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Item G26G.26 BOARD OF COUNTY COMMISSIONERS C ounty of M onroe Mayor David Rice, District 4 Mayor Pro Tem Sylvia J. Murphy, District 5 TheFloridaKeys Danny L. Kolhage, District 1 George Neugent, District 2 Heather Carruthers, District 3 County Commission Meeting November 20, 2018 Agenda Item Number: G.26 Agenda Item Summary #4885 BULK ITEM: Yes DEPARTMENT: Facilities Maintenance TIME APPROXIMATE: STAFF CONTACT: Alice Steryou (305) 292-4549 None AGENDA ITEM WORDING: Approval of Fourth Amendment to Agreement with Air Mechanical & Service Corp. for central air conditioning maintenance and repair services for the Middle Keys facilities to extend the term on a month-to-month basis not to exceed six (6) months pending the issuance of a Request for Proposals and award of a contract. Funding is ad valorem. ITEM BACKGROUND: The original Agreement with Air Mechanical & Service Corp. was approved on November 17, 2015, after being awarded the bid for central air conditioning repairs and maintenance for the Middle Keys Facilities. The Agreement was for a one (1) year term with an option to renew up to two (2) additional one-year periods. The First Renewal Amendment extended the term to November 30, 2017, with a CPI- increased the hourly rates, and revised the public records language. The Second Amendment Renewal Agreement extended the term to November 30, 2018, with a CPI-U increase of 2.1%, and adjusted the hourly rates. The Third Amendment requested approval to errors and update current revisions pursuant to current ordinances and Federal required contract provisions. The Fourth Amendment is a request to amend the term of the agreement on a month-to- month basis not to exceed six (6) months pending the issuance of a Request for Proposals and award of a new contract for the services. PREVIOUS RELEVANT BOCC ACTION: November 17, 2015 - BOCC awarded the bid and contract with Air Mechanical & Service Corp.for Middle Keys facilities central air conditioning maintenance and repair. November 22, 2016 - BOCC approved the First Amendment Renewal with a CPI-U adjustment of .7%, extended the term, revised public records language, and other changes. November 14, 2017 BOCC approved the Second Amendment Renewal with a CPI-U adjustment of 2.1% and extended the term. August 15, 2018 - BOCC approved the Third Amendment Agreement to amend its agreement as to the Maintenance of Records, Non-Discrimination, and Termination compliance clauses and Federal Required Contract requirements CONTRACT/AGREEMENT CHANGES: Packet Pg. 565 G.26 Amendment to Agreement to extend the term on a month-to-month basis not to exceed six (6) months pending a RFP award STAFF RECOMMENDATION: Approval DOCUMENTATION: 4th Amendment to Agreement - Air Mechanical 3rd Amendment 08/15/2018 Second Amendment- Air Mechanical 1st Renewal Air Mechanical & Services Corp. Middle Keys AC Bid Award Agreement Air Mechanical & Services Corp. Middle Keys AC FINANCIAL IMPACT: Effective Date: 12/01/2018 Expiration Date: Month-to-Month not to exceed six (6) months Total Dollar Value of Contract: $35,000 per year Total Cost to County: $35,000 per year Current Year Portion: $35,000 Budgeted: Yes Source of Funds: 001-20501-530340, 101-20505-530340 CPI: Yes Indirect Costs: N/A Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: No If yes, amount: Grant: No County Match: N/A Insurance Required: Yes Additional Details: N/A 12/01/18 001-20501 · FACILITIES MAINTENANCE $27,500.00 12/01/18 101-20505 · CORRECTION FACILITIES $7,500.00 Total: $35,000.00 REVIEWED BY: Patricia Eables Completed 11/05/2018 10:31 AM William DeSantis Completed 11/05/2018 10:43 AM Budget and Finance Completed 11/05/2018 11:14 AM Maria Slavik Completed 11/05/2018 11:22 AM Kathy Peters Completed 11/05/2018 11:23 AM Packet Pg. 566 G.26 Board of County Commissioners Pending 11/20/2018 9:00 AM Packet Pg. 567 G.26.a Attachment: 4th Amendment to Agreement - Air Mechanical (4th Amendment with Air Mechanical Middle Keys A/C-to extend the term on a Packet Pg. 568 G.26.a Attachment: 4th Amendment to Agreement - Air Mechanical (4th Amendment with Air Mechanical Middle Keys A/C-to extend the term on a Packet Pg. 569 G.26.b Attachment: 3rd Amendment 08/15/2018 (4th Amendment with Air Mechanical Middle Keys A/C-to extend the term on a month-to-month basis) Packet Pg. 570 G.26.b Attachment: 3rd Amendment 08/15/2018 (4th Amendment with Air Mechanical Middle Keys A/C-to extend the term on a month-to-month basis) Packet Pg. 571 G.26.b Attachment: 3rd Amendment 08/15/2018 (4th Amendment with Air Mechanical Middle Keys A/C-to extend the term on a month-to-month basis) Packet Pg. 572 G.26.b Attachment: 3rd Amendment 08/15/2018 (4th Amendment with Air Mechanical Middle Keys A/C-to extend the term on a month-to-month basis) Packet Pg. 573 G.26.b Attachment: 3rd Amendment 08/15/2018 (4th Amendment with Air Mechanical Middle Keys A/C-to extend the term on a month-to-month basis) Packet Pg. 574 G.26.b Attachment: 3rd Amendment 08/15/2018 (4th Amendment with Air Mechanical Middle Keys A/C-to extend the term on a month-to-month basis) Packet Pg. 575 G.26.b Attachment: 3rd Amendment 08/15/2018 (4th Amendment with Air Mechanical Middle Keys A/C-to extend the term on a month-to-month basis) Packet Pg. 576 G.26.b Attachment: 3rd Amendment 08/15/2018 (4th Amendment with Air Mechanical Middle Keys A/C-to extend the term on a month-to-month basis) Packet Pg. 577 G.26.b Attachment: 3rd Amendment 08/15/2018 (4th Amendment with Air Mechanical Middle Keys A/C-to extend the term on a month-to-month basis) Packet Pg. 578 G.26.b Attachment: 3rd Amendment 08/15/2018 (4th Amendment with Air Mechanical Middle Keys A/C-to extend the term on a month-to-month basis) Packet Pg. 579 G.26.b Attachment: 3rd Amendment 08/15/2018 (4th Amendment with Air Mechanical Middle Keys A/C-to extend the term on a month-to-month basis) Packet Pg. 580 G.26.b Attachment: 3rd Amendment 08/15/2018 (4th Amendment with Air Mechanical Middle Keys A/C-to extend the term on a month-to-month basis) Packet Pg. 581 G.26.b Attachment: 3rd Amendment 08/15/2018 (4th Amendment with Air Mechanical Middle Keys A/C-to extend the term on a month-to-month basis) Packet Pg. 582 G.26.b Attachment: 3rd Amendment 08/15/2018 (4th Amendment with Air Mechanical Middle Keys A/C-to extend the term on a month-to-month basis) Packet Pg. 583 G.26.b Attachment: 3rd Amendment 08/15/2018 (4th Amendment with Air Mechanical Middle Keys A/C-to extend the term on a month-to-month basis) Packet Pg. 584 G.26.b Attachment: 3rd Amendment 08/15/2018 (4th Amendment with Air Mechanical Middle Keys A/C-to extend the term on a month-to-month basis) Packet Pg. 585 G.26.b Attachment: 3rd Amendment 08/15/2018 (4th Amendment with Air Mechanical Middle Keys A/C-to extend the term on a month-to-month basis) Packet Pg. 586 G.26.b Attachment: 3rd Amendment 08/15/2018 (4th Amendment with 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on a month-to-month basis) Packet Pg. 657 G.26.b Attachment: 3rd Amendment 08/15/2018 (4th Amendment with Air Mechanical Middle Keys A/C-to extend the term on a month-to-month basis) Packet Pg. 658 G.26.c Attachment: Second Amendment- Air Mechanical (4th Amendment with Air Mechanical Middle Keys A/C-to extend the term on a month-to- Packet Pg. 659 G.26.c Attachment: Second Amendment- Air Mechanical (4th Amendment with Air Mechanical Middle Keys A/C-to extend the term on a month-to- Packet Pg. 660 G.26.c Attachment: Second Amendment- Air Mechanical (4th Amendment with Air Mechanical Middle Keys A/C-to extend the term on a month-to- Packet Pg. 661 G.26.d Attachment: 1st Renewal Air Mechanical & Services Corp. Middle Keys AC (4th Amendment with Air Mechanical Middle Keys A/C-to extend the Packet Pg. 662 G.26.d Attachment: 1st Renewal Air Mechanical & Services Corp. Middle Keys AC (4th Amendment with Air Mechanical Middle Keys A/C-to extend the Packet Pg. 663 G.26.d Attachment: 1st Renewal Air Mechanical & Services Corp. Middle Keys AC (4th Amendment with Air Mechanical Middle Keys A/C-to extend the Packet Pg. 664 G.26.d Attachment: 1st Renewal Air Mechanical & Services Corp. Middle Keys AC (4th Amendment with Air Mechanical Middle Keys A/C-to extend the Packet Pg. 665 G.26.d Attachment: 1st Renewal Air Mechanical & Services Corp. Middle Keys AC (4th Amendment with Air Mechanical Middle Keys A/C-to extend the Packet Pg. 666 G.26.e Attachment: Bid Award Agreement Air Mechanical & Services Corp. Middle Keys AC (4th Amendment with Air Mechanical Middle Keys A/C-to Packet Pg. 667 G.26.e Attachment: Bid Award Agreement Air Mechanical & Services Corp. Middle Keys AC (4th Amendment with Air Mechanical Middle Keys A/C-to Packet Pg. 668 G.26.e Attachment: Bid Award Agreement Air Mechanical & Services Corp. Middle Keys AC (4th Amendment with Air Mechanical Middle Keys A/C-to Packet Pg. 669 G.26.e Attachment: Bid Award Agreement Air Mechanical & Services Corp. Middle Keys AC (4th Amendment with Air Mechanical Middle Keys A/C-to Packet Pg. 670 G.26.e Attachment: Bid Award Agreement Air Mechanical & Services Corp. Middle Keys AC (4th Amendment with Air Mechanical Middle Keys A/C-to Packet Pg. 671 G.26.e Attachment: Bid Award Agreement Air Mechanical & Services Corp. Middle Keys AC (4th Amendment with Air Mechanical Middle Keys A/C-to Packet Pg. 672 G.26.e Attachment: Bid Award Agreement Air Mechanical & Services Corp. Middle Keys AC (4th Amendment with Air Mechanical Middle Keys A/C-to Packet Pg. 673 G.26.e Attachment: Bid Award Agreement Air Mechanical & Services Corp. 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