Item C07
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 2/16/00
2/17/00
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of Supplemental Joint Participation Agreement with Florida Department of
Transportation, providing additional funding for the Key West Airport Air Rescue Firefighting Building and Electrical Vault
project.
ITEM BACKGROUND: Florida Department of Transportation is providing additional funds for this project to cover the costs
of Change Order # 1, and some Federal Aviation Administration non-eligible costs for furnishings and equipment.
PREVIOUS RELEVANT BOCC ACTION: Approval of Joint Participation Agreement 12/17/97.
STAFF RECOMMENDATION: Approval
TOTAL COST: 157,500.00 - per Joint Participation Agreement BUDGETED: Yes
COST TO AIRPORT: None
COST TO PASSENGER FACILITY CHARGE: -15,750.00
COST TO COUNTY: None
REVENUE PRODUCING: N/A AMOUNT PER MONTH/YEAR:
APPROVED BY: County Attorney X
OMB/Purchasing X
Risk Management X
AIRPORT DIRECTOR APPROVAL
@~
Peter J. orton tf-st-
DOCUMENTATION: Included X
To Follow
Not Required
AGENDA ITEM #
'~L1
DISPOSITION:
/bev
APB
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Florida Department of Transportation
Effective Date: Execution
Expiration Date: 12/31/00
Contract Purpose/Description: Supplemental Joint Participation Agreement providing additional funding for the
Key West Airport ARFF Building and Electrical Vault.
Contract Manager: Bevette Moore
(name)
for BOCC meeting on: 2/16/00
# 5195
(Ext. )
Airports - Stop # 5
(Department)
Agenda Deadline: 212100
CONTRACT COSTS
Total Dollar Value of Contract: $1,891,000.00
Budgeted? Yes
Grant: Yes - FOOT additional funds - $157,500.00
County Match: PFC Revenue
Current Year Portion: All
Account Codes:
404-63023-GAKA20
404-63024-GAKA21
ADDITIONAL COSTS
For:
(eg. maintenance, utilities, janitorial, salaries, etc.)
Estimated Ongoing Costs: N/A
(not included in dollar value above)
CONTRACT REVIEW
Date In
Changes
Needed
Yes No
Reviewer
Date Out
Airports Director
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" ". Peter ~rt(:m. '
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( ),-2' ayne !W.>_.bert~on
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~ /' I John Carter
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Rob Wolfe
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STATE OF FLORJDA DEPARTME;>;T OF TRANSPORTATION
PUBLIC TRANSPORT A TION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
No.1
Item No: 2543611840]
Fund: 010
Function: 637
Federal No: N! A
Contract No: AF 290
SAMAS Approp: 088719
SAMAS Obj.: 790007
Org.Code: 55062020678
Vendor No,: F596000749053
CFDA No: N/A
THIS AGREEMENT, made and entered into this _ day of
19_
by and between the STATE OF FLORlDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida, hereinafter
referred to as the Department, and Monroe County, 3491 S Roosevelt Blvd, Key West, FL 33040
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS; the Depa11ment and the Agency heretofore on the 17th of December
entered into a Joint Participation Agreement; and
19~,
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended hereto; and
WHEREAS,the Department desires to participate in all eligible items for this project as outlined in Attachment "A" for a total
Department Share of $230,000,
NOW, THEREFORE TillS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow from
each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended and supplemented as
follows:
1.00 Project Description: The project description is amended as follows: N1A
2.00 Project Cost:
Paragraph 3.00 of said Agreement is increased/decreased by $441,000 bringing the revised total cost of the project to $1 ,R91 ,000,
Paragraph 4.00 of said Agreement is increased/decreased by $157,500 bringing the Department's revised share in the project to
$230,000,
3.00 Amended Exhibits:
Exhibit "B" of said Agreement is amended by Attachment "A",
4.00 eon tract Time:
Paragraph 18.00 of said Agreement is amended NI A
Item No: 254361 I R401
CFDA No: NI A
Contract No AF 290
Agreement Date
Except as hereby modified, amended or changed, all other tenus of said Agreement dated December 17th, 1997 and any
subsequent supplements shall n:main in full force and effect,
IN WITNESS WHEREOF, the parties hereto have caused these presents be executed, the day and year rust above written
AGENCY
DATE FUNDING APPROVED BY COMPTROLLER
(SEE A IT ACHED ENCUMBRANCE fORM)
BY:
APPROVED AS TO FORM. LEGALITY
TITLE:
A TIORNEY
DEPARTMENT OF TRANSPORTATION
DEPARTMENT Of TRANSPORTATION
Director Plannin~ and Public Transpomtion f);c:nict ti
TITLE
Item No: 25436tl8401
~
CFDA No:..1.':liA-.
Contract No, AF 290
Agreement Date
ATTACHMENT "A"
SUPPLEMENTAL AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between the State
of Florida, Department of Transportation and Monroe County dated
DESCRIPTION OF SUPPLEMENT (Include justification for cost chan~):
These additional Department funds are a multi-year commitment to fully fund project.
I. Project Cost: As approved As amended Net Change
Total Project Cost $1,450,000 $1,891,000 $441,000
II. Fund Participation:
With Federal Participation.
Federal: (FAA) (90% )$1,305,000 $1,431,000 $126,000
Agency: (LF) (5% ) $72,500 $79,500 $7,000
Department: (DS) (5% ) $72,500 $79,500 $7,000
Without Federal Participation'
Agency: (LF) ( 50% ) $0 $150,500 $150,500
Department: (DS) ( 50% ) $0 $150,500 $150,500
Total Project Cost: $1,450,000 $1,891,000 $441,000
RECYCLED PAPER
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FORM 350-020-01
ENCUMBRANCE INPUT FORM COMPTROLLER-FIN ADMIN 09/99
------------------------------------------------------------------
------------------------------------------------------------------
RUSH
Reason for RUSH :
___ Advertise
Award LOA
New ___ Addition
(Needed by __/__/____ (date))
(Letting Date) ___ Termination/cert of Comp
-X_ Supplemental ___ Renewal ___ Correction
Court Order ___ Overrun
Contract # _AF290___ Contract Type
vendor Name _Monroe County
Has written/verbal Approval from a
been received ___ Yes -X_ No
Fed Agmt Amt State Funds$157,500__ Local Funds$157,500__
Beginning date of this Agmt: 01/10/00(Must be after fund approval)
Ending date of this Agmt: 12/31/00(Estimate if necessary)
Execution date of this Agmt: '__/__/__(only on original agreements)
Has work been authorized to begin? ___ Yes -X- No
Have standard financial provislons been altered by contract terms?
___Yes -X- No If so, show Revision date:
Does this agreement and/or change order include provisions for
reimbursement to D.O.T. from other entities? ___ Yes _x_ No
_AG_ Method of Procurement _G__
vendor ID F596000749053
participating Federal Agency
*****************~************************************************
Brief Description of work/comments:Construct New ARFF Facility and
Purchase new ARFF vehicle at KWIA
REVISED FORM
******************************************************************
ORG-CODE *EO * OBJECT * AMOUNT
(FISCAL YEAR)
*FIN PROJ or JOB # *FCT
(FUND) alpha
------------------------------------------------------------------
------------------------------------------------------------------
25436118401
55 062020628 *11 * 790007 * $157,500.00 * 90099-3843/50 *637
(99/00) (2090) (6826774) (010) (DDR)
------------------------------------------------------------------
55 xxxxxxxxx *xx * xxxxxx * $
(xx/xx)
* xxxxxxxxxxx
(xxxx)
*xxx
------------------------------------------------------------------
55 xxxxxxxxx *xx * xxxxxx * $
(xx/xx)
* xxxxxxxxxxx
(xxxx)
. *xxx
------------------------------------------------------------------
TOTAL AMOUNT * $157,500.00__ *
------------------------------------------------------------------
Originator:L. Carl FIler,Jr.DATE SENT:12/20/99__ PH/SC:452-5904___
E-mail USERID(S) PT629cF
******************************************************************
******************************************************************
TO BE COMPLETED BY OFFICE OF COMPTROLLER
BUDGET ENTITY ___5590 CATEGORY ___088719
WORK PROGRAM VERIFICATION _OKAY
ALLOTMENT YEAR 00__ DATE CHECKED
CI _W01/04 6s LINE 0002__
FUNDS APPROVED BY JOHN FAIN
FOR ROBIN M. NAITOVE, CPA, COMPTROLLER DATE: _12-20-1999___
******************************************************************
,--.
STATE OF FLORIDA DEPART~lE:-'1 OF TRANSPORTATION
PUBLIC TRANSPORTATION
JOINT PARTICIPATION AGREEMENT
FORM 72S-()~
PUBLIC TRANSP ADMIN
OGC . 09/96
Page 1 of 11
WPI No: 6826774
Fund: 010
Function: 637
Federal No: N/ A
Contract No: AF 290
SAMAS Approp: 088719
SAMAS Obj.: 790007
Org. Code: 55062020628
Vendor No.: F596000749053
Job No: 90099-3843
THIS AGREEMENT, made and entered into this
/7 -I_A
day of
lJ~
,1997 ,
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and Monroe County
hereinafter referred to as the Agency.
WIT N ESE T H:
WHEREAS, the Agency has the authority to enter into said Agreement and to undertake the project hereinafter
described, and the Department has been granted the authority to function adequately in all areas of appropriate
jurisdiction including the implementation of an integrated and balanced transportation system and is authorized under
Section 332.006(6), Florida Statutes, to enter into this Agreement;
NOW, THEREFORE, in consideration of the mutual covenants, promises and representations herein, the parties agree
as follows:
1.00 Purpose of Agreement: The purpose of this Agreement is:
Construct Ne~R.FFFacil~ Purchase New ARFF Vehicle at Key West International Airport
- .-- - .
and as further described in Exhibit(s) A B & C attached hereto and by this reference made a part
hereof, hereinafter referred to as the project, and to provide Departmental financial assistance to the Agency and state the terms
and conditions upon which such assistance will be provided and the understandings as to the manner in which the project will
be undertaken and completed.
FORM ~
PUBLIC TRANSP ADMIN
OGC - CY}/96
Page 11 or 11
WPI NO. 6826774
JOB NO. 90099-1843
Contract No. AF 290
Agreement Date / ~ - /7 - Cj'1
IN WITNESS WHEREOF, the parties hereto have caused these presents be executed, the day and year first above written.
AGENCY
CL;O'N'tL( BtcC
~
BY:
~AciL Ltr~j~j
TITLE:
{VIA- \f D ~
I
FDOT
See attached Encumbrance Form for date of Funding
Approv I by Comptroller
f)lteEe7lJ~ ~,c ~,dA/A/1A./f' I ~~
TITLE
<.-;~"
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I . .'" --t"" "J. '1
.;" <:.-' "';%.; ~~h t/
.,~ (S'EAt(
.:'A!TfST: DANNY L KO,uA
n . Lll Gf, QERK
BY~~(! 61~
DEPUTY CLERK /'
'1-/~-97
RECYCLED PAPER @
WPI NO.: 6826774
JOB NO.: 90099-3843
EXHIBIT "B"
PROJECT COST AND CASHFLOW:
This exhibit forms an integral part of that certain Joint Participation Agreement between the STATE OF
FLORIDA, DEPARTMENT OF TRANSPORTATION, and Monroe County dated rwr t 8 1997
I. PROJECT COST:
$ 1,450,000
TOTAL PROJECT COST:
$ 1,450,000
II. FUND PARTICIPATION:
WITH FAA PARTICIPATION:
Federal Participation: (FAA)
(90%) $ 1,305,000
(5%) $ 72,500
Public Agency Participation: (LF)
Department Participation: (DDR)
(5%) $72,500
..
SUB-TOTAL $ 1,450,000
WITHOUT FAA PARTICIPATION:
Public Agency Participation: (LF)
(50%) $ 0
Department Participation: (DDR)
(50%) $ 0
SUB-TOTAL $ 0