Item G39G.39
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor David Rice, District 4
IleOI1da Keys l'U� Mayor Pro Tem Sylvia J. Murphy, District 5
�pw° Danny L. Kolhage, District I
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
November 20, 2018
Agenda Item Number: G.39
Agenda Item Summary #4931
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Matthew Howard (305) 292-4337
N/A
AGENDA ITEM WORDING: Authorization for approval of Change Order 401 with Charley
Toppino and Sons, Inc. in the amount of $95,243.01 funded from a 2019 TDC grant providing
additional parking, drainage, and paving at the East Martello Drainage and Parking project.
ITEM BACKGROUND: East Martello Drainage and Parking plans included multiple alternates
for the drainage and parking solutions. The construction contract, with Charley Toppino and Sons
Inc., was awarded to fit the budget at the time and was not able to fund the roadway section behind
Pines Park. The TDC has awarded a grant for phase 2 of the drainage and parking project. Therefore,
this change order is to construct a modified version of Alternate 2b, which includes additional
drainage structures, grading, curbing, and paving of the road with asphalt and paving the ten (10)
parking spots with PermaDrive.
PREVIOUS RELEVANT BOCC ACTION:
October 17, 2018 BOCC approved the TDC budget for East Martello Drainage and Parking
Project Phase II.
May 16, 2018 BOCC approved the construction contract for drainage and parking at East
Martello.
September 12, 2016 BOCC approved the TDC budget that funded the grant used for the East
Martello Drainage and Parking project.
CONTRACT/AGREEMENT CHANGES:
Change order No. 1 for additional drainage and parking
STAFF RECOMMENDATION: Approval as outlined above.
DOCUMENTATION:
Change Order No. 1 (legal stamped)
Toppino Proposal
Site Layout showing CO-1
Packet Pg. 855
G.39
Contract - Toppino Clerk Executed
Insurance Certification - Toppino
FINANCIAL IMPACT:
Effective Date: 11/20/2018
Expiration Date: 2/26/2019
Total Dollar Value of Contract: $463,243.01
Total Cost to County: $463,243.01
Current Year Portion: $463,243.01
Budgeted: Yes
Source of Funds: TDC Fund 117
CPI: No
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: $0
Revenue Producing: No
Grant: $463,243.01
County Match: No
Insurance Required: Yes
Additional Details:
Yes
If yes, amount:
11/20/18 117-77040 - TDC BRICKS & MORTAR 117 $95,243.01
TM97984X
REVIEWED BY:
Ann Mytnik
Completed
11/05/2018 12:34 PM
Cary Knight
Completed
11/05/2018 12:44 PM
Patricia Eables
Completed
11/05/2018 1:54 PM
Budget and Finance
Completed
11/05/2018 2:18 PM
Maria Slavik
Completed
11/05/2018 2:28 PM
Kathy Peters
Completed
11/05/2018 3:10 PM
Board of County Commissioners
Pending
11/20/2018 9:00 AM
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PROJECT TITLE:
TO CONTRACTOR:
The Gointrart its dhaniged as FrAhows :
The Odginall ...&j-i!) (Guaranteed Maximum Ifariive).... ........... S36181,10100,00
Net charge by par e'viD'u�ly,aLlt:ihiio!rizen:i CI'uunge ---_—$0
'rhe a rntr r t, anM'.). (GLmrairifteed Ma&ra,m F"mice) pdoir to this Cliiarige luirder was, $368:,10100-1010
1 tive (Ciontract Surn) (Guairaii-Reed IMaXimm'n F:Iirilcie wM bie 5, 11eicireasee)
(unchainiged) by Change Order--- $951243 01
inew gm).,(Guairanteed Maxiimuni Price) iWli..4ng finis Change Order $463,243 101
(
Tinie wHI bir,.�.: (, in reas .'r IdleC11, eased) (urichanged) by 42days
`pp-ua date I S'iubstan'UM Gcrnpllefion as Iof the I of tt'iuis Chainge I C C j I is,w�, 1261,21019
D: I descripiiun of change f.m'Aer
p jq ions ail., �Forl FastMadeflo Th e
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FIL he TDC has, mvarded,agi Ant For,phqq .j�a.gq K� '_ggto 7LfLerefore
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........... ........ . . . ................................... . ............... . ......... ........ fts �ghgm-Mqrderis to cr;nsb'uct R mioddierl version a r
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k avin ftho road ...ith _.10 al S:x �t5
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PeynwrlD"Ilve, This reguitts r) grL: as cost of 5 24,3 01 and rp
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BOAF?fl'..':) OF:, GOUNITY COMMISSIONERS (Si M )
OF IMOUIF-R'OE C(:X)NITY, IF] DRK)A AT1 ESTKevin IMaidiuK, Ueirl,r
By. . ... . ..... . ... . ...... .......... .................... . .............. . .. . ............................
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Deputy Dim*
PATRICIA EABLES
ASSISTANTGO nNTy, TTORNEY
DATE
I Packet Pg. 857 1
0 Change Order was not included in the original contract specifications. Yes 0 No C]
mcamam,
It Yes, explanation of increase in price:
Change Wer exceeds 5�30,000 or 51'�, of contract pd,ce (whichever is greater). Yes No
It Yes, explanation as to why it is not subject for a calling for bids° The work was identified Within the
Request for Proposals but was not able to be awarded due to funding firnitations A new "rDC grant
has been awarded which provides the funding for this alternate.
0 Project archiked approves die change order. Yes FJ No E-J
If no, explanation of why.
Change Order is mirecting ari error or orniss;ion in design docurnevit, Yes No
Should a dalm under the applicable professiorhal liability policy be made-? Yes [] IMo
I Packet Pg. 858 1
G.39. b
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PRICE QUOTATION
Attention: Ray Sanders DATE: 8/21/18
Monroe County Public Works & Engineering
1100 Simonton Street
Key West, FL 33040
ITEMIZED QUANTITIES
Location: (East Martello Museum) 3501 S Roosevelt Blvd, Key West FL 33040 1
Scope: Site Improvements: as per below breakdown and plan dated 8121118
Item
Description
Quantity
Units
Cost per Unit
Line Item Cost
Notes
East Martello Draina e:
1
1.5" Asphalt Paving
537.0
SY
$ 22.00
$ 11,814.00
2
Bluetop Grade
537.0
SY
$ 18.00
$ 9,666.00
3
Perma Drive
1,750.0
SF
$ 21.75
$ 38,062.50
4
Concrete Curb
130.0
LF
$ 34.00
$ 4,420.00
5
Drainage 105 LF ExhItration Trench, 1 EA Type C DBI, etc.
1.0
IS
$ 29,413.00
$ 29,413.00
Subtotal
$ 93,375.50
6
Performance/Payment Bonds $20.00/Thousand
1.0
IS
$ 1,867.51
$ 1,867.51
7
Mobilization/Demobilization
1.0
IS
$ -
$ -
8
General Conditions (Layout, Asbuilts, MOT
1.0
IS
$
$ -
Total:
$ 95,243.01
Notes:
Net 30 payment terms, proposal valid for 30 days
Inclusions:
Exclusions:
Preparedby:
r%
Estimator
Charley Toppino & Sons, Inc.
Sheet
1 of 1
Date:
8/21/18
5
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G.39.e
• 10ERTIFICATE LIABILITY- ,
DATE (MMIDOn-M)
5/24/2018
a r r . • . ■ •
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IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder In lieu of such endorsement(s).
PRODUCER
Marsh & McLennan Agency LLC
9850 N,W. 41st Street
Suite 100
Miami FL 33178
INSURED
Charley Toppino & Sons Inc.
Monroe Concrete Products Inc.
P.0 BOX 7B7
Key West FL 33041
CONTA-C
NAME:
PHONE QIEa. 305-591-0090� IAIc
ONo c 212- 4 - 665
AD E-MAIL cerlsmiaml mma,M com
INSURE S AFFORDING COVERAGE
NAICN
INSURER A: Travelers Indemni Co of America
25666
INSURER 13 : Phoenix Insurance ComRany
25623
INSURER C : Travelers P oggqy Casualty Co of Amer
36161
INSURER D : Travelers Indemni Company of CT
25682
INSURER E
INSURER F
COVERAGES CERTIFICATE NUMBER: 1997284252 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR 'OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS„
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
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ANYPROPRIETORIPARTNERIEXECUTIVE APPJ%TE� IS ApEI ENT EACH ACCIDENT s 1 0 iCsM
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DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached It more space Is required)
General Liability Aggregate applies per Project if required by written contract.
Certificate holder, as Designated Organization, is an Additional Insured as respects General(including Products -Completed Operations), Auto and Umbrella
Liability. General Liability is primary and non-contributory. Waiver of subrogation as respects General, Auto, Umbrella Liability and Workers Compensation in
favor of Additional Insured. All of the above is applicable when required by written contract subject to the terns, conditions and exclusions of the policy.
Monroe County Board of County Commissioners, Its employees and officials, as Designated Organization, is an Additional Insured as respects General & Auto
Liability. Umbrella follows form to the underlying policies as respects to Additional Insureds . All of the above is applicable when required by written contract
subject to the terms, conditions and exclusions of the policy.
Monroe County Board of County Commissioners (BOCC)
500 Whitehead St
Key West FL 33040
REPRESENTATIVE
C 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016103) The ACO RD name and logo are registered marks of ACORD
Packet Pg. 861