Item C20
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: February 16-17, 2000
Division: Public Works
Bulk Item: Yes: X No:
Department: Facilities Maintenance
Agenda Item Wording:
Approval to renew the lease agreement with the Big Pine Athletic Association to lease
Parcels IJ and II, Pine Key, Acres, Big Pine Key, Florida (a.k.a. Watson Field) for an
amount of rent totaling $1.00 per year.
Item Background:
On May 25, 1999 the lease agreement with the Big Pine Athletic Association expired.
The BPAA is currently paying a rental fee of $1.00 per year.
Previous Relevant BOCC Action:
On November 1, 1989, the Board executed a lease agreement with the Big Pine Athletic
Association to lease Watson Field for an amount of $1.00 per year.
Staff Recommendation:
Approval as stated above.
Total Cost: $0.00
Budgeted: Yes: N/A No: N/A
Cost To County: $0.00
Cost Center:
I Revenue Producing: Yes: XX No _ Amount per Month: $
Year: $1.00
Approved By: County Atty: xx
OMB/Purchasing:XX Risk Mgmt: xx
Item Prepared By:
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Carlos Zarate, Director of Facilities Maintenance
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De~t Pierce, Director of Public Works
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Division Director Approval:
Disposition:
To Follow: Not Required: _
Agenda Item #: 1- CW
Documentation: Included: XX
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
~ with:Big Pine Athletic
Association
Lease... Expiration Date:5/24/00
CORtr:ilGt' Purpose/Description:Renew Lease Agreement with the Big Pine Athletic Association
to lease Parcels IJ and II, Pine Key, Acres, Big Pine Key, Florida
CONTRACT SUMMARY
Contract #
Effective Date:5/25/99
Contract Manager:Lisa Monsalvatge
(Name)
4385
(Ext. )
Facilities Maintenance
(Department)
for BOCC meeting on 2/16-17/00
Agenda Deadline: 2/2/00
rr<.e.venue.. ~(()d LX:Jrx:1 CONTRACT COSTS
'Fotfti D611M' VRllie sf Contract: $'1.00 Current Year Portion: $
Budgeted? YesD No 0 Account Codes: _ _ _ _
Grant: $
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ _/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Ef;'1~~ Needed....,( n Reviewex /}
Division Director ~O Y esD No~ . \Y I ~
O.M.B./P c. mg 2( z/tJO YesD No~ ~
County Attorney ~ YesDNoff'~~
Comments:
Date Out
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OMB Form Revised 9/11/95 MCP #2
"
BUSINESS LEASE
This Lease is made and entered into this day of , 2000,
by and between the BIG PINE ATHLETIC ASSOCIATION, INC., a Florida Corporation, herein
called "Association" and the COUNTY OF MONROE, STATE OF FLORIDA, a political
subdivision of the State of Florida, herein called, "County."
WIT N E SSE T H:
That the Association leases to the County, as herein provided, the real property and
improvements thereon located on the following described real property:
Parcels IJ and II, Pine Key Acres, Big Pine Key, Florida, subject to the following:
1. Zoning ordinances of Monroe County, Florida.
2. All oil, gas and mineral rights.
3. Easement of ingress and egress for utility purposes, all in accordance with the dotted lines as
shown in Official Records Book, at pages 1047, 1048 and 1049.
The tenn of this Lease is for ten (10) years beginning May 25, 1999, and ending May 24, 2009,
said lease being under the following tenns and conditions:
1. The total rent due under this Lease is one dollar ($1.00);
2. The premises leased are to be used as a recreational/park area;
3. The County shall make no improper, unlawful or offensive use of the said premises; and
4. The Association or its agent shall have the right to enter upon the leased premises at all
reasonable times for the purpose of viewing and inspecting the conditions thereof..
5. During the term ofthe lease, the Association shall:
a) Take out $1,000,000.00 in Liability Insurance to save the County harmless against liability
resulting from injuries to persons or property on or about the leased premises by reason of the
County's occupancy or use thereof;
b) Name the County as co-insured with the Association and provide the County with a complete
copy of the policy for review prior to reimbursement of the Association;
c) obtain such insurance up front, and the County shall reimburse the Association for the cost of
the insurance.
6. The County shall not assign this lease, nor sublet or encumber the leased premises in any
manner whatsoever, without the prior written consent of the Association.
,
,
7. The use of the concession stand located on the above-described real property is to be granted
solely to the Association at its own discretion.
8. The County shall maintain the premises, structures, facilities, playing fields, fences and lights
in a safe and usable manner.
9. The county shall be responsible for and pay for all utilities utilized on said premIses,
including water, electric and trash removal.
10. The County reserves the right, at its own discretion, to maintain or improve the subject
property or improvements thereon and treat it as any other unincorporated park or beach that
is maintained by the County of Monroe, State of Florida.
11. This lease supersedes and cancels all previous agreements between the Association and
County involving the real property that is the subject of this lease.
12. The Association shall schedule all events except those deemed to be of a special or irregular
nature, in which case the procedures for using County property for special events, as
incorporated below, shall be followed:
If a group or organization wishes to use County property for special or one-time events, the
following procedures will be followed:
1. All requests must be approved by the County Administrator and/or the Monroe County
Board of County Commissioners. Therefore, requests should be submitted as soon as
practicable and at least one (1) month prior to the scheduled dated of the event, if
requesting any special considerations (waiver of fees, alcohol consumption or sales, fund
raising, extended hours, etc.)
2. The request must be made on the "Request for Use of County Property" fonn, and be
submitted to: Monroe County Parks & Recreation
3583 South Roosevelt Boulevard
Key West, Florida 33040
3. All requests are subject to review by the County Administrator.
4. Deposits for clean-up, security or related expenses may be required as necessitated by the
type of event.
5. Waiver or imposition of fees for the event may be enacted by the Board of County
Commissioners.
6. Sponsor will be required to execute a hold harmless agreement and/or furnish appropriate
insurance naming the County as additional insured, the limits of which will be contingent
on the nature of the event.
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7. Other actions or restrictions may be imposed by the Board of County Commissioners,
based on local, State or Federal laws, including, but not limited to Monroe County Codes.
13. Upon the perfonnance by the County of the covenants herein set forth, the Association shall
permit the County to quietly hold and enjoy the demised premises without any interruptions
by the Association or by any person or persons claiming by, through or under it.
14. The County shall have the right, at the expiration of this lease, to remove any machinery,
equipment or property placed upon the premises and return the leased premises to the
Association in the same condition existing prior to its occupation of the premises under the
lease.
IN WITNESS WHEREOF, the parties hereto have signed and sealed this lease agreement as
of the day and year first above written.
BIG PINE ATHLETIC ASSOCIATION
Witness
By:
Witness
President
(SEAL)
Attest: DANNY L. KOLHAGE, CLERK.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
,
By:
Deputy Clerk
Mayor/Chairman
B
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