Gato Roof Repair 11/20/2018 i JP�o6aoRtQ°111
Kevin Madok, CPA
6- • .= Clerk of the Circuit Court&Comptroller—Monroe County, Florida
DATE: December 7, 2018
TO: Tammy Sweeting
Executive Assistant
Raymond Sanders, Project Management
Project Management Division
FROM: Pamela G. Hance k,ii.C.
SUBJECT: November 20th BOCC Meeting
Enclosed is a duplicate original of Item H10, Contract with Bender&Associates
Architects, P.A. in the amount of$56,000.00 for Professional Architectural and Engineering
Services for the replacement of the Gato Building roof, following the damage caused by Hurricane
Irma, for your handling.
Should you have any questions, please feel free to contact me at (305) 292-3550.
cc: County Attorney
B. Erickson
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
TASK ORDER FOR
PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES
BETWEEN MONROE COUNTY AND BENDER& ASSOCIATES ARCHITECTS, P.A.
FOR
GATO BUILDING ROOF HURRICANE DAMAGE REPAIR
In accordance with the Consultant Agreement for Professional Architectural and Engineering
Services, made and entered into on the 21'day of January, 2015, and as amended first on the 18th
day of January, 2017, and as amended second on the 19th day of April, 2018, between MONROE
COUNTY, hereinafter referred to as the "County," and BENDER & ASSOCIATES
ARCHITECTS, P.A., hereinafter referred to as "Consultant," where professional services are
allowed if construction costs do not exceed Two Million and 00/100 Dollars ($2,000,000.00), or
for study activity if the fee for professional services for each individual study under the contract
does not exceed Two Hundred Thousand and 00/100 Dollars ($200,000.00), hereinafter referred
to as the "Agreement".
All terms and conditions of the referenced Agreement apply to this Task Order, unless this Task
Order amends, adds, or modifies a provision or an Article of the Agreement of which will be
specifically referenced in this Task Order and the amendment, addition, or modification shall be
precisely described. These additions apply only to the project referenced in this Task Order.
This Task Order is effective on the 2,0 of NoJem btr, 2018.
1. In accordance with Article II, SCOPE OF BASIC SERVICES of the Professional
Architectural and Engineering Services Agreement, the Consultant will perform services
as described below:
a. Consultant shall conduct an on-site evaluation and assessment of the Gato Building
Roof and utilize these findings and the 2000 design documents as the basis of
design for replacement of the damaged roof that resulted from Hurricane Irma.
b. Consultant shall detail the roof removal and replacement with a system that matches
the existing roofing system and meets current codes and insulation requirements on
the construction documents. The Consultant shall prepare drawings and
specifications that comply with the Secretary of the Interior's Standards for
Rehabilitation and coordinate with and obtain approvals from the State of Florida
Division of Historical Resources, City of Key West, and the Key West Historic
Architectural Review Commission (HARC).
c. Consultant shall provide construction bidding services to include providing a list of
contractor qualification requirements. Evaluate qualification submittals, attend the
pre-bid conference and respond to bidder questions by addenda, and make a
recommendation for an award.
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the pre-bid conference and respond to bidder questions by addenda, and make a
recommendation for an award.
d. Consultant shall provide construction administration services including: conduct
on-site visits and attend progress meetings to confirm compliance with,the
contract documents and the Secretary of the Interior's Standards; file field reports;
approve contractor's submittals, provide RFI responses, issue Information
Bulletins as required,review and recommend approval of contractor invoices, and
fmal punch list/acceptance.
2. In accordance with Article VII, paragraph 7.1.1 of the Agreement, the County shall pay
the Consultant a lump sum fee of Fifty-Six Thousand 00/100 Dollars ($56,000.00) paid
on a percent complete basis for the following phases:
a. On-Site Evaluation and Design Development— consisting of a structural analysis
report — $19,600.00 upon document review and approval by the Director of
Project Management.
b. Construction Documents —consisting of drawings and specifications setting forth
in detail the requirement for the construction of the project — $22,400.00 upon
document review and approval by the Director of Project Management and also
be reimbursed for fees paid for securing approval of authorities having
jurisdiction over the project.
c. Bidding Phase—$2,800.00 upon completion.
d. Construction Administration—$11,200.00 upon final acceptance.
3. In accordance with Article IX,paragraph 9.32 of the Agreement, the Contractor is bound
•by the terms and conditions of the Federally-Funded Subaward and Grant Agreement
between County and the Florida Division of Emergency Management (Division), found
at the following link on the Monroe County web page: http://fl-
monroecounty.civicplus.com/Bids.aspx?CatID=18.
All other Terms and Conditions of the Task Order shall remain in accordance with the
Agreement dated January 21,2015,and as amended on January 18, 2017, and on April 19,2018.
BALANCE OF PAGE INTENTIONALLY LEFT BLANK
SIGNATURE PAGE TO FOLLOW
•
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IN WIT I ISSw-W1( IEREOF,each party caused this Task Order to be executed by its duly authorized
represen at%ve.`�;,., \
($SAL). ; ���'" � . BOARD OF COUNTY COMMISSIONERS
AtestT T� UiIN,MA;)QK, Clerk OF MONROE COUNTY, FLORIDA
By: By: G
Deputy Clerk Mayor/Chairman
Date: < 2'9 l20 1
AYN LEWIS
(Seal) (1,716:!4:17:13„)
commiasion#GG100177 ONSULTANT:
Attest: Expires May 2,2021
r BondodThruTroyFainInsurance8001857019 ENDER& ASSOCIATES ARCHITECTS,P.A.
By: a1aMAJZ.AkA By:
Printed Name: Nan Lew\S Printed Name: QM!D .1 SALi /
Title: Mer, ,N2- ss- - Title: PAgSKJE(C1 AEGHL16tT'�
MONROE COUNTY ATTORNEY'S OFFICE
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