Item H12H.12
BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor David Rice, District 4
IleOI1da Keys l'U� Mayor Pro Tem Sylvia J. Murphy, District 5
�pw° Danny L. Kolhage, District I
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
November 20, 2018
Agenda Item Number: H.12
Agenda Item Summary #4901
BULK ITEM: Yes DEPARTMENT: Building
TIME APPROXIMATE: STAFF CONTACT: Mark Boone (305) 289-2505
N/A
AGENDA ITEM WORDING: Approval to submit Pre -Disaster Mitigation (PDM) and Flood
Mitigation Assistance (FMA) grant applications for mitigation projects, including elevation and
buyouts in the amount of up to $5,000,000.00 for properties owned by private individuals. Property
owners may be required to provide matching funds or proof of in -kind match of up to 25% of project
cost, depending upon grant requirements.
ITEM BACKGROUND:
Floodplain Management seeks to pursue FEMA Hazard Mitigation Grant Program (HMGP) funding
through the Florida Department of Emergency Management (FDEM) for the purposes of mitigating
at -risk housing/structures. FEMA has currently advertised two grants available:
• Pre -Disaster Mitigation (PDM) - To reduce and eliminate risk to community populations and
structures prior to a disaster
• Flood Mitigation Assistance (FMA) - To reduce or eliminate flood insurance claims to the
National Flood Insurance Program (NFIP) on behalf of policyholders
Part of the goals of a strong Floodplain Program is to reduce the potential for loss of life and
property due to flooding. In Florida, this may be accomplished by leveraging federal grant funding
within the PDM or FMA programs. Attached are fact sheets governing each program.
Post -Hurricane Irma, staff have recruited willing property owners to participate in applications for
voluntary structure elevation and/or buyout. The selection of eligible property owners is based upon
federal mitigation grant criteria. Prioritization of applicants is based upon risk to the property owner
(repetitive flood loss, severe repetitive flood loss, etc.). If awarded funding, the ability to provide
match funding will also be a determining factor. Match funds may come from insurance proceeds,
private funding, the Small Business Administration (SBA), etc.
Grants are made to states for local projects identified by a community's Hazard Mitigation Plan,
specifically, the Monroe County Local Mitigation Strategy (attached).
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H.12
The applications for grant funding will be submitted to the Monroe County Mayor for approval and
signature and will then be sent to FDEM for submission to FEMA. For budgeting purposes and to
increase grant competitiveness, the projects will be grouped into smaller projects and applied for
separately.
Attached is supporting documentation along with a spreadsheet of properties who voluntarily agreed
to participate in the program. Staff is working with multiple property owners (200+ property owners
have expressed interest in participation in this program and were prioritized through risk analysis)
throughout the County who are interested in mitigating future flooding risk.
Projects include elevating existing flood -prone structures or buying out existing property to return
the lot as restricted open space. Projects will be chosen from the lists provided based upon eligibility,
risk factors, and property owners' voluntary participation.
County staff are reviewing flood insurance claim lists to identify eligible Severe Repetitive Loss
(SRL) and Repetitive Loss (RL) properties, and have contacted owners, developed cost estimates for
each proposed property, and finalized the project budget estimates. The relative amount of Federal
and non-federal funding is dependent upon final acceptance by FEMA of the SRL determination for
the selected properties. A SRL determination will result in 100% federal funding. If FEMA
determines a project is a RL property, a 10% homeowner match would be required.
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
fy-2018-flood-mitigation-assistance-fma-grant-program-fact-sheet
PDM-FMA Working Buyout List
PDM-FMA Working Elevations List
2015 LMS Plan (PDF)
FINANCIAL IMPACT:
REVIEWED BY:
Mark Boone Completed 11/05/2018 3:46 PM
Rick Griffin Skipped 11/01/2018 3:27 PM
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H.12
Assistant County Administrator Christine Hurley
11/05/2018 4:10 PM
Peter Morris
Completed
Bob Shillinger
Completed
Budget and Finance
Completed
Maria Slavik
Completed
Kathy Peters
Completed
Board of County Commissioners
Pending
Skipped
11/05/2018 4:13 PM
11/05/2018 4:17 PM
11/05/2018 4:18 PM
11/05/2018 4:23 PM
11/05/2018 4:28 PM
11/20/2018 9:00 AM
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FY 2018 Flood Mitigation Assistance (FMA) Grant Program
As appropriated by the Consolidated Appropriations Act, 2018
(Public Law 115-141; the Fiscal Year (FY) 2018 Flood Mitigation
Assistance (FMA) Grant Program provides resources to assist
states, tribal governments, territories and local communities in their
efforts to reduce or eliminate the risk of repetitive flood damage to
buildings and structures insurable under the National Flood
Insurance Program (NFIP) as authorized by the National Flood
Insurance Act of 1968, as amended.
The FMA Grant Program was created as part of the National Flood Insurance Reform Act (NFIRA) of 1994
with the goal of reducing or eliminating claims under the NFIP. Consistent with Biggert-Waters Flood
Insurance Reform Act of 2012 (Public Law 112-141), the FMA Grant Program is focused on mitigating
repetitive loss (RL) properties and severe repetitive loss (SRL) properties.
The FY 2018 FMA application cycle will be implemented as it has been in recent application cycles, but will
prioritize $70 million of the $160 million available under FMA for community flood mitigation projects and
FMA advance assistance. Due to the demand for funding by communities with high numbers of SRL and RL
properties, projects addressing flooding on a community level were not prioritized for funding until the FY
2017 FMA application cycle. FEMA's grant recipients and subrecipients have and continue to ask for
community level flood mitigation funding, so this will again be a primary focus for the FY 2018 FMA
application cycle.
• Advance Assistance - Funding will be provided to develop mitigation strategies and obtain data to
prioritize, select, and develop viable community flood mitigation projects. This design work will
facilitate viable projects for future grant applications.
• Community Flood Mitigation Projects -The remaining set aside will fund projects for proven techniques
that integrate cost effective natural floodplain restoration solutions and improvements to NFIP-insured
properties that benefits communities with high participation and favorable standing in the NFIP.
The Hazard Mitigation Assistance (HMA) Guidance applies to the FY 2018 FMA application cycle and
applicants are encouraged to review the Notice of Funding Opportunity announcement and the HMA Guidance
for detailed information regarding eligibility and to contact their FEMA Regional Office for additional
information.
Funding
The total amount of funds available under the FY 2018 FMA grant program will be $160,000,000. Of this, a
total of $70,000,000 has been prioritized for community flood mitigation proposals leaving an estimated
$90,000,000 available for other FMA priorities. FEMA will select remaining eligible applications once all
priorities are met based on benefits to the NFIP.
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Eligibility
All 50 States, the District of Columbia, Federally -recognized Native American Tribal governments, American
Samoa, Guam, Northern Mariana Islands, Puerto Rico and the U.S. Virgin Islands are eligible to apply for the
FY 2018 FMA Grant Program. Local governments are considered sub -applicants and must apply to their
applicant state/territory.
Either the state Emergency Management Agency (EMA) or the office that has primary floodplain management
responsibility is eligible to apply directly to FEMA for FMA Grant Program funds as an applicant; however,
only one application will be accepted from each state, tribe or territory.
Applicants and Subapplicants must have a FEMA approved mitigation plan as of the application deadline in
order to apply for mitigation projects in accordance with Title 44 CFR Part 201.
Funding Guidelines
The total amount of funds available under the FY 2018 FMA Grant Program will be $160,000,000, which
includes the traditional FMA Grant Program priorities as well as the community flood mitigation priorities
(both projects and FMA advance assistance).
The maximum federal share for FMA planning sub -applications is as follows:
• Up to $100,000 for community flood mitigation advance assistance
• Up to $10,000,000 for community flood mitigation projects
• $50,000 for Technical Assistance for states/territories who were awarded FMA Grant Program funds
totaling at least $1,000,000 in FY 2017.
• $100,000 per Applicant for mitigation planning with a maximum of $50,000 for state plans and $25,000 for
local plans.
A maximum of 10 percent of grant funds awarded can be used by the recipient for management costs, and a
maximum of 5 percent of grant funds awarded can be used by the subrecipient for management costs, per HMA a
Guidance. E
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Federal funding is available for up to 75 percent of the eligible activity costs.
FEMA may contribute up to 100 percent Federal cost share for SRL properties defined below as:
a) Is covered under a contract for flood insurance made available under the NFIP; and
b) Has incurred flood related damage
i. For which four or more separate claims payments (includes building and contents) have been
made under flood insurance coverage with the amount of each such claim exceeding $5,000, and
with the cumulative amount of such claims payments exceeding $20,000, or
ii. For which at least two separate claims payments (includes only building) have been made under
such coverage, with the cumulative amount of such claims exceeding the market value of the
insured structure.
FEMA may contribute up to 90 percent Federal cost share for RL properties. An RL property is a structure
covered by a contract for flood insurance made available under the NFIP that:
a. Has incurred flood -related damage on two occasions, in which the cost of the repair, on the average,
equaled or exceeded 25 percent of the market value of the structure at the time of each such flood event;
and
a) At the time of the second incidence of flood -related damage, the contract for flood insurance contains
increased cost of compliance coverage.
The period of performance for the FMA Grant Program begins with the opening of the application period and
ends no later than 36 months from the date that FEMA announces selected sub -applications.
Evaluation Criteria
FEMA will select eligible project sub -applications on a competitive basis in order of the agency's priorities for
FY 2018 FMA Grant Program.
Community Flood Mitigation — Advance Assistance
FEMA will select the highest ranked eligible subapplication(s) for Advance Assistance from each
Applicant not to exceed $100,000 total Federal cost share. Maximum funding for all FMA Advance
Assistance is $2 million. All subapplications must be designated as Advance Assistance within the title
of the subapplication and use the correct code (904.2 - Advance Assistance) within eGrants to be
considered.
2. Community Flood Mitigation —Projects
FEMA will select the highest ranked eligible community flood mitigation subapplication(s) from each E
Applicant up to $10,000,000 federal share based on final priority scoring criteria (see table below), as 0
needed, and that benefit communities with high participation and favorable standing in the NFIP. All 47
00
subapplications submitted under the community flood mitigation project priority must include a list of
NFIP-insured properties that are included in the project area and the project's benefiting area as well as
a project boundary map that portrays these properties. Applicants are not required to apply for Advance
Assistance funding to be eligible to receive a project award. All subapplications must be designated as
community flood mitigation within the title of the subapplication and use the appropriate code within E
eGrants to be considered.
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Eligible project activities include, but are not limited to:
o Infrastructure protective measures
o Floodwater storage and diversion
o Utility protective measures
o Stormwater management
o Wetland restoration/creation
o Aquifer storage and recovery
o Localized flood control to protect critical
facility
o Floodplain and stream restoration
o Water and sanitary sewer system protective
measures
FEMA will select proposal types based on the below weighted priorities, as needed.
Priority
Description
Total
Points
Private Partnership Cost Share
Cost share taken on by private organizations/businesses emphasizing
150
community participation, collaboration, and investment. Points will be
assigned based on percentage of private cost share invested.
Building Code Effectiveness Grading
Assesses effectiveness of enforcement and adequacy of building codes with
100
Schedule (BCEGS) rating
emphasis on mitigation. Classes weighted based on national class grouping
ratings. Highest weight will be assigned to class 1 and descending through
lower classes.
Community Rating System (CRS)
The Community Rating System (CRS) recognizes and encourages community
100
Participation
floodplain management activities that exceed the minimum NFIP standards.
Depending upon the level of participation, flood insurance premium rates for
policyholders can be reduced up to 45%. Highest weight will be assigned to
class 1 and descending through lower classes.
Cooperating Technical Partners Program
Qualified partnership program where communities commit to collaborate in
100
(CTP) Participation
maintaining up-to-date flood hazard maps and other flood hazard information.
Points are provided to CTP participating communities.
International Building Codes (IBC)
IBC adoption epitomizes community commitment to responsible building
50
Adopted
regulations. Points are provided to IBC participating communities.
Total Points Available
500*
* In the event of a tie between two or more community flood mitigation applications:
- FEMA will use the highest Benefit Cost Ratio (BCR) as a tiebreaker for projects; and.
- FEMA will use the total number of active policies in the local jurisdiction as a tie breaker for Advance
Assistance.
After meeting the $70,000,000 available for community flood mitigation or when all eligible community flood
mitigation project subapplications have been selected, FEMA will select eligible subapplications for the
remaining funds in the following order:
3. Technical Assistance.
FEMA will select eligible technical assistance subapplications up to $50,000 Federal share for
Recipients to which FEMA obligated FMA awards totaling at least $1,000,000 Federal cost share in FY
2017.
4. Flood Mitigation Planning.
FEMA will select eligible planning subapplications up to $100,000 Federal share per Applicant with a
maximum of $50,000 Federal share for State mitigation plan updates and $25,000 Federal share for local
rd
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mitigation plans. FEMA may reduce the Federal share of any planning subapplication that exceeds the
regulatory maximums.
Competitive funding for property flood mitigation projects.
FEMA will select eligible flood mitigation project subapplications on a competitive basis as follows:
a. Projects that will mitigate flood damage to at least 50 percent of structures included in the
subapplication that meet definition 42 U. S.C. 4104c(h)(3)(B)(ii) of a Severe Repetitive Loss (SRL)
property: At least two separate NFIP claim payments have been made with the cumulative amount of
such claims exceeding the market value of the insured structure.
b. Projects that will mitigate flood damage to at least 50 percent of structures included in the
subapplication that meet the definition of a Repetitive Loss (RL) property: Have incurred flood -
related damage on two occasions, in which the cost of the repair, on the average, equaled or
exceeded 25% of the market value of the structure at the time of each such flood event
c. Projects that will mitigate flood damage to at least 50 percent of structures included in the
subapplication that meet definition 42 U. S.C. 4104c(h)(3)(B)(i) of a SRL property: four or more
separate NFIP claims payments have been made with the amount of each claim exceeding $5,000,
and with the cumulative amount of claims payments exceeding $20,000
For project subapplications in priority categories 4a through 4c above, FEMA will prioritize projects as
follows:
The highest percentage of structures included in the subapplication that meet the definition from
100 to 50 percent;
ii. The largest number of structures included in the subapplication that meet the definition; and
iii. FEMA-validated Benefit -Cost Ratio (BCR).
6. The balance of FMA Grant Program funding will be distributed on a competitive basis to all eligible
applicants for flood hazard mitigation projects.
Changes for FY 2018
For FY 2018, all of the priorities are identical as they were for FY 2017 with a few changes to the first two
priorities as listed below:
Community Flood Mitigation — Advance Assistance: Advance Assistance can be used to develop mitigation
strategies and obtain data to prioritize, select, and develop community mitigation projects for future funding.
FEMA will select the highest ranked eligible subapplication(s) for Advance Assistance from each Applicant
not to exceed $100,000 total Federal cost share.
• In the FY 2018 NOFO this priority has no limit to the number of subapplications an Applicant can
submit to FEMA. The FY 2017 NOFO only allowed for one Community Flood Mitigation Advance
Assistance subapplication to be submitted.
2. Community Flood Mitigation —Projects: Mitigation projects that address community flood risk for the a
purpose of reducing NFIP flood claim payments. FEMA will select the highest ranked eligible community
flood mitigation subapplication(s) from each Applicant up to $10 million Federal cost share.
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In the FY 2018 NOFO this priority has no limit to the number of subapplications an Applicant can
submit to FEMA. The FY 2017 NOFO only allowed for one Community Flood Mitigation
subapplication to be submitted.
For Additional Information
Please see the Notice of Funding Opportunity announcement posted on Grant:.g2v and the HMA Guidance
available on the FEMA Internet: for more detailed
..............
information regarding eligibility.
TEMA's mission is to support our citizens and first responders to ensure that as a nation we work together to build, sustain, and
improve our capability to prepare for, protect against, respond to, recoverfrom, and mitigate all hazards."
L
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H.12.b
PDM-FMA:
POTENTIAL ACQUISITION
-DEMO
FLOOD BEST MITIGATION MCPA JUST
ZONE SOLUTION MARKET
VALUE
PARCEL
SF OF
HOME
FOUNDATION
TYPE
FIRM MAP
00110650-000000
1496
Slab
12087C1337K
VE 11
BUY OUT
$439,775.00
00112290-000100
1465
Slab
12087C1338K
VE 12
BUY OUT
$942,670.00
00113150-000000
888
Slab
12087C1317K
AE 9
BUY OUT
$375,494.00
00113160-000000
1920
Slab
12087C1317K
VE 11
BUY OUT
$1,132,300.00
00113160-000000
829
Pier
12087C1317K
VE 11
BUY OUT
$334,107.00
00113160-000100
1144
Slab
12087C1317K
VE 11
BUY OUT
$404,155.00
00113210-000000
0
Slab
12087C1317K
AE 9
BUY OUT
$89,589.00
00121380-000100
520
Mobile
12087C1531K
AE 10
BUY OUT
$89,777.00
00147740-000000
684
Mobile
12087C1533K
AE 10
BUY OUT
$131,638.00
00174890-000000
2634
Slab
12087C1311K
VE 12
BUY OUT
$937,802.00
00174890-000000
0
Slab
12087C1311K
VE 12
BUY OUT
$937,802.00
00174900-000000
2356
Slab
12087C1311K
VE 12
BUY OUT
$392,158.00
00174910-000000
936
Slab
12087C1311K
VE 12
BUY OUT
$358,307.00
00174910-000100
936
Slab
12087C1311K
VE 12
BUY OUT
$613,134.00
00175070-000000
0
Slab
12087C1311K
VE 12
BUY OUT
$1,856.00
00246470-000000
1682
Slab
12087C1336K
VE 10
BUY OUT
$309,300.00
00278970-000000
0
Slab
12087C1328K
AE 9
BUY OUT
$148,625.00
00285530-000000
1614
Mobile
12087C1336K
AE 9
BUY OUT
$322,859.00
00288990-000000
0
Slab
12087C1307K
AE 9
BUY OUT
$229,575.00
00305930-000000
1088
Mobile
12087C1337K
AE 8
BUY OUT
$109,819.00
00305940-000000
890
Mobile
12087C1337K
AE 8
BUY OUT
$110,798.00
00306550-000000
811
Mobile
12087C1336K
AE 8
BUY OUT
$100,794.00
00308210-000000
Mobile
12087C1337K
AE 9
BUY OUT
76,100.00
00308230-000000
Mobile
12087C1337K
AE 9
BUY OUT
190,840.00
00310540-000000
2265
Slab
12087C1328K
AE 9
BUY OUT
$439,531.00
00312930-000000
1861
Slab
12087C1328K
VE 10
BUY OUT
$532,357.00
00313020-000000
1452
Slab
12087C1328K
VE 10
BUY OUT
$418,646.00
00320100-000000
896
Pier
12087C1378K
AE 9
BUY OUT
$184,033.00
00344450-000000
1031
Slab
12087C1381K
AE 8
BUY OUT
$355,921.00
00386571-027200
782
Mobile
12087C1186K
VE 13
BUY OUT
$225,514.00
00473510-000000
1898
Slab
12087C1337K
AE 9
BUY OUT
$335,144.00
r
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H.12.c
,PDM-FMA
PROJECT:
ELEVATION
a
W
a
W
z
J
u O
z
O
g
O
N
BEST
PROJECT TOTAL
TOTAL GRANT
LL
p
MITIGATION
FUNDING (75% or
a O
o
p
SOLUTION
COST
CAP of $175,000)
LL
H
z
0
LL
J
LL
LL
'
LL
00100910-000000
470
Mobile
12087C1528K
AE 9
ELEVATE
$104,160.00
$78,120.00
00110650-000000 1496 Slab
12087C1337K
VE 11
ELEVATE
$174,877.50
$175,000.00
00132331-001200 1120 Pier
12087C1528K
AE 9
ELEVATE
$100,117.50
$75,088.13
12087C1528K
AE 9
ELEVATE
$165,427.50
$124,070.63
00134520-000000 1406 Slab
00246221-005300 1012 Mobile
12087C1336K
AE 8
ELEVATE
$92,179.50
$69,134.63
00280420-000000 1020 Pier
12087C1328K
AE 8
ELEVATE
$92,767.50
$69,575.63
00305930-000000 1088 Mobile
12087C1337K
AE 8
ELEVATE
$217,717.50
$175,000.00
00320100-000000 896 Slab
12087C1378K
AE 9
ELEVATE
$182,437.50
$136,828.13
00343610-000000
1230
Slab
12087C1381K
AE 8
ELEVATE
$146,947.50
$110,210.63
00473510-000000
1898
Slab
12087C1337K
AE 9
ELEVATE
$217,087.50
$175,000.00
00480900-000000
2401
Slab
12087CO917K
VE 13
ELEVATE
$269,902.50
$175,000.00
00495650-000000
2000
Slab
12087CO929K
AE 9
ELEVATE
$227,797.50
$175,000.00
00312960-000000
1748
Slab
12087C1328K
AE 10
ELEVATE
$338,992.50
$175,000.00
Elevation cost/sf: Pier $70, Slab $100, Recon $175
$1,991,419.50 $1,538,027.7-c
0
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