1st Amendment 10/17/2018 R C URt4
g �, Kevin Madok, CPA
Clerk of the Circuit Court & Comptroller — Monroe County, Florida
DATE: October 31, 2018
TO: Olympia Newton
Engineering Services
FROM: Pamela G. Hanc41.C.
SUBJECT: October 17 BOCC Meeting
Attached are the following documents for your handling:
C4 Resolution No. 261 -2018 of a Florida Department of Transportation (FDOT)
Local Agency Program Grant Agreement for design and permitting for the Florida Keys Overseas
Heritage Trail connection at Cudjoe Gardens Project in the grant amount of $70,500.00. The
project is federally funded and is programmed in the FDOT District VI, 2018 to 2022, Five Year
Work Program. Enclosed are four duplicate originals of the Agreement and four certified copies
of the Resolution for follow through with the state. Please return at least one fully executed
Agreement for our records.
C5 Amendment No. 1 (time extension only) to the South Florida Water Management
District Local Government Agreement No. 4600003535, in the amount of up to $150,000.00, for
the Key Largo II Roadway and Drainage Improvement Project, extending the project completion
date to June 30, 2019. Attached are two duplicate originals for follow through with SFWMD.
Please return one fully executed Amendment for the record.
Should you have any questions, please feel free to contact me at (305) 292 -3550. Thank
you.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY ' PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070 Plantation Key, Florida 33070
305 - 294 -4641 305 - 289 -6027 305 - 852 -7145 305 - 852 -7145
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ORIGINAL
°P'��o SOUTH FLORIDA WATER MANAGEMENT DISTRICT
AMENDMENT
4600003535 -Al
AMENDMENT NO. 1
TO AGREEMENT NO. 4600003535
BETWEEN THE
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
AND
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
, NOV 1 3 2010
This AMENDMENT NO. 1, is entered into on to that Agreement dated
October 1, 2016, between "the Parties," the. South Florida Water Management District
(DISTRICT), and Monroe County Board of County Commissioners (Recipient).
Background
1. The Governing Board of the District, at its September 8, 2016 meeting, approved
entering into this Contract with the Parties.
2. The term of the Agreement is twenty -five (25) months.
3. The Parties wish to amend the Agreement to extend the period of performance,
revise the Statement of Work, Payment and Deliverable Schedule, and the Quarterly Status Report
of the Agreement.
Terms and Conditions
4. The term of the Agreement is hereby extended by eight (8) months, and the expiration date,
as amended, is June 30, 2019. This AMENDMENT NO. 1 shall be effective upon the date of
execution by the Parties.
5. This AMENDMENT NO. 1 shall be at no additional cost to the DISTRICT.
6. The Statement of Work, attached as Exhibit "A" to the Agreement, is hereby amended by
revising the Work Breakdown Structure as set forth in Exhibit "Al ", attached hereto and made a
part of this AMENDMENT NO. 1.
Page 1 of 2, Amendment No. 1 to Agreement No. 4600003535
02 -26 -2018
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H FLORIDA WATER MANAGEMENT DISTRICT
. AMENDMENT
7. The Payment and Deliverable Schedule is also hereby revised in accordance with Exhibit
"B 1 ", attached hereto and made a part of this AMENDMENT NO. 1.
8. Exhibit "C ", (Quarterly Status Report) is also hereby revised in accordance with Exhibit
"Cl" (Monthly Status Report).
9. All other terms and conditions of the Agreement remain unchanged.
IN WITNESS WHEREOF, the Parties or their duly authorized representatives hereby
execute this AMENDMENT NO. 1 on the date first written above.
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
By:
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gill' • i i' , i �/ 1 o i thy Ai radshaw, Director
Administr. e Services Division
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SFWMD PROCUREMENT APPROVED ^ OVED
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DEPUTY CLERK (r�� ,
CHRISTINE LIMBERT- BARROWS
ASSISTANT •UNTYA ORNEY
DATE: /
Page 2 of 2, Amendment No. 1 to Agreement No. 4600003535
02 -26 -2018
,
EXHIBIT "Al"
STATEMENT OF WORK
KEY LARGO II ROADWAY AND DRAINAGE IMPROVEMENTS
MONROE COUNTY
1.0 INTRODUCTION AND BACKGROUND
The South Florida Water Management DISTRICT (DISTRICT) has allocated funding in Fiscal
Year 2017 to local governments and other entities for construction and implementation of
stormwater management, alternative water supply, and water conservation projects through the
Cooperative Funding Program.
This project is part of a 5 -year, $22- million, countywide roadway and drainage improvement
program that was approved by Monroe County (COUNTY) in 2014. The project area is
approximately 14 acres and is comprised of residential neighborhoods that contribute stormwater
runoff which typically contains nutrients, oils, metals, and suspended solids. The project consists
of implementing best management practices (BMPs) to reduce pollutant and particulate loading to
the nearshore waters of Florida Bay and the Atlantic Ocean, which are designated as Outstanding
Florida Waters (OFW). Improving water quality and stormwater management is a priority of the
COUNTY's 2030 Comprehensive Plan. Protecting water quality through effective stormwater
management is also a priority in the COUNTY's Strategic Plan.
2.0 OBJECTIVE
General project objectives, which align with the mission of the DISTRICT, include managing and
protecting water resources of the region by balancing and improving flood control, water quality,
and natural systems. The project specific objectives are to improve the quality and reduce the
quantity of stormwater discharges to nearshore waters of Florida Bay and the Florida Reef Tract.
3.0 SCOPE OF WORK
The COUNTY shall construct stormwater conveyance system features in accordance with BMPs
along roadways within the Lime Grove, Sunset Point, Bay Harbor, and Sunrise Point subdivisions
in Key Largo. These features generally include:
• Approximately 5,000 linear feet of natural swales;
• Approximately 500 linear feet of exfiltration trenches;
• Approximately 200 linear feet of X- dimeter pipe;
• Approximately 30 inlet structures with pollutant retardant baffles and associated
appurtenances.
Agreement No. 4600003535, Exhibit "Al" Page 1 of 2
The COUNTY will be responsible for satisfactory completion of the scope of work and may retain
consultants, contractors, and/or vendors to provide the professional and construction services
required. The COUNTY will also be responsible for project management, budget management,
quality control, and public outreach.
4.0 WORK BREAKDOWN STRUCTURE
The work breakdown structure is presented below:
Task 1
Submit design plans, project specifications, bid amount documentation, and Notice to Proceed
(NTP) to the DISTRICT Project Manager via email.
Initiate construction activities per design plans, project specifications, and applicable permits.
Tasks 2 though 15
Continue construction activities per design plans, project specifications, and applicable permits.
Submit a status report (Exhibit "C" and Exhibit "C1 ") to the DISTRICT Project Manager via
email which provides a narrative of construction activities completed since the NTP was issued; a
discussion of project status; an explanation of conflicts or issues, if any, which may affect
construction progress or project performance; and a description of other pertinent information
attached to the monthly status report such as project oversight/management documentation, results
from applicable inspections or field tests, addendums or revisions to design plans or project
specifications, and relevant project correspondence.
Task 16
Construct stormwater conveyance system features in accordance with BMPs along roadways
within the Lime Grove, Sunset Point, Bay Harbor, and Sunrise Point subdivisions in Key Largo.
These features generally include:
• Approximately 5,000 linear feet of natural swales;
• Approximately 500 linear feet of exfiltration trenches;
• Approximately 200 linear feet of X- dimeter pipe;
• Approximately 30 inlet structures with pollutant retardant baffles and associated
appurtenances.
Submit a Reimbursement Request Package to the DISTRICT Project Manager which includes
Certificate of Completion, a COUNTY invoice and supporting documentation such as consultant,
contractor, and/or vendor invoices and proof of payment(s).
Agreement No. 4600003535, Exhibit "Al" Page 2 of 2
•
EXHIBIT `Bl"
PAYMENT AND DELIVERABLES SCHEDULE
KEY LARGO II ROADWAY AND DRAINAGE IMPROVEMENTS
MONROE COUNTY
The schedule set forth below is October 1, 2016 to May 31, 2019.
All deliverables submitted hereunder are subject to review and acceptance by the District Project
Manager. Acceptability of all work will be based on the judgment of the District that the work is
technically complete and accurate.
Payment shall be made following receipt and acceptance by the District of the Reimbursement Request
Package(s) in accordance with the schedule set forth below. The Recipient shall submit a reimbursement
request upon completion of each Task noted below. If applicable, the Recipient shall submit a final
reimbursement request for payment on or before May 31, 2019 for reimbursement. All reimbursement
requests shall be accompanied by adequate documentation to demonstrate completion of each Task in
accordance with Exhibit A the Statement of Work (SOW).
Reimbursement Request Packages shall include, but not be limited to, a copy of the Recipient's invoice,
signed certification letter for partial payment that the Task(s) is (are) complete per the SOW or that the
project is complete per the SOW, copies of vendor invoices, and any other documentation supporting
payment. Reimbursement Request Packages shall adequately demonstrate completion of each Task in
accordance with Exhibit A the SOW.
The District shall only be obligated to pay for documented actual construction costs within the not -to-
exceed amounts specified below. In no event shall the District's total obligation exceed the amount
specified below for the total Agreement; however, an actual construction cost less than the estimated
construction cost may result in a reduced final payment. The Recipient is responsible for any additional
funds either through local revenues, grants, other appropriations, and/or other funding sources.
Total payment by the District for all work completed herein shall not exceed the amount of $150,000.00.
If the total consideration for this Agreement is subject to multi -year funding allocations, funding for each
applicable fiscal year will be subject to Governing Board budgetary appropriation. In the event the District
does not approve funding for any subsequent fiscal year, this Agreement shall terminate upon expenditure
of the current funding, notwithstanding other provisions in this Agreement to the contrary.
Agreement No. 4600003535, Exhibit `B 1" Page 1 of 3
DISTRICT Estimated
Task Deliverable(s) Due Date RECIPIENT Not-To-
Project
Share Exceed Cost
Share
Plans, Manufacturers'
1 Specifications, Bid March 31, 2017 N/A N/A N/A
Amount Documentation,
and NTP
2 Exhibit "C" - Quarterly March 31, 2017 N/A N/A N/A
Status Report
3 Exhibit "C" - Quarterly June 30, 2017 N/A N/A N/A
Status Report
4 Exhibit "C" - Quarterly September 29, N/A N/A N/A
Status Report 2017
5 Exhibit "C" - Quarterly December 29, N/A N/A N/A
Status Report 2017
6 Exhibit "C" - Quarterly March 30, 2018 N/A N/A N/A
Status Report
7 Exhibit "C" - Quarterly June 29, 2018 N/A N/A N/A
Status Report
8 Exhibit "Cl" - Monthly September 28, N/A N/A N/A
Status Report 2018
9 Exhibit "Cl" - Monthly October 31, N/A N/A N/A
Status Report 2018
10 _ Exhibit "Cl" - Monthly November 30, N/A N/A N/A
Status Report 2018
11 Exhibit "Cl" - Monthly December 31, N/A N/A N/A •
Status Report 2018
12 Exhibit "Cl" - Monthly January 31, 2019 N/A N/A N/A
Status Report
13 Exhibit "Cl" - Monthly February 28, N/A N/A N/A
Status Report 2019
14 Exhibit "Cl" - Monthly March 29, 2019 N/A N/A N/A
Status Report
Agreement No. 4600003535, Exhibit `B 1" Page 2 of 3
15 Exhibit "Cl" - Monthly April 30, 2019 N/A N/A N/A
Status Report
Construct stormwater
conveyance system
features in accordance
•
with BMPs along
roadways within the Lime
Grove, Sunset Point, Bay
Harbor, and Sunrise Point
subdivisions in Key
Largo. These features
generally include:
Approximately 5,000
linear feet of natural
16 swales; May 31, 2019 $650,000 $150,000 $800,000
Approximately 500 linear
feet of exfiltration
trenches;
Approximately 200 linear
feet of X- dimeter pipe;
Approximately 30 inlet
•
structures with pollutant
retardant baffles and
associated appurtenances.
Reimbursement Request
Package
Total $650,000 $150,000 $800,000
If applicable, interim Reimbursement Request Packages shall be submitted upon completion of the
task(s) noted above. Reimbursement Request Packages must be submitted on or before May 31, 2019
for reimbursement.
Exhibit "C" (Quarterly Status Report) and "Cl" (Monthly Status Report) are due within ten (10) days
of the due date.
Ineligible costs include, but not limited to, permits, as- builts, videos, early completion bonus, bonds
and insurance, etc.
Agreement No. 4600003535, Exhibit `B 1" Page 3 of 3
A
C ..
e
EXHIBIT f°C1"
MONTHLY STATUS REPORT
MONROE COUNTY
KEY LARGO II ROADWAY AND DRAINAGE IMPROVEMENTS J
1.0 DATE OF REPORT
Click here to enter a date.
NAME AND TITLE OF PERSON COMPLETING REPORT
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NARRATIVE OF CONSTURCTION ACTIVITIES COMPLETED TO DATE OR SINCE LAST
REPORT
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DISCCUSION OF OVERALL PROJECT STATUS
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EXPLANATION OF CONFLICTS, IF ANY, WHICH MAY AFFECT CONSTRUCTION
PROGRESS OR PROJECT PERFORMANCE
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DESCRIPTION OF OTHER PERTINENT INFORMATION ATTACHED THIS REPORT FOR
FURTHER CLARIFICATION OF DETAILS CONTAINED IN CONSTRUCTION
ACTIVITIES NARRATIVE, OVERALL PROJECT STATUS DISCUSSION, AND /OR
CONFLICTS EXPLANATION
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Agreement No. 4600003535, Exhibit "Cl" Page 1 of 1