Item G26G.26
BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor David Rice, District 4
Mayor Pro Tem Sylvia J. Murphy, District 5
TheFloridaKeys
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
November 20, 2018
Agenda Item Number: G.26
Agenda Item Summary #4885
BULK ITEM: Yes DEPARTMENT: Facilities Maintenance
TIME APPROXIMATE: STAFF CONTACT: Alice Steryou (305) 292-4549
None
AGENDA ITEM WORDING: Approval of Fourth Amendment to Agreement with Air
Mechanical & Service Corp. for central air conditioning maintenance and repair services for the
Middle Keys facilities to extend the term on a month-to-month basis not to exceed six (6) months
pending the issuance of a Request for Proposals and award of a contract. Funding is ad valorem.
ITEM BACKGROUND: The original Agreement with Air Mechanical & Service Corp. was
approved on November 17, 2015, after being awarded the bid for central air conditioning repairs and
maintenance for the Middle Keys Facilities. The Agreement was for a one (1) year term with an
option to renew up to two (2) additional one-year periods. The First Renewal Amendment extended
the term to November 30, 2017, with a CPI-
increased the hourly rates, and revised the public records language. The Second Amendment
Renewal Agreement extended the term to November 30, 2018, with a CPI-U increase of 2.1%, and
adjusted the hourly rates. The Third Amendment requested approval to
errors and update current revisions pursuant to current ordinances and Federal required contract
provisions. The Fourth Amendment is a request to amend the term of the agreement on a month-to-
month basis not to exceed six (6) months pending the issuance of a Request for Proposals and award
of a new contract for the services.
PREVIOUS RELEVANT BOCC ACTION:
November 17, 2015 - BOCC awarded the bid and contract with Air Mechanical & Service Corp.for
Middle Keys facilities central air conditioning maintenance and repair.
November 22, 2016 - BOCC approved the First Amendment Renewal with a CPI-U adjustment of
.7%, extended the term, revised public records language, and other changes.
November 14, 2017 BOCC approved the Second Amendment Renewal with a CPI-U adjustment
of 2.1% and extended the term.
August 15, 2018 - BOCC approved the Third Amendment Agreement to amend its agreement as to
the Maintenance of Records, Non-Discrimination, and Termination compliance clauses and Federal
Required Contract requirements
CONTRACT/AGREEMENT CHANGES:
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Amendment to Agreement to extend the term on a month-to-month basis not to exceed six (6)
months pending a RFP award
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
4th Amendment to Agreement - Air Mechanical
3rd Amendment 08/15/2018
Second Amendment- Air Mechanical
1st Renewal Air Mechanical & Services Corp. Middle Keys AC
Bid Award Agreement Air Mechanical & Services Corp. Middle Keys AC
FINANCIAL IMPACT:
Effective Date: 12/01/2018
Expiration Date: Month-to-Month not to exceed six (6) months
Total Dollar Value of Contract: $35,000 per year
Total Cost to County: $35,000 per year
Current Year Portion: $35,000
Budgeted: Yes
Source of Funds: 001-20501-530340, 101-20505-530340
CPI: Yes
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: No
County Match: N/A
Insurance Required: Yes
Additional Details:
N/A
12/01/18 001-20501 · FACILITIES MAINTENANCE $27,500.00
12/01/18 101-20505 · CORRECTION FACILITIES $7,500.00
Total: $35,000.00
REVIEWED BY:
Patricia Eables Completed 11/05/2018 10:31 AM
William DeSantis Completed 11/05/2018 10:43 AM
Budget and Finance Completed 11/05/2018 11:14 AM
Maria Slavik Completed 11/05/2018 11:22 AM
Kathy Peters Completed 11/05/2018 11:23 AM
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Board of County Commissioners Pending 11/20/2018 9:00 AM
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