Item C31C.31
BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor Sylvia Murphy, District 5
Mayor Pro Tem Danny Kolhage, District 1
TheFloridaKeys
Michelle Coldiron, District 2
Heather Carruthers, District 3
David Rice, District 5
County Commission Meeting
December 19, 2018
Agenda Item Number: C.31
Agenda Item Summary #5041
BULK ITEM: Yes DEPARTMENT: Social Services
TIME APPROXIMATE: STAFF CONTACT: Sheryl Graham (305) 292-4510
N/A
AGENDA ITEM WORDING: Approval of Amendment #003 to Contract # AA-1829, Older
Americans Act (OAA) between the Alliance for Aging, Inc., (AAA) and the Monroe County Board
of County Commissioners/Monroe County Social Services/In-Home Services and Nutrition
Programs for the contract period of 01/01/2018 through 12/31/2018 to decrease funding by
$35,500.00, changing the total OAA contract funding from $720,106.28 to $684,606.28.
ITEM BACKGROUND: The OAA program is a Federal program initiative that provides
assistance to older persons and caregivers and is the only Federal supportive services program
directed solely toward improving the lives of older people and assisting them in remaining in their
homes as opposed to premature institutionalization.
PREVIOUS RELEVANT BOCC ACTION: Approval of Amendment #002 to AA-1829 between
the AAA and the Monroe County Board of County Commissioners/Monroe County Social
Services/In-Home Services and Nutrition Program on 10/17/2018.
CONTRACT/AGREEMENT CHANGES:
decrease in funding
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Fully Executed OAA Amendment #002 AA-1829 (BACKUP)
AA-1829 AMENDMENT 003
FINANCIAL IMPACT:
Effective Date: 01/01/2018
Expiration Date: 12/31/2018
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C.31
Total Dollar Value of Contract: $684,606.28
Total Cost to County: 10% Cash Match
Current Year Portion:
Budgeted:
Source of Funds: Grant
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: Yes
County Match: 10% Cash Match
Insurance Required:
Additional Details:
REVIEWED BY:
Sheryl Graham Completed 12/04/2018 4:49 PM
Pedro Mercado Completed 12/04/2018 4:54 PM
Budget and Finance Completed 12/04/2018 4:58 PM
Maria Slavik Completed 12/04/2018 4:59 PM
Kathy Peters Completed 12/04/2018 5:20 PM
Board of County Commissioners Pending 12/19/2018 9:00 AM
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C.31.a
Attachment: Fully Executed OAA Amendment #002 AA-1829 (BACKUP) (Amendment #003 to OAA Contract AA-1829)
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Attachment: Fully Executed OAA Amendment #002 AA-1829 (BACKUP) (Amendment #003 to OAA Contract AA-1829)
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C.31.a
Attachment: Fully Executed OAA Amendment #002 AA-1829 (BACKUP) (Amendment #003 to OAA Contract AA-1829)
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C.31.a
Attachment: Fully Executed OAA Amendment #002 AA-1829 (BACKUP) (Amendment #003 to OAA Contract AA-1829)
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C.31.b
Page 1
AMENDMENT 003CONTRACT AA - 1829
THIS AMENDMENT is entered into between the Alliance of Aging, Inc. hereinafter referred to as the "Alliance",
andMonroe County Board of County Commissioners, Social Services/In-Home Services, hereinafter referredto as
the "Contractor", and collectively referred to as the "Parties."
The purpose of this amendment is to make the following changes to the existing OAA contract funding.
These funds are not recurring.
Adjsut funding and Units as described below:($35,500.00)
TOTAL contract adjustment($35,500.00)
This amendment changes the total OAA contract funding from: $720,106.28to:$684,606.28
The Budget Summary by Title for the whole Fiscal Year (January 01 - December 31, 2018) is as follows:
PROGRAM TITLE
FUNDING SOURCECFDAAMOUNT
Older American Act Administration
Title IIIB - Support ServicesU.S. Health and Human Services93.044$117,855.97
Older American Act Administration
Title IIIC1 - Congregate MealsU.S. Health and Human Services93.045$149,733.29
Older American Act Administration
Title IIIC2- Home Delivered MealsU.S. Health and Human Services93.045$250,866.82
Older American Act Administration
Title III E-Caregiver Support ServicesU.S. Health and Human Services93.052$126,437.81
Title III ES-Caregiver Support Services$39,712.39
TOTAL FEDERAL AWARD$684,606.28
The Alliance shall make payment to the provider for the provision of services up to a maximum number
of units of service and at the rate(s) stated on page two:
Attachment: AA-1829 AMENDMENT 003 (Amendment #003 to OAA Contract AA-1829)
Prepared on 12/04/2018
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Page 2
AMENDMENT 003
CONTRACT AA - 1829
Service to be ProvidedServiceMaximum Units of ServiceMaximum
Unit RatePrior UnitsAdditionalTotal Dollars
CHORE IIIB$25.00705-240465$11,633.21
Homemaker IIIB$24.872,17502,175$54,091.53
Personal Care IIIB$29.001,865-1281,738$50,391.53
Screening & Assessment IIIB$26.2266066$1,739.70
Congregate Meals C1$9.2517,728-2,70315,026$138,986.44
Emergency Congregate Meals C1$9.256250625$5,781.29
Congregate Meals Screen C1$20.00111-4071$1,425.80
Nutrition Counseling Ind C1$70.5640040$2,803.22
Nutrition Education C1$0.501,47301,473$736.54
Home Delivered Meals Frozen C2$6.5334,539-61333,927$221,540.58
Emergency Home Delivered Meals Frozen C2$6.538410841$5,489.53
Home Delivered Meals Hot C2$6.532,0626132,675$17,465.56
Nutrition Counseling Ind C2$70.56303$208.60
Nutrition Education C2$0.507950795$397.44
Screening & Assessment C2$26.222200220$5,765.11
Respite In-Home IIIE$22.9893622958$22,008.00
Respite In-Facility IIIE$10.747,034-476,987$75,044.18
Screening & Assessment IIIE$26.22730731,926.16
Caregiver Training/Support Group IIIE$100.90870878,745.71
Caregiver Training/Support Ind. IIIE$75.00250025018,713.76
CHORE IIIES$25.0036303639,080.88
Housing Improvement/Material Aid IIIESCost Reimb.20,779.31
Specialized Medical Equipment IIIESCost Reimb.9,852.20
CONTRACT TOTAL AS AMENDED$684,606.28
All provisions in the contract and any attachments thereto in conflict with this amendment shall be
are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at the
level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this amendment to be executed by their
undersigned officials as duly authorized.
Attachment: AA-1829 AMENDMENT 003 (Amendment #003 to OAA Contract AA-1829)
Monroe County Board of CountyALLIANCE FOR AGING, INC.
Commissioners, Social Services/In-Home
Services
SIGNED BY:SIGNED BY:
NAME:NAME:Max B. Rothman, JD, LL.M.
TITLE:MAYORTITLE:President & CEO
DATE:DATE:
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