Item H01H.1
G BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor David Rice, District 4
IleOI1da Keys l'U� Mayor Pro Tem Sylvia J. Murphy, District 5
�pw° Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
November 20, 2018
Agenda Item Number: H.1
Agenda Item Summary #4950
BULK ITEM: Yes DEPARTMENT: Budget and Finance
TIME APPROXIMATE: STAFF CONTACT: Julie Cuneo (305) 292-4460
N/A
AGENDA ITEM WORDING: Report of Hurricane Irma finance activity by the Office of
Management and Budget.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION:
DOCUMENTATION:
Hurricane Irma Project Update November
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
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Revenue Producing:
Grant:
County Match:
Insurance Required:
Additional Details:
None
REVIEWED BY:
Tina Boan
Kathy Peters
Board of County Commissioners
If yes, amount:
Completed
Completed
Pending
11/06/2018 8:41 AM
11/06/2018 8:43 AM
11/20/2018 9:00 AM
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Tina Boan, Sr. Director I Monroe County Budget and Finance
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Projects Submitted to FEMA as of 10/31/18
Project ID
Date Uploaded
to FEMA Portal
Description of Project
Project Cost
Submitted
Project Cost
Obligated
Payments
Received
MC-13-003 FEMA5072 PW 22
11/14/2017
Force Account Labor 100% Cost Share
$2,701,506
$2,667,614
$1,690,337
MC-13-018 FEMA9657 PW 41
12/1/2017
Temporary Sanitary Facilities 100% Cost Share
$62,005
$60,950
$60,950
MC-13-019 FEMA8880 PW 39
12/1/2017
Fire/Rescue Medical Supplies 100% Cost Share
$110,478
$106,465
$106,465
MC-13-020 FEMA9376 PW48
12/1/2017
Temporary Fencing 100% Cost Share
$25,008
$23,508
$23,508
MC-13-021 FEMA9386
12/1/2017
Satellite Systems 100% Cost Share
$102,586
$50,902
MC-13-010 FEMA11613 PW 164
1/13/2018
Force Account Vehicle & Equipment 100% Cost Share
$611,817
$524,115
$370,678
MC-A-023 FEMA11667
1/13/2018
Higgs Beach Sand Cleanup 100% Cost Share
$62,599
$61,263
MC-13-015 FEMA16549
1/13/2018
Emergency Repairs of Roads and Bridges 100% Cost Share
$11,780
$11,214
MC-13-026 FEMA26503
1/25/2018
Temporary Road Repair 75% Cost Share (labor, road signs,
orange cones, barricades, asphalt and rock)
$66,303
$46,547
MC-13-035 FEMA16038
2/16/2018
Emergency Operations Center 100% Cost Share (materials,
contracts, rentals)
$222,860
MC-13-011 FEMA16035
2/16/2018
Base Camp 100% Cost Share
$6,593,062
MC-A-002 FEMA 9400 PW 2061
2/16/2018
Contract Debris Removal 92% Cost Share
$5,097,357
$4,682,553
MC-13-030 FEMA32556
2/16/2018
Temporary Repairs, Equipment, Materials including Mileage &
Meals 100% Cost Share
$447,721
$344,965
MC-13-028 FEMA 16162
3/22/2018
Sheltering and Evacuation 100% Cost Share
$562,125
MC-13-044 FEMA 37290
3/21/2018
Emergency Operations Support 100% Cost Share
$50,000
MC-13-043 FEMA 34105
3/29/2018
Emergency Operations Center 75% Cost Share (materials,
contracts, rentals)
$121,598
MC-A-014 FEMA38258
4/13/2018
Contract Debris Removal 75% Cost Share
$13,764,152
MC-A-014 FEMA43342
7/6/2018
Contract Debris Removal 77% Cost Share
$7,681,385
MC-13-056 FEMA 41002
4/23/2018
Sheltering and Evacuation 75% Cost Share
$14,394
MC-13-012 FEMA 41018
6/8/2018
Mold Testing & Remediation 75% Cost Share
$1,331,295
MC-E-060 FEMA36054
9/17/2018
Big Pine Key AARP 75% Cost Share
$88,952
MC-E-001 FEMA 36222
10/5/2018
Gato Building 75% Cost Share
$1,530,799
MC-E-072 FEMA 41062
10/16/2018
Fuel Tank & Pumps 75% Cost Share
$3,427
MC-E-070 FEMA 36682
10/19/2018
Monroe Count Detention Center 75% Cost Share
$70,533
MC-E-048 FEMA 36861
10/23/2018
Monroe Count Sheriff Headquarters 75% Cost Share
$1,092,206
MC-F-052 FEMA 36209
10/31/2018
Monroe Count Communication Towers 75% Cost Share
$49,282
$42,475,231
$8,580,094
$2,251,938
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Category A: $26,605,493 Category B: $13,034,538 Category E:
$2,835,200
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Preliminary Cost Estimates by Category as of 10/31/18
FEMA Total Estimate
Category A Debris Removal --Land 92/4/4 Cost Share $5,097,357
Category A Debris Removal --Land 77/11.5/11.5 Cost Share $7,689,385
Category A Debris Removal --Land 75/12.5/12.5 Cost Share $14,103,633
Category A Debris Removal --Marine 75/12.5/12.5 Cost Share $500,000
Category B Emergency & Protective Measures 100/0/0 Cost Share $11,897,403
Category B Emergency & Protective Measures 75/12.5/12.5 Cost Share $1,716,303
Category C Roads & Bridges 75/12.5/12.5 Cost Share $2,195,187
Category D Water Control Facilities 75/12.5/12.5 Cost Share $3,870,000
Category E Buildings & Equipment (Buildings Only) 75/12.5/12.5 Cost Share $10,580,287
Category E Buildings & Equipment (EquipmentNehicles/Content Only) 75/12.5/12.5 Cost Share $1,511,813
Category G Parks, Recreational Facilities & Other Items 75/12.5/12.5 Cost Share $12,329,097
$71,490,465
USDA Natural Resources Conservation Service (NRCS) Emergency Watershed Protection (EWP) Program Grant Total Estimate
Debris Removal --Marine 75/25 Cost Share NRCS $31,721,532
Debris Removal --Marine Technical Assistance 100/0 Cost Share NRCS $2,731,607
(See see slide 10 for complete grant budget)
Florida Keys Stewardship Act Funds Appropriation
$34,453,139
Total Estimate:
Note --estimates are preliminary and do not include mitigation
Insurance Estimated
Proceeds County Portion
$203,894
$884,279
$2,908,739
$619,549
$1, 762, 954
$500,000
$0
$214,538
$274,398
$483,750
$958,943
$111,533
$1,541,137
$6,935,428
County Portion
$7,930,383
$7,930,383
($5,500,000)
$2,430,383
$9,365,811
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Items in blue are new or updated estimates. Category E Buildings Only Estimate increased and Insurance Proceeds increased. Estimated County Portion decreased due to insurance payments
Category E Equipment/Vehicles/Content Estimate increased, Insurance Proceeds increased and Estimated County Portion increased.
Expenses by Fund as of 10/31/18
Hurricane Irma Activity by Fund
FY17
FY18
FY19
Actual
Actual
Actual
Actual
Total
Grant Fund - Fund 125
125 �0459110 Personnel
$2,509,179
$686,520
$2,797
$3,198,495
125 0459110 Operating
$3,470,917
$8,183,404
$0
$11,654,321
125 '0459110 Capital
$46,642
$24,551
$0
$71,193
$6,026,738
$8,894,475
$2,797
$14,924,009
Total
Card Sound Road - Fund 401
401 22559 Personnel
$0
$0
$0
$0
401 22559 Operating
$0
$13,175
$0
$13,175
401 22559 Capital
$0
$0
$0
$0
$0
$13,175
$0
$13,175
Total
Marathon Airport - Fund 403
403 635102 Personnel
$30,116
$8,607
$0
$38,724
403 635102 Operating
$3,505
$246,653
$0
$250,158
403 635102 Capital
$0
$25,902
$0
$25,902
$33,621
$281,163
$0
$314,784
Total
Key West Airport - Fund 404
404 630191 Personnel
$77,258
$1,094
$0
$78,352
404 630191 Operating
$28,516
$86,457
$0
$114,973
404 630191 Capital
$0
$5,026
$0
$5,026
$105,773
$92,577
$0
$198,350
Total
MSD Solid Waste - Fund 414
414 40003 Personnel
$49,396
$1,883
$0
$51,279
414 40003 Operating
$1,326,521
$23,581,916
$0
$24,908,437
414 40003 Capital
$0
$0
$0
$0
$1,375,916
$23,583,799
$0
$24,959,716
Total
TOTAL
$7,542,048
$32,865,189
$2,797
$40,410,034
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Estimated Damages Submitted to Insurance as of 10/31/18
Buildings:
Citizen's Property Insurance
Wright National Flood Insurance
Lloyd's of London
Total After Deductibles
Proceeds Received
Estimated Balance
$4)486)213
$1)477)316
$11)058)008
$17)021)537
$ 393579898
$1396639639
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Estimated Damages Submitted to Insurance as of 10/31/18
Fire Apparatus and Portable Equipment for Fire Rescue:
Volunteer Firemen's Insurance Service, Inc.
Total After Deductibles
Vehicles & Equipment:
Florida League of Cities Total After Deductible
Proceeds Received
Progressive Insurance Total After Deductible
Proceeds Received
Estimated Balance
$560)139
$2909794
$269)345
$41)194
$33)589
$ 1,860
1 860
$ 7,605
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FEMA Site Inspections on Monroe County Projects
Project
FEMA Site
Inspection Date
Estimated Cost
Big Pine Key Community Park & Sheriff's House
4/2/2018
$3,600,000
Watson Field
4/13/2018
$800,000
Blue Heron Park & Community Center
4/4/2018
$950,000
Harry Harris Park
4/6/2018
$4,000,000
Higgs Beach
4/23/2018
$100,000
Key West Historic Courthouse & Lighthouse
4/26/2018
$200,000
Marathon Government Annex
4/16/2018
$370,000
Marathon Tax Collector
4/11/2018
$600,000
Monroe County Sheriff Headquarters
V 5/29/2018
$1,500,000
Stiglitz Community Center at Watson Park
✓ 4/9/2018
$750,000
Tavernier Fire Station
4/20/2018
$200,000
West Martello & East Martello
4/25/2018
$2,450,000
Middle Keys Facilities --Public Defender/State Attorney Office, Court House, Clerk of the Court, Ruth Ivans Health Center, Senior
Center, Medical Examiner, Government Center, Animal Shelter, Public Works/Fleet, Marathon Library
✓ 4/17/2018
$538,700
Veteran's Park
4/19/20181
$1,250 000
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FEMA Site Inspections on Monroe County Projects
Project
FEMA Site
Ins ection Date
Estimated Cos
Boat Ramps --State Rd 4A, Big Coppitt, Geiger Key, Blimp Road, Koehn's Avenue, Sunset Point Park
4/24/2018
$94,485
Key West Airport
5/1/2018
$263,200
Gato Building
5/7/2018
$750,000
Marathon Airport
5/8/2018
$1,380,000
Lower Keys Parks --Pines Park, Bay Point Park, Fireman's Park, Wilhelmina Park and Boca Chica Beach
5/8/2018
$118,230
Transfer Stations --Lon Key and Cud'oe
5/9/2018
$110,000
Lower Keys Facilities --Fleet Garage, Ba shore Manor, Key West Library, DMV
5/11/2018
$107,329
Upper Keys Parks--Rowell's Waterfront Park, Old Settler's Park, Garden Key Cove, Frienshi Park, & Key Largo Community Park
5/14/2018
$666,382
Communication Towers--NAS Si sbee Tower, Long Key Tower, Scout Key Tower, Grassy Key Translator, Card Sound Road
5/16/2018
$110,800
Stock Island Detention Center
5/23/2018
$100,000
Fire Rescue --Big Coppitt Fire Station, Sugarloaf Fire Dorm, Conch Key Fire Station, Layton Fire Station, Stock Island Fire Station, Crawl Key
Fire Academy
5/24/2018
$101,451
Freeman Justice Center
5/25/2018
$750,000
Upper Keys Facilities --Ellis Building, Islamorada Library, Key Largo Library, Murry Nelson Building, Plantation Government Center, Roth Buildin
5/30/2018
$673,235
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FEMA Site Inspections on Monroe County Projects
Project
FEMA Site
Inspection Date
Estimated Cost
Cud'oe Substation
7/12/2018
$34,700
Fire Station #13
✓ 7/12/2018
$5,872
Big Pine Library
✓ 7/12/2018
$50,000
Marathon Substation Building
7/12/2018
$35,000
Total Estimated Costs
$22 684 384
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USDA Natural Resources Conservation Service (NRCS)
Emergency Watershed Protection (EWP) Program Grant
Total All Areas
Project Budget
NRCS Cost Share
Local Cost Share
Construction FA 75%/25% Cost Share
$45,821,212.00
$34,365,909.00
$11,455,303.00
Other TA 100% Cost Share
$3,436,590.90
$3,436,590.90
$0.00
Total Project:
$49,257,802.90
$37,802,499.90
$11,455,303.00
Monroe County
Project Budget
NRCS Cost Share
Local Cost Share
Construction FA 75%/25% Cost Share
$31,721,532.00
$23,791,149.00
$7,930,383.00
Other TA 100% Cost Share
$2,731,606.90
$2,731,606.90
$0.00
Total Monroe County:
$34,453,138.90
$26,522,755.90
$7,930,383.00
Marathon
Project Budget
NRCS Cost Share
Local Cost Share
Construction FA 75%/25% Cost Share
$7,509,500.00
$5,632,125.00
$1,877,375.00
Other TA 100% Cost Share
$375,475.00
$375,475.00
$0.00
Total Marathon:
$7,884,975.00
$6,007,600.00
$1,877,375.00
Islamorada
Project Budget
NRCS Cost Share
Local Cost Share
Construction FA 75%/25% Cost Share
$6,590,180.00
$4,942,635.00
$1,647,545.00
Other TA 100% Cost Share
$329,509.00
$329,509.00
$0.00
Totallslamorada:
$6,919,689.00
$5,272,144.00
$1,647,545.00
Total Project:1
$49,257,802.90
$37,802,499.90
$11,455,303.00