Item C28C.28
BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor Sylvia Murphy, District 5
Mayor Pro Tem Danny Kolhage, District 1
TheFloridaKeys
Michelle Coldiron, District 2
Heather Carruthers, District 3
David Rice, District 5
County Commission Meeting
December 19, 2018
Agenda Item Number: C.28
Agenda Item Summary #5010
BULK ITEM: Yes DEPARTMENT: Social Services
TIME APPROXIMATE: STAFF CONTACT: Sheryl Graham (305) 292-4510
N/A
AGENDA ITEM WORDING: Rescinding previously approved Amendment #8 and approving
revised Amendment #8 to Agreement between GA Food Services, Inc., and Monroe County Board
of County Commissioners/Monroe County Social Services/Nutrition Services (for the provision of
Congregate and Home Delivered Meals throughout Monroe County) on a month to month basis
while the County conducts the competitive solicitation process.
ITEM BACKGROUND: GA Food Service, Inc., is the current food vendor which provides the
meals for the Monroe County Nutrition Program operated by Monroe County Social Services. The
County wishes to continue to provide meals as supplied by GA Food Service, Inc., on a month to
month basis beginning January 1, 2019, while at the same time, conducting the competitive
solicitation process.
Reason for recension and revision: Vendor requested 1.
PREVIOUS RELEVANT BOCC ACTION: BOCC approved Amendment #7 on 11/27/2018and
Amendment #8 on 10/17/2018.
CONTRACT/AGREEMENT CHANGES:
Updated language
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Backup - Amendment 7 GA Food Services
GA FOODS 8th Amendment 12192018 FINAL
FINANCIAL IMPACT:
Effective Date: 01/01/2018
Packet Pg. 968
C.28
Expiration Date: 12/31/2018
Total Dollar Value of Contract: $253,053.60
Total Cost to County: 10% cash match
Current Year Portion:
Budgeted:
Source of Funds: Grant
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: Yes
County Match: 10% Cash match
Insurance Required: No
Additional Details:
REVIEWED BY:
Sheryl Graham Completed 11/30/2018 5:20 PM
Pedro Mercado Completed 12/03/2018 8:49 AM
Budget and Finance Completed 12/03/2018 10:13 AM
Maria Slavik Completed 12/03/2018 10:19 AM
Kathy Peters Completed 12/03/2018 11:04 AM
Board of County Commissioners Pending 12/19/2018 9:00 AM
Packet Pg. 969
C.28.a
Attachment: Backup - Amendment 7 GA Food Services (GA Food Amendment # 8 12-19-2018)
Packet Pg. 970
C.28.a
Attachment: Backup - Amendment 7 GA Food Services (GA Food Amendment # 8 12-19-2018)
Packet Pg. 971
C.28.a
Attachment: Backup - Amendment 7 GA Food Services (GA Food Amendment # 8 12-19-2018)
Packet Pg. 972
C.28.a
Attachment: Backup - Amendment 7 GA Food Services (GA Food Amendment # 8 12-19-2018)
Packet Pg. 973
C.28.b
th
8 AMENDMENT AGREEMENT
Monroe County Nutrition Program
thth
This 8 Amendment to A19 day of December, 2018, by and
between the Board of County Commissioners of Monroe County, Florida, a political subdivision of the State of
Florida hereinafter called the County, and GA Food Service, Inc., a Florida corporation whose mailing address
nd
is 12200 32 Court North, St. Petersburg, Florida, hereinafter called the Contractor.
WITNESSETH
WHEREAS, the parties entered into an agreement dated January 19, 2012, for provision of meals for the
Monroe County Nutrition Program Congregate and Home Delivered Meals program operated by the County;
and
WHEREAS, on the December 10, 2014 the parties entered into an Amendment to Extend Agreement extending
the six (6) year Alliance for Aging (AAA) grant cycle; and
WHEREAS, the AAA grant award contract will be let no later than 1/1/2019; and
WHEREAS, if the county receives a AAA grant award the County desires to continue providing the services
under the original agreement dated 1/19/2012, on a month to month basi
solicitation process is completed;
NOW, THEREFORE, in consideration of the mutual covenants and obligations contained in this Extension and
in the original agreement, the parties agree as follows:
1. Beginning January 1, 2019, the Contractor shall continue to provide meals pursuant to the agreement dated
January 19, 2012 and any amendments thereto on a month to month basis, not to extend beyond 6/30/2019.
2. County may terminate the G.A Food Services Agreement dated January 19, 2012 and all amendments
thereto upon 30 days written notice provided by the Director of Social Services.
3 Contractor shall comply with all federal, state, and local food safety regulations and the Department of Elder
Affairs Programs and Services Handbook, revised July 2018. Pursuant to paragraph 15 of the original
Agreement and the Department of Elder Affairs Programs and Services Handbook, Chapter 4: Older
Americans Act Service Requirements: Section 5, Nutrition Program Policies Food Service Contract
Provisions, revised July 2018, the county may cancel this Agreement if any of the following occur:
a. A temporary or permanent closure related to food service violations,
b. Administrative Complaints regarding food safety, or
c. 10 or more high priority/significant findings on sanitation inspections within the past 12 months,
significant threat to public health and sanitation and require correction before the next routine
Attachment: GA FOODS 8th Amendment 12192018 FINAL (GA Food Amendment # 8 12-19-2018)
4. Contractor shall maintain a food safety management program within the facility that meets or exceeds the
minimum requirements of federal, state, municipal, or other agencies authorized to inspect or accredit the
food service operation and shall, upon request of the County, provide documentation of said food safety
management program and the results of any inspections related thereto.
5. Within 30 days of execution of this Agreement Contractor shall provide documentation of the three most
recent food preparation inspections conducted by the state regulatory authority to the County.
Packet Pg. 974
C.28.b
6. Within 30 days of execution of this Agreement Contractor shall provide County with a written plan of
correction for any high priority or significant findings on sanitation inspections.
7. Contractor shall immediately notify the County of any closures or Administrative Complaints regarding
food safety or of any sanitation inspections as referenced in the Department of Elder Affairs Programs and
Services Handbook Chapter 4: Older Americans Act Service Requirements: Section 5, Nutrition Program
Policies Food Service Contract Provisions, revised July 2018, pp. 4-163.
8. Within 30 days of execution of this Agreement Contractor shall provide County with a description of
delivery standards and sanitation that includes holding temperatures for transporting and
serving food.
9. County, AAA, and/or Department of Elder Affairs staff shall have the right, upon 24 hours written notice, to
inspect the food preparation and storage areas.
10. All other terms and conditions of the contract dated January 19, 2012, and any amendments thereto, shall
remain in full force and effect.
SEAL BOARD OF COUNTY COMMISSIONERS
Attest: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA
By: _______________________________ By: ________________________________
Deputy Clerk Mayor Sylvia Murphy
SEAL GA FOOD SERVICE, INC.
Attest:
By: _______________________________ By: ________________________________
Secretary President or Designee
Attachment: GA FOODS 8th Amendment 12192018 FINAL (GA Food Amendment # 8 12-19-2018)
Packet Pg. 975