Item G25G.25
BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor David Rice, District 4
Mayor Pro Tem Sylvia J. Murphy, District 5
TheFloridaKeys
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
November 20, 2018
Agenda Item Number: G.25
Agenda Item Summary #4880
BULK ITEM: Yes DEPARTMENT: Facilities Maintenance
TIME APPROXIMATE: STAFF CONTACT: Alice Steryou (305) 292-4549
None
AGENDA ITEM WORDING: Approval of Third Amendment to Agreement with Master
Mechanical Services, Inc. for A/C maintenance and repair services for the Upper Keys facilities to
extend the term on a month-to-month basis not to exceed six (6) months pending the award of a
Request for Proposals.
ITEM BACKGROUND: The original Agreement with Master Mechanical Services, Inc. was
awarded on November 17, 2015, for a one (1) year term and provided for two (2) additional one-year
renewal options. The first renewal extended the term to November 30, 2017, with a CPI-U increase
of .7%. The second renewal extended the term to November 30, 2018, included a CPI-U adjustment
of 2.1%, and updated the public records provision pursuant to current law. The Third Amendment is
requesting approval to extend the term on a month-to-month basis not to exceed six (6)months
pending the award of a Request for Proposals (RFP). This amendment will allow the services to
continue while a new contract in put in place.
PREVIOUS RELEVANT BOCC ACTION:
10-18-17 BOCC approved the Second Amendment Renewal Agreement extending term to 11-30-
2018, CPI increase of 2.1%, and updated the public records provision.
10-19-16 BOCC approved the First Amendment Renewal Agreement extending term to 11-30-17
and CPI increase of .7%.
11-17-15 BOCC approved award of bid and contract with Master Mechanical Services, Inc. for
A/C maintenance and repair services for Upper Keys facilities.
CONTRACT/AGREEMENT CHANGES:
Third Amendment to Agreement to extend the term on a month-to-month basis not to exceed six (6)
months pending the award of a RFP.
STAFF RECOMMENDATION: Approval
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G.25
DOCUMENTATION:
3rd Amend Master Mech Month to Month
2nd Amendment-Master Mechanical
1st Renewal Master Mechanical - executed (10-19-16)
Master Mechanical Contract Upper Keys AC - executed (11-17-15)
FINANCIAL IMPACT:
Effective Date: 12/01/18
Expiration Date: May 31, 2018, or sooner if a new contract is awarded (term is on a month-
to-month basis and not to exceed six (6) months)
Total Dollar Value of Contract: $25,000
Total Cost to County: $25,000
Current Year Portion: $25,000
Budgeted: Yes
Source of Funds: 001-20501 530340, 147-20503-530340, 101-20505-530340
CPI: Yes
Indirect Costs: n/a
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: No
County Match: N/A
Insurance Required: Yes
Additional Details: Requesting approval to extend the term on a month-to-month basis not to
exceed six (6) months pending the award of a RFP.
N/A
12/01/18 001-20501 · FACILITIES MAINTENANCE $20,000.00
12/01/18 101-20505 · CORRECTION FACILITIES $2,500.00
12/01/18 147-20503 · UNINC PARKS & BEACHES $2,500.00
Total: $25,000.00
REVIEWED BY:
Patricia Eables Completed 10/29/2018 11:26 AM
William DeSantis Completed 10/29/2018 11:59 AM
Budget and Finance Completed 10/31/2018 11:01 AM
Maria Slavik Completed 10/31/2018 11:05 AM
Kathy Peters Completed 10/31/2018 12:20 PM
Board of County Commissioners Pending 11/20/2018 9:00 AM
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G.25.a
Attachment: 3rd Amend Master Mech Month to Month (Third Amendment Master Mechanical Month-to-Month)
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Attachment: 3rd Amend Master Mech Month to Month (Third Amendment Master Mechanical Month-to-Month)
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Attachment: 3rd Amend Master Mech Month to Month (Third Amendment Master Mechanical Month-to-Month)
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G.25.b
Attachment: 2nd Amendment-Master Mechanical (Third Amendment Master Mechanical Month-to-Month)
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Attachment: 2nd Amendment-Master Mechanical (Third Amendment Master Mechanical Month-to-Month)
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Attachment: 2nd Amendment-Master Mechanical (Third Amendment Master Mechanical Month-to-Month)
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Attachment: 2nd Amendment-Master Mechanical (Third Amendment Master Mechanical Month-to-Month)
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Attachment: 2nd Amendment-Master Mechanical (Third Amendment Master Mechanical Month-to-Month)
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G.25.c
Attachment: 1st Renewal Master Mechanical - executed (10-19-16) (Third Amendment Master Mechanical Month-to-Month)
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Attachment: 1st Renewal Master Mechanical - executed (10-19-16) (Third Amendment Master Mechanical Month-to-Month)
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G.25.d
Attachment: Master Mechanical Contract Upper Keys AC - executed (11-17-15) (Third Amendment Master Mechanical Month-to-Month)
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Attachment: Master Mechanical Contract Upper Keys AC - executed (11-17-15) (Third Amendment Master Mechanical Month-to-Month)
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Attachment: Master Mechanical Contract Upper Keys AC - executed (11-17-15) (Third Amendment Master Mechanical Month-to-Month)
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Attachment: Master Mechanical Contract Upper Keys AC - executed (11-17-15) (Third Amendment Master Mechanical Month-to-Month)
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Attachment: Master Mechanical Contract Upper Keys AC - executed (11-17-15) (Third Amendment Master Mechanical Month-to-Month)
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Attachment: Master Mechanical Contract Upper Keys AC - executed (11-17-15) (Third Amendment Master Mechanical Month-to-Month)
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Attachment: Master Mechanical Contract Upper Keys AC - executed (11-17-15) (Third Amendment Master Mechanical Month-to-Month)
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Attachment: Master Mechanical Contract Upper Keys AC - executed (11-17-15) (Third Amendment Master Mechanical Month-to-Month)
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Attachment: Master Mechanical Contract Upper Keys AC - executed (11-17-15) (Third Amendment Master Mechanical Month-to-Month)
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Attachment: Master Mechanical Contract Upper Keys AC - executed (11-17-15) (Third Amendment Master Mechanical Month-to-Month)
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Attachment: Master Mechanical Contract Upper Keys AC - executed (11-17-15) (Third Amendment Master Mechanical Month-to-Month)
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Attachment: Master Mechanical Contract Upper Keys AC - executed (11-17-15) (Third Amendment Master Mechanical Month-to-Month)
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Attachment: Master Mechanical Contract Upper Keys AC - executed (11-17-15) (Third Amendment Master Mechanical Month-to-Month)
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