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Item Q1Q.1 G BOARD OF COUNTY COMMISSIONERS County of Monroe Mayor David Rice, District 4 IleOI1da Keys l'U� Mayor Pro Tem Sylvia J. Murphy, District 5 �pw° Danny L. Kolhage, District I George Neugent, District 2 Heather Carruthers, District 3 County Commission Meeting November 20, 2018 Agenda Item Number: Q.1 Agenda Item Summary #4957 BULK ITEM: No DEPARTMENT: County Administrator TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard (305) 292-4443 N/A AGENDA ITEM WORDING: County Administrator's Monthly Report for November 2018. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: DOCUMENTATION: CAD 1 Monthly Report FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Packet Pg. 1705 Q.1 Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Kathy Peters Board of County Commissioners Completed Pending 11/06/2018 4:00 PM 11/20/2018 9:00 AM Packet Pg. 1706 Q.1.a MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: November 5, 2018 SUBJECT: County Divisions' Monthly Activity Report for November 2018 Airports: MONTHLY ACTIVITY REPORT — NOVEMBER 2018 Key West October 2 Noise Ad Hoc committee meeting. Richard Strickland was introduced to the committee as the new Director or Airports. October 3 Monthly Airline / Tenant meeting. October 3 Meeting with Mark Cestari of Southern Airways Express to discuss possible new air service at EYW. October 9 FDOT auditors site visit at EYW and MTH. October I I EYW Master Plan Update review meeting with staff from Jacobs and Ricondo. October 18 Monthly GAP Meeting with Airport, Jacobs, and McFarland Johnson staff. October 18 CBP Phase III design review meeting with McFarland Johnson. October 28-29 Air service development meetings with several air carriers. October Ongoing A irport Drainage project — 99% complete — To ino's - $1.8 million October Ongoing Airport Customs Border Protection — 99% complete — OAC - $1.3 million October Ongoing Airport Ramp Reconstruction project — ABC — 100% complete - $9 million Marathon October 4 Meeting with Marathon Chamber of Commerce CEO Daniel Samess and Richard Strickland to discuss possible future air service at MTH. October 19 Meeting with Marty Hiller (Marathon Aviation Associates) and Richard Strickland to discuss FBO issues and future developments. October 20 Marathon Airport's 75In Anniversary Celebration. E Packet Pg. 1707 KEY WEST INTERNATIONAL AIRPORT Richard Strickland, Senior Director of Airports 3491 South Roosevelt Boulevard, Key West, Florida 33040 305-809-5200 main / 305-292-3578 fax Strickland -Rich ard(aD_MonroeCountV-FL.Gov ENPLANEMENTS & DEPLANEMENTS -2018- AMERICAN AIRLINES SILVER AIRWAYS DELTA AIR LINES UNITED AIRLINES MONTHLY TOTALS YEAR TO DATE TOTALS Months ENP DEP ENP DEP ENP DEP ENP DEP ENP DEP BOTH ENP DEP JAN 16,515 14,492 8,232 7,140 12,104 10,924 3,152 3,234 40,003 35,790 75,793 40,003 35,790 FEB 15,079 15,215 8,323 7,928 11,502 11,409 3,801 4,143 38 705 38,695 77,400 78,708 74,485 MAR 16,881 16,352 9,572 9,195 16,082 15,585 5,117 5,372 47 652 46,504 94,156 126,360 120,989 APR 16,794 14,656 7,957 6,956 15,483 14,251 4,799 4 781 45 033 40,644 85,677 171,393 161,633 MAY 12,393 11,793 8,169 7,602 14,192 13,434 3,196 3,352 37,950 36,181 74,131 209,343 197,814 JUN 10,769 10,679 8,317 7,678 14,291 13,984 1,513 1,409 34,890 33,750 68,640 244,233 231,564 JUL 11,223 10,312 8,199 7,623 14,919 14,548 931 1,035 35,272 33,518 68,790 279,505 265,082 AUG 10,564 9,912 6,447 6,240 13,536 14,217 799 868 31,346 31,237 62,583 310,851 296,319 SEP 8,706 8,582 5,811 5,556 10,419 13,695 718 756 25,654 28,589 54,243 336,505 324,908 OCT 10,938 10,935 6,653 6,600 11,652 11,735 1,905 2,129 31,148 31,399 62,547 367,653 356,307 NOV 0 0 0 0 0 DEC 0 0 0 0 0 Totals 129,862 122,928 77,680 72,518 134,180 133,782 25,931 27,079 367,653 356 307 723,960 367 653 356,307 YTD Airline Totals 252,790 150,198 267,962 53,010 YEAR-TO-DATE TOTAL 723960 Prior YTD Airline Totals 230,453 136,192 252,431 22,279 PRIOR YEAR-TO-DATE TOTAL 641355 %change 9.7% 10.3%1 6.2%1 137.9% I 1 12.9% Total PAX OCTOBER 2018 Total PAX OCTOBER 2017 MONTHLY 62,547 40,564 21,983 54.2% YEAR-TO-DATE Total PAX YTD - 2018 Total PAX YTD - 2017 723,960 12.9% Packet Pg. 1708 KEY WEST INTERNATIONAL AIRPORT Richard Strickland, Senior Director of Airports 3491 South Roosevelt Boulevard, Key West, Florida 33040 305-809-5200 main / 305-292-3578 fax Strickland -Richard (@MonroeCou nty-FL. Gov LANDINGS - 2018 - AMERICAN AIRLINES SILVER AIRWAYS DELTA AIR LINES UNITED AIRLINES MONTHLYTOTALS DATE TOTALS Months JAN 263 331 153 57 804 804 FEB 229 312 142 67 750 1,554 MAR 255 373 184 87 899 2,453 APR 249 348 176 84 857 3,310 MAY 189 346 156 58 749 4,059 JUN 168 349 132 28 677 4,736 JUL 169 356 128 17 670 5,406 AUG 165 279 124 15 583 5,989 SEP 148 280 112 15 555 6,544 OCT 172 287 119 36 614 7,158 NOV 0 0 DEC 0 0 Totals 2,007 3,261 1,426 464 7,158 7,158 YEAR-TO-DATE TOTAL 7,158 Prior YTDTotals 1 1,929 1 3,153 1 1,366 1 233 PRIOR YEAR-TO-DATE TOTAL 6,681 i change I 1 1 4.39% 1 99.14% 7.1% MONTHLY TOTAL OCTOBER-2018 614 TOTAL OCTOBER-2017 560 YEAR-TO-DATE TOTAL YTD - 2018 7,158 TOTAL YTD - 2017 6,681 477 Packet Pg. 1709 Q.1.a Veterans Affairs: CLIENTS ASSISTED VA Phone Calls 527 Office Visits 840 New Clients 69 Field Visits 4 Benefits Delivery at Discharge 7 Flag Presentation 2 Homeless Veterans Assisted 1 TRANSPORTATION PROGRAM Transportation Calls 132 Veterans Transported 107 FINANCIAL DATA The financial data for the month of October totals $ 186,332.91. This indicates the amount of new revenue brought into Monroe County derived from claims filed by the entire Veterans Affairs department. Extension Services: E • Number of services provided: 51 phone calls, 256 emails, 14 office visits, 13 visits to clients, 38 learning events with 391 participants, 7 media submissions, and 118 publications distributed. Total Budget for FY 18/19: $236,969.00; Year to Date Expenditures and Encumbrances: $2,722.03; Remaining Balance: $234,246.97-1 c Percentage of budget spent and/or encumbered year-to-date: 0.01%. 0 The County Extension Director/Family & Community Development Agent accomplished the following activities: % 0 • Alicia was selected to be the in -coming co-chair of the National Network of Sustainable Living Education (NNSLE) which is an Extension effort under the Association of Natural Resource Professionals. NNSLE includes over 80 members representing 19 U.S. universities, two international universities, USDA-NIFA, and two organizations. • The Extension Director and Coordinator worked with staff to develop a display highlighting Monroe County effort in climate adaptation and mitigation for 2018. The 2 display was presented at the Southeast Climate Compact Leadership summit for two days with 700 attendees. It is now being viewed at the Murray Nelson building. Alicia was selected to participate in a nation impact collaborative which included out statewide CIVIC team. Our team worked to advance the Community Voices Informed Choices (CIVIC) project and was awarded the "most Fundable" project. The national Extension organization will work with our team to find appropriate funders. To find out more look here- CIVIC Packet Pg. 1710 Q.1.a The Environmental Horticulture Agent accomplished the following activities: Michelle, along with Master Gardener Judy Shaw, collected samples of plants infested with Rugose Spiraling Whitefly (from Marathon to Key West) to be analyzed by an entomologist at our Tropical Research and Education Center in Homestead for the presence of parasite activity. The parasitic wasp, Encarsia noyesi, was present in the samples and is good news for RSW infestations. Parasitic wasp populations will eventually take over the whitefly populations. Michelle, Master Gardener Bernhard Rasch, local beekeepers Abbey Weiss, Taylor Kilpatrick, Key West Tropical Forest & Botanical Garden and others, are working together to form the Southernmost Beekeeping Association. Public meetings will be announced beginning in January. Stay tuned for more information or you can contact the botanical garden directly. Michelle attended the Green Industries Best Management Practices Instructor Training in Homestead. This will facilitate our program offering the GI-BMP training to the Green Industry in the Keys to include landscapers, groundskeepers, parks and municipal personnel, or anyone wanting more education in sustainable practices for the protection of water resources. This program is also a requirement for those applying fertilizer commercially in the Keys and is a pre -requisite to applying for your Limited Commercial Fertilizer Certification with the Florida Department of Agriculture and Consumer Services. The Florida Sea Grant Marine Extension Agent accomplished the following activities: • Shelly was a panelist after the film viewing of "A Plastic Ocean" at the EcoDiscovery Center hosted by the Florida Keys National Marine Sanctuary. • Shelly and Ana are finalizing the citizen science program for the Stony Coral Tissue Loss Disease (SCTLD), which is a component of the FDEP citizen engagement group to create a Train the Trainer program to educate divers how to identify and report SCTLD. Shelly and Ana taught a pilot course at the Florida Keys Community College. Shelly also taught a session at Mote Marine Lab in concert with the REEF Lionfish course. • Shelly gave a sponge presentation for Marathon homeschoolers group, ages 5-18. Emergency Services: FIRE RESCUE • Deployed a tanker fire apparatus with a crew of 2 to the panhandle of Florida as part of a tanker strike team to assist Calhoun County with fire protection and emergency response in the wake of Hurricane Michael. • Deployed a battalion chief as an ESF 4/9 (Firefighting/Search and Rescue) liaison to assist in the Florida State Emergency Operations Center. Packet Pg. 1711 Q.1.a • Organized a fundraiser and donation drive and raised $10,000 and a large truckload of donation for Hurricane Michael victims of Bay County, FL. • Organized and provided public education and outreach during Fire Prevention Week to schools within our department response areas. • Completed submission of all required information and documentation for survey of fire protection services by ISO (Insurance Services Office). • Took delivery of a new Pierce pumper fire apparatus that has been assigned to station 13 (Big Pine Key). • Continue process of upgrade of existing Zoll Data electronic patient care reporting system to allow for submission of patient care reporting data to the State of Florida under new NEMSIS 3.0 standard. • Continue development and implementation of a Fire Rescue asset and inventory tracking system to provide real time equipment location and service status for all department personnel. • Complete county -wide survey of all fire department water source locations including dry hydrants, draft sites, and TurboDraft sites. EMS/TRAUMA STAR • Trauma Star flew sixty-nine (69) patients to mainland hospitals for definitive care in the 0 month of October. U. • Crews successfully resuscitated Three (3) Cardiac Arrest patients in the month of October. � (ROSC) • Seventy -Four (74) personnel completed part 2 skills proficiency portion of Advanced Cardiac Life Support (ACLS) training. • One -Hundred -eight (108) personnel completed part 2 skills proficiency portion of Basic Life 2 Support (BLS) training T_ • One -Hundred -Sixteen (116) personnel completed training on Patient Packaging for Field Trauma, Stroke, & Cardiac Alerts, Landing Zone and Helicopter safety, New Cardiac Arrest, ROSC and Acute coronary syndrome procedures/protocols, New Telemedicine procedures E and completed 3 scenarios on Trauma, Stroke and ROSC Alerts utilizing new procedures/protocols. • Completed OneBlood In -Service training for Flight Personnel on procedures for administering blood infusions in-flight. • Trauma Stars Stroke Alert Program was featured in a publication "Four Year Pre -Hospital Telestroke Program: Progress, Improvements and Worldwide Applications" which will be displayed at the 2018 World Stroke Congress in Montreal. • Polycom equipment relocated to Fire Academy to expand access to courses taught at the fire academy to outlying stations. • Conducted Stop the Bleed training course to Department of Health employees. 4 Packet Pg. 1712 Q.1.a • Conducted First Aid, CPR and Stop the Bleed Training for nine (9) personnel for Halliburton Energy Services FIRE ACADEMY/TRAINING • Target Solutions — continuing education and SOP training, online. Also worked on updating assignments for continuous monthly training and ISO reporting. • On -going annual fire/EMS facility training conducted for all suppression personnel at fire academy, including Live Fire Burn training. • Applicant test for Paramedics, Written, PAT, MAT and interviews held in October. 7 applicants placed on list. • Conducted one (1) day of CERT training, fire extinguishers and Bandaging. • Hot Shots program. Head count started with 43 applicants, currently at 29 students. EMERGENCY MANAGEMENT • Deployed to State EOC in support of Hurricane Michael response. • Deployed to Bay County in support of Hurricane Michael response. • Continued to facilitate Early Re -Entry Placard Distribution. Over 4,000 Re-entry placards distributed to date. 2,000 to Business and CERT, 2,000 to Emergency Workers. • Conducted REP Training for Ocean Reef Fire Rescue in preparation for the 2019 Turkey Point Exercise . • Attended the UASI Budget Prioritization Meeting in Broward. • Completed the final quarterly report and close out for one UASI grant, and first quarterly report for new UASI grant. • Completed first quarterly reports for EMPA and EMPG grants. • Held full meeting of the LMS Working Group. • Conducted WebEOC training session for EOC Staff at the Fire Academy. • Sent out final Special Needs Program renewal notices to 39 clients. 117 of 147 have been vetted through DOH to date. • Drafted MOU with Unlimited Senior Solutions for Standby Medically Managed bed. • Assisted in identifying potential volunteer manager, donations management, and food unit lead for Logistics. • Attended Special Needs Work Group Meeting. • Prepared ALERT! Monroe Special Needs Program Portal for public release. • Attended the Initial Planning Conference for the USCG Area Maritime Security Exercise Program. • Completed NIMSCAST, the National Incident Management System Assessment. KWIA • Conducted quarterly / periodic airfield inspection; which includes response drills, suppression product maintenance, foam testing and airport fueling inspection. 5 Packet Pg. 1713 Q.1.a • Attended Step Up and Lead Fire Officer Seminar in Bradenton, Florida. • Staff participated in Firefighter Paramedic interviews. • Upgraded ARFF 207 ATC mobile radio. • Continued orientation and training 4 new ARFF firefighters. • All ARFF personnel completed EMS / BLS / ACLS recertification on -duty and off property. FIRE MARSHAL • Completed ten (10) Life and Fire Safety Inspections for Certificate of Occupancy and fire detection and protection systems. Five (5) inspections completed for Hawks Cay Resort. • Completed three (3) annual vacation rental life and fire safety inspections. • Completed eighty-one (81) Plans Reviews. • Prepared comments for two (2) Development Review Applications. • Replied to two (2) life and fire safety code complaints. • Participated with re -inspection of life and fire safety code complaint. • Attended five (5) pre -construction meetings; planners, architects, engineers, contractors. • Inspection of new hydrant installation on Little Torch Key. • Key West Inn (Waterside Suites) Final Inspection to confirm compliance with FM Office requirements. • Coordinated and reviewed Assembly Permit with Coral Reef Restoration Project • Multiple meetings with the owner and contractor's from Gilbert's Resort. Deadline set for completion of Fire Sprinkler Installation. • Meeting with Representatives from Key Largo Anglers Club to discuss water supply requirements for new construction project. • New Spreadsheet established to track Out of Service Fire Protection Systems. • Coordinated with representatives for Toys for Tots to distribute boxes County wide for Christmas toys. • Coordinate with Hilton owners and contractors to establish water supply for fire suppression operations on their dock. • Reviewed and revised plan review matrix in coordination with the CSR's • Made contact with several community organization leaders to begin coordination on the Business Safety Partners project. • Participated in Fire Prevention Month activities and presentations. • Meeting to review corrections for new Key Largo Baptist Church. Employee Services: HR Turnover Numbers 6 Packet Pg. 1714 Q.1.a FEB: 2 1 3 6 16 1.13% 530 3.02% MAR: 3 1 4 20 0.75% 532 3.76% APR: 6 2 8 28 1.50% 534 5.24% MAY: 8 1 2 11 39 2.08% 529 7.37% JUNE: 6 1 2 9 48 1.69% 532 9.02% JULY: 6 6 54 1.14% 528 10.23 % AUG: 4 1 5 59 0.94% 531 11.11 % SEPT: 3 1 4 63 0.74% 543 11.60 % OCT: 3 1 3 7 70 1.28% 547 12.80 % NOV: 0.00% 0.00% DEC: 0.00% 0.00% TOTAL S: 48 6 14 2 70 70 13% 531 Human Resources Monthly Report: • Worked with departments to help with 7 salary analysis and numerous other issues; reclassifications, promos and disciplinary issues • Conference call with Queenell Fox, Lee and Bryan on Evergreen update • Sent requested spreadsheet information updates to Lee for Evergreen Study • Set up and attended pre-d for public works employee in Marathon • completed processing 570 Oct. 1 PAFs • completed the inputting of all of the Oct. 1 PAFs and sent to payroll for processing prior to payroll's deadline of Oct. 6, 2018. • Attended Benefits training in GATO conference room • Attended Staff meeting in Marathon BOCC meeting room with all of Christine Hurley's departments staff • Sent out request to PIO finalist to complete phase 1 exercises • Processed numerous FMLA requests Benefits 2018/2019 OCT NOV DEC JAN FEB MAR APR NEW HIRES 28 TERMINATIONS 11 NEW RETIREES MEDICAL 4 NEW RETIREES LIFE ONLY 2 DECEASED 9 LIFE CLAIMS 1 7 Packet Pg. 1715 Q.1.a OTHER COVERAGE CHANGES 16 ACCOUNT CHANGES 13 ACTIVE WITH MEDICAL 1164 ACTIVE NON MEDICAL 89 RETIREES WITH MEDICAL 259 RETIREES DVL ONLY 208 SURVIVING SPOUSES 6 COBRA 5 WAIVER OF PREMIUM LIFE INS 2 Employee Benefits Department 1. 4 Distribution of Weekly Blasts 2. Distribution of monthly Quantum newsletter for employees and supervisors 3. Distribution of monthly Better You From Blue newsletters 4. Monthly New Employee Orientation 5. Weekly meetings with Bryan Cook, Employee Services Director 6. Quarterly Wellness Champion Visits in Upper Keys (Murray Nelson Govt. Center., Fire Rescue, etc.) 7. Assist 7 active employees with their retirement paperwork 8. 0 Domestic Partnership Establishments 9. Implementation with ClearTrack meetings (5) 10. Benefit Meeting with Gallagher (9) 11. Discuss Health Equity Agreement 12. Meet on wellness committee and exercise classes 13. Commissioner Briefing (4) 14. Responded to dependent eligibility verification audit (2) 15. Natalie attended BOCC meeting 16. Benefit Platform Demo 17. HR Workshop 18. Monthly Envision meeting (2) 19. Open Enrollment Mass Mailing 20. In-house Open Enrollment Implementation Meeting (4) 21. Submitted 3 agenda items for approval Social Services: OAA, Older Americans Act Programs: Nutrition (Information in this section is for the period 8/21-9/20 2018: • C-1 Congregate Meals totaled 1302 units during this period. • C-2 Home Delivered Meals Hots totaled 214 units, and Home Delivered Meals Frozen totaled 2105 units. In -Home Services (Information in this section is for the period 8/21-9/20 2018: 8 Packet Pg. 1716 Q.1.a • III-B Chore: 28 units this period, 110.25 unit's year-to-date. • III-B Screening and Assessment: 0 units this period, 58 units year-to-date. • III-B Homemaking/Personal Care: 326.50 units this period, 2612.75 units year -to date. • III-E Screening and Assessment: 0 units this period, 46 units year to date. • III-E Chore: 25.75 units this period, 150.75 units year-to-date. • III-E In -Home Respite: 145 units this period, 624 units year-to-date. • III-E Facility Respite: 772.25 units this period, 3173.75 units year to date. Non-OAA Programs: CCDA (Community Care for Disabled Adults) for September 2018: 0 • Case Management: 6.25 units for the month were produced • Homemaking: 84.25 units for the month were produced �_ • Home -Delivered Meals: 85 meals for the month were provided • Personal Care: 22 units for the monthly were produced c ADI (Alzheimer's Disease Initiative) for the period 8/1-9/20 2018: • 197 units were produced for IN HOME RESPITE and 509 units year to date. A • 1326.75 units for this period for FACILITY RESPITE and 3017.25 year to date. S Incoming calls, provision of information and referrals 370 Staff responded to incoming calls providing information and referrals to callers based on specific inquiries and/or needs. These inquiries range from how and where to apply for Food Stam S benefits, where the closest food bank is located, how to report suspected abuse, or to find out whz Us available 1� services there are at the time. Other callers are scheduled for intake by Social Services case managemer 0 staff to cover Possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance, W and welfare assistance. 0 Info and Written Referrals 234 Unduplicated Welfare client households that received service 49 New Welfare cases receiving service 7 a 0 Low Income Home Energy Assistance Program cases- 12 $3,008.40 Home and field visits 128 Home and field visits cover visits to In -Home, Nutrition, WAP, and ESG rent clients. Case Managers make these visits to perform annual or semi-annual updates for In -Home and Nutrition clients. WAP clients are visited for testing for possible Weatherization services to their homes. ESG rent clients are visited for the Habitability Study required prior to receiving rental assistance through this grant. Office visits 220 9 Packet Pg. 1717 Q.1.a BAYSHORE MANOR Bayshore Manor's current census is fourteen residents. The current census is three private pay and 11 subsidize residents. Bayshore Manor provided 120.25 hours of OA3E respite care and 0 hours of CCE and ADI care this month. Bayshore Manor has three OA3E clients. Revenue for October 2018 $25,844.49 Expenditures for the same period $27,714.26 Percentage of the budget spent year to date 2.93 % Lower Keys Facilities: DMV: • Replaced door knob (back door) • Relocated photocell • Replaced flag light Jackson Square: • Freeman Justice Center — painted 2 offices for Judge Wilson • Lester Building — repaired handrail • Lester building — replaced stairway lights • Clerk's Office — installed plat map cabinets • Historic Courthouse — painted porches • Drug court — replaced light fixtures • Historic Courthouse — replaced flag pole lights with LED Gato Building: • Hung soundboards in Solid Waste office • Painted porch, Simonton St. side Higgs Beach: • Repaired lock on gate to children's park • Replaced interior light, men's room Library: • Installed door sweeps • Replaced soap dispenser • Replaced metal carpet strip • Repaired exterior door • Repaired wooden podium 10 Packet Pg. 1718 Q.1.a • Hung bulletin board Public Works Complex/Garage: • Garage - Changed door closer on men's room & break room • Garage — painted men's room • Facilities office - Repaired hinge on back door • Facilities office — repaired electrical connection to printer TDC Office: • Reinforced shelf in copier room Lower Keys Bernstein Park: • Installed locks on room dividers • Installed signs • Filled low spot with rock to park equipment • Installed double GFI in pavilion • Installed flag pole light Bayshore Manor: • Built and installed generator box • Patched/painted, repaired termite damaged floor boards, removed and disposed of hospital bed & mattress in room 4109 • Replaced wet ceiling tiles • Repaired dresser • Installed retrofit lights • Installed toe kicks on all doors • Removed a small fallen tree Wilhemina Park • Repaired water fountain & picnic table Marathon • Delivered file cabinets from KW airport to Marathon Government Center • State Attorney's Office, assisted in sewer repair • Marathon Clerk's Office — repaired safety issue on sidewalk Elections • Transferred early voting equipment from storage in Marathon to Big Pine Community Park ll Packet Pg. 1719 Q.1.a Fire Stations Station 9: • Replaced electrical connection for compressor Station 13: • Replaced air hose reel Hurricane Related Work • Harry Harris Park — cleaned grounds to stage for work, began work on Ballfield, concession stand • Marathon Government Center - rewiring offices, pulled receptacles to be flushed, ran circuit for TV, secured high voltage pipes in pump room Fleet Services: • Completed monthly garage safety training (Fire Prevention) • Submitted agenda item for purchase of new Solid Waste Department clam truck • Submitted agenda item for purchase of new Road Department drill truck • Interviewing for Mechanic 2 Plantation Key • Re -activating surplus flail mower for Road Department • Several Fleet staff members attended County's Health Fair • Several Fleet staff members registering to attend customer service seminar • Fleet and Facilities staff members registering to test for mandated FDEP underground fuel tank management certification 0 • Completed in-house repairs on speedometer calibration machine Marathon • Large truck tire changing machines for Plantation and Key West garages -pending 0 • Looking for availability of lite weight manhole covers for underground fuel tanks • Submitted deletion requests for Marathon surplus vehicle and equipment advertisement 21 • Began Upper Keys vehicle and equipment surplus sale • Assisting FEMA with Irma information as requested 2 • Addressed and resolved open invoices for closing out fiscal year • Began replacement of FY2019 vehicles and equipment • Began trade-in and replacement of defective airbag units • Ordering mechanic personal protective equipment T-shirts E • Disposal of old files -pending • Mid -year employee performance reviews- pending • Multiple Key West surplus vehicle and equipment bids awarded • Calibrated speedometers for Sheriff Department patrol units • Revised list of active emergency power generators • Revised list of defective/out of service emergency power generators • Installation of fuel facility cameras -pending • Installation of automatic transfer switch at upper keys fuel facilities -pending • Replacement of stolen Road Department trailer -ongoing • Provided Blue Bird Bus monthly maintenance for Sheriff Department • Completed monthly generator inspection at Bay Shore Manor 12 Packet Pg. 1720 Q.1.a • Completed repair of Road Dept. tractor damaged in Plane crash • Replacement of equipment damaged by Irma -ongoing • Working with Tech Services, School Board, Keys Energy, and City Key West to jointly purchase new automated fuel billing system • Working with Tech Services and OMB to purchase vehicle/equipment GPS service • Providing temporary back-up generator for 63rd St Facilities; new unit replacement - ongoing • Assisting Facilities Staff and FDEP inspector with multiple fuel tank compliance issues • Disposal of surplus clam trucks -pending • Prepping surplus crew cab pickup truck for pulling new fuel trailer • Temporary replacement of Tech Service full size van -ongoing • Temporarily replaced Tech Services assigned County vehicle • Temporarily replaced Sustainability Director's assigned County vehicle • Department active vehicle inventory verification -ongoing • Inmate supervisor training and re -training -ongoing • Upgrading Fleet/Garage phones • Updated Fleet Liaison list for FY2019 • Reviewed monthly fuel billing • Reviewed monthly phone bill accounts payable • Updated Fleet Staff contact information • Researching shelve life and warranty information for Good Year tires • Reviewing present and future Fleet needs • Working on disposal of surplus units �? • Reviewing Fleet hurricane responsibilities with Fleet Staff • 1 new Road Department sign drill truck- on order 0 • New brake resurfacing machine for PK garage -pending • Key West garage, generator mechanic and Fleet admire staff struggling to keep up with workload 0 • Researching latest Florida law in relation to vehicle lift inspection T_ • Randomly reviewed mechanic's accountability reports • Randomly reviewed closed work orders for accuracy • Health Department surplus re -assignment and/or disposal -ongoing • Ordering 100 gallon fuel tank for Marathon garage pickup truck • 1 new midsize dump truck for Airport Marathon — on order • Irma replace 1 new buzz bar brush cutter for Road Department — on order • Irma replace 1 new tractor mower for Road Department — on order • Activating 1 new Irma replace light duty tractor loader for Parks Beaches Upper Keys • Received 2 Irma replace off road utility units for Parks Beaches Upper Keys • Received 1 Irma replace off road utility unit for Parks Beaches Big Pine • Irma replace 1 in field 3 wheel unit for Parks Beaches — on order • Irma Purchase 2 (72" zero turn mowers) for Parks Beaches — on order • Irma Purchase 2 (60" zero turn mowers) for Parks Beaches -on order • Irma replace 1 F550 chipper truck for Parks beaches — on order • Irma Purchase 2 (1/z ton pickup trucks) for Parks Beaches -on order 13 Packet Pg. 1721 Q.1.a • Irma Purchase 1 (14 KW) generator for Facilities — on order • Irma Purchase 1 (50 KW) portable generator for facilities —on order • Received 1 Irma replace utility box trailer for Parks Beaches Big Pine • Purchase new Fleet GPS equipment and service — ongoing • 1 new 400 KW portable generator for Facilities Maintenance Department — on order • Replacement of vehicle lifts at Key West garage — pending • Replacement of drive on vehicle lift at Marathon garage -pending • 11 month evaluation of new Business Manager -pending • 6 month evaluation of new Fleet Coordinator -pending • New Business Manager, Fleet Coordinator, 4 Generator Techs receiving on job training • Painting and corrosion control on new Solid Waste and Road Department clam trucks - pending • Developing vehicle equivalent units for new billing format -ongoing • Developing new vehicle class codes for improved identification of county vehicles - pending • Fleet approved to become limited In-house Ford warranty and recall provider; training and certification -pending • Onsite training with Fleet Management Software Company to be rescheduled • Clean up waste storage areas -ongoing • Completed Garage lift inspections; repairs from inspection -ongoing • Hurricane season prep -ongoing • Disposal of outdated paint spray booth -pending • New format to invoice outside -program departments monthly -pending • Processing 2 new 1,000 gallon portable fuel trailers • Replacement of Communications Department propane generators -pending • Temporarily repaired Key West garage door; replacement - pending • Assisting with sale of Airport surplus equipment — ongoing • Assisting with sale of Transportation Department surplus equipment -ongoing • Disposal of defective Marathon garage lift -pending • Elevation of various emergency power generators -pending ® Replace Key West chain and hoist I -beam -pending • Revisions to Fleet Policy Manual -ongoing • Written SOP's for vehicle procurement and surplus -on going • Three garages combined processed and distributed approximately (88,000) gallons of unleaded and (61,000) gallons of diesel fuel • Three garages combined provided preventative maintenance and completed approximately (119) unit safety inspections • Three garages combined opened and/or completed approximately (289) work orders • Processed monthly Safety and PMI due reports for various County Departments • Processed monthly fuel billing accounts receivables for in -program County Departments • Processed outside monthly fuel billing for School Board accounts payables • Processed monthly repair invoices and outside billing for not in -program Departments • Processed daily and monthly parts and supply accounts payable invoices • Processed accident repairs for Risk Management and various Departments 14 Packet Pg. 1722 Q.1.a • Processed vehicle and equipment factory recalls for various Departments • Verified toll by plate invoices for various Departments • Standardization of Fleet oil, tubes, and filters -pending • Standardization of Fleet automotive batteries -pending • Standardization of Fleet parts and supply stock items -pending • Corrosion control and painting Key West shop truck - pending • Fuel tanker truck -refurbish or replacement - pending • Disposal of obsolete and defective Fleet equipment and supplies -ongoing • Garage facility enhancement and hurricane damage repair -pending • Preparation of Fleet supply, delivery and storage truck -pending • Preparation of assigned service trucks -pending • Installed temporary portable generator for Marathon AARP • Fleet cross training and refresher training -ongoing 15 Packet Pg. 1723 September, 2018 Q.1.a GROWTH MANAGEMENT REVENUE vs. EXPENDITURES: FY's 2015, 2016, 2017 AND Current FY2018 BUILDING DEPARTMENT ACCOUNT NUMBER FY 15 FY 16 FY 17 TOTAL BUDGET FY 18 TOTAL PRIOR FYTD AS OF SEPTEMBER, 2017 TOTALCURRENT FYTD AS OF SEPTEMBER, 2018 REVENUE _ soo Not- r &2Rogatdiog FY 17 sod FY 18 Foo W.i— C-dits Building -Income from Permits/Appl 180-322005-SG $ 3,757,576.48 $ 4,663,434.58 $ 4,449,088.28 $ 4,550,000.00 $ 4,449,088.28 $ 4,667,692.43 Certificate of Competency/Contract 180-322103-SG 44,257.50 97,862.50 57,202.50 100,000.00 57,202.50 101,582.50 EducationFees-Building158-322005-SG 77,488.41 55,740.69 38,099.22 20,800.61 38,099.22 36,760.76 BuildingBook/Copy/etc. 180-369001-GM 42,573.13 39,189.73 20,824.55 30,000.00 20,824.55 22,891.23 FloodplainManagement* TBD 180-322005-SG - - - - - - Radon/DCA 180-341904-SG 43,678.58 58,453.34 55,585.91 60,000.00 55,585.91 43,170.00 Recovery/DBPR 180-341908-SG 43,681.07 58,478.01 57,378.26 60,000.00 57,378.26 61,885.83 TOTAL REVENUE- BUILDING DEPARTMENT $ 4,009,255.17 $ 4,973,158.85 $ 4,678,178.72 $ 4,820,800.61 $ 4,678,178.72 $ 4,933,982.75 EXPENDITURES _ soo Noto 3 Rogatdmg FY 18 Bodgot Building Department 180-52505 $ 3,284,062.74 $ 3,484,995.00 $ 4,439,091.78 $ 6,185,761.00 $ 4,439,091.78 $ 5,529,261.49 Building Department Education 158-52501 27,352.70 13,954.51 33,359.34 44,200.61 33,359.34 34,063.75 TOTAL EXPENDITURES - BUILDING DEPARTMENT $ 3,311,415.44 $ 3,498,949.51 $ 4,472,451.12 $ 6,229,961.61 Is 4,472,451.12 Is 5,563,325.24 DIFFERENCE (Revenues vs. Expenditures) IS 697,839.73 1 S 1,474,209.34 IS 205,727.60 IS (1,409,161.00) $ 205,727.60 IS (629,342.49) PLANNING & ENVIRONNIENUAL RESOURCES DEPARTNIENT REVENUE Zoning/ROGO/Fnvironmental 148-341905-SG $ 1,766,563.26 $ 2,189,291.42 $ 2,273,073.93 $ 2,200,000.00 $ 2,273,073.93 $ 2,372,912.16 Historic Preservation 148-341913-SG - 200.00 3,200.00 3,200.00 4,187.00 Planning Admn/Research/Copy/etc. 148-369001-GM 851.38 1,142.97 252.10 - 193.27 776.07 Education Fees -Plan & Environ. 158-322006-SG 58,912.99 67,892.68 60,030.00 39,656.22 60,030.00 64,976.22 Conservation Land Purchase (ROGO) 158-341905-SG 6,348.64 40,325.30 13,981.26 - 13,981.26 - TOTAL REVENUE -PLANNING & ENV RESOURCES $ 1,832,676.27 $ 2,298,852.37 $ 2,350,537.29 $ 2,239,656.22 $ 2,350,478.46 $ 2,442,851.45 EXPENDITURES _ soo Noto 4 RogatdiogFY 18 Bodgot Planning 148-50500 $ 1,144,116.23 $ 1,238,950.09 $ 1,627,583.25 $ 2,267,833.00 $ 1,625,583.24 $ 1,889,068.63 Planning Commission 148-51500 73,950.09 69,540.90 71,206.47 88,390.00 71,206.47 59,095.02 Comprehensive Plan 148-51000 186,274.72 60,342.01 - - EnvironmentalResources 148-52000 712,866.98 642,124.04 768,952.34 890,948.00 768,952.34 839,816.91 Environmental Resources Educ. 158-52503 12,913.95 13,424.30 29,386.63 79,656.22 29,386.63 35,865.33 Geographic Info. (GIS) 148-50002 Not, s 190,779.49 151,039.24 - - (30.79) - Growth Management Admin. 148-5000 1 Not, 1 471,028.41 395,251.45 364,963.17 364,930.13 TOTAL EXPENDITURES -PLANNING & ENV RESOURCES $ 2,791,929.87 $ 2,570,672.03 $ 2,862,091.86 $ 3,326,827.22 $ 2,860,028.02 $ 2,823,845.89 DIFFERENCE (Revenues vs. Expenditures) IS (959,253.60) S (271,819.66) S (511,554.57) S (1,087,171.00) S (509,549.56) S (380,994.44) E Packet Pg. 1724 September, 2018 Q.1.a BOATING IMPROVEMENT FUND - PLANNING FY 15 FY 16 FY 17 TOTAL BUDGET FY 18 TOTAL PRIOR FYTD AS OF SEPTEMBER, 2017 TOTAL CURRENT FYTD AS OF SEPTEMBER, 2018 REVENUE Boat lmprovementFund 157-347270-SP/347271-SP $ 744,547.37 $ 770,986.11 $ 735,910.93 $ 740,000.00 $ 735,910.93 $ 702,213.39 TOTAL REVENUE - BOATING IMPROVEMENT FUND $ 744,547.37 $ 770,986.11 $ 735,910.93 $ 740,000.00 $ 735,910.93 $ 702,213.39 EXPENDITURES Boating lmprovementFund-County 157-62613 Note 6 $ 467,544.56 $ 259,829.02 $ 157,556.07 $ 339,851.50 $ 157,556.07 $ 156,152.57 Boating Improvement Fund -State $ 157-62520 Not, 6 363,479.70 227,954.77 362,940.01 1,447,667.00 362,940.01 222,117.96 TOTAL EXPENDITURES - BOATING IMPROVEMENT FUND $ 831,024.26 $ 487,783.79 $ 520,496.08 $ 1,787,518.50 $ 520,496.08 $ 378,270.53 DIFFERENCE (Revenues vs. Expenditures) IS (86,476.89)1 $ 283,202.32 IS 215,414.85 IS (1,047,518.50)1 $ 215,414.85 IS 323,942.86 ENVIRONMENTAL RESTORATION - PLANNING REVENUE Environmental Mitigation 160-351400-SP $ 435,005.96 $ 533,013.28 $ 881,208.36 $ 455,000.00 $ 881,208.36 $ 746,450.16 TOTAL REVENUE - ENVIRONMENTL RESTORATION $ 435,005.96 $ 533,013.28 $ 881,208.36 $ 455,000.00 $ 881,208.36 $ 746,450.16 EXPENDITURES FnvironmentalRestoration 160-52002 $ 179,600.74 $ 179,020.99 $ 205,264.43 $ 396,522.00 $ 205,264.43 $ 284,004.17 TOTAL EXPENDITURES - CODE COMPLIANCE $ 179,600.74 $ 179,020.99 $ 205,264.43 $ 396,522.00 $ 205,264.43 $ 284,004.17 DIFFERENCE (Revenues vs. Expenditures) $ 255,405.22 $ 353,992.29 $ 675,943.93 $ 58,478.00 $ 675,943.93 $ 462,445.99 CODE COMPLIANCE DEPARTMENT REVENUE Code Compliance 148-341916-SG/148-354001-SG $ 647,999.09 $ 1,214,817.69 $ 1,681,626.62 $ 1,400,000.00 $ 1,681,626.62 $ 2,216,467.42 TOTAL REVENUE - CODE COMPLIANCE $ 647,999.09 $ 1,214,817.69 $ 1,681,626.62 $ 1,400,000.00 $ 1,681,626.62 $ 2,216,467.42 EXPENDITURES Code Compliance 148-60500 $ 1,360,117.13 $ 1,227,999.43 $ 1,311,073.49 $ 1,796,905.00 $ 1,311,048.49 $ 1,225,401.09 TOTAL EXPENDITURES - CODE COMPLIANCE $ 1,360,117.13 $ 1,227,999.43 1 $ 1,311,073.49 1 $ 1,796,905.00 1 $ 1,311,048.49 1 $ 1,225,401.09 DIFFERENCE (Revenues vs. Expenditures) 1 $ (712,118.04) $ (13,181.74) $ 370,553.13 1 $ (396,905.00)1 $ 370,578.13 1 $ 991,066.33 FIRE MARSHAL REVENUE Fire Marshal 148-341906-SG $ 331,553.99 $ 302,616.06 $ 377,781.94 $ 365,000.00 $ 377,781.94 $ 351,467.62 Education Fees - Fire 158-322007-SG 4,470.00 4,800.00 4,500.00 2,770.00 4,500.00 5,150.00 TOTAL REVENUE - FIRE MARSHAL $ 336,023.99 $ 307,416.06 $ 382,281.94 $ 367,770.00 $ 382,281.94 $ 356,617.62 NOTE 1: No Permit Revenue in September, 2017 - - Total Fee Waiver Credit $9,641.62 NOTE2:Total Fee Waiver Credit because of Hurricane Irma for October,2017-September30,2018: $2,056,136.85 NOTE 3:8 New Positions NOTE 4:4 New Positions NOTE5: Cost Center Estimated NOTE6: Grantfunds acquired Clean Vessel Act (CVA)$180K,Legislative $500K(to defray the cost ofthe pump -out service) Packet Pg. 1725 Q.1.a eao.o00.00 i 500.000.00 ;300.000.00 i300.000.00 s200.000.o0 i100.000.o0 S o.00 EMERGENCY PERMIT FEES WAIVED (09/25/2017 THRU 09/3012018) TOTAL PERMIT FEES WAIVED: 2,065,778.47 TOTAL PERMITS APPLIED FOR: 4,228 ZG17 2017 2017 2017 2019 2018 2018 2019 2019 2018 2418 20H 2019 SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AIJG SEP 900 800 700 fw 500 400 300 2w 1o0 a TOTAL FEFS WAJ VED TOTAL APPUCATIONS Packet Pg. 1726 Q.1.a Packet Pg. 1727 BUILDING DEPARTMENT Total Issued Permits by Fiscal Year 10,000 9,000 8,000 7,000 6,000 5,000 4,000 3,000 2,000 1,000 Sep 2018 �° tiff�� A �� Oyam° �titi ti ,� � �h, �ti1 y4� Ik F F * FY16-17, FY17-18: No Permit Revenue in September2017, and waived just under$2,058,000 in permit fees representing over4,200 permits (total job value for these permits approximately $76,437,000) from September 2017 thru February 2018 due to Hurricane Irma. Total Job Value for Issued Permits by Fiscal Year $400.M $350.M $300.M $250.M $200.M $150. M $100.M $50. M $. M Sep 2018 A Oh av 0 O`b O� y0y yL y� y6 yh y�' F * FYT 6-r7, FY17-18: No Permit Revenue in September 2017, and waived just under $2,058,000 in permit fees representing over 4,200 permits (total job value for these permits approximately $76,437,000) from September 2017 thru February 2018 due to Hurricane Irma. O CL d t r c O 0 T) .E E Q r c 7 O U O a m r c O r 0 Q U r c d E t 0 cc Q Packet Pg. 1728 Q.1.a ao � a w a vI CL a E w�y 14W .� � II L Q a th a 0 a � 4 ti CTI � 12 _ 0 ua d W C C 4 Z v a m Y 'CS tlJ m QLW � r r, v � 0Op pOp pQp pOp C7 pGp pOp Op Gp � O 4 � �. m } � u 4J - C CK CA N f V O "` a ■■■■ a .. a a a a CL o w m v �oaocs O a m a a+ C CO G O N E Q aT+ C 7 O U O CL T t C O r 0 Q U c 0 r Q Packet Pg. 1729 m � � CL 4� � � E-L 0 m c � 0 � r-L k c E t I CL C,4 @ � � d E k 2 eA) § C @ Q . % z 2 2 Q) - m E � � CL r-L LJL � � 2 � o � � � E � C 4 Q to Packet Pg. 1730 Q.1.a 0 a m a r c 0 0 r m r T) r- E Q r c 0 0 U 0 CL d t r c 0 r 0 Q U r c d E t 0 cc r r Q Packet Pg. 1731 Q to : � � 2 � � � d � � § C � � 2 o � � � � 2 � 2 2 � @ � / r � c E � CL � � k �� C:5 � to Lj� # CL Packet Pg. 1732 Q.1.a C O MA !L E C u Cu a a O CL w 21 O 2 o a U I c m E t I fSf a+ a Packet Pg. 1733 Q to Packet Pg. 1734 Q to w � D � LU j)) � 2 0 o. _ � �_ . � _ z � LU O EL� z ) E' §! Q \ 0 Z o cc 0. t= � } e r CL ( _\ Ln � e Z Z CL C >. 0 I - z_ .§\ � _ z C, 2\= 2 7 # ..� . | �\) In }k\| «•%; )\/\\ / ] ( ) � 0 4) w 21 £ 0 2 � « / k � \ Packet Pg. 1735 Q.1.a CODE COMPLIANCE ACCOMPLISHMENTS September, 2018 2017-2018 FISCAL YEAR OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT TOTAL GRAND TOTAL VACATION RENTALS $31,201 $26,455 $27,100 $9,908 $59,950 $118,731 $85,315 $225,095 $135,267 $171,840 $177,283 $162,123 $1,230,268 COLLECTIONS $54,342 $58,996 $188,866 $1,650 $47,778 $7,950 $9,104 $4,750 $8,812 $6,750 $127,892 $20,586 $537,476 $1,767,744 CUMULATIVE 85,543 170,994 386,960 398,518 506,246 632,926 727,346 957,191 1,101,270 1,279,860 1,585,035 182,709 1,767:744 $250,000 -- $200,000 $188.866 $150,000 -- $100,000 $50,000 ------ $58.996 $0------ OCT NOV DEC 2017-2018 FISCAL YEAR $225,095 $162,123 18.731 31.267 $127,892 O �$59.950�47,778 $55,315 Q$9.908 L 1.650 16,710 _._._ $20,586 JAN FEB MARCH APRIL MAY � JUNE � JULY AUG SEPT � -VACATION RENTALS -COLLECTIONS 0 2016-2017 FISCAL YR OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE JULY AUGUST SEPT TOTAL GRAND TOTAL VACATION RENTALS $73,611 $108,012 $50,148 $3,300 $20,988 $43,116 $10,136 $53,001 $36,326 $19,116 $105,236 $0 $522,990 COLLECTIONS $143,539 $120,192 $224,790 $16,510 $50,379 $107,464 $36,693 $63,069 $45,064 $72,342 $123,578 $0 S1.003,620 $1,526.610 CUMULATIVE 217,150 445,354 720,292 740,102 811,469 962,049 1,008,878 1,124,948 1,206,338 1,297,796 1,526,610 1,526,610 $250,000 $200,000 $150,000 $100,000 -- $50,000 $0 OCT NOV DEC JAN 2 L. O r !E r In Q 2016-2017 FISCAL YEAR r C O U O $123.578 Q $107,464 05,236 ai w 69 --$50,379 72.342 69 6 .988 10, 136 $19.116 $0 O FEB MARCH APRIL MAY JUNE JULY AUGUST SEPT C 2 !VACATION RENTALS COLLECTIONS r 2015-2016 FISCAL YEAR OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT TOTAL GRAND TOTAL VACATION RENTALS $6,600 $5,500 $17,000 $2,220 $12,193 $13,506 $5,830 $28,400 $13,350 $20,745 $14,600 $2,418 $142,362 COLLECTIONS $45,238 $37,517 $46,248 $102,969 $33,057 $71,204 $186,837 $88,368 $57,995 $32,309 $40,781 $68,096 $810,619 $952,981 CUMULATIVE 51,838.00 94,855.00 158,102.50 263,291.50 308,541.50 393,251.50 585,918.50 702,687 774,032 827,086 882,467 552,981 0 Q U r c N t V !E r 2015-2016 FISCAL YEAR Q $200,000------------ $186.837 $180,000 $160,000 $140,000 -- $120,000 88.368 $100,000 102,969 $80,000 \ $0,000 $71.204 95 $68,096 $4 $46,248 81 $40,000 $37,517 $33,057 $28,400 $20,000 _................... $0 ----------- $17,000 - - _,830 $13.350 $2.418 OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE JULY .ALG SEPT -VACATION RENTALS !COLLECTIONS Packet Pg. 1736 Q.1.a CODE COMPLIANCE DEPARTMENT ACTIVITY September, 2018 The Code Compliance Department responds to complaints received from various sources, walk-ins, phone calls, e-mails, staff and other outside agencies and departments. Staff is focusing on work without permits and illegal land clearing taking priority to other general complaints. Other complaints are reviewed and prioritized keeping the health, safety and welfare of citizens in mind. 60 50 45 40 36 30 30 4 z(i 10 5 0 91 ell 41 dr G� CASES HEARD BEFORE SPECIAL MAGISTRATE. 2018 Lower Keys 5 Sewer Cases 0 Middle Keys 45 Vacation Rental 36 Upper Keys 24 Regular Cases 30 Collection Cases 0 New Final Order & Lein 1 Dismissed 1 Packet Pg. 1737 Q.1.a Total Number of Code Cases with NOV Entry By Case Assigned Code Officer, FY and FY Qtr To Date 24 38 39 42 26 24 24 68 63 22 22 - 2D 18 16 IS 14 1 12 2 1 10 0 a a a 6 6 6 6 _ -- l—' --- 4 2 2 2 2 0 FY16-1stFYOtr FY16-2ndFYQh FYW3rdFYQtr FY76-0thFY12r FY17-1stFYQtr FY17-2ndFYQtr FY17-3rc1FYQh FY17-4thFYQtr FY18-1stFYQtr FY18-2ndFYQtr FYI&-3rdFYQtr FY18-4thFYQV Officers BOF BOPPEN CG —CMP DCL FDEL GONP —JAND —KW —LC o e10 101112018 10. 20:09AM Summary Total of Code Violation Cases with NOV Entry By Case Assigned Code Officer as of 1011l2818 One or more NOV entries in a single case is counted as 1 case. Fiscal Year Quarrer in Fiscal Year 2016 2017 2018 7sr FYQv 2nd FYQrr 3rd FYQrr 47h FYQrr 9sr FYQrr 2nd FYQrr 3rd FYQrr 4rh FYQrr 7sr FYQrr 2nd FYQrr 3rd FYQrr 4rh FYQrr BOF BOELLARD, FRANCIE 0 1 38 39 42 25 24 24 0 0 58 63 BOPPEN OPPENHEIMER, BRIAN 0 0 0 D 0 0 0 0 0 0 0 11 CG GRANT, CHRISTOPHER 0 0 0 D 5 0 0 0 0 8 1 0 CMP MICPHERSON, CYNTHIA 1 3 6 8 3 12 5 1 1 22 6 3 DCL LINK. DIANE 0 0 0 D 0 2 2 0 0 0 7 61 FDEL DELGADO, FRANK 0 0 0 D 0 0 0 1 0 4 1 1 GONP GONZALEZ, PATRICK 0 0 0 D 0 0 0 0 0 1 3 3 JAND ANDERS, STAN 0 0 0 D 0 0 0 0 0 0 42 15 KW WINDSOR, KATHLEEN 0 0 4 1 1 5 4 0 0 4 10 6 LC CUTIE, LISETTE 0 1 0 0 2 1 0 2 0 6 8 13 Packet Pg. 1738 Q.1.a NEW CODE CASES 2018 OPPENHEIMER , 16 MCPHERSON, 12 LINK, 2 HALL, 7 GRANT, 3 WINDSOR, 18 wl CUTIE , i BOELLARD, 19 ANDERS, 19 •CASES OPENED ANDERS 19 HALL 7 BOELLARD 18 LINK 2 CUTIE 9 MCPHERSON 12 GONZALEZ 0 OPPENHEIMER 16 GRANT 3 WINDSOR 18 0 d 21 t r c 0 2 r 0 Q U r c m E m r Q Packet Pg. 1739 Q.1.a HALL, 47 GRANT, 10 GONZALEZ, CUTiE, 9( INSPECTIONS & ACTIVITIES 2018 MCPHERSON, 190 BOELLARD, 18E WINDSOR, 158 04 70 o o;0000 mo�utloio i4 '0")R"tm '?" �u u�m�m�u m uuulm � u�iioi�u�u uuu m� �mmn ANDERS 104 HALL 47 BOELLARD 186 LINK 63 CUTIE 96 MCPHERSON 190 GONZALEZ 27 OPPENHEIMER 104 GRANT 10 WINDSOR 158 Packet Pg. 1740 Q.1.a PLANNING AND ENVIRONMENTAL RESOURCES DEPARMENT The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable, quality development in the county while conserving and promoting stewardship of the county's fragile environment and the unique character of its diverse island communities. The functions of this department are implemented by the following offices: The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and Land Development Regulations. Additionally, the department reviews development proposals for compliance with the Comprehensive Plan and Land Development Regulations, including community character, growth management provisions and environmental compliance. The Environmental Resources Office services include the review of applications for compliance with environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). The Environmental Restoration Office manages the County's habitat restoration and improvement projects to enhance and preserve county -owned lands and partners with State and Federal agencies on maintaining conservation lands, specifically covering the removal of invasive exotic species and planting of native species. The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data and GIS resources to enhance county functions and provides resources making geographic data available to the & public and preparing maps depicting various data. 21 The Marine Resources Office provides a variety of services focusing on protection of the marine environment, 0 the provision of maritime infrastructure, and the preservation of public water access, including: (1) vessel pump - out services are provided throughout unincorporated Monroe County; (2) the removal and disposal of derelict and abandoned vessels that have become an environmental or navigational hazard; and (3) working with FWC funded projects to replace regulatory buoys, channel markers, and other waterway management needs to improve recreational boating access and safety. Packet Pg. 1741 650 600 550 500 450 400 350 300 250 200 150 100 50 Planning & Environmental Resources Comparison of Total Annual Applications 2010 2011 2012 2013 2014 2015 2016* 2017* Sept2018* *Includes ROGO Allocation Applications Packet Pg. 1742 Q.1.a 2017 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 3 1 1 1 6 Appeals & Settlements 0 2 1 1 4 Development Agreements 1 0 0 0 1 Environmental Resources 2 3 1 1 7 FLUM Amendments 1 0 0 1 2 Historic Preservation 4 4 11 2 21 Home Occupation 1 0 2 0 3 LDRD 3 3 1 2 9 LUD Amendments 2 4 0 1 7 Major Conditional Use 1 2 0 0 3 Minor Conditional Use 6 6 1 2 15 NROGO 0 0 0 0 0 Plats 0 1 1 0 2 Pre-A 16 9 14 10 49 Public Assembly 1 2 2 3 8 Road Abandonment 1 1 0 0 2 ROGO/ROGO Exemptions 38 41 46 226 351 Shoreline Approvals 0 1 0 0 1 TDR 0 0 0 5 5 Temp Const Staging 0 1 1 0 0 1 Text Amendments 1 1 0 0 2 Tier Amendment 0 0 0 0 0 Time Extensions 0 0 1 2 3 THE transfer 0 1 0 0 1 Vacation Rentals 61 31 19 8 119 Variance 3 2 1 0 6 Variance - Dock (Lon) 1 0 1 0 2 Variance - PC 0 1 1 1 0 1 1 2 Total t 146 1 117 1 103 1 266 632 E Packet Pg. 1743 Q.1.a 2018 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 1 1 0 0 2 Appeals & Settlements 1 4 3 0 8 Development Agreements 0 0 1 0 1 Environmental Resources 5 5 9 0 19 FLUM Amendments 1 1 2 0 4 Historic Preservation 10 3 7 0 20 Home Occupation 0 2 2 0 4 LDRD 7 7 3 0 17 LUD Amendments 2 3 1 0 6 Major Conditional Use 1 0 1 0 2 Minor Conditional Use 3 6 4 0 13 NROGO 0 0 0 0 0 Plats 1 3 0 0 4 Pre-A 15 10 14 0 39 Public Assembly 2 4 2 0 8 Road Abandonment 1 1 2 0 4 ROGO/ROGO Exemptions 162 67 52 0 281 Shoreline Approvals 0 0 0 0 0 TDR 1 0 0 0 1 Temp Const Staging 0 0 0 0 0 Text Amendments 4 5 1 0 10 Tier Amendment 0 0 2 0 2 Time Extensions 3 1 1 0 5 THE transfer 0 0 1 0 0 0 Vacation Rentals 40 31 19 0 90 Variance 8 2 4 0 14 Variance - Dock Lon 0 1 0 0 1 Variance - PC 1 1 1 0 3 Total 269 158 131 0 558 E Packet Pg. 1744 0 2 4 6 8 10 12 14 16 18 20 22 24 26 28 30 32 34 36 38 40 Alcoholic Beverage , Appeals & Settlements Development Agreements En VIrUnfrlental Resources FLU M Amendirients i , Historic Preservation Horne Occupation LDRD • LU D Amendirients Major Conditional Use Minor Conditional Use m NROGO Plats rmw Pre App Public Assumbly w Km Road Abandonrnent Q.1.a ■ 2019 3 Q.r foal 0 2019 2 Q-.r foal ■20191Q-.r foal ■20174Q-.r foal ROGO 5267 162 226 Shoreline Approvals TDR Temp Const Staging Text Arriendirients Tier Arriendirient Tirne Extensions L THE Vacation Rentals Variance WWWWYYIYI Variance Dock (Long) Variance PC , Packet Pg. 1745 Q.1.a GIS Accomplishments — September, 2018 GIS Proiects - Data/Map Requests/Technical/Web App Development - TDR GIS Spreadsheet — Environmental - Marsh Rabbit Habitat GIS Mapping — Environmental - Water Source Mapping (Hydrants) — Mark Thompson - MCFR - Damage Assessment Application Tools — 2018 Hurricane Season — (on -going) - MLS Vacant Lands Mapping and Web Application - Elevation Certificates (on -going) - Plat Book Mapping (on -going) - Building Footprints GIS Digitizing (on -going) - FLUM and LUD Amendments — Mapping - Planning - GIS Tech Support GIS Addressing - 15 new physical address assignments Public Planning & Environmental Map App Usage — September, 2018 Item Views this Period Avg Item Views Per Day Logi-this Period 1,805 62.24 0 Usage Time Se6es E 71 3J - Packet Pg. 1746 Q.1.a 2000DOOO 1800DOIN 16000DOO 14000DOO 12006DOO 10000DOO 8000DOO 6000DW 400DOOO 20ODDW ■ Available Balance • Encumbered or Spent Conservation Density Reduction Affordable Housing ■ Potential Funding TOTALS: Land Acquisition Funding T Available and Potential Balances From 7/1/16* to 10/25/18 Monroe County Monroe County Land MCLA ROGO Reserve DEP Florida Keys HUD/DEO CDBG - FEMA/DEM - Hazard 304/316Fund Authority Keys Fund (Comp pPlan Tota I County Funding Stewardship Act* Distaster Recovery MitigationGrant ACSC Fund $4,366,628.00 $3,460,669.00 $3,293,248.00 $11,120,545.00 $2,978,973.00 $8, 742, 391. DO TDR retired = 15A TDR retired = 129-45 TDR retired 6y DE P TDR retired = 40.89 $1,063,385.00 $5,609,526.00 COUNTY =144.45 $2,021,027.00 $569,997.00 $1,499,493.00 $10,000,000.00 $10,0K000.00 $6,ODU,000.00 $10,569,688.00 $3,293,248.00 $19,862,936.00 $5,000,0o0.00 TOTAL TDR RETIRED = 185.34 Packet Pg. 1747 Marine Resources Office — Accomplishments — September, 2018 Channel Marker Program: Q.1.a Channel Marker/Buoy Replacements 70 60 64 50 40 30 20 10 0 1 0 1 0 0 0 0 0 0 0 Oct Nov Dec Jan Feb March April May June July Aug Sept 2017 2018 Month Oct 2017 Channel Marker/Buoy Replacement Costs I $0.00 Nov $500.00 Dec $0.00 January 2018 $750.00 February $0.00 March $0.00 April $0.00 May $0.00 June $0.00 July $0.00 August $102,840.00 September $27,740.00 Total $131,830.00 Total annual costs for marker/buoy replacements for the past twelve-month period was 4% higher than the cost during the same timeframe in 2017 ($126,465). Marker damage from Hurricane Irma in September 2017 was widespread in the Florida Keys. Initial aerial surveys estimated approximately 57% of the 495 County owned markers (including channel markers and regulatory markers/buoys) in the Keys as damaged or destroyed. Costs for repair and replacement were initially estimated at approximately $520,000. 0 a m 21 t c 0 2 0 r r E Q c 0 U 0 a m r c 0 2 0 Q U c m E r r Q Packet Pg. 1748 Q.1.a Channel Marker Program (cont.): On -the -water surveys of damaged markers began in the middle Keys, which was completed in December 2017 (indicating 29 markers damaged). Surveys of the lower Keys were completed in March 2018 (indicating 71 markers damaged), followed by surveys of the upper Keys in April 2018 (indicating 20 markers damaged). Hurricane associated repairs began in May 2018 in the middle and lower Keys. The first invoice for Hurricane Irma associated marker repairs was received in early August, which included repairs to 33 markers from Pine Channel to Kemp Channel, at a cost of $47,400. Repairs to 29 Irma damaged markers in the middle Keys were completed in late August at a cost of $49,900. Repairs to 14 markers from Sugarloaf Key to Geiger Key were completed in September at a cost of $24,740. Repairs to markers in the lower part of the lower Keys are underway. Repairs to markers in the upper Keys will begin upon completion of marker repairs in the lower Keys. Marker Damage/Cost Total Sub -total No. of Percent Repair Area No. of No. of Repair Status Markers Damaged Costs Markers Markers Damaged 238 238 Scheduled for Oct `18 20 8% $29,880 Keys Middle 69 69 Complete (Aug. 2018) 29 42% $49,900 Keys Lower 56% Keys 188 Upper- 59 Complete (Aug. 2018 33 $47,400 Middle- 62 Complete (Sept. 2018) 14 23% $24,740 Lower- 67 Underway 24 36% $39,800 Packet Pg. 1749 Derelict Vessel Program: Q.1.a Derelict Vessels Removed 12 8 9 6 4 5 4 3 0 0 0 0 0 0 0 �� Oct'17 Nov Dec Jan'18 Feb March April May June July Aug Sept October 2017 DerelictMonth $0.00 November $0.00 December $0.00 January 2018 $5,490.00 February $0.00 March $0.00 April $0.00 May $88,669.00 June $28,750.00 July $7,665.00 August $9,067.00 September $41,435.00 Total $181,076.00 0 a m LL 21 t r c 0 2 r c m E Derelict vessel removal costs for the past twelve-month period were 43% of the cost during the same timeframe a in 2017 ($423,490). Q Packet Pg. 1750 Derelict Vessel Program (cont.): Q.1.a The USCG estimates 1824 vessels were displaced, damaged and/or sunk due to the impacts of Hurricane Irma which struck the Keys in September 2017. Damaged and sunken vessels occurred in numerous canals and open water areas. In October 2017, state (FWC) and federal (USCG/EPA) agencies took the lead on removing the displaced and sunken vessels. Due to vessel removal efforts by the state and federal agencies, few derelict vessels were processed by the County Marine Resources Office subsequent to the hurricane, until April 2018. In April 2018, the Marine Resources Office began to receive numerous derelict vessel removal requests from FWC and the Sheriffs Office, and derelict vessel numbers in May 2018 increased to normal (non -storm event) levels. Packet Pg. 1751 Vessel Pumpout Program: Number of Pumpouts 3000 2500 2000 --- 1 -- 35 35 -- 52 ---------------- - --- -- --- ------ ------ - -- --- zM- 1500 L77C 4 1000 500 0 Oct Nov Dec Jan 2018 Feb March April May June July Aug Sept 2017 Sewage Removed (gal.) 40000 35000 30000 25000 20000 15000 10000 5000 0 Sept Oct Nov Dec Jan 2018 Feb March April May June July Aug 2017 State Funding Levels $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 2016-2017 2017-2018 2018-2019 ■ Legislative ■ CVA Packet Pg. 1752 Vessel Pumpout Program (cont.): Q.1.a The total annual cost of the pumpout program is $875,760 based on the current quota of 1800/month. State grant funding currently covers 52% of the pumpout program cost. The number of pumpouts performed in September 2017 significantly decreased due to Hurricane Irma. Then, during October 2017 pumpouts rose sharply with the return of many liveaboards, and an accompanying increase in pumpout requests. Pumpout numbers in December 2017 further increased, and continue to exceed the monthly quota. Packet Pg. 1753 PERMITTING - AVERAGE DAYS IN REVIEW PER DISCIPLINE (JAN 2017 - SEP 2018) Q.1.a ---llEwi BHOLO lanuary2017 ❑ w 1HIn zO1a sTnrvoaa February 2017 ❑ PAtt 2p14 STPxpA0.M March 201J u9z r. z onv xEVIEwcOAL April 2017 smc[ Isuxo May 2017 xuaniHan June 2017 z KEr uaca July 2017 gya ■..N REEF Aug- 2017 z,v Seplember2017 October 2017 vaz 5 DAYS m November 2017 vec ala�reviewmnmrs, pecembe12017� z.w m W vu o Jan arY 2019� reviewertl �SWn u FebruaryM March 2018 ass cnvic April 2018 an lo�xim v May2018 ssa June 2018 ° July 2018 ,,2018 ■9. M—h 2017 ■9. Subset of BIO required by� Federal September2017 October 2017 a November 2017 Government USFWS/FEMA pecember 2017 la —y2018 February2018 March 2018 1.® April 2018 M y2018 June 2018 Jury 2118 }:® Augurt2ola }:® Sep—ba2018 Jw—y2017 Feb,—y2017 March 2017 April 2017 � May2017 June 2017 My 2017 � Aug- 2017 Septemba2017 cIm October 2017 S DAYS November 2017 pecembe12017 N c. la —y2018 y February2018 March 2018 April 2018 May2018 June 2018 July 2018 Augurt 2018 Sep—ba2018 LIL RECOMMEN—ONS CURRENT CURRENT CURRENT REVIEWERS CMNTV WF USI PER REVIEWERS REVIEWERS DISOPUNE Combinetl tlays evrew for OIO+PRP in 9 0 9 S p—B Aug a118 Jul a118 Juna118 MrY a118 APr a118 Mrr a118 F D a118 Jana118 Oen a11] Pbv a11] CURRENT CURRENT CURRENT _ REVIEWERS L' Octa117 CMNTV WCAUSFEV PER O O. REVIEWERS REVIEWERS DISCIPLINE � IPa117 T to o m L AW.1] a O ulal] O N � Jun281] N MrYa 1] E APr an ] a T C Mrr all ] 7 U FDa11] Jana11] O � T L C O 0 CURRENT CURRENT CURRENT REVIEWER' V CMNTV REVIEWERS WCAUS REVIEWERS PER MKIPUNE N E 9 0 9 L U N a Packet Pg. 1754 DISCIPLINES (Review Stops( January2017 February 201J z.xc March 2017 z.sa April 2017 -y2017 June 2017 s.ss July 2017 z„3z August 2017 vm September2017 October 2017 s. 5 DAYS November 2017 .xz a December2017 s.® Jw—y2019 � February 201E ,r March 201E April 201E e.zs -y2018 uas June 2018 ss.oa July 2018 AW August 2018 z.sz September2018 um J,,r,ry20l7 z9z 16— 16— February 2017 March 2017 a 9s April2017 -y2017 June 2017 July 2017 v5_aa August 2017 s.a September2017 m vosz October 201J s.m 5 DAYS November 201J® LL December2015A.3x Jan nary 201E February 201E March 201E April 201E -y2019 June 201E July 201E s'61 August2018 z September2018 January2Dl7 zsz x.w February 2017 3.ss March 2017 axs April 2017 aM May2017 June 2017 3.oz July 2017 '61 August 2017 tK September2017 xz October 2017 z.zs 2 DAYS C November 2017 z �., Decembef2017 31 m Jw—y2018 z February 2018 v3 March 2018 ''61 April2018 -y2019 June 2018 }x,' July 2018 August 201E vA September2019 .x --y2017 z'm February 2017 rivzs March 2017 z.m April2017 7 lisz May2017 z,m June 2017 ,n July 2017 August 2017 z.m September2017 z.m g October 2017 3.n 2 DAYS < November 2017 m x December2017 �� z Jw—y2019 �vw ez February 201E March ME -1 April 2018 .�.m -y2018 z.m June 2018 July 2018 m August 2018 a September 2018 vm Q.1.a CURRENT CURRENT COUNTY NTFC USLEY REVIEWERS REVIEWERS REVIEWERS PER DISCIPLINE 10 0 10 CURRENT WMENT CURRENT COUNTY WI USLEY REVIEWER' PER REVIEWERS REVIEWERS DISCIPLINE 5 1 6 r C os , C va.3z O L n.oa N .s E Q T 7 CURRENT COUNTY REVIEWERS CURRENT MRCAUSLEY REVIEWERS CURREM V REVIEWER' .... PER DISCIPLINE C N 4 3 7 L O U C E U N a CURRENT CURRENT CURRENT COUNTY MRCAUSLEY REVIEWER' REVIEWERS REVIEWERS PER DISCIPLINE 3 2 S Packet Pg. 1755 January 2017 FebruarV201V f v 9 March 2017 z April 2017 .n May2017 vysJy June 2017 Jrly 2017 as Augurt2017 �w s September2017 sw October, 2017 } 2 DAYS ? November2017 a December2017 s la —y2018 FebruarV2018 z.v March 2018 April 2018 �86 v M y2018 ¢ June 2018 i'>�a Jrly 2018 }'88 Augurt 2018 2.11 Sepfember2018 im zs Jw—y2017 saw February 2017 a°s9y CURRENT CURRENT CURRENT REVIEWER March 2017 .z COUNTY REVIEWERS MTCAUSU REVIEWERS PER DISOPUNI April 2017 'M M y2017 $sv 7 2 9 June 2017 Jrly 2017 Augurt 2017 z.ss September 2017 a.n October 2017 a� 7 DAYS November2017 �' p December2017 O. N January 2018 1z s.w T February 2019 vysz L C March 2018 ya.y3 April 2018 O M y2018 zxa June 2018 azs N Jrly 2018 Augurt 2018 v Q September 2019z T azs Jw—y2017 un j February 2017 vzua V March2017m April 2017 'Soup C M y2017 saa a1 T June 2017 ve.cz L JuIV 2017 ssz r O Augurt 2017 z.aa September2017 vssa 3933 October 2017 azs V 3 DAYS _ November 2017 z.m NOT U NO ER PH RVI EW OF LL December2017 GROWTH MANAGEMENT r >9 DIVISION L la —y2018 am February 2018 voxs V � March 2018 am vsxs a April 2018 M y2018 a,y June 2018 am sm uIV 201a Augurt 2M September2018 J—ry2017 February 2017 aw March 2017 �;®J April 2017 z.w M y2017 z.w June 2017� JuIV 2017 z.w Augurt 2017 �;®J September2017 IM October 2017 z.w 1 DAY _ November 2017 $B3 g December2017 3 January201g a,m February 2018 March 2018 a.m April 2018 z.w M y2018 z.w June 2018� Jrly 2018 z.w Augurt 2018 z.w Sep.mber201g Q.1.a CURRENT CURRENT REVIEWERS COUNTY MF CAUSU:Y PER REVIEWERS REVIEWERS DISOPUNI 3 2 5 Packet Pg. 1756 2 DAYS 38 Ja —y2017 February2017 March 2017 April 2017 -y2017 �W.cr June 2017 July 2017 Aug- 2017 September 2017 October 2017 3.a _ November 2017 LL Oecember2017 Ja —y2018 February2018 AR March 2018 s.ss April 2018 3.w M y2018 June 2018 Jury 2018 a Aug- 2018 3.w September 2018 aw u AVERAGE DAYS IN REVIEW.- Q.1.a CURRENT CURRENT REVIEWERS COUNTY NTI CAUSIEY REVIEWERS REVIEWERS PER OISCIPUNI 9 0 9 Packet Pg. 1757