 292-4501 Extension Service
For BOCC meeting on :9/8/99 Aaenda Deadline: 8/25/99
CONTRACT COSTS
Total DoUar Value of Contract $14,920 Current Year Portion: $14.920
(IncludeS $3740 community in-kind serviC8li
Budgeted? No Account Codes: Gl9q tJ 2-
Grant: $10.000
County Match: $1180 in-kind (for admin.
and training - staff time only)
ADDITIONAL COSTS
Estimated Ongoing Cost: $ 0 Iyr
(not included in dollar value above)
For:
(eg: maintenance. utilities, janitorial, 5aIaries,etc.)
GRANT REVIEW
~gm\ ~ I
OMB/PurCh~
jJ 3 (:/-j
Date Out
9-/~-1-/
~ -.2/ (7 (1
Date In
Division Director 7---1.2.)J?
County Attorney
Comments:
1-/ ~/ J9
ilL/f.9
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_ ~/VI~'"
l Lill:/
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Fees
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om"" $:s.von'
Commllflliay
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Dr. {.(:OIS'" \/IOllng
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8arn,y r 1t-!'l.;o.l1I
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rf.~tJ 5.., ; tJ iiJ r.o
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TalldhaSS4U:. florlCiil J2304
PhOnE '50. J2I.5HZ
. f.. '50 H /-5146
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. _. ~ .__._ _. u__ .
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9215172
09/02 '99 08:30 NO.276 02/02
MEMORANDUM
TO~
FROM:
Mr. Bryut lJiusing, E:ltcDsioll Educator, 4 . H
Kathleru :rorsyt~ Florida LearD & Serve,
Program C.)QrdiDator
~o Cost E1.'lensiOD
September ~19?9
RE:
DAn:~
TlUs is a follow-up to your "!rittc:n request and our phone ~nv~(ion of.
August 3 I, 1999. Your ~uesl for a No Cost Extension. until DecemberJ 1,
1999,forMoriroe County EXten>ion Services,. Youth Serlice Learning
Council's 1998-99 Florida Learn & Serve grant has been approved. All
funds wi)) need.lobe encumbered by December 31.1999. All ather terms
and conditions of the conttaCt renUlin the same. '
Your Progms: Reports and Finan.;inJ Status ltepOlts for the rtmainder of
the grant periodwiU i1eed 10 be ,suornittedlo the Florida Commission on
Comm1mity Service on. the fOllowing schedule: .
4111 Period Septttnbcr 15,1999
Final Pe.t1od Febr1wy 15.2000
It is unfortunate that you have experienced sucl1 difficulty getting your youth
Service Learning CounciIo1fthe grourd. Ithin1c that the training Joe FoU.r,nan .
}ViUprovidc in September on Youth ColIOC11s will be vay beneficial fOr ~,
youth and adult volunteers.
If yw have any questions or if I ~iO be of any assistance, do not hesitate to
contact me at (850) 488-3883.
BOARD OF COUNTY COMMISSIONERS
, AGENDAIT~M;;~lJ.M'MABJ
Meeting Date: 1/13/99
Division: Community Services
Bulk Item: Yes-X No_
Department: Extension Services
AGENDA ITEM WORDING:
Approval to accept a grant award from the Florida Learn & Serve, K-12 Program to provide
funding for the establishment of a 4-H Florida Keys Youth CounciL
ITEM BACKGROUND:
The grant application for $10,000 will provide funds to establish a self supporting Youth
Council. This council along with the 4H program and other community groups, agencies and
businesses will provide youth in Monroe County with mini-grant support for service learning
projects targeting 4 main areas: education, public safety, human needs and environment.
PREVIOUS RELEVANT BOCC ACTION:
Grant application approved by BOCC on Sept 10,1998.
STAFF RECOMMENDATION:
Approval
TOTAL COST: $ 10,000
BUDGETED: Yes_
NoL
COST TO COUNTY: $1180 (Staff time)& $ 3740 (volunteer time and community group
inkind)
REVENUE PRODUCING: YES
NO X
AMT. PER MONTH _YEAR
APPROVED BY: County Attorney L
OMB/Purchasing <)c
Risk Mgmt L
DIVISION DIRECTOR APPROVAL:
ratt
(Signature)
DOCUMENTATION: Included X
To Follow
Not Required _
!
DISPOSITION
Agenda Item '#:
" ,.----'-.-.-,.,.-.
~ -'-~--"'-""---~;-'"'''' ~
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Effective Date:01/1/99
Expiration Date: 08/31/99
Contract With: Florida Learn and Serve FI. Commission on Community Service
Contract Purpose/Description: '
r
Project funds will provide training and educational programs, small equipment, supplies, travel,
curriculum, supplementary resources, and recognition awards for the establishment of a
Florida Keys Youth Council that will oversee service learning projects conducted by members
of the Youth Council (youth of middle and highschool age) any youth service & development
organization through the 4H program by utilizing community groups, agencies, and
businesses for support in training and project development
Contract Manager: Bryant L. Diersing 292-4501 Extension Service
For BOCC meeting on :1/13/99 Agenda Deadline: 12/29/98
t.
CONTRACT COSTS
Total Dollar Value of Contract: $14,920 Current Year Portion: $14,920
(Includes $3740 community in-kind services
Budgeted? No Account Codes:
Grant: $10,000
County Match: $1180 in-kind (for admin.
and training - staff time only)
ADDITIONAL COSTS
Estimated Ongoing Cost: $ 0 /yr
For:
(not included in dollar value above)
(eg: maintenance, utilities. janitorial. salaries,etc)
GRANT REVIEW
Date In
Division Director /lJ z..1I5~
~viewer
Date Out
~/1..c;./~
Risk Mgmt
O~~~g
Ll5l.57 ~~~
itS/9CJ ~L @( rz=
/
rZJdJ-/ze, O~~
~/~~9 7
!J ~-/ fl
a/-?~&
County Attorney
Comments:
OMB fORM Revised 1/23196
, \ \ I
,. ,.'
, . F',orida ::~; <
. Cf)mm'ssion
BCommunity
Service
Abuv Walt,,,,
Dr George IV rill 'I
/ I' '"
UL Ih.lll lif.~ tf.
fm"'t!JUJ(I f'U~ r I' .
MJry Wy.ttt AlI:1l
Sf 111.- /.
Alpx 1\01.';010
(flli"h!..':
Mark I. R.i "I
Barney T. BI~hnl', ;, I
(itJ,,; S,"
F'all' Brl J \11
Don 0)( . (.,
W<<st fo!m,l. f/l
Joyce Dh(; l./U
OrmQlk1 I!" ClI
P3t (he
,.:,.,;
Joe foHn.n
lo'lc"l.,""
J(: ~eph C .::; erw~ 1 ~
Ft , lluC"tl1 1,1'
TEd 'if-IClry
[tn\,;- 'w
Karen "t Jec .",
;::- II
Dan 10:",,;
'.fl....LI
Carlo~ I""",
Ft IUu(fl; J I:
Maria (nsl ill.J 0"'1
",."
Wendy E, I'.Fk!1
" ole
Edw~rd leWl'. ~dll,.' ;,
Allaffl(mlc ~J / "
J.m Shiml/l"'I .,
III leVe';1I '.d",
n,/, ~ '
R"hl'rta ( ;'PI," ".,
It (.(:;(., I {
I 'I'd SiI'"1"""" II
hrcu".'! U" I'
444 Appleyard ()nve
TaHOJhassee. florfda 3 Z J )4
Phone 850-921-S 112
Fax 850-921-~U6
SIHlCom 291-S 112
, 'l
- - __. - "_"0' ~
".__.~_._.-..._. '._m.
December 13. 1998
Hryant L Diersing
Monroe County Extension Services
4H Program
939 I Overseas Highway
Tavernier, Florida 33070
'".,.,;
Dear Mr. Diersing:
I am pleased to advise you that your application for funding (If a r-!<)rida Learn & Serve
Community Based project has been appmvcd as follows:
Total Project Amount: $10,000
Project Period: September 1, 1998 - August 31, 1999
The following timelines and requirements have been established:
Goal! and Objectives
AU recipients of Learn & Serve Community Based funds must agree to provide services
and/or products as outlined in the proposal submitted for funding. An amendment request
must be submitted and approved in writing for changes to the original approved project
application for any of the following:
I. Program Amendmenb
a. change in overall scope, goals or objectives
b. substantial changes in the level of participant supervision
c. add a position or professional or technical services nol described In the
project application
2, Budget Amendments
a, increase in the tOlal amount of the project
b revisions necessary to implement any of the above program amendment.s
c. shifts of greater than 10% of the total award
Projec1 Expenditures
All expenditures must be adhered 10 as outlined in the attached budget Your award is a
cos~ reimbursement contract, with reimbursements made quarterly upon your submission
of the attached Financial Status Report (FSR) and Progress Report. These reports are due to
the Florida Commission on Community Service on the following dates: December 15th,
March 15th, June 15th. and September 15th
,-Ir
, 'I ':'
. ~~~g.1~~~~~
!(:ommunnty
Servi(~e
Abhy W?II"I"
U, George W. Y':l!ll(j
V'll ',.,,,.
Dr Do" H. ,.i,
Immed;olr F'u', . .,,,
Mary W'Idrt ,\1 :"
s.. I'~,. '-,I,;
Alex AniI" "J
:di{.J..J~ ;.'('
Mark L. fl. illy
J",.-,rl
Barney r. Bi~ho". .,
({IU';/.t.!. ~"~
Frallk 8r":J /JI
'oUr-", ~ ..'~
Don Chl',ll"
WeJt Polm ole .. ".1
Joyce Ohon lU
Of1r.cmd .'l"'li;
Pat Ii II!
,"'.il.,-;;
Joe Fall; 1.111
.;(I(lul;. S'I.~
Joseph C. Ger"'!"~
Fl- ~"I1Cn(..",!
Ted Herdry
Prns':ClIII
Karen ,.,. Jelli"n
:':;.(1
Dan Kj'l:J
La'<.'("lCI
(arlo~ L1or.,.:~
Ft .CIII:p.1.,.(,
MoIria Cristi.l.! 01 i" ~
(.Il}t'
Wendy E. P~,l ~I
;:'/r
Edw.ard Lewis Schr.ll<
Afta"'l'r.te 5l':t1~.
"ill Shj'llt"'rll I
',') I
1.'1 I eVe,II" Tt,iJi,
'J, - r ,
P,(lhl".ld I /'1'P.I'"
Jmb",' I
I rt'd SallIJuili\"l fJ
hr{u~Il'(' 1);,.-.':,
444 Appleyard Ill' 'Ie
Tall.,h4H~t!. Florida 3Z304
Phone 850-921-51 n
fax 850-921-!; 14f
Sun Com 291-5172
J ' ~~"'.'
Monroe County Extension Services
Page Two
~.. u'
The Florida Commission on Community Service should be notIfied in writing of any nudget
amendment not requiring prior approval Al\ project funds must be encumbered by August
3 I, 1999. All final reports are due by October 15, 1999, All funding is contingent upon
availability of funds from the Corporation for National Service.
Best wishes to you in the coming year [or a successful Florida Learn & Serve Program. If
you have any questions regarding this contract and/or reimbursements, please contact
Amieko Watson at (850) 921-5172. If you have any questions regarding programmatic
issues. please contact Joe Follman at {35:;, 644-0260.
Attachments
cc:
Joe Follman
Venita Montgomery
Arie Sailor
Amieko Watson
Contract File
, ~ ."
Line-Item Budget - Clarified
Monroe County Extension Services 4-H Program
Category
Fees
Amount
$ 9,500
Matchl Total
In-Kind
$ 4,920 ,$ 14,420
,
---
Implementation, Expansion,
Operation, & Replication of Service
Learning Programs:
$ 500
2,000
4,500
$ 2.500
9500
--- _..-.'-
Planning and Capacity Building:
Travel $ 500
Pers.:mnel
Trcwsportatian
Supplies
Equipment
$ 500
$
$ 500
--
Administration
---------
TOTAL
~
$
_h
1(},9.~O
4920
o
14920
Note: The Budget Recommendation sheet (which was sent at an
earlier date) has been attached for reference purposes. The
reductions/additions noted, If any, were used in calculating the above
budget amounts.
Project Summary
Service learning is a successful educational strategy for community and youth
organizations. Recently, a group of youth and adult leaders that reside in the Florida Keys
have been employing this strategy . Service learning projects offer "hands on" educational
experiences and opportunities to instill values like active community participation,
volunteerism, and civic responsibility in students as well as enhancing academic pursuits,
This proposal is for start-up money to establish a self-supporting Youth Council in 3 years,
Establishing a Florida Keys Youth Council would formalize these prksent efforts and
create a vehicle to further empower youth participating in community service. This goal can
be optimized through creating partnerships in the community for resources, programming
& activities, And in turn, serving the community by offering support either directly to these
organizations, or through participation in projects that are related to their mission and
function. The program objectives are goals for learning that we have applied to students
working in groups or'individually. Through the 4H program, there is an organized
approach utilizing a variety of community groups and agencies and private businesses for
support in programming, training, and project development.
The Florida Keys Youth Council (FKYC) targets four areas of service: education, public
safety, human needs, and the environment. The council will develop and participate in their
own service learning project while making funding decisions for youth groups submitting
proposals for mini-grants. Funding will provide the opportunity to disseminate funds to
other youth engaged in service learning as well as valuable leadership experience and
would meet our goal of establishing an ongoing service project.
Membership to the Florida Keys Youth Council (10-20 youth of middle and high school
age) would require a nomination from an adult leader, a background of community service,
and membership in an existing youth group. The 4-H Youth Agent will serve as an advisor
for the council , promote youth recruitment for the project, present materials, information
and activities for leadership development of council members and consult with youth
groups receiving funding for their projects. The 4-H program has educational information
on record keeping skills, communication skills and community service related materials
that can be used by the council members and youth groups doing the service projects.
At least two 4-H assistant leaders, and the county 4H ~'tiv:'sory Board will work directly with
the council.
The targeted audience for the mini grant program is the segment of the approximately
9500 youth between the ages of 5-18 who are enrolled in a youth development
organization, center or club in Monroe County, Florida and their adult leaders/advisors.
Service learning will take place within the council: 1) as they perform their own
service learning projects 2, ) When they market the program, review requests, determine
fundability of other's prbjects, and make site visits 3. ) as they evaluate their progress and
reflect upon the entire process. The project will culminate with an event organized by the
council recognizing,the efforts and accomplishments of the mini-grant recipient groups. The
council can make 'use of a variety of tools to evaluate their work and provide ongoing
accountability, -
Administrative costs for the operation of the FKYC can be kept to a minimum through
volunteer involvement and in-kind services provided by the 4-H program. Funding will be
used for travel expenses, training and educational programs, small equipment and
supplies, recognition and awards, curriculum and supplementary resources. Development
of funding priorities and grant giving guidelines will be developed further by the FKYC in
accordance to Florida Learn & Serve guidelines and requirements.