Item G03G.3
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor David Rice, District 4
IleOI1da Keys l'U� Mayor Pro Tem Sylvia J. Murphy, District 5
�pw° Danny L. Kolhage, District I
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
November 20, 2018
Agenda Item Number: G.3
Agenda Item Summary #4732
BULK ITEM: Yes DEPARTMENT: Engineering / Roads
TIME APPROXIMATE: STAFF CONTACT: Debra London (305) 453-8754
N/A
AGENDA ITEM WORDING: Approval of a contract with WSP USA, Inc., the highest ranked
respondent for Engineering Design and Permitting Services for the Sea Level Rise Pilot Project, in
the maximum not to exceed amount of $517,518.04 (including optional services in the amount of
$17,800).
ITEM BACKGROUND:
The County requires engineering design and permitting services for the Sea Level Rise Pilot Project
for the specified roads in the Twin Lakes subdivision in Key Largo and the Sands Subdivision in Big
Pine Key. The intent of the design is to lessen the severity of flooding and decrease predicted flood
damage. The County adopted an interim standard methodology for adapting transportation
infrastructure for sea level rise in January 2017, based on the Sea Level Rise Pilot Project Report.
Based on the report, the Twin Lakes specified roads should be designed to 5 inches of elevation
NAVD88 and the Sands Community specified roads should be designed to 11 inches of elevation
NAVD88 and the recommended drainage solution is a pretreated pressurized closed system.
The project design will include: electrical and generator connectivity to pump stations, with drainage
to closed systems of catch basins, manholes, discharge through trash rack enclosures, pollution
control boxes, deep drainage wet wells and well boxes, a 500 foot cast -in- place retaining wall,
roadway elevation, reconstruction of base and asphalt, driveway harmonization, striping, signage
and other items as required by FDOT design standards. WSP USA, Inc. anticipates 100% design
(including a 6-month permit phase), to take approximately 15 months from Notice to Proceed.
WSP USA, Inc. and subconsultants will obtain any required permits from the Florida Department of
Environmental Protection (FDEP), (Clean Water Act's National Pollutant Discharge Elimination
System (NPDES) Permitting Program), Florida Department of Fish and Wildlife (FWC), South
Florida Water Management District (SFWMD), U.S. Army Corp of Engineers (ALOE) and the
Florida Keys National Marine Sanctuary (FKNMS). The project construction and construction
engineering and inspection services phases may be eligible for a Federal Emergency Management
Agency Hazard Mitigation Grant (FEMA HMGP) and therefore the contract includes federal
contract requirements.
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G.3
PREVIOUS RELEVANT BOCC ACTION:
July 18, 2018 — The BOCC approved negotiations with WSP USA, Inc., the highest ranked
respondent for Engineering Design and Permitting for the Sea Level Rise Pilot Project.
November 22, 2016 — The BOCC approved Amendment No. 9 to the Sustainability Action
Plan/Climate Change and Energy Savings Initiatives contract to finalize tasks for the Pilot
Roads/Tidal Flooding Roads Demonstration Project for specified roads in the Twin Lakes
subdivision in Key Largo and the Sands Subdivision in Big Pine Key.
January 18, 2017 — The BOCC approved by resolution the final report of the Tidal Flooding Roads
Demonstration Project, which recommends road improvements in two communities (Twin Lakes
subdivision in Key Largo and the Sands Subdivision in Big Pine Key) and to move forward with the
design phase to implement the recommendations.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval of a contract with WSP USA, Inc. for Engineering Design
and Permitting Services for the Sea Level Rise Pilot Project.
DOCUMENTATION:
Agreement with WSP for Sea Level Rise (SLR) Design
FINANCIAL IMPACT:
Effective Date: November 20, 2018
Expiration Date: 30 days past final construction project completion
Total Dollar Value of Contract: $517,518.04, Maximum Not To Exceed (including optional
services in the amount of $17,800.00)
Total Cost to County: $517,518.04
Current Year Portion: $400,000.00
Budgeted: yes
Source of Funds: 102 — County Road and Bridge Fund
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: NO If yes, amount:
Grant:
County Match:
Insurance Required: yes
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G.3
Additional Details: The construction and construction engineering and inspection phases may
be eligible for FEMA HMGP grant
11/20/18 102-22002 - COUNTY ENGINEER R & B
Sea Level Rise Pilot Project
Judith Clarke
Completed
Christine Limbert
Completed
Budget and Finance
Completed
Maria Slavik
Completed
Kathy Peters
Completed
Board of County Commissioners
Pending
$517,518.04
10/30/2018 8:12 AM
10/31/2018 11:07 AM
10/31/2018 1:57 PM
10/31/2018 2:10 PM
11/01/2018 9:38 AM
11/20/2018 9:00 AM
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G.3.a
AGREEMENT FOR
ENGINEERING DESIGN AND PERMITTING FOR
SEA LEVEL RISE ROADWAY AND DRAINAGE PILOT PROJECT
(KEY LARGO AND BIG PINE KEY)
This Agreement ("Agreement") made and entered into this day of
20 by and between Monroe County, a political subdivision of the State of Florida,
whose address is 1100 Simonton Street, Key West, Florida, 33040, its successors and
assigns, hereinafter referred to as "COUNTY," through the Monroe County Board of
County Commissioners ("BOCC"),
WSP USA, Inc., a Corporation of the
Corporate Center Drive, Suite 300, Miami,
hereinafter referred to as "CONSULTANT",
1 lk ED
State of New York, whose address is 7650
Florida 33126 its successors and assigns,
WITNESSETH:.
WHEREAS, COUNTY desires to employ the professional services of
CONSULTANT for engineering design and permitting services for the
Sea Level Rise Roadway and Drainage Pilot Project; and
WHEREAS, CONSULTANT has agreed to provide professional services which
shall include but not be limited to engineering design and permitting services for the Sea
Level Rise Roadway and Drainage Pilot Project, which services shall collectively be
referred to as the "Project";
NOW, THEREFORE, in consideration of the mutual promises, covenants and
agreements stated herein, and for other good and valuable consideration, the sufficiency of
which is hereby acknowledged, COUNTY and CONSULTANT agree as follows:
FORM OF AGREEMENT
ARTICLE 1,
1.1 REPRESENTATIONS AND WARRANTIES
By executing this Agreement, CONSULTANT/CONSULTANT makes the following express
representations and warranties to the COUNTY:
1.1.1 The CONSULTANT shall maintain all necessary licenses, permits or other
authorizations necessary to act as CONSULTANT for the Project until the
CONSULTANT'S duties hereunder have been fully satisfied;
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1.1.2 The CONSULTANT has become familiar with the Project site and the local
conditions under which the Work is to be completed.
1.1.3 The CONSULTANT shall prepare all documentation required by this Agreement in
such a manner that they shall be accurate, coordinated and adequate for use in
verifying work completed and shall be in conformity and comply with all applicable
law, codes and regulations. The CONSULTANT warrants that the documents
prepared as a part of this Agreement will be adequate and sufficient to document
costs in a manner that is acceptable for reimbursement by government agencies,
therefore eliminating any additional cost due to missing or incorrect information;
1.1.4 The CONSULTANT assumes full responsibility to the extent allowed by law with
regards to his performance and those directly under his employ.
1.1.5 The CONSULTANT'S services shall be performed as expeditiously as is consistent
with professional skill and care and the orderly progress of the Project. In providing
all services pursuant to this agreement, the CONSULTANT shall abide by all
statutes, ordinances, rules and regulations pertaining to, or regulating the
provisions of such services, including those now in effect and hereinafter adopted.
Any violation of said statutes, ordinances, rules and regulations shall constitute a
material breach of this agreement and shall entitle the Board to terminate this
contract immediately upon delivery of written notice of termination to the
CONSULTANT.
1.1.6 At all times and for all purposes under this agreement the CONSULTANT is an
independent CONSULTANT and not an employee of the Board of County
Commissioners for Monroe County. No statement contained in this agreement
shall be construed so as to find the CONSULTANT or any of his/her employees,
CONSULTANTs, servants, or agents to be employees of the Board of County
Commissioners for Monroe County.
1.1.7 The CONSULTANT shall not discriminate against any person on the basis of race,
creed, color, national origin, sex, age, or any other characteristic or aspect which is
not job related, in its recruiting, hiring, promoting, terminating, or any other area
affecting employment under this agreement or with the provision of services or
goods under this agreement.
1.1.8 The CONSULTANT shall complete the scope of services no later than 15 months
(including 6 month permit phase) from Notice to Proceed.
ARTICLE II
SCOPE OF BASIC SERVICES
2.1 DEFINITION
CONSULTANT'S Scope of Basic Services consist of those described in Attachment A. The
CONSULTANT shall commence work on the services provided for in this Agreement
promptly upon his receipt of a written notice to proceed from the COUNTY.
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2.2 CORRECTION OF ERRORS, OMISSIONS, DEFICIENCIES
The CONSULTANT shall, without additional compensation, promptly correct any errors,
omissions, deficiencies, or conflicts in the work product of the CONSULTANT or its
subconsultants, or both.
2.3 NOTICE REQUIREMENT
All written correspondence to the COUNTY shall be dated and signed by an authorized
representative of the CONSULTANT. Any notice required or permitted under this
agreement shall be in writing and hand delivered or mailed, postage pre -paid, to the
COUNTY by certified mail, return receipt requested, to the following:
For the County:
Ms. Judith Clarke, PE
Director of Engineering Services
Monroe County
1100 Simonton Street, Room 2-216
Key West, Florida 33040
And: Mr. Roman Gastesi, Jr.
Monroe County Administrator
1100 Simonton Street, Room 2-205
Key West, Florida 33040
For the Consultant:
Mr. Ronald Colas, PE, SI
WSP USA, Inc.
7650 Corporate Center Drive, Suite 300
Miami, Florida 33126
ARTICLE III
ADDITIONAL SERVICES
3.1 Additional services are services not included in the Scope of Basic Services.
Should the COUNTY require additional services they shall be paid for by the
COUNTY at rates or fees negotiated at the time when services are required, but
only if approved by the COUNTY before commencement.
3.2 If Additional Services are required the COUNTY shall issue a letter requesting and
describing the requested services to the CONSULTANT. The CONSULTANT shall
respond with a fee proposal to perform the requested services. Only after receiving
an amendment to the Agreement and a notice to proceed from the COUNTY, shall
the CONSULTANT proceed with the Additional Services.
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ARTICLE IV
COUNTY'S RESPONSIBILITIES
4.1 The COUNTY shall provide full information regarding requirements for the Project
including physical location of work, county maintained roads, maps.
4.2 The COUNTY shall designate a representative to act on the COUNTY's behalf with
respect to the Project. The COUNTY or its representative shall render decisions in
a timely manner pertaining to documents submitted by the CONSULTANT in order
to avoid unreasonable delay in the orderly and sequential progress of the
CONSULTANT'S services.
4.3 Prompt written notice shall be given by the COUNTY and its representative to the
CONSULTANT if they become aware of any fault or defect in the Project or non-
conformance with the Agreement Documents. Written notice shall be deemed to
have been duly served if sent pursuant to paragraph 2.3.
4.4 The COUNTY shall furnish the required information and services and shall render
approvals and decisions as expeditiously as necessary for the orderly progress of
the CONSULTANT'S services and work of the CONSULTANT.
4.6 The COUNTY's review of any documents prepared by the CONSULTANT or its
subconsultants shall be solely for the purpose of determining whether such
documents are generally consistent with the COUNTY's criteria, as, and if,
modified. No review of such documents shall relieve the CONSULTANT of
responsibility for the accuracy, adequacy, fitness, suitability or coordination of its
work product.
4.6 The COUNTY shall provide copies of necessary documents required to complete
the work.
4.7 Any information that may be of assistance to the CONSULTANT that the COUNTY
has immediate access to will be provided as requested.
ARTICLE V
INDEMNIFICATION AND HOLD HARMLESS
5.1 The CONSULTANT covenants and agrees to indemnify and hold harmless
COUNTY/Monroe County and Monroe County Board of County Commissioners, its
officers and employees from liabilities, damages, losses and costs, including but
not limited to, reasonable attorneys' fees, to the extent caused by the negligence,
recklessness, or intentional wrongful conduct of the CONSULTANT,
subCONSULTANT(s) and other persons employed or utilized by the
CONSULTANT in the performance of the contract.
5.2 The first ten dollars ($10.00) of remuneration paid to the CONSULTANT is for the
indemnification provided for above. The extent of liability is in no way limited to,
reduced, or lessened by the insurance requirements contained elsewhere within
this agreement. Should any claims be asserted against the COUNTY by virtue of
any deficiency or ambiguity in the plans and specifications provided by the
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CONSULTANT, the CONSULTANT agrees and warrants that he shall hold the
COUNTY harmless and shall indemnify him from all losses occurring thereby and
shall further defend any claim or action on the COUNTY'S behalf.
5.3 In the event the completion of the project (to include the work of others) is delayed
or suspended as a result of the CONSULTANT'S failure to purchase or maintain
the required insurance, the CONSULTANT shall indemnify COUNTY from any and
all increased expenses resulting from such delays. Should any claims be asserted
against COUNTY by virtue of any deficiencies or ambiguity in the plans and
specifications provide by the CONSULTANT the CONSULTANT agrees and
warrants that CONSULTANT hold the COUNTY harmless and shall indemnify it
from all losses occurring thereby and shall further defend any claims or action on
the COUNTY'S behalf.
5.4 The extent of liability is in no way limited to, reduced or lessened by the insurance
requirements contained elsewhere within the Agreement.
5.5 This indemnification shall survive the expiration or early termination of the
Agreement.
ARTICLE VI
PERSONNEL
6.1 PERSONNEL
The CONSULTANT shall assign only qualified personnel to perform any service
concerning the project.
ARTICLE VII
COMPENSATION
7.1 PAYMENT SUM
7.1.1 The COUNTY shall pay the CONSULTANT monthly in current funds for the
CONSULTANT'S performance of this Agreement the Total Not to Exceed Amount
of $517,518.04 (five hundred seventeen thousand five hundred eighteen dollars
and four cents) estimated as follows:
Consultant Scope Maximum Not To Exceed Amount
WSP USA, Inc (Roadway, Drainage, Structural, PM) $311,927.63
Subconsultants (Lump Sum Amounts):
Bermello, Ajamil & Partners (SFWMD, FDEP, FWC Permitting)
A&P Consulting Engineers (Pump Station, Electrical Design)
Terracon Consultants, Inc.(Geotechnical Engineering)
Longitude Surveyors (Land Surveying)
Cummins Cederberg, Inc. (Environmental Wetlands Permitting)
Contract Total without Optional Services
Optional Services:
Erin L. Deady, P.A. (Public Involvement)
Total Contract Amount
$26, 750.00
$66,279.31
$22, 551.00
$54, 000.00
18 210.10
$499, 718.04
$17, 800.00
$517, 518.04
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G.3.a
7.2 PAYMENTS
7.2.1 For its assumption and performances of the duties, obligations and responsibilities
set forth herein, the CONSULTANT shall be paid monthly. Payment will be made
pursuant to the Local Government Prompt Payment Act 218.70, Florida Statutes.
(A) If the CONSULTANT'S duties, obligations and responsibilities are materially
changed by amendment to this Agreement after execution of this
Agreement, compensation due to the CONSULTANT shall be equitably
adjusted, either upward or downward;
(B) As a condition precedent for any payment due under this Agreement, the
CONSULTANT shall submit monthly, unless otherwise agreed in writing by
the COUNTY, a proper invoice to COUNTY requesting payment for services
properly rendered and reimbursable expenses due hereunder. The
CONSULTANT'S invoice shall describe with reasonable particularity the
service rendered. The CONSULTANT'S invoice shall be accompanied by
such documentation or data in support of expenses for which payment is
sought as the COUNTY may require.
7.3 REIMBURSABLE EXPENSES
7.3.1 Reimbursable expenses include expenses incurred by the CONSULTANT in the
interest of the project:
a. Expenses of transportation submitted by CONSULTANT, in writing, and living
expenses in connection with travel authorized by the COUNTY, in writing, but
only to the extent and in the amounts authorized by Section 112.061, Florida
Statutes;
b. Cost of reproducing maps or drawings or other materials used in performing the
scope of services;
c. Postage and handling of reports;
7.4 BUDGET
7.4.1 The CONSULTANT may not be entitled to receive, and the COUNTY is not
obligated to pay, any fees or expenses in excess of the amount budgeted for this
contract in each fiscal year (October 1 - September 30) by COUNTY's Board of
County Commissioners. The budgeted amount may only be modified by an
affirmative act of the COUNTY's Board of County Commissioners.
7.4.2 The COUNTY's performance and obligation
contingent upon an annual appropriation by th
e
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ARTICLE VIII
INSURANCE
8.1 The CONSULTANT shall obtain insurance as specified and maintain the required
insurance at all times that this Agreement is in effect. In the event the completion of
the project (to include the work of others) is delayed or suspended as a result of the
CONSULTANT'S failure to purchase or maintain the required insurance, the
CONSULTANT shall indemnify the COUNTY from any and all increased expenses
resulting from such delay.
8.2 The coverage provided herein shall be provided by an insurer with an A.M. Best
rating of VI or better, that is licensed to business in the State of Florida and that has
an agent for service of process within the State of Florida. The coverage shall
contain an endorsement providing sixty (60) days notice to the COUNTY prior to
any cancellation of said coverage. Said coverage shall be written by an insurer
acceptable to the COUNTY and shall be in a form acceptable to the COUNTY.
8.3 CONSULTANT shall obtain and maintain the following policies:
A. Workers' Compensation insurance as required by the State of Florida, sufficient
to respond to Florida Statute 440.
B. Employers Liability Insurance with limits of $100,000 per Accident, $500,000
Disease, policy limits, $100,000 Disease each employee.
C. Comprehensive business automobile and vehicle liability insurance covering
claims for injuries to members of the public and/or damages to property of
others arising from use of motor vehicles, including onsite and offsite
operations, and owned, hired or non -owned vehicles, with $50,000 per person,
$100,000 per Occurrence, $25,000 Property Damage or $100,000 combined
single limit.
D. Commercial general liability, including Personal Injury Liability, covering claims
for injuries to members of the public or damage to property of others arising out
of any covered act or omission of the CONSULTANT or any of its employees,
agents or subCONSULTANTs or subconsultants, including Premises and/or
Operations, Products and Completed Operations, Independent
CONSULTANTs; Broad Form Property Damage and a Blanket Contractual
Liability Endorsement with $500,000 Combined Single Limit.
An Occurrence Form policy is preferred. If coverage is changed to or provided
on a Claims Made policy, its provisions should include coverage for claims filed
on or after the effective date of this contract. In addition, the period for which
claims may be reported must extend for a minimum of 48 months following the
termination or expiration of this contract.
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E. Professional liability insurance of $300,000 per occurrence and $500,000
annual aggregate. If the policy is a "claims made" policy, CONSULTANT shall
maintain coverage or purchase a "tail" to cover claims made after completion of
the project to cover the statutory time limits in Chapter 95 of the Florida
Statutes.
F. COUNTY shall be named as an additional insured with respect to
CONSULTANT'S liabilities hereunder in insurance coverages identified in
Paragraphs C and D.
G. CONSULTANT shall require its subconsultants to be adequately insured at
least to the limits prescribed above, and to any increased limits of
CONSULTANT if so required by COUNTY during the term of this Agreement.
COUNTY will not pay for increased limits of insurance for subconsultants.
H. CONSULTANT shall provide to the COUNTY certificates of insurance or a copy
of all insurance policies including those naming the COUNTY as an additional
insured. The COUNTY reserves the right to require a certified copy of such
policies upon request.
I. If the CONSULTANT participates in a self-insurance fund, a Certificate of
Insurance will be required. In addition, the CONSULTANT may be required to
submit updated financial statements from the fund upon request from the
COUNTY.
ARTICLE IX
MISCELLANEOUS
9.1 SECTION HEADINGS
Section headings have been inserted in this Agreement as a matter of convenience
of reference only, and it is agreed that such section headings are not a part of this
Agreement and will not be used in the interpretation of any provision of this
Agreement.
9.2 OWNERSHIP OF THE PROJECT DOCUMENTS
The documents prepared by the CONSULTANT for this Project belong to the
COUNTY and may be reproduced and copied without acknowledgement or
permission of the CONSULTANT.
9.3 SUCCESSORS AND ASSIGNS
The CONSULTANT shall not assign or subcontract its obligations under this
agreement, except in writing and with the prior written approval of the Board of
County Commissioners for Monroe County and the CONSULTANT, which approval
shall be subject to such conditions and provisions as the Board may deem
necessary. This paragraph shall be incorporated by reference into any assignment
or subcontract and any assignee or subCONSULTANT shall comply with all of the
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provisions of this agreement. Subject to the provisions of the immediately
preceding sentence, each party hereto binds itself, its successors, assigns and
legal representatives to the other and to the successors, assigns and legal
representatives of such other party.
9.4 NO THIRD PARTY BENEFICIARIES
Nothing contained herein shall create any relationship, contractual or otherwise,
with or any rights in favor of, any third party.
9.5 TERMINATION
A. In the event that the CONSULTANT shall be found to be negligent in any aspect
of service, the COUNTY shall have the right to terminate this agreement after
five days written notification to the CONSULTANT.
B. Either of the parties hereto may cancel this Agreement without cause by giving
the other party thirty (30) days written notice of its intention to do so.
C. Termination for Cause and Remedies: In the event of breach of any contract
terms, the COUNTY retains the right to terminate this Agreement. The
COUNTY may also terminate this agreement for cause with CONSULTANT
should CONSULTANT fail to perform the covenants herein contained at the
time and in the manner herein provided. In the event of such termination, prior
to termination, the COUNTY shall provide CONSULTANT with five (5) calendar
days' notice and provide the CONSULTANT with an opportunity to cure the
breach that has occurred. If the breach is not cured, the Agreement will be
terminated for cause. If the COUNTY terminates this agreement with the
CONSULTANT, COUNTY shall pay CONSULTANT the sum due the
CONSULTANT under this agreement prior to termination, unless the cost of
completion to the COUNTY exceeds the funds remaining in the contract;
however, the COUNTY reserves the right to assert and seek an offset for
damages caused by the breach. The maximum amount due to CONSULTANT
shall not in any event exceed the spending cap in this Agreement. In addition,
the COUNTY reserves all rights available to recoup monies paid under this
Agreement, including the right to sue for breach of contract and including the
right to pursue a claim for violation of the COUNTY's False Claims Ordinance,
located at Section 2-721 et al. of the Monroe County Code.
D. Termination for Convenience: The COUNTY may terminate this Agreement for
convenience, at any time, upon thirty (30) days' notice to CONSULTANT. The
COUNTY may also terminate this agreement for cause with CONSULTANT
should CONSULTANT fail to perform the covenants herein contained at the
time and in the manner herein provided. If the COUNTY terminates this
agreement with the CONSULTANT, COUNTY shall pay CONSULTANT the
sum due the CONSULTANT under this agreement prior to termination, unless
the cost of completion to the COUNTY exceeds the funds remaining in the
contract. The maximum amount due to CONSULTANT shall not exceed the
spending cap in this Agreement. In addition, the COUNTY reserves all rights
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available to recoup monies paid under this Agreement, including the right to sue
for breach of contract and including the right to pursue a claim for violation of
the COUNTY's False Claims Ordinance, located at Section 2-721 et al. of the
Monroe County Code.
E. For Contracts of any amount, if the County determines that the
Contractor/Consultant has submitted a false certification (Attachment C) under
Section 287.135(5), Florida Statutes or has been placed on the Scrutinized
Companies that Boycott Israel List, or is engaged in a boycott of Israel, the
County shall have the option of (1) terminating the Agreement after it has given
the Contractor/Consultant written notice and an opportunity to demonstrate the
agency's determination of false certification was in error pursuant to Section
287.135(5)(a), Florida Statutes, or (2) maintaining the Agreement if the
conditions of Section 287.135(4), Florida Statutes, are met.
For Contracts of $1,000,000 or more, if the County determines that the
Contractor/Consultant submitted a false certification under Section 287.135(5),
Florida Statutes, or if the Contractor/Consultant has been placed on the
Scrutinized Companies with Activities in the Sudan List, the Scrutinized
Companies with Activities in the Iran Petroleum Energy Sector List, or been
engaged in business operations in Cuba or Syria, the County shall have the
option of (1) terminating the Agreement after it has given the
Contractor/Consultant written notice and an opportunity to demonstrate the
agency's determination of false certification was in error pursuant to Section
287.135(5)(a), Florida Statutes, or (2) maintaining the Agreement if the
conditions of Section 287.135(4), Florida Statutes, are met.
9.6 CONTRACT DOCUMENTS
This contract consists of the Request for Qualifications, any addenda, the Form of
Agreement (Articles I -IX), the CONSULTANT'S response to the RFQ, the
documents referred to in the Form of Agreement as a part of this Agreement, and
Attachments A, B (including Attachment 1 -3) and C, and modifications made after
execution by written amendment. In the event of any conflict between any of the
Contract documents, the one imposing the greater burden on the CONSULTANT
will control.
9.7 PUBLIC ENTITIES CRIMES
A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a bid on contracts to provide any
goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not
submit bids on leases of real property to public entity, may not be awarded or
perform work as a CONSULTANT, supplier, subcontractor, or subconsultant under
a contract with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in Section 287.017 of the Florida
Statutes, for CATEGORY TWO for a period of 36 months from the date of being
placed on the convicted vendor list.
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By signing this Agreement, CONSULTANT represents that the execution of this
Agreement will not violate the Public Entity Crimes Act (Section 287.133, Florida
Statutes). Violation of this section shall result in termination of this Agreement and
recovery of all monies paid hereto, and may result in debarment from COUNTY's
competitive procurement activities.
In addition to the foregoing, CONSULTANT further represents that there has been
no determination, based on an audit, that it or any subconsultant has committed an
act defined by Section 287.133, Florida Statutes, as a "public entity crime" and that
it has not been formally charged with committing an act defined as a "public entity
crime" regardless of the amount of money involved or whether CONUSULTANT
has been placed on the convicted vendor list.
CONSULTANT will promptly notify the COUNTY if it or any subcontractor or
subconsultant is formally charged with an act defined as a "public entity
crime" or has been placed on the convicted vendor list.
9.8 MAINTENANCE OF RECORDS
CONSULTANT shall maintain all books, records, and documents directly pertinent
to performance under this Agreement in accordance with generally accepted
accounting principles consistently applied. Records shall be retained for a period of
five years from the termination of this agreement. Each party to this Agreement or
its authorized representatives shall have reasonable and timely access to such
records of each other party to this Agreement for public records purposes during
the term of the Agreement and for four years following the termination of this
Agreement. If an auditor employed by the COUNTY or Clerk determines that
monies paid to CONSULTANT pursuant to this Agreement were spent for purposes
not authorized by this Agreement, or were wrongfully retained by the
CONSULTANT, the CONSULTANT shall repay the monies together with interest
calculated pursuant to Sec. 55.03, of the Florida Statutes, running from the date the
monies were paid by the COUNTY.
9.9 GOVERNING LAW, VENUE, INTERPRETATION, COSTS, AND FEES
This Agreement shall be governed by and construed in accordance with the laws of
the State of Florida applicable to contracts made and to be performed entirely in the
State. In the event that any cause of action or administrative proceeding is
instituted for the enforcement or interpretation of this Agreement, COUNTY and
CONSULTANT agree that venue shall lie in the 16th Judicial Circuit, Monroe
County, Florida, in the appropriate court or before the appropriate administrative
body. This agreement shall not be subject to arbitration. Mediation proceedings
initiated and conducted pursuant to this Agreement shall be in accordance with the
Florida Rules of Civil Procedure and usual and customary procedures required by
the circuit court of Monroe County.
9.10 SEVERABILITY
If any term, covenant, condition or provision of this Agreement (or the application
thereof to any circumstance or person) shall be declared invalid or unenforceable to
Packet Pg. 166
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any extent by a court of competent jurisdiction, the remaining terms, covenants,
conditions and provisions of this Agreement, shall not be affected thereby; and
each remaining term, covenant, condition and provision of this Agreement shall be
valid and shall be enforceable to the fullest extent permitted by law unless the
enforcement of the remaining terms, covenants, conditions and provisions of this
Agreement would prevent the accomplishment of the original intent of this
Agreement. The COUNTY and CONSULTANT agree to reform the Agreement to
replace any stricken provision with a valid provision that comes as close as
possible to the intent of the stricken provision.
9.11 ATTORNEY'S FEES AND COSTS
The COUNTY and CONSULTANT agree that in the event any cause of action or
administrative proceeding is initiated or defended by any party relative to the
enforcement or interpretation of this Agreement, the prevailing party shall be
entitled to reasonable attorney's fees, court costs, investigative, and out-of-pocket
expenses, as an award against the non -prevailing party, and shall include
attorney's fees, courts costs, investigative, and out-of-pocket expenses in appellate
proceedings.
9.12 BINDING EFFECT
The terms, covenants, conditions, and provisions of this Agreement shall bind and
inure to the benefit of the COUNTY and CONSULTANT and their respective legal
representatives, successors, and assigns.
9.13 AUTHORITY
Each party represents and warrants to the other that the execution, delivery and
performance of this Agreement have been duly authorized by all necessary County
and corporate action, as required by law.
9.14 CLAIMS FOR FEDERAL OR STATE AID
CONSULTANT and COUNTY agree that each shall be, and is, empowered to apply
for, seek, and obtain federal and state funds to further the purpose of this
Agreement. Any conditions imposed as a result of funding that effect the Project will
be provided to each party.
9.15 ADJUDICATION OF DISPUTES OR DISAGREEMENTS
COUNTY and CONSULTANT agree that all disputes and disagreements shall be
attempted to be resolved by meet and confer sessions between representatives of
each of the parties. If the issue or issues are still not resolved to the satisfaction of
the parties, then any party shall have the right to seek such relief or remedy as may
be provided by this Agreement or by Florida law.This provisions does not negate or
waive the provisions of paragraph 9.5 concerning termination or cancellation.
9.16 COOPERATION
In the event any administrative or legal proceeding is instituted against either party
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relating to the formation, execution, performance, or breach of this Agreement,
COUNTY and CONSULTANT agree to participate, to the extent required by the
other party, in all proceedings, hearings, processes, meetings, and other activities
related to the substance of this Agreement or provision of the services under this
Agreement. COUNTY and CONSULTANT specifically agree that no party to this
Agreement shall be required to enter into any arbitration proceedings related to this
Agreement.
9.17 NONDISCRIMINATION /EQUAL EMPLOYMENT OPPORTUNITY
The parties agree that there will be no discrimination against any person, and it is
expressly understood that upon a determination by a court of competent jurisdiction
that discrimination has occurred, this Agreement automatically terminates without
any further action on the part of any party, effective the date of the court order. The
parties agree to comply with all Federal and Florida statutes, and all local
ordinances, as applicable, relating to nondiscrimination. These include but are not
limited to: 1) Title VII of the Civil Rights Act of 1964 (PL 88-352), which prohibit
discrimination in employment on the basis of race, color, religion, sex, and national
origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC
§§ 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex;
3) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC § 794),
which prohibits discrimination on the basis of handicaps; 4) The Age Discrimination
Act of 1975, as amended (42 USC §§ 6101-6107), which prohibits discrimination
onthe basis of age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL 92-
255), as amended, relating to nondiscrimination on the basis of drug abuse; 6) The
Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and
Rehabilitation Act of 1970 (PL 91-616), as amended, relating to nondiscrimination
on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of
1912, §§ 523 and 527 (42 USC §§ 690dd-3 and 290ee-3), as amended, relating to
confidentiality of alcohol and drug abuse patient records; 8) Title VIII of the Civil
Rights Act of 1968 (42 USC §§ 3601 et seq.), as amended, relating to
nondiscrimination in the sale, rental or financing of housing; 9) The Americans with
Disabilities Act of 1990 (42 USC §§ 1201), as amended from time to time, relating
to nondiscrimination in employment on the basis of disability; 10) Monroe County
Code Chapter 14, Article II, which prohibits discrimination on the basis of race,
color, sex, religion, national origin, ancestry, sexual orientation, gender identity or
expression, familial status or age; and 11) any other nondiscrimination provisions in
any federal or state statutes which may apply to the parties to, or the subject matter
of, this Agreement.
During the performance of this Agreement, the CONSULTANT, in accordance
with Equal Employment Opportunity (30 Fed. Reg. 12319, 12935, 3 C.F.R. Part,
1964-1965 Comp., p. 339), as amended by Executive Order 11375, Amending
Executive Order 11246 Relating to Equal Employment Opportunity, and
implementing regulations at 41C.F.R. Part 60 (Office of Federal Contract Compliance
Programs, Equal Employment Opportunity, Department of Labor). See 2 C.F.R.
Part 200, Appendix II, ¶ C, agrees as follows:
1). The CONSULTANT will not discriminate against any employee or
applicant for employment because of race, color, religion, sex, sexua
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orientation, gender identity, or national origin. The CONSULTANT will
take affirmative action to ensure that applicants are employed, and that
employees are treated during employment, without regard to their race,
color, religion, sex, sexual orientation, gender identity, or national origin.
Such action shall include, but not be limited to the following:
Employment, upgrading, demotion, or transfer, recruitment or
recruitment advertising; layoff or termination; rates of pay or other forms
of compensation; and selection for training, including apprenticeship.
The CONSULTANT agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided by the
contracting officer setting forth the provisions of this nondiscrimination
clause.
2).The CONSULTANT will, in all solicitations or advertisements for
employees placed by or on behalf of the CONSULTANT, state that all
qualified applicants will receive consideration for employment without
regard to race, color, religion, sex, sexual orientation, gender identity, or
national origin.
3).The CONSULTANT will not discharge or in any other manner
discriminate against any employee or applicant for employment because
such employee or applicant has inquired about, discussed, or disclosed
the compensation of the employee or applicant or another employee or
applicant. This provision shall not apply to instances in which an
employee who has access to the compensation information of other
employees or applicants as a part of such employee's essential job
functions discloses the compensation of such other employees or
applicants to individuals who do not otherwise have access to such
information, unless such disclosure is in response to a formal complaint
or charge, in furtherance of an investigation, proceeding, hearing, or
action, including an investigation conducted by the employer, or is
consistent with the CONSULTANT's legal duty to furnish information.
4).The CONSULTANT will send to each labor union or representative of
workers with which it has a collective bargaining agreement or other
contract or understanding, a notice to be provided by the agency
contracting officer, advising the labor union or workers' representative of
the CONSULTANT's commitments under section 202 of Executive Order
11246 of September 24, 1965, and shall post copies of the notice in
conspicuous places available to employees and applicants for
employment.
5).The CONSULTANT will comply with all provisions of Executive Order
11246 of September 24, 1965, and of the rules, regulations, and
relevant orders of the Secretary of Labor.
6).The CONSULTANT will furnish all information and reports required by
Executive Order 11246 of September 24, 1965, and by the rules,
regulations, and orders of the Secretary of Labor, or pursuant thereto,
and will permit access to his books, records, and accounts by the
contracting agency and the Secretary of Labor for purposes of
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investigation to ascertain compliance with such rules, regulations, and
orders.
7),In the event of the CONSULTANT's non-compliance with the
nondiscrimination clauses of this contract or with any of such rules,
regulations, or orders, this contract may be canceled, terminated or
suspended in whole or in part and the CONSULTANT may be declared
ineligible for further Government contracts in accordance with
procedures authorized in Executive Order 11246 of September 24,
1965, and such other sanctions may be imposed and remedies invoked
as provided in Executive Order 11246 of September 24, 1965, or by
rule, regulation, or order of the Secretary of Labor, or as otherwise
provided by law.
9.18 COVENANT OF NO INTEREST
CONSULTANT and COUNTY covenant that neither presently has any interest, and
shall not acquire any interest, which would conflict in any manner or degree with its
performance under this Agreement, and that only interest of each is to perform and
receive benefits as recited in this Agreement.
9.19 CODE OF ETHICS
COUNTY agrees that officers and employees of the COUNTY recognize and will be
required to comply with the standards of conduct for public officers and employees
as delineated in Section 112.313, Florida Statutes, regarding, but not limited to,
solicitation or acceptance of gifts; doing business with one's agency; unauthorized
compensation; misuse of public position, conflicting employment or contractual
relationship; and disclosure or use of certain information.
9.20 NO SOLICITATION/PAYMENT
The CONSULTANT and COUNTY warrant that, in respect to itself, it has neither
employed nor retained any company or person, other than a bona fide employee
working solely for it, to solicit or secure this Agreement and that it has not paid or
agreed to pay any person, company, corporation, individual, or firm, other than a
bona fide employee working solely for it, any fee, commission, percentage, gift, or
other consideration contingent upon or resulting from the award or making of this
Agreement. For the breach or violation of the provision, the CONSULTANT agrees
that the COUNTY shall have the right to terminate this Agreement without liability
and, at its discretion, to offset from monies owed, or otherwise recover, the full
amount of such fee, commission, percentage, gift, or consideration.
9.21 PUBLIC ACCESS.
Public Records Compliance. CONSULTANT must comply with Florida public
records laws, including but not limited to Chapter 119, Florida Statutes and Section
24 of article I of the Constitution of Florida. The County and CONSULTANT shall
allow and permit reasonable access to, and inspection of, all documents, records,
papers, letters or other "public record" materials in its possession or under its
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control subject to the provisions of Chapter 119, Florida Statutes, and made or
received by the County and CONSULTANT in conjunction with this contract and
related to contract performance. The County shall have the right to unilaterally
cancel this contract upon violation of this provision by the CONSULTANT. Failure of
the CONSULTANT to abide by the terms of this provision shall be deemed a
material breach of this contract and the County may enforce the terms of this
provision in the form of a court proceeding and shall, as a prevailing party, be
entitled to reimbursement of all attorney's fees and costs associated with that
proceeding. This provision shall survive any termination or expiration of the
contract.
The CONSULTANT is encouraged to consult with its advisors about Florida Public
Records Law in order to comply with this provision.
Pursuant to F.S. 119.0701 and the terms and conditions of this contract, the
CONSULTANT is required to:
(1) Keep and maintain public records that would be required by the County
to perform the service.
(2) Upon receipt from the County's custodian of records, provide the County
with a copy of the requested records or allow the records to be inspected or copied
within a reasonable time at a cost that does not exceed the cost provided in this
chapter or as otherwise provided by law.
(3) Ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed except as authorized
by law for the duration of the contract term and following completion of the contract
if the CONSULTANT does not transfer the records to the County.
(4) Upon completion of the contract, transfer, at no cost, to the County all
public records in possession of the CONSULTANT or keep and maintain public
records that would be required by the County to perform the service. If the
CONSULTANT transfers all public records to the County upon completion of the
contract, the CONSULTANT shall destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. If
the CONSULTANT keeps and maintains public records upon completion of the
contract, the CONSULTANT shall meet all applicable requirements for retaining
public records. All records stored electronically must be provided to the County,
upon request from the County's custodian of records, in a format that is compatible
with the information technology systems of the County.
(5) A request to inspect or copy public records relating to a County contract
must be made directly to the County, but if the County does not possess the
requested records, the County shall immediately notify the CONSULTANT of the
request, and the CONSULTANT must provide the records to the County or allow
the records to be inspected or copied within a reasonable time.
If the CONSULTANT does not comply with the County's request for records, the
County shall enforce the public records contract provisions in accordance with the
contract, notwithstanding the County's option and right to unilaterally cancel this
contract upon violation of this provision by the CONSULTANT. A CONSULTANT
who fails to provide the public records to the County or pursuant to a valid public
records request within a reasonable time may be subject to penalties under
section 119.10, Florida Statutes.
The CONSULTANT shall not transfer custody, release, alter, destroy or otherwise
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G.3.a
dispose of any public records unless or otherwise provided in this provision or as
otherwise provided by law.
IF THE CONSULTANT HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119% FLORIDA STATUTES, TO
THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT CONTACT THE
CUSTODIAN OF PUBLIC RECORDS BRI.AN BRA:DLEY AT
PHONE# 305-292-3470 BRADLEY-BRIAN M0NROEC'OUNTY-
FL.GOV MONROE COUNTY ATTORNEY'S OFFICE 1111 12TH
Street SUITE 408 KEY WEST FL 33040.
9.22 NON -WAIVER OF IMMUNITY
Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of
the CONSULTANT and the COUNTY in this Agreement and the acquisition of any
commercial liability insurance coverage, self-insurance coverage, or local
government liability insurance pool coverage shall not be deemed a waiver of
immunity to the extent of liability coverage, nor shall any contract entered into by
the COUNTY be required to contain any provision for waiver.
9.23 PRIVILEGES AND IMMUNITIES
All of the privileges and immunities from liability, exemptions from laws, ordinances,
and rules and pensions and relief, disability, workers' compensation, and other
benefits which apply to the activity of officers, agents, or employees of any public
agents or employees of the COUNTY, when performing their respective functions
under this Agreement within the territorial limits of the COUNTY shall apply to the
same degree and extent to the performance of such functions and duties of such
officers, agents, volunteers, or employees outside the territorial limits of the
COUNTY.
9.24 LEGAL OBLIGATIONS AND RESPONSIBILITIES
Non -Delegation of Constitutional or Statutory Duties. This Agreement is not
intended to, nor shall it be construed as, relieving any participating entity from any
obligation or responsibility imposed upon the entity by law except to the extent of
actual and timely performance thereof by any participating entity, in which case the
performance may be offered in satisfaction of the obligation or responsibility.
Further, this Agreement is not intended to, nor shall it be construed as, authorizing
the delegation of the constitutional or statutory duties of the COUNTY, except to the
extent permitted by the Florida constitution, state statute, and case law.
9.25 NON -RELIANCE BY NON-PARTIES
No person or entity shall be entitled to rely upon the terms, or any of them, of this
Agreement to enforce or attempt to enforce any third -party claim or entitlement to or
benefit of any service or program contemplated hereunder, and the CONSULTANT
and the COUNTY agree that neither the CONSULTANT nor the COUNTY or any
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agent, officer, or employee of either shall have the authority to inform, counsel, or
otherwise indicate that any particular individual or group of individuals, entity or
entities, have entitlements or benefits under this Agreement separate and apart,
inferior to, or superior to the community in general or for the purposes contemplated
in this Agreement.
9.26 ATTESTATIONS AND TRUTH IN NEGOTIATION
CONSULTANT agrees to execute such documents as COUNTY may reasonably
require, including a Public Entity Crime Statement, an Ethics Statement, and a
Drug -Free Workplace Statement. Signature of this Agreement by CONSULTANT
shall act as the execution of a truth in negotiation certificate stating that wage rates
and other factual unit costs supporting the compensation pursuant to the
Agreement are accurate, complete, and current at the time of contracting. The
original contract price and any additions thereto shall be adjusted to exclude any
significant sums by which the agency determines the contract price was increased
due to inaccurate, incomplete, or concurrent wage rates and other factual unit
costs. All such adjustments must be made within one year following the end of the
Agreement.
9.27 NO PERSONAL LIABILITY
No covenant or agreement contained herein shall be deemed to be a covenant or
agreement of any member, officer, agent or employee of Monroe County in his or
her individual capacity, and no member, officer, agent or employee of Monroe
County shall be liable personally on this Agreement or be subject to any personal
liability or accountability by reason of the execution of this Agreement.
9.28 EXECUTION IN COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which
shall be regarded as an original, all of which taken together shall constitute one and
the same instrument and any of the parties hereto may execute this Agreement by
signing any such counterpart.
9.29 FEDERAL CONTRACT REQUIREMENTS
The CONSULTANT and/or CONTRACTOR and its Subcontractors must follow the
provisions, as applicable, as set forth in 2 C.F.R. §200.326 Contract provisions and
Appendix II to 2 C.F.R. Part 200, as amended, including but not limited to:
9.29.1 Davis -(Bacon Act, as amended (40 U.S.C. §§3141-3148). When required by Federal
program legislation, which includes emergency Management Preparedness Grant
Program, Homeland Security Grant Program, Nonprofit Security Grant Program,
Tribal Homeland Security Grant Program, Port Security Grant Program and Transit
Security Grant Program, all prime construction contracts in excess of $2,000
awarded by non -Federal entities must comply with the Davis -Bacon Act (40 U.S.C.
§§3141-3144, and §§3146-3148) as supplemented by Department of Labor
regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts
Covering Federally Financed and Assisted Construction"). In accordance with the
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statute, CONSULTANTs must be required to pay wages to laborers and mechanics
at a rate not less than the prevailing wages specified in a wage determination made
by the Secretary of Labor. In addition, CONSULTANTS must be required to pay
wages not less than once a week. If applicable, the COUNTY must place a current
prevailing wage determination issued by the Department of Labor in each
solicitation. The decision to award a contract or subcontract must be conditioned
upon the acceptance of the wage determination. The COUNTY must report all
suspected or reported violations to the Federal awarding agency. When required by
Federal program legislation, which includes emergency Management Preparedness
Grant Program, Homeland Security Grant Program, Nonprofit Security Grant
Program, Tribal Homeland Security Grant Program, Port Security Grant Program
and Transit Security Grant Program (it does not apply to other FEMA grant and
cooperative agreement programs, including the Public Assistance Program), the
CONSULTANTs must also comply with the Copeland "Anti -Kickback" Act (40
U.S.C. § 3145), as supplemented by Department of Labor regulations (29 CFR Part
3, "CONSULTANTs and SubCONSULTANTs on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States"). As
required by the Act, each CONSULTANT or subrecipient is prohibited from
inducing, by any means, any person employed in the construction, completion, or
repair of public work, to give up any part of the compensation to which he or she is
otherwise entitled. The COUNTY must report all suspected or reported violations to
the Federal awarding agency.
(1) CONSULTANT. The CONSULTANT shall comply with 18
U.S.C. § 874, 40 U.S.C. § 3145, and the requirements of 29
C.F.R. pt. 3 as may be applicable, which are incorporated by
reference into this contract.
(2) Subcontracts. The CONSULTANT or subCONSULTANT
shall insert in any subcontracts the clause above and such
other clauses as the FEMA may by appropriate instructions
require, and also a clause requiring the subCONSULTANTs to
include these clauses in any lower tier subcontracts. The prime
CONSULTANT shall be responsible for the compliance by any
subCONSULTANT or lower tier subCONSULTANT with all of
these contract clauses.
(3) Breach. A breach of the contract clauses above may be
grounds for termination of the contract, and for debarment as
a CONSULTANT and subCONSULTANT as provided in 29
C.F.R. § 5.12.
9.29.2 Contract Work Hours and Safety --Standards Act (40 U.S.C. 3701-3708). Where
applicable, which includes all FEMA grant and cooperative agreement programs,
all contracts awarded by the COUNTY in excess of $100,000 that involve the
employment of mechanics or laborers must comply with 40 U.S.C.§§ 3702 and
3704, as supplemented by Department of Labor regulations (29 CFR Part 5).
Under 40 U.S.C. §3702 of the Act, each CONSULTANT must compute the wages
of every mechanic and laborer on the basis of a standard work week of 40 hours.
Work in excess of the standard work week is permissible provided that the worker
is compensated at a rate of not less than one and a half times the basic rate of pay
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for all hours worked in excess of 40 hours in the work week. The requirements of
40 U.S.C. 3704 are applicable to construction work and provide that no laborer or
mechanic must be required to work in surroundings or under working conditions
which are unsanitary, hazardous or dangerous. These requirements do not apply
to the purchases of supplies or materials or articles ordinarily available on the open
market, or contracts for transportation or transmission of intelligence.
9.29.3 Rights to Inventions Made Under a Contract or Agreement. If the Federal award
meets the definition of "funding agreement under 37 CFR §401.2 (a) and the
recipient or subrecipient wishes to enter into a contract with a small business firm or
nonprofit organization regarding the substitution of parties, assignment or
performance of experimental, developmental, or research work under that "funding
agreement," the recipient or subrecipient must comply with the requirements of 37
CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small
Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the awarding agency.
9.29.4 Clean Air Act 42 U.S.C, 7401-7671 N and the Federal Water Pollution Control Act
(33 U.S.Cm 1251-1387). CONSULTANT agrees to comply with all applicable
standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C.
§§7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C.
§§1251-1387) and will reports violations to FEMA and the Regional Office of the
Environmental Protection Agency (EPA). The Clean Air Act (42 U.S.C. 7401-
7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as
amended— applies to Contracts and subgrants of amounts in excess of $150,000.
9.29.5 Debarment and Suspension JExecutive Orders 12549 and 12689 —A contract
award (see 2 CFR 180.220) must not be made to parties listed on the
governmentwide exclusions in the System for Award Management (SAM), in
accordance with the OMB guidelines at 2 CFR 180 that implement Executive
Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989
Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the
names of parties debarred, suspended, or otherwise excluded by agencies, as well
as parties declared ineligible under statutory or regulatory authority other than
Executive Order 12549.
9.29.6 Byrd Anti -Lobbying Amendment 31 U.S.C. 1352 CONSULTANTs that apply or
bid for an award exceeding $100,000 must file the required certification. Each tier
certifies to the tier above that it will not and has not used Federal appropriated
funds to pay any person or organization for influencing or attempting to influence
an officer or employee of any agency, a member of Congress, officer or employee
of Congress, or an employee of a member of Congress in connection with
obtaining any Federal contract, grant or any other award covered by 31 U.S.C.
1352. Each tier must also disclose any lobbying with non -Federal funds that takes
place in connection with obtaining any Federal award. Such disclosures are
forwarded from tier to tier up to the non -Federal award.
9.29.7 Com liance with Procurement of recovered materials as set forth in 2 CFR
200.322. CONSULTANT must comply with section 6002 of the Solid Waste
disposal Act, as amended by the Resource Conservation and Recovery Act. The
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G.3.a
requirements of Section 6002 include procuring only items designated in guidelines
of the Environmental Protection Agency (EPA) at 40 CPR part 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining
a satisfactory level of competition, where the purchase price of the item exceeds
$10,000 or the value of the quantity acquired during the preceding fiscal year
exceeded $10,000; procuring solid waste management services in a manner that
maximizes energy and resource recovery; and establishing an affirmative
procurement program for procurement of recovered materials identified in the EPA
guidelines.
9.29.8 Americans with Disabilities Act of 1990 as amended'. ADA) — The CONSULTANT
will comply with all the requirements as imposed by the ADA, the regulations of the
Federal government issued thereunder, and the assurance by the CONSULTANT
pursuant thereto.
9.29.9 Disadvantaged Business Enterprise DBE Policy and Obligation - It is the policy of
the COUNTY that DBE's, as defined in 49 C.F.R. Part 26, as amended, shall have
the opportunity to participate in the performance of contracts financed in whole or
in part with COUNTY funds under this Agreement. The DBE requirements of
applicable federal and state laws and regulations apply to this Agreement. The
COUNTY and its CONSULTANT agree to ensure that DBE's have the opportunity
to participate in the performance of this Agreement. In this regard, all recipients and
contractors and CONSULTANTs shall take all necessary and reasonable steps in
accordance with 2 C.F.R. § 200.321(as set forth in detail below), applicable federal
and state laws and regulations to ensure that the DBE's have the opportunity to
compete for and perform contracts. The COUNTY and the CONSULTANT and
subCONSULTANTs shall not discriminate on the basis of race, color, national origin
or sex in the award and performance of contracts, entered pursuant to this
Agreement. 2 C.F.R. § 200,321 CONTRACTING WITH SMALL AND MINORITY
BUSINESSES WOM'EN'S BUSINESS ENTERPRISES AND LABOR SURPLUS
AREA FIRMS
a. If the CONTRACTOR, with the funds authorized by this Agreement,
seeks to subcontract goods or services, then, in accordance with 2 C.F.R. §200.321,
the CONTRACTOR shall take the following affirmative steps to assure that minority
businesses, women's business enterprises, and labor surplus area firms are used
whenever possible.
b. Affirmative steps must include:
(1) Placing qualified small and minority businesses and women's
business enterprises on solicitation lists;
(2) Assuring that small and minority businesses, and women's
business enterprises are solicited whenever they are potential sources;
(3) Dividing total requirements, when economically feasible, into
smaller tasks or quantities to permit maximum participation by small and minority
businesses, and women's business enterprises;
(4) Establishing delivery schedules, where the
retuirement permits, which encourage participation by small and minority
businesses, and women's business enterprises;
(5) Using the services and assistance, as apro riat, of
such organizations as the Small Business Administration and the Minority
Business Development Agency of the Department of Commerce.
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9.29.10 'The CONSULTANT shall utilize the U.S. Department of Homeland Security's E-
system
CONSULTANT during the term of +` Contract and shall
subCONSULTANTs performing work or providing services pursuant to the Contract
to likewise utilize the U-S. Department of Homeland Security's E-Verify system to
verify the employment eligibility of all new employees hired by the
subCONSULTANT diving the Contract term,
IN WITNESS WHEREOF, each party has caused this Agreement to be executed by its
By
Mayor/Chairman
(Seal) CONSULTANT
Attest: WSP USA, Inc. so
PE S1,
iv
4i.40.Z649: °3�A6
By., y.., Ronald M. Colas, PE, Sl
Title: Title,- Vice President - Sr. Area Manager
END OIL ,GI ENT
- 2.
G.3.a
ATTACHMENT A
SCOPE
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G.3.a
SCOPE OF WORK
The project will include completion of design for construction and any required permitting
for elevating secified roadways, resurfacing/reconstruction and drainage system
improvements in the Twin Lakes subdivision in Key Largo and the specificed roads in the
Sands Subdivision in Big Pine Key (Refer to Attachment A and B).
Monroe County adopted an interim standard methodology for adapting transportation
infrastructure for sea level rise in January, 2017, based on the Sea Level Rise Pilot Project
Report. The recommended drainage solution is a pretreated pressurized closed system.
The Twin Lakes specified roads will be designed to 5 inches of elevation NAVD88 and the
Sands Community specified roads will be designed to 11 inches of elevation NAVD88.
There will be a need to meet with environmental regulatory agenices such as South Florida
Water Management District, Florida Department of Environmental Protection and the
Florida Keys National Marine Sanctuary in the pre design phase and there may be a need
for public information/impact meetings during the design phase.
Property surveys may need to be conducted in order for construction easements to be
executed and driveway connectivity will need to be addressed.
1.0 DESIGN DEVELOPMENT
The Design for Construction shall include, but shall not necessarily be limited to, plans and
specifications which describe all systems, elements, details, components, materials,
equipment, and other information necessary for construction. The Design for Construction
shall be accurate, coordinated and in all respects adequate for construction and shall be in
conformity, and comply, with all applicable law, codes, permits, and regulations. Products,
equipment and materials specified for use shall be readily available unless written
authorization to the contrary is given by the County.
2.0 CONSTRUCTION DOCUMENTS PRASE
2.1 The Consultant shall prepare, for approval by the County, Construction Documents
consisting of Drawings and Specifications setting forth in detail the requirements for the
construction of the project. Construction documents shall conform to the standards
contained in the latest versions of the following:
Florida Department of Transportation Roadway Plans Preparation Manuals
tilWww.dot.sta:te,fl.us/rdd'esiciin!/PPMMaiival/PPM,shtni
2. Florida Department of Transportation Desi n Standards
htt ://www.dot.state.fl.us/rddesi n/Desi� nMandards/Standards.shtm
3. Florida Department of Transportation Manual of Uniform Minimum
Standards for Design, Construction and Maintenance for Streets and
Highways httD://www,dot.state,f].us/rddesi:on/Florid'aGreenbook/FGB.shtm
4. Florida Department of Transportation Surveying Procedure
5. Florida Department of Transportation Drainage Manual
101
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5. Florida Department of Transportation Drainage Manual
tp_://www, dot, t te,fN us/rddesjgO/dr/fi1es/2 01m7Q g r a l d ggIS!f
6. MUTCD
hItp_,,L/inutcd.fhwa.dot,,o /
7. American Disabilities Act
p tt ://www .dot state,f6.uslp�ocuraldg -ua nts/ edu�res/brn/5 5050 15
L
8. Florida Department of Transportation Flexible Pavement Design Manual
li tlIftww.dot.state.fl.us/ avementmana emertLF� Bf.ICA'LIO S,shtt'Q
9. Florida Statutes
hftn'//NAi)AA,A/ fAn qtAtp ft iiA/ t tt9tp/'inda=x, fni Mode -Vie" w%2OSt 1tute &Sub
2.2. The Consultant shall provide Drawings and applicable Technical Specifications for
the County's review. The specifications will conform to the most recent version of Florida
Department of Transportation Manual of Uniform Minimum Standards for Design,
Construction and Maintenance for Streets and Highways (Florida Greenbook) standards.
2.3 Upon completion of the Construction Documents Phase, the Consultant shall
provide Construction Documents for the County's approval. Upon approval by the County
the Consultant shall provide the County up to 5 sets of Construction Documents that have
been signed and sealed by the Engineer. The Consultant shall also provide an electronic
version of the construction documents. The Consultant shall provide an estimate of
anticipated construction cost in accordance with the construction development phase.
2.4 The Consultant shall assist the County in the preparation of the necessary bidding
information for the production of bidding forms, the Conditions of the Contracts, and the
forms of Agreements between the County and the Contractor's by providing supporting
information as to the projects scope, bid items, estimated quantities and construction
duration. The County shall prepare all Bidding Forms, Conditions of the Contract, and
Forms of Agreement.
2.5 The Consultant's construction documents (plans, specifications, etc) will conform to
all codes and regulations of the federal government, county, state, municipalities, agencies
and state departments, in effect at the date of this Agreement, and shall be of such
completion as to be acceptable for review and ruling by said agencies when permits are
applied for. The Consultant shall use due care in determining permit requirements and
shall meet with regulatory agencies as necessary to coordinate specific permit
requirements. The Consultant shall document all meetings and conversations with said
regulatory agencies. If permits are denied for incompleteness or for lack of following said
codes or regulations, or permit requirements, then the Engineer will conform the
construction documents in such manner to receive permits upon such plans. Work required
by the Consultant to conform documents to federal, state, city, county, or agency
specifications to allow them to be approved shall be completed at no charge or cost to the
County, unless said requirements are changed during the course of the project.
2.6 The County shall be responsible for the timely submittal of all permit application
fees.
2.7 At the 60%, 90% and 100% design phases, the Consultant shall provide drawings
and other documents which depict the current status of design for the County's review and
-25- Packet Pg. 180
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information. The Consultant shall provide an estimate of anticipated construction costs and
construction schedule.
2.8 As needed, the Engineer will provide clarification and answers to questions from
prospective bidders during the construction bid process. Answers will be provided in a
timely manner in order to facilitate bidding.
3.0 CONSTRUCTION DOCUMENTS PHASE REQUIREMENTS
To satisfactorily perform the Construction Documents phase requirement, the Engineer
must complete the tasks set forth in items 3.1 through 3.4.
3.1 Construction Plans — This consists of, at a minimum, Key Sheet, Summary of Pay
Items and Quantities, Drainage Map, Project Layout, Plan and Profile sheets, Typical
Sections, Detail sheets, General Notes, Environmental Notes, Traffic Control Plan.
Construction plans shall be in accordance with FDOT Plans Preparation Manual.
3.2 Specifications —specifications will conform to the most recent version of the
Florida Department of Transportation Manual of Uniform Minimum Standards for Design,
Construction and Maintenance for Streets and Highways (Florida Greenbook).
Comprehensive, abbreviated methods, materials and systems descriptions in tune with the
drawings will be developed as necessary with Technical Special Provisions.
3.3 Schedules — Prepare an estimate of the Construction Time.
3.4 Estimate of Construction Cost — Estimate of anticipated cost in accordance with
the Construction Documents.
4.0 CONSTRUCTION COST
Contemporaneously with the submission of the Design, the Consultant shall submit to the
County in writing its final estimate of the Contractor's anticipated bid price for constructing
the Project. Once submitted, the final anticipated price estimate shall be adjusted by the
Consultant to reflect any increase or decrease in anticipated price resulting from a change
in Design.
4.1 The Construction Cost shall be the total estimated bid cost to the County of all
elements of the Project designed or specified by the Engineer.
4.2 The Construction Cost shall include the cost at current market rates of labor and
materials and Equipment designed, specified, selected or specially provided for by the
Engineer, plus a reasonable allowance for Contractor's's overhead and profit.
4.3 Construction cost does not include the compensation of the Consultant and the
sub -consultants, the costs of land, rights -of -way, financing or other costs which are the
responsibility of the County.
5.0 CONSTRUCTION PHASE
5.1 The Consultant shall review and approve or take other appropriate action upon
Contractor's Shop Drawings submittals for prefabricated elements to be placed
permanently in the structure but only for the limited purpose of checking for conformance
-26- Packet Pg. 181
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with information given and the design concept expressed in the Contract Documents. The
Consultant's action shall be taken with such reasonable promptness as to cause no delay
in the Contractor's Work or in construction by the County's own forces, while allowing
sufficient time in the Consultant's professional judgment to permit adequate review. In
general, said review and action shall be completed in 10 working days from receipt of a
shop drawing submittal, excluding resubmittals. Review of such submittals is not
conducted for the purpose of determining the accuracy and completeness of other details
such as dimensions and quantities or for substantiating instructions for installation or
performance of equipment or systems designed by the Contractors, all of which remain the
responsibility of the Contractors to the extent required by the Contract Documents. The
Consultant's review shall not constitute approval of safety precautions or, unless otherwise
specifically stated by the Consultant, of construction means, methods, techniques,
sequences, or procedures.
5.2 The Consultant shall, without additional compensation, promptly correct any errors,
omissions, deficiencies, or conflicts in the work product of the Consultant or its consultants
or both.
5.3 The Consultant must reimburse the County for any "added costs" paid by the
County for additional construction costs that were incurred as a direct result of any error,
omission, deficiency, or conflict in the work product of the Consultant, its consultants, or
both. "Added costs" is defined as the cost incurred from any additional work required on
the project that was necessitated solely by the error, omission, deficiency, or conflict in the
work project. The added cost is limited to the increase to the construction cost for
additional work and does not include costs that are normally incurred as part of the project
or would have been incurred had no error, omission, or deficiency occurred, and
addressed by a change order of already established unit costs. The Consultant shall not be
held responsible for additional deficiencies found due to a delay in the construction of the
project or for those hidden deficiencies that could not reasonably be determined through a
review of documentation or physical inspection of the site by the Consultant.
5.4 The Consultant shall furnish to the County, upon project completion, the following:
b 2 sets of 11" X 17" signed and sealed Record Drawings
• 2 sets of final documentation
1 set of final as built CADD files on CD
The Consultant's Engineer of Record in responsible charge of the project's
design shall professionally endorse (signed and sealed and certified) the
record prints, the special provisions and all reference and support
documents.
5.5 The Consultant will attend the pre -construction meeting and as needed, attend the
periodic construction progress meetings.
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ATTACHMENT B
WSP AND SUBCONSULTANT
DETAILED PROPOSAL
-28- Packet Pg. 183
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October 23, 2018
SCOPE OF SERVICES
[Celli
ENGINEERING DESIGN AND PERMITTING FOR THE
SEA LEVEL RISE PILOT PROJECT (BIG PINE KEY AND KEY LARGO)
MONROE COUNTY
Packet Pg. 184
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I
PURPOSE
3
2
PROJECT DESCRIPTION
5
3
PROJECT COMMON AND PROJECT GENERAL TASKS
15
4
ROADWAY ANALYSIS
18
5
ROADWAY PLANS _
20
6a
DRAINAGE ANALYSIS
21
6b
DRAINAGE PLANS __....
23
7
UTILITIES
24
8
ENVIRONMENTAL PERMITS, COMPLIANCE AND ENVIRONMENTAL
CLEARANCES
25
9
STRUCTURES - SUMMARY AND MISCELLANEOUS TASKS AND DRAWINGS
26
17
STRUCTURES - RETAINING WALLS
27
18
STRUCTURES - MISCELLANEOUS
28
19
SIGNING AND PAVEMENT MARKING ANALYSIS _mmmmmmmmmmmmmmmmmITITIT
29
27
SURVEY ......... _........ ................_._ _._ _
30
35
GEOTECHNICAL
31
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SCOPE OF SERVICES FOR CONSULTING ENGINEERING SERVICES
This Exhibit forms an integral part of the agreement between the Monroe County Engineering
Department (hereinafter referred to as the COUNTY) and WSP USA, Inc. (hereinafter referred
to as the CONSULTANT) relative to the transportation facility described as follows:
Engineering design and permitting services for stormwater management systems to include
elevating specified roads in the Twin Lakes subdivision in Key Largo and the Sands
Subdivision in Big Pine Key, Monroe County, Florida
PURPOSE
The purpose of this Exhibit is to describe the scope of work and the responsibilities of the
CONSULTANT and the COUNTY in connection with the design and preparation of a
complete set of construction contract documents and incidental engineering services, as
necessary, for improvements to the transportation facility described herein.
The general objective is for. the CONSULTANT to prepare a set of contract documents
including plans, specifications, supporting engineering analysis, calculations and other
technical documents in accordance with COUNTY requirements. These Contract
documents will be used by the contractor to build the project and test the project
components. These Contract documents will be used by the COUNTY or its Construction
Engineering Inspection (CEI) representatives for inspection and final acceptance of the
project. The CONSULTANT shall follow a systems engineering process to ensure that all
required project components are included in the development of the Contract documents and
the project can be built as designed and to specifications.
The Scope of Services establishes which items of work are specifically prescribed to
accomplish the work included in this contract, and also indicates which items of work will
be the responsibility of the CONSULTANT and/or the COUNTY.
Any COUNTY requested modifications to this scope of services during the design effort
development will be incorporated upon the approval of the labor efforts required for such
modifications.
The CONSULTANT shall demonstrate good project management practices while working
on this project. These include communication with the COUNTY and others as necessary,
management of time and resources, and documentation. The CONSULTANT shall set up
and maintain throughout the design of the project a contract file. CONSULTANTs are
expected to know the laws and rules governing their professions and are expected to provide
services in accordance with current regulations, codes and ordinances and recognized
standards applicable to such professional services. The Consultant shall provide qualified
technical and professional personnel to perform to COUNTY standards and procedures, the
duties and responsibilities assigned under the terms of this agreement. The Consultant shall
minimize to the maximum extent possible the COUNTY's need to apply its own resources
to assignments authorized by the COUNTY.
1 PURPOSE
A-3
3
Packet Pg. 186
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Engineering Design and Permitting
for the Sea Level Rise Pilot Project (Big Pine Key and Key Largo)
October 23, 2018
The COUNTY will provide contract administration, management services, and technical
reviews of all work associated with the development and preparation of contract documents,
including Construction documents. The COUNTY'S technical reviews are for high-level
conformance and are not meant to be comprehensive reviews. The CONSULTANT shall be
fully responsible for all work performed and work products developed under this Scope of
Services. The COUNTY may provide job -specific information and/or functions as outlined
in this contract, if favorable.
1 PURPOSE
A-4
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Packet Pg. 187
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Engineering Design and Permitting
for the Sea Level Rise Pilot Project (Big Pine Key and Key Largo)
October 23, 2018
2 PROJECT DESCRIPTION
The CONSULTANT shall investigate the status of the project and become familiar with
concepts and commitments (typical sections, alignments, etc.) developed from prior studies
and/or activities. The CONSULTANT shall use the approved concepts from prior studies as
a basis for the design unless otherwise directed by the COUNTY.
The project will include completion of design for construction and any required
permitting for elevating specified roadways, resurfacing/reconstruction and drainage
system improvements in the Twin Lakes Subdivision in Key Largo (Shaw Dr. between
Crane St. and Brown St., Crane St. between Shaw Dr. and Adams Dr. and Adams Dr.
between Crane St. and Adams Dr. north end), and the specified roads in the Sands
Subdivision in Big Pine Key (Father Tony Way between Avenue D and Avenue J).
The project will also include design for construction and any required permitting of a
pretreated pressurized closed system. The Twin Lakes specified roads will be designed to S
inches of elevation NAVD88 and the Sands Community specified roads will be designed to
11 inches of elevation NAVD88.
Meetings and coordination with environmental regulatory agencies such as South Florida
Water Management District, Florida Department of Environmental Protection, U.S. Army
Corps of Engineers and the Florida Keys National Marine Sanctuary during design phase
will be conducted. Public information/impact meetings will be conducted during the
design phase, at the request of the COUNTY.
Geotechnical Exploration and Analysis will be provided as well as topographic services.
Partial property surveys will need to be conducted for construction easements, driveway
harmonization and environmental permitting related conditions.
Construction Documents for the project including Twin Lakes Subdivision and the Sands
Subdivision will be prepared and issued by the CONSULTANT as one (1) construction
contract.
2.1 Project General and Roadway (Activities 3, 4, and 5)
i �lblic Involvement WSP, will prepare presentation materials and attend up to 2 public
meetings per neighborhood for a total of 4 meetings.
Sp pil�lcation P gknkn Pre aatLow Includes an outline of all FDOT specification sections
and technical special provisions pertinent to the project.
Plan Type:. plan/profile to include signs and pavement markings. Utilities and drainage
features will be depicted on Grading and Drainage Plans.
1ical Section:: For Big Pine Key, a proposed Two -Lane Two -Way rural typical section, no
curb or gutter and with swale areas along both sides of the road; for Key Largo along Adams
Dr. and Shaw St., a proposed Two -Lane Two -Way rural typical section, no curb or gutter
and with swale areas along both sides of the road; and for Key Largo along Shaw Dr., a
2 PROJECT DESCRIPTION
A-5 Packet Pg. 188
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G.3.a
Engineering Design and Permitting
for the Sea Level Rise Pilot Project (Big Pine Key and Key Largo)
October 23, 2018
proposed Two -Lane Two -Way rural typical section, with a gravity wall along the west side
of the road and with swale areas along the east right of way. No bile lanes, no sidewaik each
direction on either Big Pine Key or Key Largo.
Pavement I)es Pavement design will be developed in accordance with FDOT Flexible
Pavement Design Manual.
Level a TCP Plans: Level of TCP Plans shall be Level 1. Level 1 TCP includes analysis
for TCP, lane closure analysis and creating miscellaneous Traffic Control Sheets consisting
of general notes, minor details, typical sections and quantities. No detailed phase drawings
will be prepared. Standard Plans from FDOT will be referenced.
Demolition and Removals: Roadway Plans will include item specific demolition notes and
call -outs.
2.2 Drainage (Activities 6a and 61b)
System "hype: Closed system of catch basins, manholes and pipes discharging through a
trash rack, pollution treatmentunit, pump station and deep drainage wells.
2.3 Utilities Coordination (Activity 7)
This task is to be conducted in conjunction with Longitude Surveyors (refer to
attached proposal). Anticipated utilities include overhead electric, potable water, sanitary
sewer, and stormwater. No utility relocation design is included in this scope of services.
2.4 Environmental Permits, Compliances, and Environmental Clearances
(Activity 8)
This task is to be conducted by Bermello Ajamil and Partners, Inc. (refer to attached
proposal). WSP will attend meetings with permitting agencies and environmental groups as
needed to coordinate the project. WSP will assist with preparation of documents to be
submitted for permit review and approval. In additional, WSP will coordinate with
reviewers as needed to resolve agency comments and obtain approval. A list of expected
permits is included in attached proposal from Bermello Ajamil and Partners, Inc.
The COUNTY will provide compensatory wetland mitigation as needed in accordance with
Section 373.4137, Florida Statutes.
2 PROJECT DESCRIPTION
A-6 Packet Pg. 189
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G.3.a
Engineering Design and Permitting
for the Sea Level Rise Pilot Project (Big Pine Key and Key Largo)
October 23, 2018
2.5 Structures (Activities 9 —18)
l,etaihilications:, Approximately 500 feet of gravity wall along
the west right-of-way of Shaw Dr., within the project limits.
N iscellaneous:: Catch basins, manholes, trash rack enclosures, pollution control boxes,
pump station wet wells, and well boxes.
2.6 Signing and Pavement Markings (Activities 19 & 20)
Signs and pavement markings will be detailed on Roadway Plans/Details.
2.10 Survey (Activity 27)
This task is to be conducted by Longitude Surveyors (refer to attached proposal).
2.17 Geotechnical (Activity 35)
This task is to be conducted by Terracon Consultants, Inc. (refer to attached proposal).
2.19 Project Schedule
After the Notice -To -Proceed, and prior to the CONSULTANT beginning work, the
CONNSULTANT shall provide a detailed project activityfevent schedule 1"or COUNTY and
CONSULTANT scheduled activities required to meet the current COUNTY Production
Date. For the purpose of scheduling, the CONSULTANT shall allow for a two (2) week
review time for each phase submittal and any other submittals as appropriate.
The schedule shall indicate all required submittals.
Periodically, throughout the life of the contract„ the project schedule shall be reviewed with
the approval of the COUNTY, adjusted as necessary to incorporate changes in the Scope of
Services and progress to date.
2.20 Submittals
The CONSULTANT shall furnish construction contract documents as follows to adequately
control, coordinate, and approve the work concepts:
. 30% Submittal
. 60% Submittal
- 90% Submittal
- 100% Submittal
The CONSULTANT shall distribute submittals as directed by the COUNTY. The
COUNTY will determine the specific number of copies required prior to each submittal.
2 PROJECT DESCRIPTION
A-2
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Engineering Design and Permitting
for the Sea Level Rise Pilot Project (Big Pine Key and Key Largo)
October 23, 2018
2.21 Provisions for Work
All work shall be prepared using AutoCAD software with English units in accordance with
the latest editions of standards and requirements utilized by the COUNTY which include,
but are not limited to, publications such as:
General
o Title 29, Part 1910, Standard 1910.1001, Code of Federal Regulations (29
C.F.R. 1910.1001) — Asbestos Standard for Industry, U.S. Occupational
Safety and Health Administration (OSHA)
o 29 C.F.R. 1926.1101 — Asbestos Standard for Construction, OSHA
0 40 C.F.R. 61, Subpart M - National Emission Standard for Hazardous Air
Pollutants (NESHAP), Environmental Protection Agency (EPA)
0 40 C.F.R. 763, Subpart E — Asbestos -Containing Materials in Schools, EPA
0 40 C.F.R. 763, Subpart G — Asbestos Worker Protection, EPA
o Americans with Disabilities Act (ADA) Standards for Accessible Design
o AASHTO — A Policy on Design Standards Interstate System
o AASHTO — Roadside Design Guide
o AASHTO — Roadway Lighting Design Guide
o AASHTO — A Policy for Geometric Design of Highways and Streets
o AASHTO — Highway Safety Manual
o Rule Chapter 5J-17, Florida Administrative Code (F.A.C.), Standards of
Practice for Professional Surveyors and Mappers
o Chapter 469, Florida Statutes (F.S.) — Asbestos Abatement
o Rule Chapter 62-257, F.A.C., Asbestos Program
o Rule Chapter 62-302, F.A.C., Surface Water Quality Standards
o Code of Federal Regulations (C.F.R.)
o Florida Administrative Codes (F.A.C.)
o Chapters 20, 120, 215, 455, Florida Statutes (F.S.) — Florida Department of
Business & Professional Regulations Rules
o Florida Department of Environmental Protection Rules
o FDOT Basis of Estimates Manual
o FDOT Computer Aided Design and Drafting (CADD) Manual
o FDOT Standard Plans
o FDOT Flexible Pavement Design Manual
o FDOT - Florida Roundabout Guide
o FDOT Handbook for Preparation of Specifications Package
o FDOT Standard Plans Instructions
o FDOT Manual of Uniform Minimum Standards for Design, Construction
and Maintenance for Streets and Highways ("Florida Greenbook")
o FDOT Materials Manual
o FDOT Pavement Type Selection Manual
o FDOT Design Manual
o FDOT Procedures and Policies
o FDOT Procurement Procedure 001-375-030, Compensation for Consultant
Travel Time on Professional Services Agreements
o FDOT Project Development and Environmental Manual
2 PROJECT DESCRIPTION
A_8 Packet Pg. 191
_U_
G.3.a
October 23, 2018
Engineering Design and Permitting
for the Sea Level Rise Pilot Project (Big Pine Key and Key Largo)
o FDOT Project Traffic Forecasting Handbook
o FDOT Public Involvement Handbook
o FDOT Rigid Pavement Design Manual
o FDOT Standard Specifications for Road and Bridge Construction
o FDOT Utility Accommodation Manual
o Manual on Speed Zoning for Highways, Roads, and Streets in Florida
o Federal Highway Administration (FHWA) - Manual on Uniform Traffic
Control Devices (MUTCD)
o FHWA — National Cooperative Highway Research Program (NCHRP)
Report 672, Roundabouts: An Informational Guide
o FHWA Roadway Construction Noise Model (RCNM) and Guideline
Handbook
o Florida Fish and Wildlife Conservation Commission - Standard Manatee
Construction Conditions 2005
o Florida Statutes (F.S.)
o Florida's Level of Service Standards and Guidelines Manual for Planning
o Model Guide Specifications — Asbestos Abatement and Management in
Buildings, National Institute for Building Sciences (NIBS)
o Quality Assurance Guidelines
o Safety Standards
o Any special instructions from the DEPARTMENT
is Roadway
o FDOT — Florida Intersection Design Guide
o FDOT - Project Traffic Forecasting Handbook
o FDOT - Quality/Level of Service Handbook
o Florida's Level of Service Standards and Highway Capacity Analysis for
the SHS
o Transportation Research Board (TRB) - Highway Capacity Manual
Permits
o Chapter 373, F.S. — Water Resources
o US Fish and Wildlife Service Endangered Species Programs
o Florida Fish and Wildlife Conservation Commission Protected Wildlife
Permits
o Bridge Permit Application Guide, COMDTPUB P16591.3C
o Building Permit
I Drainage
o FDOT Bridge Hydraulics Handbook
o FDOT Culvert Handbook
o FDOT Drainage Manual
o FDOT Erosion and Sediment Control Manual
o FDOT Exfiltration Handbook
o FDOT Hydrology Handbook
o FDOT Open Channel Handbook
o FDOT Optional Pipe Materials Handbook
2 PROJECT I)ES{CI1IPTIO
A-9
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G.3.a
October 23, 2018
Engineering Design and Permitting
for the Sea Level Rise Pilot Project (Big Pine Key and Key Largo)
o FDOT Storm Drain Handbook
o FDOT Stormwater Management Facility Handbook
o FDOT Temporary Drainage Handbook
o FDOT Drainage Connection Permit Handbook
o FDOT Bridge Scour Manual
Survey and Mapping
o All applicable Florida Statutes and Administrative Codes
o Applicable Rules, Guidelines Codes and authorities of other Municipal,
County, State and Federal Agencies.
o FDOT Aerial Surveying Standards for Transportation Projects Topic 550-
020-002
o FDOT Right of Way Mapping Handbook
o FDOT Surveying Procedure Topic 550-030-101
o Florida Department of Transportation Right of Way Procedures Manual
o Florida Department of Transportation Surveying Handbook
o Right of Way Mapping Procedure 550-030-015
Traffic Engineering and Operations and ITS
o AASHTO - An Information Guide for Highway Lighting
o AASHTO - Guide for Development of Bicycle Facilities
o FHWA Standard Highway Signs Manual
o FDOT Manual on Uniform Traffic Studies (MUTS)
o FDOT Median Handbook
o FDOT Traffic Engineering Manual
o National Electric Safety Code
o National Electrical Code
Florida's Turnpike Enterprise
o Florida's Turnpike Plans Preparation and Practices Handbook (TPPPH)
o Florida's Turnpike Lane Closure Policy
o Florida's Turnpike Drainage Manual Supplement
o Rigid Pavement Design Guide for Toll Locations with Electronic Toll
Collection
o Flexible Pavement Design Guide for Toll Locations with Electronic Toll
Collection
o Florida's Turnpike General Tolling Requirements (GTR)
o Additional Florida's Turnpike Enterprise standards, guides, and policies for
design and construction can be found on the FTE Design Website:
httl,)L:i/i/doesiL,n.floridasturii ike.com
Traffic Monitoring
a American Institute of Steel Construction (AISC) Manual of Steel
Construction, referred to as "AISC Specifications"
o American National Standards Institute (ANSI) RP-8-00 Recommended
Practice for Roadway Lighting
o AASHTO AWS D1.1/ANSI Structural Welding Code — Steel
2 PROJECT DES!L'RIPTIO
A-10 Packet Pg. 193
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G.3.a
Engineering Design and Permitting
for the Sea Level Rise Pilot Project (Big Pine Key and Key Largo)
October 23, 2018
o AASHTO D1.5/AWS 131.5 Bridge Welding Code
o FHWA Traffic Detector Handbook
o FDOT General Interest Roadway Data Procedure
o FHWA Traffic Monitoring Guide
o FDOT's Traffic/Polling Equipment Procedures
a Structures
o AASHTO Load and Resistance Factor Design (LRFD) Bridge Design
Specifications and Interims
o AASHTO LRFD Movable Highway Bridge Design Specifications and
Interims
o AASHTO Standard Specifications for Structural Supports for Highway
Signs, Luminaires and Traffic Signals, and Interims.
o AASHT0/-AWS-D1. 5M/D1.5: An American National Standard Bridge
Welding Code
o AASHTO Guide Specifications for Structural Design of Sound Barriers
o AASHTO Manual for Condition Evaluation and Load and Resistance
Factor Rating (LRFR) of Highway Bridges
o FDOT Bridge Load Rating Manual
o FDOT Structures Manual
o FDOT Structures Design Bulletins (available on FDOT Structures web site
only)
Lei
a Geotechnical
o FHWA Checklist and Guidelines for Review of Geotechnical Reports and
Preliminary Specifications
o Manual of Florida Sampling and Testing Methods
o Soils and Foundation Handbook
19 Landscape Architecture
o Florida Department of Agriculture and Consumer Services Grades and
Standards for Nursery Plants
Architectural
o Building Codes
o Florida Building Code:
• Building
• Fuel Gas
• Mechanical
• Plumbing
• Existing Building
o Florida Accessibility Code for Building Construction
o Rule Chapter 60D, F.A.C., Division of Building Construction
o Chapter 553, F.S. — Building Construction Standards
o ANSI A117.1 2003 Accessible and Usable Building and Facilities
2 PROJECT. -DESCRIPTION
.. 1 1 Packet Pg. 194
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G.3.a
October 23, 2018
Engineering Design and Permitting
for the Sea Level Rise Pilot Project (Big Pine Key and Key Largo)
o Titles II and III, Americans With Disabilities Act (ADA), Public Law 101-
336; and the ADA Accessibility Guidelines (ADAAG)
Architectural — Fire Codes and Rules
o National Fire Protection Association (NFPA) - Life Safety Code
o NFPA 70 - National Electrical Code
o NFPA 101 - Life Safety Code
o NFPA 10 - Standard for Portable Fire Extinguishers
o NFPA I 1 - Standard for Low -Expansion Foam Systems
o NFPA 11A - Standard for High- and Medium -Expansion Foam Systems
o NFPA 12 - Standard for Carbon Dioxide Extinguishing Systems
o NFPA 13 - Installation of Sprinkler Systems
o NFPA 30 - Flammable and Combustible Liquids Code
o NFPA 54 - National Gas Fuel Code
o NFPA 58 - LP -Gas Code
o Florida Fire Prevention Code as adopted by the State Fire Marshal —
Consult with the Florida State Fire Marshal's office for other frequently
used codes.
a Architectural — Extinguishing Systems
o NFPA 10 - Fire Extinguishers
o NFPA 13 - Sprinkler
o NFPA 14 - Standpipe and Hose System
o NFPA 17 - Dry Chemical
o NFPA 20 - Centrifugal Fire Pump
o NFPA 24 - Private Fire Service Mains
o NFPA 200 - Standard on Clean Agent Fire Extinguishing Systems
• Architectural — Detection and Fire Alarm Systems
o NFPA 70 - Electrical Code
o NFPA 72 - Standard for the Installation, Maintenance and Use of Local
Protective Signaling Systems
o NFPA 72E - Automatic Fire Detectors
o NFPA 72G - Installation, Maintenance, and Use of Notification Appliances
o NFPA 72H -Testing Procedures for Remote Station and Proprietary
Systems
o NFPA 74 - Household Fire Warning Equipment
o NFPA 75 - Protection of Electronic Computer Equipment
• Architectural — Mechanical Systems
o NFPA 90A - Air Conditioning and Ventilating Systems
o NFPA 92A - Smoke Control Systems
o NFPA 96 - Removal of Smoke and Grease -Laden Vapors from Commercial
Cooking Equipment
o NFPA 204M - Smoke and Heating Venting
Architectural — Miscellaneous Systems
2 PROJECT :I: ESC;RUITIO
A-12 Packet Pg. 195
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October 23, 2018
o NFPA 45 - Laboratories Using Chemicals
o NFPA 80 - Fire Doors and Windows
o NFPA 88A - Parking Structures
o NFPA 105- Smoke and Draft -control Door Assemblies
o NFPA 110 - Emergency and Standby Power Systems
o NFPA 220 - Types of Building Construction
o NFPA 241 - Safeguard Construction, Alteration, and Operations
o Rule Chapter 69A-47, F.A.C., Uniform Fire Safety For Elevators
o Rule Chapter 69A-51, F.A.C., Boiler Safety
Architectural — Energy Conservation
o Rule Chapter 60D-4, F.A.C., Rules For Construction and Leasing of State
Buildings To Insure Energy Conservation
o Section 255.255, F.S., Life -Cycle Costs
Architectural — Elevators
o Rule Chapter 61C-5, F.A.C., Florida Elevator Safety Code
o ASME A-17.1, Safety Code for Elevators and Escalators
o Architectural — Floodplain Management Criteria
o Section 255.25, F.S., Approval Required Prior to Construction or Lease of
Buildings
o Rules of the Federal Emergency Management Agency (FEMA)
Architectural — Other
o Rule Chapter 64E-6, F.A.C., Standards for On Site Sewage Disposal
Systems (Septic Tanks)
o Rule Chapter 62-600, F.A.C., Domestic Wastewater Facilities
o Rule Chapter 62-761, F.A.C., Underground Storage Tank Systems
o American Concrete Institute
o American Institute of Architects - Architect's Handbook of Professional
Practice
o American Society for Testing and Materials - ASTM Standards
o Brick Institute of America
o DMS - Standards for Design of State Facilities
o Florida Concrete Products Association
o FDOT — ADA/Accessibility Procedure
o FDOT — Building Code Compliance Procedure
o FDOT — Design Build Procurement and Administration
o LEED (Leadership in Energy and Environmental Design) Green Building
Rating System
o National Concrete Masonry Association
o National Electrical Code
o Portland Cement Association - Concrete Masonry Handbook
o United State Green Building Council (USGBC)
2.22 Services to be Performed by the COUNTY When appropriate and /or available,
the COUNTY will provide project data including:
2 PROJE cr DESCRIVIJON
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IN All information that may come to the COUNTY pertaining to future
improvements.
• All future information that may come to the COUNTY during the term of the
CONSULTANT's Agreement, which in the opinion of the COUNTY is
necessary for the prosecution of the work.
• Available traffic and planning data.
• All approved utility relocations.
• Any necessary title searches.
• All available information in the possession of the COUNTY pertaining to utility
companies whose facilities may be affected by the proposed construction.
• All future information that may come to the COUNTY pertaining to subdivision
plans so that the CONSULTANT may take advantage of additional areas that
can be utilized as part of the existing right of way.
• Existing right of way maps.
• Existing pavement evaluation reports.
• Design Reports
• Letters of authorization designating the CONSULTANT as an agent of the
COUNTY in accordance with F.S. 337.274.
• Phase reviews of plans and engineering documents.
• Regarding Environmental Permitting Services:
M Approved Permit Document when available.
in Approval of all contacts with environmental agencies.
IN Appropriate signatures on application forms.
2 PROJECT DESCRIPTION
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October 23, 2018
3 PROJECT COMMON AND PROJECT GENERAL TASKS
Project Common Tasks
Project Common Tasks, as listed below, are work efforts that are applicable to many project
activities, 4 (Roadway Analysis) through 35 (Geotechnical). These tasks are to be included
in the project scope in each applicable activity when the described work is to be performed
by the CONSULTANT.
a.
Cost Estimates: The CONSULTANT is responsible for producing a construction cost
estimate and reviewing and updating the cost estimate when scope changes occur and/or at
milestones of the project. A Summary of Pay Items sheet shall be prepared with all required
Plans submittals as required.
1"echiical ecial l°ovis'ions: The CONSULTANT shall provide Technical Special
0
cu
Provisions for all items of work not covered by the Standard Specifications for Road and
Bridge Construction and the workbook of implemented modifications.
0
A Technical Special Provision shall not modify the Standard Specifications and
implemented modifications in any way.
The Technical Special Provisions shall provide a description of work, materials, equipment
and specific requirements, method of measurement and basis of payment.
Field Reviews: The CONSULTANT shall make as many trips to the project site as required
to obtain necessary data for all elements of the project.
Technical Meetings: The CONSULTANT shall attend all technical meetings necessary to
execute the Scope of Services of this contract. This includes meetings with COUNTY
�s
and/or Agency staff, between disciplines and subconsultants, such as local governments,
progress review meetings (phase review), and miscellaneous meetings. The CONSULTANT
shall prepare, and submit to the COUNTY'S Project Manager for review, the meeting
minutes for all meetings attended by them.
Quality Assurance/( ualitv Control: It is the CONSULTANT'S responsibility to
independently and continually QC their plans and other deliverables. The CONSULTANT
a.
should regularly communicate with the COUNTY'S Design Project Manager to discuss and
(n
resolve issues or solicit opinions from those within designated areas of expertise.
The CONSULTANT shall be responsible for the professional quality, technical accuracy
and coordination of all surveys, designs, drawings, specifications and other services
furnished by the CONSULTANT and their subconsultant(s) under this contract.
The CONSULTANT shall provide a Quality Control Plan that describes the procedures to
be utilized to verify, independently check, and review all maps, design drawings,
specifications, and other documentation prepared as a part of the contract. The
CONSULTANT shall describe how the checking and review processes are to be
3 PROJECT COMMON -AND PROJECT " GENERAL TASKS
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documented to verify that the required procedures were followed. The Quality Control Plan
shall be one specifically designed for this project. The Quality Control Plan shall include the
names of the CONSULTANT's staff that will perform the quality control reviews. The
Quality Control reviewer shall be a Florida Licensed Professional Engineer fully
prequalified under F.A.C. 14-75 in the work type being reviewed. A marked up set of prints
from a Quality Control Review indicating the reviewers for each component (structures,
roadway, drainage, signing and marking) and a written resolution of comments on a point -
by -point basis will be required, if requested by the COUNTY, with each phase submittal.
The responsible Professional Engineer that performed the Quality Control review will sign a
statement certifying that the review was conducted and found to meet required
specifications.
The CONSULTANT shall, without additional compensation, correct all errors or
deficiencies in the designs, maps, drawings, specifications and/or other products and
services.
Seta eon: The CONSULTANT shall supervise all technical design activities.
Coordi: Nation: The CONSULTANT shall coordinate with all disciplines of the project to
produce a final set of construction documents.
Project General Tasks
Project General Tasks, described in Sections 3.1 through 3.7 below, represent work efforts
that are applicable to the project as a whole and not to any one or more specific project
activity. The work described in these tasks shall be performed by the CONSULTANT when
included in the project scope.
3.1 Public Involvement
Public involvement includes comnuinicating to all interested personas, groups, and
government organizations information regarding the development of the project. In addition
to WSP':s pubic involvennent support, the services of Erin L. Deady, P.A are available for
this task as "Optional", if the County deems it necessary (refer to attached proposal).
WSP will assist with this task as stated below.
3.1.9 Public Meeting Preparations
The CONSULTANT shall prepare the necessary materials for use in public meetings.
3.1.10 Public Meeting Attendance and Follow-up
The CON'SIJUrANT shall attend public ineeting(s°), assist with meeting setup and take
Clown. The CONSULTANT shall also prepare a summary of the public meeting that
includes all copies of"all materials shown or provided at the public meeting. 'file summary
shall also include a listing ol'all written comments made during or alter the meeting and
responses to those written comments.
The CONSULTANT will attend the meetings with an appropriate number of personnel to
3 PLIOJEC"lf EOM WON AND PROJECT Gl±: NERAL TASKS
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assist the COUNTY'S Project Manager.
It is estimated for this project there will be four Public meetings during the design.
3.3 Specifications Package Preparation
The CONSULTANT shall prepare and provide a specifications package. The Specifications
Package shall be prepared using the FDOT Standard Specifications. The specifications
package shall address all items and areas of work and include any Mandatory Specifications
and Technical Special Provisions.
3.4 Contract Maintenance and Project Documentation
Contract maintenance includes project management effort for complete setup and
maintenance of files, electronic folders and documents, developing technical monthly
progress reports and schedule updates. Project documentation includes the compilation and
delivery of final documents, reports or calculations that support the development of the
contract plans.
3.6 Prime Consultant Project Manager Meetings
Includes only the Prime Consultant Project Manager's time for travel and attendance at
Activity Technical Meetings and other meetings listed in the meeting summary for Task 3.6
on tab 3 Project General Task of the staff hour forms. Staff hours for other personnel
attending Activity Technical Meetings are included in the meeting task for that specific
Activity.
3.8 Post Design Services
Post Design Services include pre -construction meeting attendance, contractor shop drawing
reviews, responses to contractor RFIs (requests for information), attend periodic site visits,
and review of as-builts from surveys and markups provided by contractor. Attendance of
construction progress meetings is excluded from this scope of services.
3 P OJ CT COMMON AND PROJECT GENERAL TASKS
A-17 Packet Pg. 200
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for the Sea Level Rise Pilot Project (Big Pine Key and Key Largo)
October 23, 2018
4 ROADWAY ANALYSIS
The CONSULTANT shall analyze and document Roadway Tasks in accordance with all
applicable manuals, guidelines, standards, handbooks, procedures, and current design
memorandums.
4.3 Pavement Design Package
The CONSULTANT shall provide an approved Pavement Design Package prior to the 60%
plans submittal date. A total of two pavement designs (one per neighborhood) are
anticipated. This effort includes estimation of ESAL value if traffic data is available and
review of pavement coring data through coordination with the geotechnical engineer.
4.5 HorizontalNertical Master Design Files
The CONSULTANT shall design the geometries using the Standard Plans that are most
appropriate with proper consideration given to the design traffic volumes, design speed,
capacity and levels of service, functional classification, adjacent land use, design
consistency and driver expectancy, aesthetics, existing vegetation to be preserved, pedestrian
and bicycle concerns, ADA requirements and scope of work.
4.9 Cross Section Design Files
The CONSULTANT shall establish and develop cross section design files in accordance
with the COUNTY's CADD standards if available.
4.10 Traffic Control Analysis
The CONSULTANT shall design a safe and effective Traffic Control Plan to move
vehicular and pedestrian traffic during all phases of construction. "T°ire design shall include
construction phasing of roadways ingress and egress to existing property owners and
businesses, routing, signing and pavement markings, and detour quantity tabulations,
roadway pavement, drainage structures, ditches, front slopes, back slopes, drop offs within
clear- zone, and traffic monitoring sites. "Special consideration shall be given to the
construction of the drainage system when developing the construction phases. Positive
drainage must; be maintained at all times° .T°he design shall include eolrstrtletiolr phasing of
roadways to accommodate the construction or relocation of utilities.
The CONSULTANT shall investigate the need for temporary traffic signals, temporary
lighting, alternate detour roads, and the use of materials such as sheet piling in the analysis.
The Traffic Control Plan shall be prepared by a certified designer who has completed
training as required by FDOT COUNTY. Before proceeding with the Traffic Control Plan,
the CONSULTANT shall meet with the appropriate COUNTY personnel. The purpose of
this meeting is to provide information to the CONSULTANT that will better coordinate the
Preliminary and Final Traffic Control Plan efforts.
The CONSULTANT shall consider the local impact of any lane closures or alternate routes.
When the need to close a road is identified during this analysis, the CONSULTANT shall
notify the COUNTY's Project Manager as soon as possible. Proposed road closings must be
reviewed and approved by the COUNTY. Diligence shall be used to minimize negative
impacts by appropriate specifications, recommendations or plans development. Local
4 ROADWAY ANALYSIS"
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G.3.a
Engineering Design and Permitting
for the Sea Level Rise Pilot Project (Big Pine Key and Key Largo)
October 23, 2018
impacts to consider will be local events, holidays, peak seasons, detour route deterioration
and other eventualities. CONSULTANT shall be responsible to obtain local authorities
permission for use of detour routes not on state highways.
4.16 Quantities
The CONSULTANT shall develop accurate quantities and the supporting documentation,
including construction days when required.
4.17 Cost Estimate -To be developed at 60%, 90% and 100% design submittals.
4.20 Field Reviews
4.23 Quality Assurance/Quality Control
4 ROADWAY ANALYSIS
A 19 Packet Pg. 202
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Engineering Design and Permitting
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October 23, 2018
5 ROADWAY PLANS
The CONSULTANT shall prepare Roadway plans, notes, and details. The plans shall
include the following sheets necessary to convey the intent and scope of the project for the
purposes of construction.
5.1 Key Sheet
5.2 Summary of Pay Items Including Quantity Input
5.3 Typical Section Sheets
5.3.1 Typical Sections — A total of four typical sections are anticipated
5.4 General Notes/Pay Item Notes
5.5 Summary of Quantities Sheets
5.6 Project Layout
5.7 Plan/Profile Sheet - To include roadway geometry, pavement, signing and
pavement marking features. Plans will be at 1"=20' horizontal scale on 11"x17"
sheet size. Effort includes sheet setup and minor labeling only.
5.8 Profile Sheet
5.9 Plan Sheet
5.15 Special Details
5.18 Cross Sections
5.28 Quality Assurance/Quality Control
5 RQADWAY PLANS
A- 0 Packet Pg. 203
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G.3.a
Engineering Design and Permitting
for the Sea Level Rise Pilot Project (Big Pine Key and Key Largo)
October 23, 2018
6a DRAINAGE ANALYSIS
The CONSULTANT shall analyze and document Drainage Tasks in accordance with all
applicable manuals, guidelines, standards, handbooks, procedures, and current design
memorandums.
The CONSULTANT shall be responsible for designing a drainage and stormwater
management system. All design work shall comply with the requirements of the appropriate
regulatory agencies and the FDOT's Drainage Manual.
The CONSULTANT shall coordinate fully with the appropriate permitting agencies and the
COUNTY' S staff. All activities and submittals should be coordinated through the
COUNTY's Project Manager. The work will include the engineering analyses for any or all
of the following:
6a.1 Drainage Map Hydrology
Create a (pre and/or post condition) working drainage basin neap to be used in defining the
system hydrology. This map shall incorporate drainage basin boundarics, existing survey
and/or IJDAR and field observations, as necessary, to define the system. Basin delineations
shall also include any existing collection systems in a logical manner to aid in the
development of the hydraulic model. Include coordination hours needed to convey drainage
hydrologic features onto produced drainage maps.
6a.9 Design of Storm Drains
Delineate contributing drainage areas, determine runoff, inlet locations, and spread.
Calculate hydraulic losses (friction, utility conflict and, if necessary, minor losses).
Determine design tailwater and, if necessary, outlet scour protection.
6a.12 Drainage Wells
Design the discharge into deep wells to comply with regulatory requirements. Identify the
location of'the well, design the control structure/weir, and model the system using a routing
program.
6a.13 Drainage Design Documentation Report
Compile drainage design documentation into report format. Include documentation for all
the drainage design tasks and associated meetings and decisions, except for stand-alone
reports, such as the Pond Siting Analysis Report and Bridge Hydraulics Report.
6a.16 Cost Estimate
Prepare cost estimates for the drainage components, except bridges and earthwork for
stormwater management and flood compensation sites.
6a DRAINAGE ANALYSIS
A- 1 Packet Pg. 204
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G.3.a
Engineering Design and Permitting
for the Sea Level Rise Pilot Project (Big Pine Key and Key Largo)
October 23, 2018
6a.17 Technical Special Provisions / Modified Special Provisions
6a.20 Other Drainage Analysis
Includes all efforts for a drainage task not covered by an existing defined task. Includes all
efforts for developing two (one per neighborhood) system -wide 1-dimensional hydrologic
and hydraulic computer models of the drainage systems. ,also include hydraulic analysis of
pump stations as follows:
The work under this project is comprised of two (2) new storm water pump stations: one (1)
serving the Twin Lakes Community in Key Largo; and one (1) serving the Sands
Community in Big Pine Key. Each pump station will include a stormwater treatment system.
Engineering services for the proposed pump stations and improvements shall provide design
drawings and specifications in accordance with the requirements of Monroe County. WSP
will prepare the detailed hydraulic modelling for the pump station components. Two
hydraulic models swill be prepared: one, (1) for the proposed Twin. Lakes Community pump
station in Key Largo; and one (1) for the proposed Sands Community pump station in Big
Pine Key.
This task also includes coordinating the specific design elements for the pump station with
the lead structural and geotechnical engineers responsible for the structural design of the
pump station struchires. WSP will determine the necessary invert elevations, dimensions,
and clearances related to the proposed drainage system, and will provide to the lead
structural and geotechnical engineers. WSP will then incorporate the necessary
modifications into the drainage analysis and design plans.
WSP will be responsible for:
• Coordination with the pump manufacturer ( ylem11-"lygt or equal approved by Monroe
County) for the purposes of determining the physical and performance measures of the
pumps and pump station wet well complying with the County's design requirements;
• Coordination with the pollution control structure manufacturer (Contech Engineered
Solutions or equal approved by Monroe County) for the purposes of determining the
physical and performance measures complying with the County's design requirements.
• WSP will be responsible for the detailed design and preparation of AutoCAl -based
design tiles related to the two (2) proposed pump stations, which includes design and
development of the trash rack, pollution control structures, associated pipes, and pump
station wet well.
6a.21 Field Reviews
6a.24 Quality Assurance/Quality Control
6a DRAINAGE ANALYSIS
A-2.2 Packet Pg. 205
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Engineering Design and Permitting
for the Sea Level Rise Pilot Project (Big Pine Key and Key Largo)
October 23, 2018
6b DRAINAGE PLANS
The CONSULTANT shall prepare Drainage plan sheets, notes, and details. The plans shall
include the following sheets necessary to convey the intent and scope of the project for the
purposes of construction.
6b.3 Summary of Drainage Structures
6b.6 Pump Station Plans, Details and Notes
Effort includes all engineering, design, sheet setup and drafting.
1. Site Plan with proposed drainage element locations
2. Horizontal control plan of proposed drainage system
3. Pump Station general notes
4, Pump Station plans, cross sections and detail sheets:
a. Pump Station Mechanical Plan
Sheet
b. Wet Well Plan, Sections and
Details
c. Junction Box plan and details
d. Trash Rack plan and details
e. Pollution Treatment Unit plan and details
f. Dissipater Structure Plan and details
6b.11 Erosion Control Plan Sheet(s) -Plans will beat 1"=100' horizontal scale on
11"x17" sheet size and dual panel sheets.
6b.12 SWPPP Sheet(s)
6b.13 Quality Assurance/Quality Control
6b DRAINAGE PLANS
A-23 Packet Pg. 206
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Engineering Design and Permitting
for the Sea Level Rise Pilot Project (Big Pine Key and Key Largo)
October 23, 2018
7 UTILITIES
The CONSULTANT shall identify utility facilities and plans from the Utility Agency
Owners (UAO) ensuring all conflicts that exist between utility facilities and the COUNTY's
construction project are addressed.
7.2 Identify Existing Utility Agency Owner(s)
The Consultant shall identify all utilities within and adjacent to the project limits that may be
impacted by the project.
7.3 Make Utility Contacts
First Contact: The CONSULTANT shall send letters and a set of plans to each utility.
Includes contact by phone for meeting coordination.
Second Contact: At a minimum of 4 weeks prior to the meeting, the CONSULTANT shall
transmit a set of 60% plans and the utility conflict information (when applicable and in the
format requested by the COUNTY) to each UAO having facilities located within the project
limits.
Not all projects will have all contacts as described above.
7.7 Collect and Review Plans and Data from UAO(s)
The CONSULTANT shall review utility marked plans and data individually as they are
received for content. Ensure information from the UAO (utility type, material and size) is
sent to the designer for inclusion in the plans.
7.11 Utility Coordination/Follow-up
The CONSULTANT shall provide utility coordination and follow up. This includes follow-
up, and interpreting plans. Includes phone calls, face-to-face meetings, etc. Ensure the
resolution of all known conflicts. The CONSULTANT shall keep accurate minutes of all
meetings and distribute a copy to all attendees. This task can be applied to all phases of the
project.
7 UTILITIES
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Engineering Design and Permitting
for the Sea Level Rise Pilot Project (Big Pine Key and Key Largo)
October 23, 2018
8 ENVIRONMENTAL PERMITS, COMPLIANCE AND ENVIRONMENTAL
CLEARANCES
This task will be conducted by Bermello Ajamil and Partners, Inc. (refer to attached
proposal).
8.12 Stormwater Drainage Permits - The purpose of this task is to obtain Federal,
State and Local permits for the construction of the drainage systems. This task
includes preparation of the required supporting documentation necessary to
secure permits. WSP shall respond to requests for additional information (RAI)
from permitting agencies.
8.18 Quality Assurance/Quality Control
8 ENVIRONMENTAL PERMITS, COMPLIANCE AND ENVIRONMENTAL CLEARANCES
A-25 Packet Pg. 208
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October 23, 2018
9 STRUCTURES -SUMMARY AND MISCELLANEOUS TASKS AND DRAWINGS
The CONSULTANT shall analyze, design, and develop contract documents for all
structures in accordance with applicable provisions as defined in Section 2.19, Provisions
for Work. Individual tasks identified in Sections 9 through 18 are defined in Section 2.20,
Provisions for Work. Contract documents shall display economical solutions for the given
conditions.
The CONSULTANT shall provide Design Documentation to the COUNTY with each
submittal consisting of structural design calculations and other supporting documentation
developed during the development of the plans. The design calculations submitted shall
adequately address the complete design of all structural elements. These calculations shall
be neatly and logically presented on digital media or, at the COUNTY's request, on 8
"xI 1" paper and all sheets shall be numbered. The final design calculations shall be signed
and sealed by a Florida -licensed professional engineer. A cover sheet indexing the contents
of the calculations shall be included and the engineer shall sign and seal that sheet. All
computer programs and parameters used in the design calculations shall include sufficient
backup information to facilitate the review task.
9.13 Quality Assurance/Quality Control
9 STRUCTURES — StMrVIARY AND MISCELLANEOUS TASKSAND AN'I DRAWINGS
A-26 Packet Pg. 209
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October 23, 2018
17 STRUCTURES - RETAINING WALLS
The CONSULTANT shall prepare plans for Retaining Wall(s) as specified in Section 2.5,
General Requirements
Cast -In -Place Retaining Walls
17.11 Design
17.13 General Notes
17.15 Sections and Details
17 STRUCTURES —RETAINING WALLS
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Engineering Design and Permitting
for the Sea Level Rise Pilot Project (Big Pine Key and Key Largo)
October 23, 2018
18 STRUCTURES - MISCELLANEOUS
The CONSULTANT shall prepare plans for Miscellaneous Structure(s) as specified in
Section 2.5.
Special Structures
18.30 Special Structures
18 s'rRUCTLR S — MISCELLANEOUS
A-28 Packet Pg. 211
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October 23, 2018
19 SIGNING AND PAVEMENT MARKING ANALYSIS
The CONSULTANT shall analyze and document Signing and Pavement Markings Tasks in
accordance with all applicable manuals, guidelines, standards, handbooks, procedures, and
current design memorandums.
19.3 Reference and Master Design File
The CONSULTANT shall prepare the Signing & Marking Design file to include all
necessary design elements and all associated reference files.
19.7 Quantities
19.8 Cost Estimate
19.13 Quality Assurance/Quality Control
19 SIGNING AND PAEM.1 N"%" MA1t111SG ANA1 15
A-29
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Engineering Design and Permitting
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October 23, 2018
27 SURVEY
This task will be conducted by Longitude Surveyors (refer to attached proposal).
27 SURVEY
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October 23, 2018
35 GEOTECHNICAL
This task will be conducted by Terracon Consultants, Inc. (refer to attached proposal).
35 GEOTE{CIINWAL
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Scope of Services for Bermello, Ajamil & Partners and
Cummins Cederberg
Packet Pg. 215
G.3.a
SCOPE OF SERVICES
MONROE COUNTY — Twin Lakes and The Sand Community
August 28, 2018
I. BACKGROUND
In early July 2018, WSP was selected by Monroe County to provide engineering services
for the Twin Lakes and the Sands Community as noted in the project description below.
As subconsultants for this project, WSP has requested to provide a scope and fees for
the professional services for environmental permitting to Bermello Ajamil and Cummins
Cederberg.
II. PROJECT DESCRIPTION
This Scope of Work has been prepared by Bermello Ajamil (BA) and Cummins Cederberg
(CC) staff in coordination with WSP staff in accordance to Monroe County RFQ for the
following projects:
Twin Lakes Development Road Improvement Project, Key Largo
It is our understanding that the proposed Project consists of: (1) raising the existing road
elevation for Shaw Drive (south of Crane Street), Crane Street, and Adams Drive; (2)
installing a 1 foot wide gravity wall along the north section of the west side of Shaw Drive
(south of Crane Street); and (3) installing stormwater drainage Class V injection wells for
final disposal.
Sands Community Road Improvement Project, Big Pine Key
It is our understanding that the proposed Project consists of: (1) raising the existing road
elevation for Father Tony Way and (2) installing stormwater drainage Class V injection
wells for final disposal.
11 1111&1401 :2 =1111591ATael:7:1
The Scope of Work has been divided in several tasks as follows:
........
Responsible
Task
..
Description .
EntiV
1
Meetin s, Site Visits and Work Plan
BA/CC
2
Field Investi ations
2.1
Twin Lakes Wetland Delineation
BA/CC
............... _...............
3.3
_........................_..............................
Permitting
3.1
Environmental Permitti - Twin Lakes
3.1.1
South Florida Water Management District
BA
3.1.2
Fish and Wildlife
CC
3.1.4
Florida Department of Environmental Protection
BA
nvironrnentall Permitting - The Sands
3.2.1
South Florida Water Mana ement District
BA
3.2.2
Fish and Wildlife
CC
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M
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_u...,� ...� _... 1 3.2.4 _ Florida wDepartment of Environmental Protection BA
Task 1— Meetings, Site tfisifs and , rk Pian
During this task, Bermello Ajamil (BA) and Cummins Cederberg (CC) staff will coordinate
with WSP and Monroe County staff in the preparation of the Work Plan, including the list
of permits, streetscape design and specifications, communication plan and project
schedule among other issues pertaining to the project. BA and CC staff will also be
attending a kick-off meeting and periodic teleconferences or meetings and site visits to
review the project status and other coordination meetings with stakeholders and
regulatory agencies, as needed.
Deliverable Task 1 — Work plan, site visits and kickoff meeting minutes
Deliverables for this task include the preparation of the draft and final project work plan.
It is estimated that up to two (2) meetings or conference calls with each of the regulatory
agencies, one (1) kick-off meeting and periodic meetings/teleconferences with the Client,
for project updates, will be required
Task 2 Eieidi,estigatwn,, ,
Under this task, BA and CC will review background information, site conditions and other
existing environmental/permitting documentation for each project site. BA and CC will
conduct field investigations (wetland delineation).
Sub -Task 2.1 Twin Lakes Wetland Delineation: Cummins Cederberg will do a desk top
review of the existing wetland area and will conduct a wetland delineation along Shaw
Drive, south of Crane Street, approximately 500 linear feet. Using a handheld Trimble
GPS unit, biologists will locate the eastern limits of the wetland, situated along the west
side of Shaw Drive. The eastern limits of the wetland will be plotted onto a basemap. The
fees for this scope of services includes equipment rental and expenses.
Sub -Task 2.1 — Deliverables:
Basemap depicting the eastern limits of the wetland in PDF and CAD.
Task 3 Enwi dnmentat Permi ng
BA and CC staff will coordinate all permitting activities, including scheduling and
participating in pre -application meetings as noted in Task 1, preparing permit applications
and other pertinent application documents required by the regulatory agencies to process
the following permits for each project:
Sub -Task 3.1 Environmental Permitting — Twin Lakes Community
• Sub -Task 3.1.1 Environmental Resource Permit— South Florida Water Management
District Stormwater Management System:
Under this task BA will coordinate and schedule a pre -application meeting as noted in
Task 1 and correspondence with South Florida Water Management District (SFWMD) to
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discuss stormwater management -design criteria, calculations and construction details as
required for an Individual Environmental Resource Permit (ERP), Form 62-330.060(1)
including Sections A, C, D and E. BA staff will coordinate with WSP in the engineering
and design of the proposed stormwater management system including calculations and
construction drawings per section 63-330-451.
The wetland delineation survey performed under Task 2.1, for the Twin Lakes
Community, is required to determine the eastern limits of the wetland along Shaw Drive,
as it relates to the proposed road improvements. The existing wetland limits should be
overlaid with the proposed construction drawings to show that there will be no permanent
impacts to the wetland due to the project construction. Under this task, BA will coordinate
with WSP to prepare detail drawings for the construction of the proposed retainage walls
and evaluate construction details and an action plan to avoid/minimize temporary impacts
of the wetland during construction. This scope assumes that wetland mitigation will be
not be required and mitigation calculations and negotiations are not included.
Sub -Task 3.1.1 — Deliverables:
BA will coordinate the processing of the applications through the regulatory agencies,
including attendance to meetings with the agencies during the permitting process that
may be necessary to receive the approval. Deliverables include one (1) submittal of the
application and supporting documents and up to two (2) responses to agency requests
for additional information.
Sub -Task 3.1.2 Fish and Wildlife services
Under this task BA and CC will coordinate with US Fish and Wildlife Services.
Sub -Task 3.1.2 — Deliverables:
CC will coordinate the processing of the
including attendance to meetings with the
may be necessary to receive the approval.
application and supporting documents and
for additional information.
pplications through the regulatory agencies,
agencies during the permitting process that
Deliverables include one (1) submittal of the
up to two (2) responses to agency requests
Sub -Task 3.1.4 Florida Department of Environmental Protection (FDEP) permits
Under this task, BA will prepare and submit as Application to Construct/
Operate/Abandon Class V Injection Well Systems (DEP Form 62-528-900(1)) and a
Notice of Intent to use NPDES Generic Permit for Stormwater Discharge from Large
and Small Construction Activities (Rule 62-621.300(4), F.A.C.), to FDEP for stormwater
discharges during construction
Sub -Task 3.1.4 Deliverables
BA will coordinate with FDEP and will prepare and submit all required forms for the
Class V injection wells and NPDES permits as required but the regulatory agencies
Sub -Task 3.2 Environmental Permitting — The Sands Community
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Sub -Task 3.2.1 Environmental Resource Permit— South Florida Water Management
District Stormwater Management System:
Under this task BA will coordinate and schedule a pre -application meeting as noted in
Task 1 and correspondence with South Florida Water Management District (SFWMD) to
discuss stormwater management -design criteria, calculations and construction details as
required for an Individual Environmental Resource Permit (ERP), Form 62-330.060(1)
including Sections A, C, D and E. BA staff will coordinate with WSP in the engineering
and design of the proposed stormwater management system including calculations and
construction drawings per section 63-330-451.
Task 3.2.1— Deliverables:
BA will coordinate the processing of the applications through the regulatory agencies,
including attendance to meetings with the agencies during the permitting process that
may be necessary to receive the approval. Deliverables include one (1) submittal of the
application and supporting documents and up to two (2) responses to agency requests
for additional information.
Sub -Task 3.2.2 Fish and Wildlife services:
Under this task BA and CC will coordinate with US Fish and Wildlife Services.
Sub -Task 3.2.2 — Deliverables:
CC will coordinate the processing of the applications through the regulatory agencies,
including attendance to meetings with the agencies during the permitting process that
may be necessary to receive the approval. Deliverables include one (1) submittal of the
application and supporting documents and up to two (2) responses to agency requests
for additional information.
Sub -Task 3.2.4 Florida Department of Environmental Protection (FDEP) permits
Under this task, BA will prepare and submit as Application to Construct/
Operate/Abandon Class V Injection Well Systems (DEP Form 62-528-900(1)) and a
Notice of Intent to use NPDES Generic Permit for Stormwater Discharge from Large
and Small Construction Activities (Rule 62-621.300(4), F.A.C.), to FDEP for stormwater
discharges during construction
Sub -Task 3.2.4 Deliverables
BA will coordinate with FDEP and will prepare and submit all required forms for the
Class V injection wells and NPDES permits as required but the regulatory agencies
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Scope of Services for A&P Consulting Transportation
Engineers
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REQUEST FOR ELECTRICAL DESIGN SCOPE OF WORK
Pump Station for Twin Lakes & Sands Community Proposal
Monroe County
October 16, 2018
Prepared By:
10305 NW 41 ST, Suite 115, Doral FL 33178
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ScopeWSP USA
of Work - Pump Stations
Table of Contents
Tableof Contents.....................................................................................................................................i
Section1.0 - Introduction................................................................................................................... 2
Section 2.0 - Project Description..................................................................................................... 2
Section 3.0 - Scope of Work and Deliverables............................................................................ 2
Section 3.1 Support for Draft Final Engineering Report (FER) / 30% Design Submittal ... 2
Section 3.2 60% Design Submittal (if required)....................................................................................... 4
Section 3.3 90% Design Submittal,... .......... .,,..<......,........................... .......... .. 5
Section3.4 Permit Package................................................................................................................................... 5
Section3.6 100% Design Submittal................................................................................................................. 5
Section 4.0 - Engineering Services During Construction........................................................................ 6
Section5.0 - Project Design Cost.. ................... ..................................................................... 6
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VI ` 1.
Scope« Stations
WSP USA required the professional engineering services for the electrical design and permitting
for two pump stations at Monroe County, Twin Lakes at Key Largo and Sands Subdivision at
Big Pine Key.
APCTE is pleased to submit this proposal to perform Electrical and Limited Construction
Support Services for the two pump stations above referenced. The design of this project will
consider coordination with the Electrical Power Utility, design, permitting and limited
construction services following the Sea Level Rise and local authorities stated criteria's.
Section 2.0 — Project Description
The project includes the following tasks:
• Design Work
• Support for Draft FER/30% Design Submittal
0 60% Design Submittal
90% Design Submittal
• Permit Package
100% Design Submittal
• Limited Construction Support Services
For the development of this sub -task, the following is the responsibility of A&P Consultil'i
and Transportation En.,
• Provide required electrical information for the Draft Final Engineering Report
produced by WSP.
• Attendance at Kick-off Meeting.
Field Visit to Project Site.
Site Photographs and Videos
Evaluation of Electrical Equipment Layout Configuration to minimize Pump
Station Footprint (if required)
• Design of an electric generator.
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ScopeWSP USA
. Pump Stations
Identification of Electrical Power Utility and Municipal Jurisdiction's Special
Requirements for Power and SCADA.
Coordination with Electrical Power Utility potential point of services.
Plan Sheets, including but not limited to the following sheets (the following plan
listing is anticipated based on the Scope of Work.
• E-1
Electrical General Notes
• E-2
Electrical Site Plan and Notes
E-3
Power/Control (MPE) and Wiring Schedule
E-4
Electrical Control Panel and Details
E-5
RTU Installation Wiring Diagrams
The electrical design shall include the following:
Electrical Service for this Pump Station will be coordinated with the Monroe
County Electrical Utility Company based on the calculated load and location.
Also, to withstand utility available fault current and design the service according
to the utility standards. Tentatively we are evaluating a 480V, Three Phase, 4
Wire System, final voltage system will be stated once mentioned coordination
take place.
Install main disconnect safety switch with fuses sized as per previous mentioned
load calculation.
Stand-by generator set will be provided. Also, an Automatic Transfer Switch
(ATS) will be provided allowing the power transfer between normal power and
emergency.
Our design includes a "Pump Motor Control Panel" with normal power and
emergency circuit breakers which will be mechanically interlocked. For a back-
up electrical system, the above -mentioned emergency circuit breaker will be
connected to a special receptacle which will be available for a portable generator.
Pump motor connection boxes will be provided to make the transition from the
wet well which is a classified area to a non -classified area.
Wiring, raceway and grounding system.
Terminal blocks in control panel to be interconnected with terminal cable from
RTU and terminal cable in control panel if this type of monitoring and control of
the pump station is required will be provided.
Dry type transformer 480/240-120 VAC to be installed outside the control panel
to feed low voltage miscellaneous loads.
Control Panel suitable to be serviced entrance rated.
Size of conduit and grounding conductor shall be upgraded as required by NEC
code.
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ScopeWSP USA
. «. Stations
Appropriate working and maintenance clearances shall be observed for all new
electrical equipment as required by NEC code.
The multi -conductor cables from the submersible pumps shall be cable cord
fitting with gland nut and neoprene bushing at the pump motor connection box.
Wet well is a Class I Division I Group D Hazardous Location. Seal off shall
comply with NEC.
The motor rated Horsepower shall be adequate such that the pump is not
overloading at any point in the performance curve from shut-off through run -out.
Draft FER / 30% Deliverables:
Provide 30% Design Plans as follows:
E-1 & E-2.
Preliminary Opinion of Probable Electrical Costs (in excel format)
Section 3.2 60% Design Submittal
The 60% submittal will include, but is not limited to, the following information"
Responses from Draft FER / 30% Submittal
Plan Sheets, including but not limited to the following sheets (the following plan
listing is anticipated based on the Scope of Work.
• E-1
Electrical General Notes
• E-2
Electrical Site Plan and Notes
• E-3
Power/Control (MPE) and Wiring Schedule
• E-4
Electrical Control Panel and Details
• E-5
RTU Installation Wiring Diagrams
Updated Opinion of Probable Electrical Costs (in excel format)
Attendance at Submittal Review Meeting.
60% Deliverables:
• Provide 60% Design Plans as follows:
o Three (3) Copies, 11" x 17" Design Plans
• Updated Opinion of Probable Electrical Cost (in excel format)
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O II
Scope . ! Stations
The 90% submittal shall include, but is not limited to, the following information:
Responses from 60% Submittal Review or 30% Submittal Review.
Revised Plan Sheets, including but not limited to the following sheets (the
following plan listing is anticipated based on the Scope of Work.
• E-1
Electrical General Notes
• E-2
Electrical Site Plan and Notes
• E-3
Power/Control (MPE) and Wiring Schedule
• E-4
Electrical Control Panel and Details
• E-5
RTU Installation Wiring Diagrams
Attendance at Submittal Review Meeting.
90% Deliverables:
Provide 90% Design Plans as follows:
Updated Opinion of Probable Electrical Cost (in excel format)
Section 3.4 Permit Package
A&P Consulting and Transportation Engineers shall support the preparation of the
Permit Packages and signed it once the 90% submittal (Permit Dry Run Submittal) has been
reviewed and approved. The submittal for the Permit Package will generally be:
Design Plans
Revised 90% Electrical Design Plans and Technical Specifications Signed and
Sealed by A&P Consulting and Transportation Engineers' Engineer of Record
(EOR).
The 100% submittal shall include, but is not limited to, the following information:
Responses from 90% Submittal Review
Final Electrical Plan Sheets, including any revisions deemed necessary during
the permitting process.
Final Opinion of Probable Electrical Cost Estimate based on bid items in the
standardized Proposal (in excel format). Including any revision deemed
necessary during the permitting process.
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., USA
Scopeof Work - Pump Stations
100% Deliverables:
Procurement Package containing:
Approved 100% Signed and Sealed Conformed Plans (Three (3) copies of
11" x 17")
0 Final Opinion of Probable Electrical Cost (one (1) copy)
Electrical Specifications. Updated Construction Schedule
Section 4.0 Engineering Services During Construction
The Limited Construction Support Services will include the following Tasks:
f Review Pre -Bid Documents.
• Respond to Pre -Bid Questions from Contractors.
• Attendance at Pre -Construction and Public Information Meetings, as required.
Responses to Request for Information (RFI).
Review and approval of Shop Drawings, Review and approval of change order requests.
Review and approval of Shop Drawings, Review and approval of change order requests
As -Built Certification.
Section 5.0 — Project Design Cost
The services described herein shall be performed on a lump sum fee basis as per APCTE, in
the amount of $33,700.00 for Twin Lakes Pump Station and $32,579.00 for Sands
Community Pump Station. Reimbursable expenses for this contract include, printing and
reproduction costs. Fees for limited construction support services shall be accounted for in the
total compensation.
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Scope of Services for Terracon Consultants
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Herracon
August 16, 2018
Revised August 29, 2018
Revised September 12, 2018
Revised October 5, 2018
WSP USA
7650 Corporate Center Drive
Suite 300
Miami, Florida 33126
Attn: Andres Cardona, PE
Supervising Engineer
Re: Proposal, Geotechnical Engineering Services (combine)
Design and Permitting for the Sea Level Rise Pilot Project
Twin Lakes subdivision in Key Largo and
Specified roads in the Sands Subdivision in Big Pine Key
Monroe County, Florida
Proposal No. PH8185048
Dear Mr. Cardona:
Terracon Consultants, Inc. (Terracon) appreciates the opportunity to submit this proposal to
provide soil investigation and engineering services, the purpose of the geotechnical study will be
to evaluate the subsurface conditions for the project site, and to provide geotechnical engineering
recommendations related to the design and construction of the project components. This
proposal outlines our understanding of the project, and provides a scope of services and schedule
for the work. Compensation for our services is also described herein.
ITEM
DESCRIPTION
Twin Lakes subdivision in Key Largo and
Location
specified roads in the Sands Subdivision in Big Pine Key
Existing conditions Roadway
Current ground cover Grass/weed/trees and asphalt pavement.
Responsive Rasourceful Raiiable
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Proposal, Geotechnical Engineering Services
Design and Permitting for the Sea Level Rise Pilot Project = Monroe County, FI.
October 5, 2018 Proposal No. PH8185048
Project Description
ITEM
DESCRIPTION
Irerracon
StructuresThe project will include Pump stations and roadways
SCOPE 'OF Vj S
GEOTECHNICAL EVALUATION
The services for the Geotechnical Engineering Evaluation to be provided by Terracon are
summarized in the following paragraphs.
Fill Pro, yarn — As per your request the following field testing/exploration program will be used to
evaluate the subsurface conditions at the project site.
Field mark boring locations and contact the Sunshine Underground Utility Clearance
network for the location of public utilities. Private utilities will also need to be located.
Once underground utility clearance is obtained, mobilize a truck mounted drilling rig and
drill Standard Penetration Test (SPT) borings in accordance with the table that follows.
^ ^^ Location No. of [?epth Tots[ Footage (feet),
Borings (fee#
Proposed Roadway (1250 linear
feet along 3rd Street — Big Pine 9 6 54
and 2890 linear feet along
Shaw Drive — Key Largo = Total ..............._. ...............
4140 linear feet) Boring to be 4 15 60
performed every 300 ft
_ -----
Pump Stations (2 borings to 40 ....� ....�._.- _40_.�� � ..... ...�,,,,,-_..�. �...........---- _��.�
60*
feet)
The SPT borings will be drilled using mud rotary methods and samples of the subsurface
materials will be obtained at frequent vertical intervals in accordance with procedures
outlined in ASTM D 1586 (the Standard Penetration Test).
Soil sampling in the SPT borings will be completed in general accordance with industry
standard procedures wherein split -barrel samples are obtained. SPT split spoon sampling
will be continuous to a depth of 10 feet, and at 5 — foot vertical intervals thereafter. In
addition, we will observe and record groundwater levels during drilling. Once the samples
0
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Proposal, Geotechnical Engineering Services
Design and Permitting for the Sea Level Rise Pilot Project Monroe County, F1.1learracon
October 5, 2018 ,, Proposal No. PH8185048
have been collected and classified in the field, they will be placed in appropriate sample
containers for transport to our laboratory. The boreholes will be backfilled with grout.
Two Field CBR will be performed to obtain the resilient modulus to be use for design of the
proposed roadway. One Field CBR will be obtained from 3rd Street in Big Pine Key and one
CBR will be obtained from Shaw Drive in Key Largo.
We assume that the site is accessible with a truck mounted drilling rig. Subsurface
conditions may be encountered which merit alterations of the field boring and/or sampling
programs described above. However, we will not perform additional scope or incur
additional expense without your authorization.
Lablorato Igstin — The samples will be returned to our laboratory for visual classification by
a geotechnical engineer. If organic soils are found within the subsurface materials, laboratory
testing of the organic soils will be conducted including moisture content (ASTM D 2216) and
organic content (ASTM D 2974). In addition, if silt material is encountered, the samples will be
sieved through the -200 sieve to determine the percent of silt. The compressibility and strength of
the subsurface materials will be assessed using the SPT Boring N values and laboratory testing.
Engineering Analysis and Report — The results of our field and laboratory programs will be
evaluated by a professional geotechnical engineer licensed in the State of Florida. Based on the
results of our evaluation, an engineering report will be prepared. The report will include the
following:
Computer generated boring logs with soil stratification based on visual soil
classification
Summarized laboratory data
Groundwater levels observed during and after completion of drilling
Boring location plan
Subsurface exploration procedures
Encountered soil and bedrock conditions
Existing pavement section information
Recommendation for the Pump Stations
Estimated settlement of foundations
Seismic site classification
Subgrade preparation and earthwork recommendations
Typical pavement thickness recommendations
Responshis s Resourceful /" Reliable
3
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Proposal, Geotechnical Engineering Services
Design and Permitting for the Sea Level Rise Pilot Project , Monroe County, F1.1 rem r r a c d
October 5, 2018 Proposal No. PH8185048
Task 1.0 Pump Station
SubTask 1.1 Field Work and laboratory testing
Deliverable — 1 PDF copy of field notes and boring logs
SubTask 1.2 Preliminary Report
Deliverable — 1 PDF and 1 hard copy of preliminary report
SubTask 1.3 Final Report
Task 2.0 Roadway
SubTask 2.1 Field Work and laboratory testing
Deliverable — 1 PDF copy of field notes and boring logs
SubTask 2.2 Preliminary Report
Deliverable — 1 PDF and 1 hard copy of preliminary report
SubTask 2.3 Final Report
Deliverable — 1 PDF and 1 hard copy of signed and sealed final report
SAFETY - IIF
At Terracon, we all have a personal and uncompromising commitment to everyone going home
safely each and every day. Incident and Injury -Free (11F) is about care and concern for people. It
is our personal and organizational commitment at all levels of the company and is where safety
is held as a core value as well as an operational priority. Working safely is an inseparable part of
working correctly, just as much as other operational priorities, in particular quality, profitability and
schedule. Incident and Injury -Free is our commitment to our people and others, who we value for
who they are and what they do. IIF is not just something we do, it's in everything we do.
As part of our IIF process, we will prepare a "Pre -Task Plan" for this project where we will identify
the potential site safety and job hazards associated with your site. Our Pre -Task Plan will identify
and prepare our personnel to be able to handle conditions such as but not limited to traffic control,
environmental contamination, site access issues, overhead and underground utilities, adverse
weather conditions, and personal protection equipment and will continually be reviewed and
reevaluated throughout the field work activities. We understand that each site is unique and may
contain different safety conditions and as a company to protect our personnel as well as others,
we look at each site individually to identify the potential concems.
SCHEDULE
We can commence the work within approximately two days after receipt of our signed Agreement
for Services. This will begin with the field marking the proposed boring locations and clearing
those locations for buried utilities. Boring layout and utility clearance will required 4 to 5 days. We
expect the field exploration will require 4 days, if the weather conditions permit. We estimate the
geotechnical reports can be submitted within about 15 working days after the field and laboratory
work is completed. Total estimated time 30 working days.
Responsive ; Resourceful a Reliable 4
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Proposal, Geotechnical Engineering Services
Design and Permitting for the Sea Level Rise Pilot Project Monroe County, Fl.lrerracon
October 5, 2018 Proposal No. PH8185048
COMPENSATION
For the scope of geotechnical services outlined in this proposal that includes drilling, engineering
evaluation and report, we estimate that our fees for the previously described scope of services will
be as shown on the following table.
The cost breakdown for each task is attached. Should it be necessary to expand our services
beyond those outlined in this proposal, we will notify you, then send a supplemental proposal
stating the additional services and fee. We will not proceed without your authorization. The not
to exceed fees are based on the assumptions and conditions provided at the time of this proposal.
D Au,,, rHORIZATION
This proposal may be accepted by sending your Task Order authorization. We appreciate the
opportunity to provide this proposal and look forward to working with you on this project. If you
have any questions or comments regarding this proposal or require additional services, please
give me a call.
Sincerely,
Terracon Consultants, Inc.
y�
Rutu Nulkar, PE Hug E. Soto, PE.
Senior Geotechnical Engineer Principal
Attachment: Fee Breakdown
5
E
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Fee Estimate for Longitude Surveyors
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L� L 0 N G I 'U PD S'URVEYORS
Tuesday, October 16, 2018
Mr. Mauricio A. Paredes, PE
Sr. Supervising Engineer
7650 Corporate Center Drive, Suite 300
Miami, FL 33126
G.3.a
VIA EMAIL: M,au66�,P'aredesca) S P,., orn
KEY LARGO.DOCX
RE: Surveying services Monroe County - Design and Permitting for the Sea Level Rise Pilot Project in Key Largo, FL
Dear Mr. Paredes,
Pursuant to your request regarding a fee estimate for surveying and mapping services for the above
referenced project, LONGITUDE SURVEYORS, LLC (LS), is pleased to submit the following proposal for your consideration.
A. Scope of Work:
LONGITUDE will perform a Topographic Survey to include the following tasks:
• Longitude will recover and/or re-establish right of way monumentation to provide rights of way lines, centerlines,
property lines, and all parcels with their number throughout limits of the project. In instances where Longitude
cannot find sufficient monumentation to determine the rights of way; after the pavement has been located, LS
will compute a best -fit centerline alignment showing the physical roadway location.
• LS will provide a graphical baseline only.
• LS will be provided Lidar data by the County. Longitude will process this information, and create linework, break
lines and a Digital Terrain Model (DTM). Longitude will coordinate with the County to receive the Lidar data.
• Longitude will supplement the Lidar with topographic survey where the Lidar information may be insufficient.
• The Topographic Survey will consist of, but will not be limited to the following; paved roads, signs, trees, above
ground evidence of underground utilities, manholes, drainage structures, driveways, etc.
LS will locate existing utilities by researching into utility provider records and contacting the utility companies to
mark their facilities in the project limits. SUE (Designation with a GPR and Electro Magnetic Locator are not a part
of this proposal).
• Longitude will show all utility poles and provide data sheets listing pertinent identification information for each
pole.
• LS will collect elevations equivalent to a 100-foot grid along the main roads and a 50-foot grid at the intersections
(this will be limited to the areas where LS performs Topographic Survey).
• Longitude will perform check elevations throughout the survey limits to verify the integrity of the Lidar vertical
information.
• LS will only locate trees with a 3-inch diameter trunk or larger. Vegetation lines will also be located. (this will be
limited to the areas where LS performs Topographic Survey).
• Longitude will collect rim, bottom and invert elevations, and attempt to provide pipe size and material of all
existing sanitary and drainage structures.
• Longitude will locate and show the soil boring test holes in coordination with Geotechnical Sub -consultant.
• LS will locate and show wetlands in coordination with Environmental Sub -consultant, if applicable. This task must
be coordinated to be performed while Longitude is on site performing the field survey. LS will not mobilize after
the field survey is completed to perform this task.
• LS will label the ground material (asphalt, sod, concrete, etc.) on the survey.
• Horizontal control will be referenced to the State Plane Coordinate System (Florida East Zone NAD 83/201 1).
Vertical control will be referenced to NAVD 1988 established from the nearest governmental benchmark of
record.
B. Survey limits:
Beginning at approximately Lake Street and Shaw Drive; then northerly along Shaw Drive to Crane Street; then
easterly along Crane Street to Adams Drive; then northerly along Adams Drive to its termination all lying within Key
Largo, FL. The survey will extend approximately 25 feet beyond the rights of way. See attached aerials with the
survey limits delineated provided by the client.
LONG'TUUDE SURVEYORS77nvA/ 48 street su to 3 0 doral, fo 33� 66 ph: 305.46w092 2 �, fax 305,513 56€0
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I'OrAv
i'-, A C� m, 44 -4ft
L1 0 N G I T U D E SURVE.,,YORS
Tuesday, October 16, 2018
Mr. Mauricio A. Paredes, PE
Sr. Supervising Engineer
i)"J ray P
7650 Corporate Center Drive, Suite 300
Miami, FL 33126
G.3.a
VIA EMAIL: MOLirocco.r:'(iredes(g)WSU::°.corr7
BIG PINE KEY.DOCX
RE: Surveying services for Monroe County - Design and Permitting for the Sea Level Rise Pilot Project Big Pine Key, FL
Dear Mr. Paredes,
Pursuant to your request regarding a fee estimate for surveying and mapping services for the above
referenced project, LONGITUDE SURVEYORS, LLC (LS), is pleased to submit the following proposal for your consideration.
A. Scope of Work:
LONGITUDE will perform a Topographic Survey to include the following tasks:
• Longitude will recover and/or re-establish right of way monumentation to provide rights of way lines, centerlines,
property lines, and all parcels with their number throughout limits of the project. In instances where Longitude
cannot find sufficient monumentation to determine the rights of way; after the pavement has been located, LS
will compute a best -fit centerline alignment showing the physical roadway location.
• LS will provide a graphical baseline only.
• Longitude will perform a Topographic Survey which will consist of, but will not be limited to the following; paved
roads, signs, trees, above ground evidence of underground utilities, manholes, drainage structures, driveways,
etc.
• LS will locate existing utilities by researching into utility provider records and contacting the utility companies to
mark their facilities in the project limits. SUE (Designation with a GPR and Electro Magnetic Locator are not a part
of this proposal).
• Longitude will show all utility poles and provide data sheets listing pertinent identification information for each
pole.
• LS will collect elevations equivalent to a 100-foot grid along the main roads and 50-foot grid at the intersections.
• LS will only locate trees with a 3-inch diameter trunk or larger. Vegetation lines will also be located.
• Longitude will collect rim, bottom and invert elevations, and attempt to provide pipe size and material of all
existing sanitary and drainage structures.
• Longitude will locate and show the soil boring test holes in coordination with Geotechnical Sub -consultant.
• LS will locate and show wetlands in coordination with Environmental Sub -consultant, if applicable. This task must
be coordinated to be performed while Longitude is on site performing the field survey. LS will not mobilize after
the field survey is completed to perform this task.
• LS will label the ground material (asphalt, sod, concrete, etc.) on the survey.
• Horizontal control will be referenced to the State Plane Coordinate System (Florida East Zone NAD 83/201 1).
Vertical control will be referenced to NAVD 1988 established from the nearest governmental benchmark of
record.
B. Survey limits:
Portions of Father Tom Way, 01 Street, Avenue D, Avenue E, Avenue F, Avenue G, Avenue H, Avenue I, and
Avenue J all lying within Big Pine Key, FL. The survey will extend approximately 25 feet beyond the rights of way.
Along Father Tom Way from the intersection with Avenue D to Avenue J all intersecting roads along the route will
be surveyed up to 150 feet from the centerline of Father Tom Way east and west. See attached aerials with the
survey limits delineated provided by the client.
C. Deliverables:
Longitude will provide WSP signed and sealed paper copies, CAD file and PDF of the resulting survey.
LONG )EM Rr RS
-84 Packet Pg. 239
G.3.a
ATTACHMENT C
VENDOR CERTIFICATION REGARDING SCRUTINIZED COMPANIES LISTS
-86- 1 Packet Pg. 241
VENDOR CERJUICAnON'REGARDING SQRLTMqIZE- D CO' LI
...........................................
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Pro,
pect 1, )eScriptio �A
Respondent Vendor Narne�. W.SP,(J.SC.----
H^1531569
Vendor's Authorized Representative Name and'[Itie,� Ronald M. Colas, PE, pap, ice pro s�dent Sr.. rea Manager
Address: 7650 Corporate Drive Center, Suite 300
city� Mimi State:IJIori(.1aI.I..,.,. Zip: 3,12 � 6
PhoneNumbcj% 305-514-3100
E'rnail Address° Ronak] M, Colas, PE', SI, Vice" Presklemt Sl% Area Manager
........ . ...
. . . ....................
,77— s prohibitrs a, company fi-om W(Ming on, subsnitting a proposal fior, or entering
;7 37,77orfda
. �Fj�'j ...
unto or renewhig a contiad ror goods or, services of any arnount if, at the dnic of contracting or renewal, the
comparly is on the Scrutinized Companues that Boycott Israel List, created pursuard. to Section 215.4725,
Florida Statutes, or is engaged hi an Boycott oflsraeL Section 287. 135, Hot ida Stalrutes, also prohibits as
company firorn bidding on, submitfing a proposal for, or entering into or, renewinry a coniract For goods or
scrAces of$ l,000,000 or inore, that are on cither the, ScrutiTdzed Counpariles wlth Activities in Sudan List or
the Scrutinized Companies with Activities in the pran R,,.troleum Energy Sector Lists which were cremed
pursuaWr to s,, 2 p 5,473, Flodda Stallites, or is engaged hi busrncss operadons in (mba orSyria.
As trh(p(m son authorized to sig'n on behalf'of Respondent, I hereby certifduat the company identified above
in the Scction enfided "Rcspondent Venndorr Narne" is not lisucd on the Scrutinlzed Cornpanpes that 1--loycott
Israef I.Ast or emgagcd in a boycou of" Israel and for Projed 's of'$1,000,000 or more is nol fisted on ekher the
Scrutinized Companies wlth ActMdeS in Sudan List, tile Scrutinized Companies with Activfrfes in the Trarr
Petr0eum I "nergy Sectm List, or engaged in business operations in Cuba or Syria.
I understand that pursuant to Section 287,135, Florlda Statures, the submission of a. False cerfification rymy
subject corripany to 6vil penalties, atiorney's R-es, and/or COSLS. I fin'ther understand that any contract with the
County Ymry be teny6nated, attire opdon of" the County, if the company is fiound Iro have submitted a false
CICfIrIficaflon or has beein phiced on the Scrutinized (-ornpanics tha0r Joyeott lsra6i List or, engaged in a boycott
of lsraeor phacerl on the ScrutWzed Comparries wfth Activkics in Sudan Lort or the Scrufinized Companfes
wkh ActiviriC'S pn tire Iran Petr(Ocurn E,'nergy Sector List or been engaged in business operafions pn Gaba or
Syria,
I.,..,.,..".-,.,.., .............................. I.I.I.--.11 ............. . .. . ............... -1.1.1 .............. . ... . ...
Certified By° Ronald M, Colasj 1-2 $I. who is authodzed to
sign on behalf'of the above rer coin a
WSPI WO, ONC
Authorize,d Sagnamre�' ,r,� 111111`fl!!v81d, C.1W,@-p
I
Milt Name- RonMd M. Colas, PE, SI
Vice Presklemat - per. Area l analy:er
NoteThe List are availaWe at the fbHowing Department (A'ManageMent S(N-6-TS S4C�
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M.'son in 5 V n 10 St I PjA. � !� - - gm , I �