Item G34G.34
BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor David Rice, District 4
Mayor Pro Tem Sylvia J. Murphy, District 5
TheFloridaKeys
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
November 20, 2018
Agenda Item Number: G.34
Agenda Item Summary #4915
BULK ITEM: Yes DEPARTMENT: Emergency Management
TIME APPROXIMATE: STAFF CONTACT: Jeff Manning (305) 289-6325
N/A
AGENDA ITEM WORDING: Approval to apply for a Pre-Disaster Mitigation Grant through
Florida Division of Emergency Management (FDEM) to FEMA, in order to fund required revision
of the county-wide Local Mitigation Strategy (LMS); and authorization for the County
Administrator to execute any required documentation in relation to the application process.
ITEM BACKGROUND: The LMS plan must be revised and approved by FDEM and FEMA
every five years. The next required update is due no later than December, 2020. Maintaining an
approved LMS plan is mandatory in order to remain eligible for most types of federal / FEMA
disaster assistance, including FEMA Public Assistance Permanent Work and all Hazard Mitigation
Assistance programs. Monroe County is seeking to secure grant funding in the amount of $300,000
for this purpose, with a cost share of 75% federal, 25% non-federal. The non-federal match portion
may be satisfied with 'in-kind" services of local staff time and the donated/volunteered participation
of the plan stakeholders.
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
SAMPLE - DEM Federally Funded SubGrant Agreement
PDM Grant Application for LMS Summary
Last LMS approval
FINANCIAL IMPACT:
Effective Date: TBD
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G.34
Expiration Date:
Total Dollar Value of Contract: TBD
Total Cost to County: TBD
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
TBD
REVIEWED BY:
Shannon Weiner Completed 11/01/2018 4:26 PM
James Callahan Completed 11/01/2018 6:14 PM
Martin Senterfitt Skipped 11/01/2018 1:51 PM
Pedro Mercado Completed 11/02/2018 9:01 AM
Budget and Finance Completed 11/02/2018 9:50 AM
Maria Slavik Completed 11/02/2018 1:43 PM
Kathy Peters Completed 11/02/2018 4:28 PM
Board of County Commissioners Pending 11/20/2018 9:00 AM
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G.34.b
PDM Grant Application for LMS Summary
Approval to Apply for FEMA Hazard Mitigation Grant
remain eligible for most types of federal / FEMA disaster assistance, including FEMA Public
Assistance Permanent Work and all Hazard Mitigation Assistance programs. The current plan is
compliant until December of 2020, but the process of updating the plan must closely follow
up to one (1) year to complete, inclusive of t
approval of the updated plan.
Federal/PDM funds are being sought to broaden the scope of what would otherwise be a minimally
compliant to accomplish additional tasks that the County would otherwise likely direct funds toward:
CRS Credit By the inclusion of certain steps in the plan update process, current CRS
points will be maintained and additional points may be claimed for the County
Sea Level Rise Modeling/Data Collection Certain aspects of the Sustainability
process, allowing the County to recover those costs with federal funding
Residential Mitigation Housing Inventory Additional funding would allow for the
development of technology and tools to organize and facilitate residential housing mitigation
interest with available funding
Revised Process for Selecting and Prioritizing Mitigation Activities The five-year update is
the optimum time to bring all LMS Plan stakeholders together to decide, collectively, how
they would like to prioritize projects submitted for funding under various state and federal
major disaster declaration such as Hurricane Irma.
The PDM program makes available funding specifically for this purpose. As appropriated by the
Consolidated Appropriations Act, 2018 (Public Law 115-31); the Fiscal Year (FY) 2018 Pre-Disaster
Mitigation (PDM) Grant Program provides resources to assist states, tribal governments, territories
and local communities in their efforts to implement a sustained pre-disaster natural hazard
mitigation program, as authorized by the Robert T. Stafford Disaster Relief and Emergency
Assistance Act, Public Law 93-288, as amended (42 U.S.C. 5133).
The maximum amount of federal PDM funds available for this purpose is $300,000.00, with a
required $100,000.00 non--
federal match is typically achieved by tracking the in-kind effort of local staff and the
donated/volunteered participation of the plan stakeholders. With careful cost tracking, the LMS
update can ultimately become budget neutral after the reimbursement of federal funds.
Attachment: PDM Grant Application for LMS Summary (Pre-Disaster Mitigation Grant Application)
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G.34.c
Attachment: Last LMS approval (Pre-Disaster Mitigation Grant Application)
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