Item G08G.8
BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor David Rice, District 4
Mayor Pro Tem Sylvia J. Murphy, District 5
TheFloridaKeys
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
November 20, 2018
Agenda Item Number: G.8
Agenda Item Summary #4861
BULK ITEM: Yes DEPARTMENT: Facilities Maintenance
TIME APPROXIMATE: STAFF CONTACT: Alice Steryou (305) 292-4549
None
AGENDA ITEM WORDING: Approval to renew a business lease with Ships Way, Inc., for
District 2 Commissioner's office space in Big Pine Key for a term of four (4) years with the annual
CPI-U increase of 2.1% for the upcoming year. Ad Valorem funding.
ITEM BACKGROUND: On March 18, 2015, the BOCC approved a Business Lease with Ships
Way, Inc. for a term of four (4) years with one (1) optional four (4) year renewal and provided for an
annual CPI-U increase. The term commenced on December 15, 2014, and expires on December 14,
2018. The Lease was amended on March 15, 2017, to provide for the annual CPI-U increase of .7%.
This Second Amendment exercises the renewal option with the term to commence on December 15,
2018, and expire on December 14, 2022. The Lessor has also requested the annual CPI-U
adjustment of a 2.1% increase for the upcoming year for renewal of the business lease. The new
monthly rental amount will be $1,273.06. This renewal will provide office space for the newly
elected District 2 Commissioner. All other terms of the Lease remain the same as the original Lease
including a 90 day termination for convenience clause should the location not meet the requirements
of the new commissioner.
PREVIOUS RELEVANT BOCC ACTION:
March 18, 2015 BOCC approved a Business Lease with Ships Way, Inc. for a term of four (4)
years with one (1) optional four (4) year renewal.
March 15, 2017 BOCC approved a First Amendment to the Lease which provided for a CPI-U
increase of .7%.
CONTRACT/AGREEMENT CHANGES:
Ships Way Lease renewal with a 2.1% CPI-U increase for a four year period ending on December
14, 2022.
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Packet Pg. 284
G.8
Second Amendment Ships Way
Request Letter for CPI-U ShipsWay
031517 First Amendment to Business Lease Ships Way (Executed C-21)
031815 Ships Way Lease C-23
FINANCIAL IMPACT:
Effective Date: December 15, 2018
Expiration Date: December 14, 2022
Total Dollar Value of Contract: $1,273.06/month - $15,276.72/year
Total Cost to County: $1,273.06/month - $15,276.72/year
Current Year Portion: $12,730.60
Budgeted: Yes
Source of Funds: 001-00101-530440 Ad Valorem
CPI: Yes
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: N/A
County Match: N/A
Insurance Required:
Additional Details: Office space for District 2 Commissioner
Yes
11/20/18 001-00101 · BOCC ADMINISTRATIVE $15,276.72
REVIEWED BY:
Patricia Eables Completed 10/31/2018 5:34 PM
Kevin Wilson Completed 11/01/2018 8:47 AM
William DeSantis Completed 11/02/2018 6:28 AM
Budget and Finance Completed 11/02/2018 8:01 AM
Maria Slavik Completed 11/02/2018 8:45 AM
Kathy Peters Completed 11/02/2018 4:32 PM
Board of County Commissioners Pending 11/20/2018 9:00 AM
Packet Pg. 285
G.8.a
Attachment: Second Amendment Ships Way (Ships Way Lease Renewal and CPI-U Increase)
Packet Pg. 286
G.8.a
Attachment: Second Amendment Ships Way (Ships Way Lease Renewal and CPI-U Increase)
Packet Pg. 287
G.8.b
Attachment: Request Letter for CPI-U ShipsWay (Ships Way Lease Renewal and CPI-U Increase)
Packet Pg. 288
G.8.c
Attachment: 031517 First Amendment to Business Lease Ships Way (Executed C-21) (Ships Way Lease Renewal and CPI-U Increase)
Packet Pg. 289
G.8.c
Attachment: 031517 First Amendment to Business Lease Ships Way (Executed C-21) (Ships Way Lease Renewal and CPI-U Increase)
Packet Pg. 290
G.8.c
Attachment: 031517 First Amendment to Business Lease Ships Way (Executed C-21) (Ships Way Lease Renewal and CPI-U Increase)
Packet Pg. 291
G.8.d
Attachment: 031815 Ships Way Lease C-23 (Ships Way Lease Renewal and CPI-U Increase)
Packet Pg. 292
G.8.d
Attachment: 031815 Ships Way Lease C-23 (Ships Way Lease Renewal and CPI-U Increase)
Packet Pg. 293
G.8.d
Attachment: 031815 Ships Way Lease C-23 (Ships Way Lease Renewal and CPI-U Increase)
Packet Pg. 294
G.8.d
Attachment: 031815 Ships Way Lease C-23 (Ships Way Lease Renewal and CPI-U Increase)
Packet Pg. 295
G.8.d
Attachment: 031815 Ships Way Lease C-23 (Ships Way Lease Renewal and CPI-U Increase)
Packet Pg. 296