Item H10H.10
BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor David Rice, District 4
Mayor Pro Tem Sylvia J. Murphy, District 5
TheFloridaKeys
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
November 20, 2018
Agenda Item Number: H.10
Agenda Item Summary #4858
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Raymond Sanders (305) 295-4338
N/A
AGENDA ITEM WORDING: Approval to authorize the Mayor to execute a contract with Bender
& Associates Architects, P.A. in the amount of $56,000.00 for Professional Architectural and
Engineering Services for the replacement of the Gato Building Roof, following the damage caused
by Hurricane Irma.
ITEM BACKGROUND: On September 10, 2017, Hurricane Irma caused significant damage to
the Gato Building roof
Contract dated January 21, 2015, and as amended.
PREVIOUS RELEVANT BOCC ACTION:
January 21, 2015 BOCC approved the Professional Architectural and Engineering Services
Contract with Bender & Associates Architects, P.A. to provide
professional services for miscellaneous projects in which construction
costs do not exceed Two Million and 00/100 Dollars ($2,000,000.00) or
for study activity if the fee for professional services for each individual
study under the contract does not exceed Two Hundred Thousand and
00/100 Dollars ($200,000.00).
January 18, 2017 BOCC approved the first amendment to this contract to revise the Public
Records Compliance contract language.
April 19, 2018 BOCC approved the second amendment to this contract to add Federal
Contract Provisions.
CONTRACT/AGREEMENT CHANGES:
New Task Order for Professional Architectural Services
STAFF RECOMMENDATION: Approval as outlined above.
DOCUMENTATION:
Gato Building Roof Replacement - Task Order
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Bender 2nd Amendment
Bender 1st Amendment
Bender & Associates Agreement
Bender Insurance
FINANCIAL IMPACT:
Effective Date: 11/20/2018
Expiration Date:
Total Dollar Value of Contract: $56,000.00
Total Cost to County: $56,000.00
Current Year Portion: $56,000.00
Budgeted: No
Source of Funds: Fund 125
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: $0
Revenue Producing: No If yes, amount:
Grant: N/A
County Match: N/A
Insurance Required: Yes
Additional Details:
Yes
11/20/18 125-0459110 · HURRICANE IRMA $56,000.00
530340
REVIEWED BY:
Ann Mytnik Completed 11/05/2018 8:54 AM
Cary Knight Completed 11/05/2018 11:57 AM
Patricia Eables Completed 11/05/2018 1:37 PM
Budget and Finance Completed 11/05/2018 2:03 PM
Maria Slavik Completed 11/05/2018 2:30 PM
Kathy Peters Completed 11/05/2018 3:15 PM
Board of County Commissioners Pending 11/20/2018 9:00 AM
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Attachment: Gato Building Roof Replacement - Task Order (Gato Building Roof Hurricane Repair Task Order with Bender & Assoicates)
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the pre-bid conference and respond to bidder questions byaddenda,and make a
recommendation foran award.
d.Consultant shallprovide construction administration services including:conduct
on-site visits and attend progress meetingsto confirm compliance with the
contract documentsand the Secretary of the Interior’s Standards;filefield reports;
approvecontractor’s submittals, provideRFI responses,issueInformation
Bulletins as required, review and recommend approval of contractor invoices, and
final punch list/acceptance.
2.In accordance withArticle VII,paragraph 7.1.1of the Agreement,the County shall pay
the Consultant a lump sum fee of Fifty-SixThousand 00/100 Dollars ($56,000.00)paid
onapercent complete basis for thefollowing phases:
a.On-Site Evaluationand Design Development–consisting of astructural analysis
report–$19,600.00upon document review and approval by the Director of
Project Management.
b.Construction Documents –consisting of drawings and specifications setting forth
in detail the requirement for the construction of the project –$22,400.00 upon
document review and approval by the Director of Project Managementand also
be reimbursed for fees paid for securing approval of authorities having
jurisdiction over the project.
c.Bidding Phase –$2,800.00upon completion.
d.Construction Administration –$11,200.00upon final acceptance.
3.In accordance with Article IX, paragraph 9.32 of the Agreement, the Contractor is bound
by the terms and conditions of the Federally-Funded Subaward and Grant Agreement
between County and the Florida Division of Emergency Management (Division),found
at the following link on the Monroe County web page: http://fl-
monroecounty.civicplus.com/Bids.aspx?CatID=18.
All other Terms and Conditions of the Task Order shall remain in accordance with the
Agreementdated January21,2015,and as amended on January 18, 2017,and on April 19, 2018.
BALANCE OF PAGE INTENTIONALLY LEFT BLANK
SIGNATURE PAGE TO FOLLOW
Attachment: Gato Building Roof Replacement - Task Order (Gato Building Roof Hurricane Repair Task Order with Bender & Assoicates)
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Attachment: Gato Building Roof Replacement - Task Order (Gato Building Roof Hurricane Repair Task Order with Bender & Assoicates)
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Attachment: Bender 2nd Amendment (Gato Building Roof Hurricane Repair Task Order with Bender & Assoicates)
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Attachment: Bender & Associates Agreement (Gato Building Roof Hurricane Repair Task Order with Bender & Assoicates)
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Attachment: Bender & Associates Agreement (Gato Building Roof Hurricane Repair Task Order with Bender & Assoicates)
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Attachment: Bender Insurance (Gato Building Roof Hurricane Repair Task Order with Bender & Assoicates)
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