Item G01
G.1
BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor David Rice, District 4
Mayor Pro Tem Sylvia J. Murphy, District 5
TheFloridaKeys
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
November 20, 2018
Agenda Item Number: G.1
Agenda Item Summary #4260
BULK ITEM: Yes DEPARTMENT: Facilities Maintenance
TIME APPROXIMATE: STAFF CONTACT: Alice Steryou (305) 292-4549
None
AGENDA ITEM WORDING: Approval of Fifth Amendment to the maintenance Agreement with
nce
revisions pursuant to ordinances and Federal required contract provisions and extend the term on a
month-to-month basis not to exceed six (6) months pending the issuance of a Request for Proposals
and award of a new agreement.
ITEM BACKGROUND: Requesting approval of Fifth Amendment with Black Fire Protection, Inc.
to update current revisions pursuant to ordinances and Federal required contract provisions and
extend the term on a month-to-month basis not to exceed six (6) months pending the issuance of a
Request for Proposals and award of a new contract for the inspection, testing, maintenance and
repairs of the County fire protection systems.
PREVIOUS RELEVANT BOCC ACTION:
May 15, 2013 BOCC approved to advertise for bids for the inspection, testing,
maintenance, and repair of Fire Protection Systems.
December 11, 2013 BOCC approved a two (2) year bid award agreement which provides for
three (3) one (1) year renewal agreements.
November 17, 2015 BOCC approved a First Amendment Renewal Agreement.
January 20, 2016 as to
the yearly cost.
December 14, 2016 BOCC approved the Second Renewal Amendment Agreement and revised
the public records language.
June 21, 2017 BOCC approved the Third Amendment Agreement for change of address.
November 14, 2017, BOCC approved the Fourth Amendment Third Renewal Agreement.
CONTRACT/AGREEMENT CHANGES:
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G.1
Fifth Amendment to Agreement with BlackFire Protection to update current revisions pursuant to
ordinances and Federal required contract provisions and extend the term on a month-to-month basis
pending RFP award
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
EXECUTED Fifth Amendment to Agreement
4th amendment Black Fire
3rd Amendment BlackFire
121416 Black Fire 2nd renewal amendment executed C-1
012016 Second AmendmentExecuted Item C-13 BlackFire (scrivener's error)
111715 1st Renewal Amendment BlackFire Item F-24
121113 Executed Bid Award Agreement BlackFire Item C-2
FINANCIAL IMPACT:
Effective Date: December 10, 2018
Expiration Date: Month-to-Month, not to exceed six (6) months pending the issuance of a
Request for Proposals (RFP) and award of a contract.
Total Dollar Value of Contract: $27,575.00
Total Cost to County: $27,575.00
Current Year Portion: $27,575.00
Budgeted: Yes
Source of Funds: Ad Valorem and 304 Capital
CPI: Yes
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No If yes, amount:
Grant: No
County Match: No
Insurance Required: Yes
Additional Details:
N/A
12/14/16 001-20501 · FACILITIES MAINTENANCE $19,000.00
12/14/16 101-20505 · CORRECTION FACILITIES $8,575.00
12/14/16 304-26000 · PUBLIC SAFETY CAP PROJ $0.00
CP0703-560620
Total: $27,575.00
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G.1
REVIEWED BY:
Patricia Eables Completed 11/05/2018 4:36 PM
William DeSantis Completed 11/05/2018 4:51 PM
Budget and Finance Completed 11/05/2018 4:52 PM
Maria Slavik Completed 11/05/2018 4:54 PM
Kathy Peters Completed 11/05/2018 4:57 PM
Board of County Commissioners Pending 11/20/2018 9:00 AM
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G.1.a
Attachment: EXECUTED Fifth Amendment to Agreement \[Revision 1\] (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.a
Attachment: EXECUTED Fifth Amendment to Agreement \[Revision 1\] (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.a
Attachment: EXECUTED Fifth Amendment to Agreement \[Revision 1\] (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.a
Attachment: EXECUTED Fifth Amendment to Agreement \[Revision 1\] (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.a
Attachment: EXECUTED Fifth Amendment to Agreement \[Revision 1\] (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.a
Attachment: EXECUTED Fifth Amendment to Agreement \[Revision 1\] (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.a
Attachment: EXECUTED Fifth Amendment to Agreement \[Revision 1\] (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.a
Attachment: EXECUTED Fifth Amendment to Agreement \[Revision 1\] (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.a
Attachment: EXECUTED Fifth Amendment to Agreement \[Revision 1\] (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.a
Attachment: EXECUTED Fifth Amendment to Agreement \[Revision 1\] (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.a
Attachment: EXECUTED Fifth Amendment to Agreement \[Revision 1\] (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.a
Attachment: EXECUTED Fifth Amendment to Agreement \[Revision 1\] (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.a
Attachment: EXECUTED Fifth Amendment to Agreement \[Revision 1\] (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.a
Attachment: EXECUTED Fifth Amendment to Agreement \[Revision 1\] (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.a
Attachment: EXECUTED Fifth Amendment to Agreement \[Revision 1\] (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.a
Attachment: EXECUTED Fifth Amendment to Agreement \[Revision 1\] (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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Attachment: EXECUTED Fifth Amendment to Agreement \[Revision 1\] (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.a
Attachment: EXECUTED Fifth Amendment to Agreement \[Revision 1\] (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.a
Attachment: EXECUTED Fifth Amendment to Agreement \[Revision 1\] (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.a
Attachment: EXECUTED Fifth Amendment to Agreement \[Revision 1\] (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.a
Attachment: EXECUTED Fifth Amendment to Agreement \[Revision 1\] (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.a
Attachment: EXECUTED Fifth Amendment to Agreement \[Revision 1\] (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.a
Attachment: EXECUTED Fifth Amendment to Agreement \[Revision 1\] (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.a
Attachment: EXECUTED Fifth Amendment to Agreement \[Revision 1\] (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.b
Attachment: 4th amendment Black Fire (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.b
Attachment: 4th amendment Black Fire (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.b
Attachment: 4th amendment Black Fire (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.b
Attachment: 4th amendment Black Fire (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.b
Attachment: 4th amendment Black Fire (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.c
Attachment: 3rd Amendment BlackFire (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.c
Attachment: 3rd Amendment BlackFire (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.c
Attachment: 3rd Amendment BlackFire (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.c
Attachment: 3rd Amendment BlackFire (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.c
Attachment: 3rd Amendment BlackFire (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.d
Attachment: 121416 Black Fire 2nd renewal amendment executed C-1 (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.d
Attachment: 121416 Black Fire 2nd renewal amendment executed C-1 (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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Attachment: 121416 Black Fire 2nd renewal amendment executed C-1 (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.d
Attachment: 121416 Black Fire 2nd renewal amendment executed C-1 (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.d
Attachment: 121416 Black Fire 2nd renewal amendment executed C-1 (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.d
Attachment: 121416 Black Fire 2nd renewal amendment executed C-1 (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.e
Attachment: 012016 Second AmendmentExecuted Item C-13 BlackFire (scrivener's error) (Fifth amendment with BlackFire- Federal provisions,
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G.1.e
Attachment: 012016 Second AmendmentExecuted Item C-13 BlackFire (scrivener's error) (Fifth amendment with BlackFire- Federal provisions,
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G.1.f
Attachment: 111715 1st Renewal Amendment BlackFire Item F-24 (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.f
Attachment: 111715 1st Renewal Amendment BlackFire Item F-24 (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.f
Attachment: 111715 1st Renewal Amendment BlackFire Item F-24 (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.f
Attachment: 111715 1st Renewal Amendment BlackFire Item F-24 (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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G.1.g
Attachment: 121113 Executed Bid Award Agreement BlackFire Item C-2 (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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Attachment: 121113 Executed Bid Award Agreement BlackFire Item C-2 (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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Attachment: 121113 Executed Bid Award Agreement BlackFire Item C-2 (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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Attachment: 121113 Executed Bid Award Agreement BlackFire Item C-2 (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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Attachment: 121113 Executed Bid Award Agreement BlackFire Item C-2 (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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Attachment: 121113 Executed Bid Award Agreement BlackFire Item C-2 (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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Attachment: 121113 Executed Bid Award Agreement BlackFire Item C-2 (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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Attachment: 121113 Executed Bid Award Agreement BlackFire Item C-2 (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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Attachment: 121113 Executed Bid Award Agreement BlackFire Item C-2 (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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Attachment: 121113 Executed Bid Award Agreement BlackFire Item C-2 (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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Attachment: 121113 Executed Bid Award Agreement BlackFire Item C-2 (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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Attachment: 121113 Executed Bid Award Agreement BlackFire Item C-2 (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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Attachment: 121113 Executed Bid Award Agreement BlackFire Item C-2 (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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Attachment: 121113 Executed Bid Award Agreement BlackFire Item C-2 (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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Attachment: 121113 Executed Bid Award Agreement BlackFire Item C-2 (Fifth amendment with BlackFire- Federal provisions, Month-to-Month)
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