Item G31G.31
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor David Rice, District 4
IleOI1da Keys l'U� Mayor Pro Tem Sylvia J. Murphy, District 5
�pw° Danny L. Kolhage, District I
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
November 20, 2018
Agenda Item Number: G.31
Agenda Item Summary #4907
BULK ITEM: Yes DEPARTMENT: Fleet Management
TIME APPROXIMATE: STAFF CONTACT: Roy Sanchez (305) 292-3572
N/A
AGENDA ITEM WORDING: Approval to purchase one (1) new 2018 Ford F750 Cab and
Chassis with a Pac Mac KB20 Grapple Loader 18x24 body from Beck Auto Group in the amount of
$119,221.32 by "Piggybacking" under the City of Tallahassee vehicle contract 43921
ITEM BACKGROUND: Solid Waste Department budgeted for the replacement of vehicle
(0976/066) for FY 2019.
The Grapple & Truck Chassis specifications are attached. Three (3) vendor quotes, received by the
County in response to the request for quotes, are also attached for reference and to demonstrate price
reasonableness for the vehicle purchase. The purchase of one (1) new 2018 Ford F750 Cab and
Chassis with a Pac Mac KB20 Grapple Loader 18x24 body will be from Beck Auto Group, with the
lowest quote of $119,221.32. The vehicle will be purchased utilizing competitive pricing and
piggybacking under the City of Tallahassee vehicle contract 43921.
PREVIOUS RELEVANT BOCC ACTION: The Board approved the budget for Solid Waste New
Vehicles and Equipment purchase for FY 2019.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval to Piggyback the City of Tallahassee vehicle contract
43921 to purchase one (1) new 2018 Ford F750 Cab and Chassis with a Pac Mac KB20 Grapple
Loader 18x24 body.
DOCUMENTATION:
Grapple - Beck Auto Group Quote (Lowest Quote)
Grapple & Truck Chassis specifications
Grapple - Request To Purchase form - Signed
Grapple - Duval Ford Quote
Grapple - Palmetto Ford Quote
Packet Pg. 708
G.31
FINANCIAL IMPACT:
Effective Date: N/A
Expiration Date: N/A
Total Dollar Value of Contract: N/A
Total Cost to County: $119,221.32
Current Year Portion:
Budgeted: Yes
Source of Funds: 414-40000-560641
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No
Grant:
County Match:
Insurance Required:
Additional Details:
N/A
If yes, amount:
REVIEWED BY:
Roy Sanchez
Completed
10/31/2018 11:36 AM
Kevin Wilson
Skipped
11/01/2018 8:42 AM
Cheryl Sullivan
Completed
11/01/2018 10:03 AM
Christine Limbert
Completed
11/01/2018 11:19 AM
Budget and Finance
Completed
11/01/2018 3:51 PM
Maria Slavik
Completed
11/02/2018 7:32 AM
Kathy Peters
Completed
11/02/2018 10:24 AM
Board of County Commissioners
Pending
11/20/2018 9:00 AM
Packet Pg. 709
0 it
BECK AUTO GROUP October 10, 2018
436 Hwy 17, Palatka, FL 32217
To: Daryl Greenlee
aII IIaIIIiassee Vdtbe C("Xnbract #1392 1 Monroe County 0
CL
CL
CITY OF TALLAHASSEE VEHICLE CONTRACT #3921 AMOUNT
U)
'Ford 2018 F750 Cab & Chassis 33,000 GVWR 69,872.00 ca
'Chassis in stock, Grapple Bodies are First Come -First Serve
(L
0
'Production time not to exceed 30 days
0
,Subtotal 69,872.00
AFTERMARIKET
Pac Mac KB 20 Grapple Loade with 18/24 Body
$ 52,895.00
Front Beacon Light and Rear Corner Strobes, Amber Included
Semi Automatic Tarp $1,327.00 $ 1,327.00
124,094.00
111111 C III::: C011qQ1::SS1011q
$ (7,200.00)
TALLAHASSEE PIGGY BACK FEE
$ 100.00
Contract Dealer Markup 2,227.32
PURCHASE PRICE FOR VEHCILE 119,221.32
DELIVERY INCLUDED
$ 119,221.32
Customers Approval for above work:
THANK YOU FOR YOUR BUSINESS!
Please email PO's to: jr@beckfleet.com
TOTAL 119,221.32
1 Packet Pg. 710
G.31.b
Good Afternoon,
Monroe County is requesting an official quote for the latest Ford regular cab and chassis off of a
municipal/government contract to include the following: (Please note, the Factory Codes are from last
model year and may not be applicable for the current model year)
99E333168 - Minimum of 33,000 GVRW
99E - Engine - 6.7L Power Stroke V8 Diesel 300HP/700 LB -FT Torque with exhaust brake. Right mounted
horizontal muffler * Right mounted horizontal tailpipe
44G - Transmission - Torghift HD 6 Speed Automatic W/Double OD
41A - Transmission Power Take Off Provision
643 - 22.5x8.25 10-Hole Steel Wheels - Front
663 - 22.5x8.25 10-Hole Steel Wheels - Rear
11R22.5 "H" Rated Tires
67C - Air Brakes
43P - 12,000 LB Front Axle
61E - 13,200 LB Front Suspension
60A - Synthetic Front Axle Lube
52P - Driveshaft Upgrade
475 - 21,000LB Single Reduction Rear Axle — Open
68R - 23,000 LB Rear Suspension
Z5D - 5.57 Rear Axle Ratio
607 - Synthetic Rear Axle Lube
539 - Single Channel "C" 20.11 SM, 120,000 PSI Frame
168CA - 168" Cab to Axle or what is needed to fit the walking platform/claw and dump body.
600A - Preferred Equipment Package
3K-Third Key
962 - Daytime Running Lights
17M - Factory Backup Alarm
AM/FM stereo radio * Auxiliary audio input * 4 speakers * Fixed antenna
Driver and passenger folding door mirrors, Black door mirrors
Black bumpers
Side steps
Exterior Color is to be Oxford White
Interior color and covering is to be Grey Vinyl
Additional items:
Price on a Pac Mac KB 20 Grapple Loader with 18 foot, 24 yard dump body - Box to be primed and
painted in Black. Spring loaded tarp that is hooked onto the clam by the operator then drawn out to the
end, not a hand crank version.
If awarded the receipt of purchase order, the vehicle must be delivered to 3583 South Roosevelt Blvd.
Key West, Florida 33040. (If applicable, cost and ETA for delivery need to be included in the quote).
If you are able to accommodate, please submit a quote no later than 4:00 PM October 17, 2018.
Regards
Da ryl
Packet Pg. 711
Monroe County Purchasing Policy and Procedures
G.31.c
To: ent
Date- _.1 /2 /201
From (fie t.): Fleet Management 1Purchasin . A p roval.
Name: Daryl Greenlee By:
......................... ................................................ ............................................................................... .-............... ....................................................................................................................
Phone/Ext: 305-292-3452 Account: 414-40000-560 41
E a�spt
...................
Ski .._Code....._to.._Location: 052 Gram/]P�-2j.ec,t.°..._Sapid... aste..Departmcnt
ty. Unit Prod.# Description Unit Cost Total Cast Acct. #
Ford F750 Cab & Chassis 33,000 GVWR $119a221 32
............................................. Pas Mac KB 20 Grapple w 18 24 Body
...............................
Front Beacon Light, Amber
.............................................
Rear Corner Strobes, Amber
SernkAutomatic "rarp
.............................................
.............................................
.............................................
Quote
..............................................
Total $1190221.32
Items needed by.
r....................................................................................................................................................................._.......
Ve'nJo'r "a' e: Bec"k A'utcr Cyr'o"u Vc cr 9�5�5
Remarks/PeCommendaflons:
Purchase of a new Ford F750 Grapple (Truck to replace Unit (0976/066) for SOW Waste Department. Recommend
purchase of the (best price) cuff of the City of TaHaha.ssee Contract #3921.a as compared to the Competitive quotes
received and attached.
,A mnbtEatiYe � s O M.
Reviewed ( ) By: Date:
Reviewed ( ) By:
Em
R
Revised BOCC 3/18/p5 QQ-4y
Packet Pg. 712
G.31.d
25101600-16 Medium and Heavy Duty Trucks
Price Quote Form (PQF)
Updated 9.23.2016
S""III III'lll:AG III::::::II3CIII'III:S ILLS""III"" i..SC SLIIIIII II'T IIMIII'13331
Important - Contractor's must select Vendor Name, Commodity Group (Drop Down), and Contract Code for the sheet to work.
Vendor's are instructed to complete the requested information as outlined below:
Cells in WHITE are requested and should be completed to the fullest extent.
Cells in GREEN must have information entered for this sheet to work.
Formulas included in the BLUE and YELLOW shaded columns or cells auto -calculate.
Cells in RED indicate information is incorrect or missing in the required GREEN cells.
Awarded Contractor Information
Vendor Name: (V1 rojjl:r V11sawn)
Duval Ford LLC
Street Address:
1616 Cassat Avenue
City, State, Zip:
Jacksonville, FL 32210
Contact Person:
Bob OReilly Title:
I Fleet Account Mgr
Original Quote Date:
Today's Date I Revised Quote Date:
I
Est. Delivery:
Phone #'s: Primary:
904 813 5450 Secondary:
I
Email Address:
Bob.OReilly@duvalford.com
Fax #:
Vendor Purchase Order No.
Requesting Customer Information
Agency/Organization Name:
Monroe County
Contact Person:
Daryl Greenlee Title: I Business Manager
Phone Vs:
Email Address:
greenlee-daryl@monroecounty-fl.gov I
Fax #:
Secondary CustomerContact:! optional
Contact Person:
Title:
Phone Vs:
Email Address:
Fax #:
I
25101600 Grp 1: Chassis Cab 110
2017 F-750 4x2 Reg Cab
CHASSIS
F7D
-CAB, SINGLE AXLE, CLASS 7, 33,000
$ 57,214.00 0.00%
LBS.
GVWR (4x2)
$ (50.01
Manufacturer's
Item Code(s)
Section
No.
Representative Model Contract Option Description
Contract Price
$## ### 00
Additional Option
Discount %
Total Discount
Dollars
Option Total Cost with
Applied Discount 1
99E
Engine at 300 HP and 700 Ib/ft Torque
$ 1,995.00
$
$ 1,995.0(
TCF
"H" Rated 16 Ply Front
$ 45.00
$
$ 45.0(
RCE
"H" Rated 16 Ply Rears
$ 175.00
$
$ 175.0(
61 E
Front Leaf to 13,200 Lbs
$ 365.00
$
$ 365.0(
18P
Drive shaft upgrade
$ 185.00
$
$ 185.0( 1
68R
Rear Springs to 23,000 Ibs Rear
$ 230.00
$
$ 230.0(
260WB
Wheel base to 260" / ca 186"
$ 965.00
$
$ 965.0(
539
Frame to 2AM RBM
$ 1,075.00
$
$ 1,075.0(
59C
Wiring to end of frame
$ 135.00
$
$ 135.0(
88G
Air Ride driver and Fixed 2 passenger Bench
$ 395.00
$
$ 395.0( 1
90M
Interior rear view Mirror
$ 75.00
$
$ 75.0(
$
$
$
$
$
$
$
$
TOTAL COST: REPRESENTATIVE MODEL CONTRACT OPTIONS
$
$ 5,640.01
Page 1 of 2 Packet Pg. 713
G.31.d
Manufacturer's Item Code(s)
OEM Option Description
MSRP
OEM Option
Discount %
Total Discount
Dollars
OEM Option Total Cost
with Applied Discount
0
$
$
0
$
$
0
$
$
0
$
$
0
$
$
0
$
$
0
$
$
0
$
$
0
$
$
0
$
$
0
$
$
0
$
$
0
$
$
0
$
$
0
$
$
0
$
$
0
$
$ I
0
$
$
0
$
$
0
$
$
0
$
$
0
$
$
0
$
$
0
$
$
0
$
$
TOTAL COST: OPTIONS
$
I
$
Manufacturer's Item Code(s)
Non -Identified Aftermarket Option(s) Description
MSRP
MSRP Discount %
Total Discount
Dollars
Option Total Cost with
Applied Discount
KB20
Base Pacmac spec with 20-yard Dump Body
$ 63,000.00
$
$ 63,0005
TOTAL COST: NON -IDENTIFIED AFTERMARKET OPTIONS
$
63,000.01
GRAND TOTAL PER REPRESENTATIVE MODEL'
$ 125854.0C
Additional Savings Off Contract Price Per Vehicle* (Please provide detailed information in Vendor Comments)
$0.00
Total Vehicles Quoted (Drop Down)
1
PO GRAND TOTAL
$ 125,854.0C ;
Vendor
Comments:
Additional Savings for Example: Quantity, Dealer Special, Customer Picked Up Vehicle. Ex: DMS negotiated $50 off of contract price for XYZ vehicle due
to large order.
Agency
Comments:
Please confirm vehicle color. If no color is specified then the default is white.
*UNSPSC = United Nations Standard Products and Services Commodity Code
Page 2 of 2 Packet Pg. 714
G.31.e
Palmetto Ford Truck Sales, Inc.
7245 NW 36 Street Miami, Florida 33166
305-470-1334 / 305-470-1344 fax / 305-972-7133 cell
cro dgers *palm ettotr uck.co m
FLORIDA SHERIFFS ASSOCIATION PRICE SHEET
Bid / Contract #: FSA18-VEH16.0
Purchaser: MONROE COUNTY Date: 10/26/18
Address: 1100 SIMONTON ST Phone: 305-292-3571
City: KEY WEST, FL. 33040 Attn: DARYL GREENLEE
305-2923452
Base Model: SPEC 13 - 2019 F750 (F7D) Price: $47,500.00
Inc. AM/FM RADIO, AIR CONDITIONING
Exterior Color: WHITE
Interior Color and Covering: GREY / VINYL
Delivery Info: ESTIMATED AT 170 DAYS FROM RECEIPT OF ORDER
Option # 33K1 - 33,000 GVWR PACKAGE WITH BASE ENGINE Price: $1,598.00
Option #
44G - FORD TORQSHIFT HD 6-SPEED AUTOMATIC W/ DOUBLE OD
Price:
$0.00
Option #
41A - TRANSMISSION POWER TAKE OFF PROVISION
Price:
$0.00
Option #
643 - 22.5X8.25 10 HOLE STEEL WHEELS - FRONT
Price:
$0.00
Option #
663 - 22.5X8.25 10 HOLE STEEL WHEELS - REAR
Price:
$0.00
Option #
11 R22.5 H RATED TIRES
Price:
$0.00
Option #
67C - AIR BRAKES
Price:
$0.00
Option #
43P - 12,000 LB FRONT AXLE
Price:
$0.00
Option #
61 E- 13,200 LB FRONT SUSPENSION
Price:
$0.00
Option #
60A - SYNTHETIC FRONT AXLE LOBE
Price:
$0.00
Option #
18P - DRIVESHAFT UPGRADE
Price:
$0.00
Option #
475 - 21,000 LB SINGLE REDUCTION REAR AXLE - OPEN
Price:
$0.00
Option #
68R - 23,000 LB REAR SUSPENSION
Price:
$0.00
Option #
X5D - 5.57 REAR AXLE RATIO
Price:
$0.00
Option #
607 - SYNTHETIC REAR AXLE LOBE
Price:
$0.00
Option #
600A - PREFERRED EQUIPMENT PACKAGE
Price:
$0.00
Option #
186CA - 186" CAB TO AXLE
Price:
$960.00
Option #
NLER - NON -LISTED EQUIPMENT REQUEST - FACTORY FRAME
Price:
$0.00
Option #
539 - SINGLE CHANNEL "C" 20.11 SM, 120,000 PSI FRAME
Price:
$420.00
Option #
3K - THIRD KEY
Price:
$25.00
Option #
962 - DAYTIME RUNNING LIGHTS
Price:
$44.00
Option #
17M - FACTORY BACK UP ALARM
Price:
$105.00
Option #
NLER - NON -LISTED EQUIPMENT REQUEST - RADIO
Price:
$0.00
Option #
586 - PREMIUM AM/FM/DISC WITH FOUR SPEAKERS AND AUX PORT
Price:
$275.00
Option #
PMKB20 - PAC -MAC KB20 18' 24 YARD TRASH DUMP INC. TWIN
Price:
$78,078.00
Option #
HYDRAULIC JOYSTICK CONTROLS AND MANUAL TARP
Price:
$0.00
Option #
PMKB20 - CREDIT FOR INDIVIDUAL MANUAL CONTROL LEVERS IN
Price:
-$3,800.00
Option #
LIEU OF HYDRAULIC JOYSTICKS
Price:
$0.00
Option #
PMKB20 - ADDITIONAL COST FOR SPRING LOADED TARP SYSTEM
Price:
$350.00
Option # NLER - NON -LISTED EQUIPMENT REQUEST - FRONT BUMPER Price: $0.00
Option # STEEL FRONT BUMPER PAINTED BLACK Price: $327.00
Includes: DELIVERY TO 3583 SOUTH ROOSEVELT BLVD. KEY WEST, FL. 33040
Total Price: $127,872.00
Packet Pg. 715