Item C06
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 2/16/00
2/1700
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of Supplemental Joint Participation Agreement with Florida Department of
Transportation for additional funding for the Key West Airport Terminal Rehabilitation/Renovation Project.
ITEM BACKGROUND: Additional funds allows full Florida Department of Transportation participation/reimbursement, to
match FAA participation in this project.
PREVIOUS RELEVANT BOCC ACTION: Approval of Joint Participation Agreement, 3/19/98.
STAFF RECOMMENDATION: Approval
TOTAL COST: $227,500.00 - per Joint Participation Agreement
BUDGETED: Yes
COST TO AIRPORT: None
COST TO PASSENGER FACILITY CHARGE: None
COST TO COUNTY: None
REVENUE PRODUCING: N/A
AMOUNT PER MONTHIYEAR:
APPROVED BY: County Attorney X
OMB/Purchasing X
Risk Management X
AIRPORT DIRECTOR APPROVAL
c:,i?~
eter J.~~
DOCUMENTATION: Included X
To Follow
Not Required
AGENDA ITEM #
1,01
DISPOSITION:
/bev
APB
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Florida Department of Transportation
Effective Date: Execution
Expiration Date: 12/31/00
Contract Purpose/Description: Supplemental Joint Participation Agreement for the Key West Airport Terminal
Renovation/Expansion.
Contract Manager: Bevette Moore
(name)
# 5195
(Ext. )
Airports - Stop # 5
(Department)
for BOCC meeting on: 2/16/00
Agenda Deadline: 2/2/00
CONTRACT COSTS
Total Dollar Value of Contract: $4,910,000.00
Additional FOOT funds Supplement #4 - $227,500.00
Budgeted? Yes
Grant: FDOT total funding $655,000.00
County Match: None
Current Year Portion: All
Account Codes:
404-63007 -GAKA04
404-63008-GAKA05
ADDITIONAL COSTS
For:
(eg. maintenance, utilities, janitorial, salaries, etc.)
Estimated Ongoing Costs: N/A
(not included in dollar value above)
CONTRACT REVIEW
Airports Director
Changes
Date In Needed Reviewer Date Out
Yes No
_/~- ( ) (~ ~~. ~~ lol'-' -L;2k/aQ
) (~ . '\ Peter H~n :t-
f...lJ1'7 / c 0 ( C \ \ \.. "-J o....-t'---L- V {,~ t- ~1I v '- .J!...Jj 2'l..! 0 0
-L! 3, /O{J ( ) (~~ .~a~~~n L/3/ ;.Pc>
" 1/':: r' -,'Z[.. {
/' John Carter
~~- ( ) ( ) t7Ce>h W oJ -Fe -L! iLl 00-
t..v. (( fI../~ Rob Wolfe
, ~e5 (y{ {.A (' ~ r './-e,f/ "0 Us a. C. f- .- fYl /e~~:s.
...
N'A
R~Jnagjl].ent
oW/pur&J~g
County Attorney
Comments: 1St; c <-
ST A TE OF FLORIDA DEPARTMENT OF TRANSPORT A TION
PUBLIC TRANSPORT A TION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
No.4
WPI No: 6826630
Fund: OIO
Function: 637
Federal No: N/A
Contract No: A 7065
SAMAS Approp: 088800
SAMAS Obj.: 730048
Org, Code: 55062020628
Vendor No.: F596000749053
Job No: 90000-3897
THIS AGREEMENT, made and entered into this _ day of
19_
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida, hereinafter
refelTed to as the Department, and Monroe County
hereinafter refelTed to as the Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the --1llih oCMay
entered into a Joint Participation Agreement; and
19~,
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended hereto; and
WHEREAS,the Department desires to participate in all eligible items for this project as outlined in Attachment "A" for a total
Department Share of$655,000
NOW, THEREFORE TillS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow from
each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended and supplemented as
follows:
1.00 Project Description: The project description is amended as follows: N/A
2.00 Project Cost:
Paragraph 3,00 of said Agreement is increased/decreased by $55,000 bringing the revised total cost of the project to $4,9]0,000,
Paragraph 4.00 of said Agreement is increased/decreased by $227,500 bringing the Department's revised share in the project to
$655,000,
3.00 Amended Exhibits:
/
Exhibit "A" of said Agreement is amended by Attachment "A",
4.00 Contract Time:
Paragraph 18,00 of said Agreement is amended to extend contract expiration to lliA,
WPI NO. ...6826630
JOB NO. .....2OOOD.-38~7
Contract No. ..A1O.6.5
Agreement Date
Except as hereby modified, amended or changed, all other terms of sald Agreement dated ~ ~O 1 QQO and any other subsequent
supplementS shall remain in full force and effect.
TN WITNESS WHEREOF. the parties hereto have caused these presents be executed. the day and year first above written
AGENCY
DATE HJNDING APPROVED BY COMPTROLLER
(SEEATTAeHED ENCUMBRANCE FORM)
BY:
APPROVI:D AS TO I'ORM,lEGAUTY
TITLE:
ATTOnNEY
DEPARTMENT OF TRANSPORT A nON
DEPARTMENT OfO TRANSPORT ^ TION
D;iector of Planning and Puhlic T(anspo~tion. District Six
TITLE
n"r:r"7C:::7~('1IlC'" nt
~~T1~n lTTW XT~rnn~ ~n~Mn1~ lJn~~ ~~ QT ~rn-q~-NWr
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FORM 350-020-01
ENCUMBRANCE INPUT FORM COMPTROLLER-FIN ADMIN 09/99
------------------------------------------------------------------
------------------------------------------------------------------
RUSH
Reason for RUSH :
Advertise
Award
New
(Needed by
__/__/____ (date))
(Letting Date) _ Termination/cert of Camp
LOA _X_ Supplemental _ Renewal _ Correction
Addition _ Court Order _ Overrun
Contract # _A7065_ Contract Type _AG_ Method of Procurement _G__
vendor Name _Monroe County vendor 10 F596000749053
Has written/verbal Approval from a participating Federal Agency
been received ___ Yes -X_ No ___
Fed Agmt Amt State Funds$227,500__ Local Funds$227,500__
Beginning date of this Agmt: 01/10/00(Must be after fund approval)
Ending date of this Agmt: 12/31/00(Estimate if necessary)
Execution date of this Agmt: __/__/__(only on original agreements)
Has work been authorized to be9in? ___ Yes -X- No
Have standard financial provislons been altered by contract terms?
_Yes -X- No If so, show Revision date:
Does this agreement and/or change order include provisions for
reimbursement to D.O.T. from other entities? ___ Yes _x_ No
* * * * * * *** * * * * * * *-* * * * * * * * * * * * * * * * * * * * * * * * * * * ..,:* * * *** * * * * ** * * * * * * *"#" *-;-C
Brief Description of work/Comments:Terminal Renovation & Expansion
at KWIA.
******************************************************************
ORG-CODE *EO * OBJECT * AMOUNT
(FISCAL YEAR)
*FIN PROJ or JOB # *FCT
(FUND) alpha
------------------------------------------------------------------
------------------------------------------------------------------
25421718401
55 062020628 *11 * 790007 * $227,500.00 * 25421718401 *637
(99/00) (2090) (6826630) (010) (OS)
------------------------------------------------------------------
55 xxxxxxxxx *xx * xxxxxx * $
(xx/xx)
* xxxxxxxxxxx
(xxxx)
*xxx
------------------------------------------------------------------
55 xxxxxxxxx *xx * xxxxxx * $
(xx/xx)
* xxxxxxxxxxx
(xxxx)
*xxx
------------------------------------------------------------------
TOTAL AMOUNT * $227,500.00__ *
------------------------------------------------------------------
Originator:L. Carl FIler,Jr.DATE SENT:12/23/99~ PH/SC:452-5904___
E-mail USERID(S) PT629cF I
******************************************************************
******************************************************************
TO BE COMPLETED BY OFFICE OF COMPTROLLER
BUDGET ENTITY ___5590 CATEGORY __088719
WORK PROGRAM VERIFICATION _OKAY
ALLOTMENT YEAR _00_ DATE CHECKED
C1 502/04 65 LINE 0002__
FUNDS APPROVED BY JOHN FAIN
FOR ROBIN M. NAITOVE, CPA, COMPTROLLER DATE: _12-27-1999___
******************************************************************
WPI NO. 6R26630
JOB NO. 90000-3R97
Contract No, A 7065
Agreement Date
ATTACHMENT "A"
SUPPLEMENTAL AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between the State
'of Florida, Department of Transportation and Monroe County dated
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
The project cost has increased based on revised FAA participation ratios and FAA non-eligible items.
1. Project Cost: As approved As amended Net Change
Total Project Cost $4,855,000 $4,910,000 $ 55,000
II. Fund Participation:
With Federal Participation-
Federal: (FAA) ( 90% ) $4,000,000 ( 90% ) $3,600,000 ($ 400,000)
Agency: (LF) ( 5% ) $200,000 (5% ) $200,000 $0
Department: (OS) ( 5% ) $200,000 (5% ) $200,000 $0
Without Federal Participation-
Agency: (LF) ( 50% ) $227,500 ( 50%) $455,000 $227,500
Department: (OS) ( 50% ) $227 ,500 ( 50%) $455,000 $227,500
Total Project Cost: $4,855,000 $4,910,000 $ 55,000
I
, '.' ...:~. ~ ~ -", '. . :~, .., .' - . ....
--
STATE OF FLORIDA DEPARTMENl' OF TRANSPORTATION
PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
No.3
SAMAS Approp: 088800
SAMAS Obj.: 730048
Org. Code: 55062020628
Vendor No.: F596000749053
Fund: 010
Function: 637
Federal No: Nt A
Contract No: A 7065
WPI No: 6826630
Job No: 90000-3897
"
THIS AGREEMENT, made and entered into this jq'!f day of
m~
19~
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida, hereinafter
referred to as the Department, and Monroe eounty
hereinafter referred to as the Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the ~ of May
entered into a Joint Participation Agreement; and
19 90
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment · A. appended hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment. A. for a total
Department Share of $427500.
NOW, THEREFORE THIS INDENTURE WITNESSEm: that for and in consideration of the mutual benefits to flow from
each to the other, the parties hereto agree that the above descnbed Joint Participation Agreement is to be amended and supplemented as
follows:
1.00 Project Description: The project description is amended as follows: N/A
2.00 Project Cost:
Paragraph 3.00 of said Agreement is increased/decreased by $2.996.304 bringing the revised total cost of the project to $4.855.000.
Paragraph 4.00 of said Agreement is increased/decreased by S:Q bringing the Department's revised share in the project to $427500.
3.00 Amended Exhibits:
Exhibit" A" of said Agreement is amended by Attachment" A".
4.00 Contract Time:
Paragraph 18.00 of said Agreement is amended to extend contract expiration to December 31. 1999 .
WPI NO. 6826630
JOB NO. 90000-3897
Contract No. A 7065
Agreement Date 3 --/1- '7.JY
Except as hereby modified, amended or changed, all other terms of said Agreement dated May 30. 1990 and any other subsequent
supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents be executed, the day and year frrst above written.
BY:
~ ~o LUJ"'1 \3 oc..e....
"
DATE FUNDING APPROVED BY COMPTROLLER
(SEE ATTAeHED ENCUMBRANCE FORM)
AGENCY
APPROVED AS TO FORM, LEGALITY
TITLE:
sj\Juy\Y\Q ~CMW
f)f/2€"CllX!. tiC f??.M/AI /A%j- r ~rJlvMs.
TITI..E
CSEAl.)
ATTEST: DANNYL KOUiAGe a.mc
lrf:BtNl ~\~
DE ClERK\:}
WPI NO. 6826630
JOB NO. 90000-3897
Contract No. A 7065
Agreement Date 3 -I "1- Cf~
ATTACHMENT" A"
SUPPLEMENTAL AGREEMENT
. This Attachment forms an integral part of that certain Supple"'~r~~~.p~~farticipation Agreement between the State
of Florida, Department of Transportation and Monroe County dated 11\ K " .
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
The project cost has increased based on revised FAA participation ratios and FAA non-eligible items.
I. Project Cost: As approved As amended Net Change
Total Project Cost $1,858,696 $4,855,000 $2,996,304
II. Fund Participation:
With Federal Participation:
Federal: (FAA) ( 54 % ) $1,003,696 ( 90% ) $4 , {)()(), {)()() $2,996,304
Agency: (LF) ( 23 % ) $427,500 (5% ) $200, ()()() ($227,500)
Department: (DS) ( 23 % ) $427,500 (5% ) $200, ()()() ($227,500)
Without Federal Participation:
Agency: (LF) ( 50% ) $0 (50%) $227,500 $227,5Ob
Department: (DS) ( 50% ) $0 ( 50%) $227,500 $227,500
Total Project Cost: $1,858,696 $4,855,000 $2,996,304
f rJ oj - L;-~r7. 5 0 0- 0 a