Item E1
E.1
BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor Sylvia Murphy, District 5
Mayor Pro Tem Danny Kolhage, District 1
TheFloridaKeys
Michelle Coldiron, District 2
Heather Carruthers, District 3
David Rice, District 5
County Commission Meeting
December 19, 2018
Agenda Item Number: E.1
Agenda Item Summary #5001
BULK ITEM: Yes DEPARTMENT: Tourist Development Council
TIME APPROXIMATE: STAFF CONTACT: Ammie Machan (305) 296-1552
N/A
AGENDA ITEM WORDING: Approval of an Amendment to extend Agreement with U.S. Fish
and Wildlife Services for the Florida Keys National Wildlife Refuge Nature Center project to April
30, 2019
ITEM BACKGROUND: Attached is a request from the U.S. Fish and Wildlife Services to extend
the completion date of the project to April 30, 2019 due to the delays from hurricane Irma.
DAC II denied the request to extend at their meeting of October 2, 2018 and the U.S. Fish and
Wildlife Services requested an appeal of the DAC II decision at the TDC level.
The TDC approved the request to extend at their meeting of October 30, 2018.
Attached is a copy of the backup provided to the DAC and TDC and an excerpt of the meeting
minutes whereas the TDC approved the extension request.
PREVIOUS RELEVANT BOCC ACTION: BOCC approved original Agreement at their meeting
of December 13, 2017
CONTRACT/AGREEMENT CHANGES:
Amendment to Extend
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
U.S Fish and Wildlife Request to extend: TDC and DAC back up, Request, Amendment and
Original Agreement
FINANCIAL IMPACT:
Packet Pg. 1115
E.1
Effective Date: December 13, 2017
Expiration Date: April 30, 2019
Total Dollar Value of Contract: $180,000
Total Cost to County: No Cost to County
Current Year Portion: $180,000
Budgeted: Yes
Source of Funds: TDC
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match:
Insurance Required: No
Additional Details:
12/19/18 118-78040 · TDC BRICKS & MORTAR 118 $180,000.00
REVIEWED BY:
Maxine Pacini Completed 12/03/2018 3:09 PM
Christine Limbert Completed 12/03/2018 3:32 PM
Budget and Finance Completed 12/03/2018 4:05 PM
Maria Slavik Completed 12/04/2018 9:18 AM
Kathy Peters Completed 12/04/2018 9:34 AM
Board of County Commissioners Pending 12/19/2018 9:00 AM
Packet Pg. 1116
E.1.a
Attachment: U.S Fish and Wildlife Request to extend: TDC and DAC back up, Request, Amendment and Original Agreement (Fish and Wildlife
Packet Pg. 1117
E.1.a
Attachment: U.S Fish and Wildlife Request to extend: TDC and DAC back up, Request, Amendment and Original Agreement (Fish and Wildlife
Packet Pg. 1118
E.1.a
Attachment: U.S Fish and Wildlife Request to extend: TDC and DAC back up, Request, Amendment and Original Agreement (Fish and Wildlife
Packet Pg. 1119
E.1.a
Attachment: U.S Fish and Wildlife Request to extend: TDC and DAC back up, Request, Amendment and Original Agreement (Fish and Wildlife
Packet Pg. 1120
E.1.a
Attachment: U.S Fish and Wildlife Request to extend: TDC and DAC back up, Request, Amendment and Original Agreement (Fish and Wildlife
Packet Pg. 1121
E.1.a
Attachment: U.S Fish and Wildlife Request to extend: TDC and DAC back up, Request, Amendment and Original Agreement (Fish and Wildlife
Packet Pg. 1122
E.1.a
Attachment: U.S Fish and Wildlife Request to extend: TDC and DAC back up, Request, Amendment and Original Agreement (Fish and Wildlife
Packet Pg. 1123
E.1.a
Attachment: U.S Fish and Wildlife Request to extend: TDC and DAC back up, Request, Amendment and Original Agreement (Fish and Wildlife
Packet Pg. 1124
E.1.a
TDC Meeting Minutes
Consideration and Action re: Appeal of DAC II Decision to Deny Extension of
Agreement for the Florida Keys National Wildlife Refuge Nature Center Restroom/ADA
Ramp Project:Ms. Pacinistated that during the October 2, 2018 District II Advisory
Committee (DAC II) meeting, the DAC considered a request from the U.S. Fish and
Wildlife Services to extend their Agreement for the Florida Keys National Wildlife
Refuge Nature Center Restrooms/ADA Ramp project due to delays relating to Hurricane
Irma. The Agreement was funded in an amount of $180,000 DAC II FY 2018 Capital
Resources with an expiration date of September 30, 2018, with a request to extend the
Agreement to April 30, 2019. Ms. Pacinistated that funds for the Agreement were not
rolled into the FY 2019 budget, but there was $535,829 available in DAC II FY 2019
Capital Resources that could be used to fund the project. She reviewed the action
taken at the DAC II meeting, stating that a motion was made by DAC II to deny the
request to extend the Agreement, and a roll call vote was taken where by the motion to
deny the extension request passed with a 4 to 3 vote. The U.S. Fish and Wildlife
Services has submitted a written appeal to the TDCfor the DAC II decision to deny the
extension of the Agreement.
Commissioner Murphy asked if the DAC II had stated a reason as to why they did not
wish to extend the Agreement. Ms. Pacini stated that she believed that DAC II did not
wish to utilize the FY 2019 Capital Resources for the project. Ms. Pacini also
commented that DAC II has very few Capital Project Agreements and she could not
recall a time where a request to extend had been brought before the DAC. Therefore
the Committee may not have a strong enough understanding of how the process works.
Ms. Tippett agreed. Ms. Pacini stated that during FY 2018, 21 Agreements had been
extended, with the majority of the requests due to issues relating to hurricane Irma. Ms.
Irwin asked if any other requests had been denied, and Ms. Pacini responded no.
Ms. Irwin stated that while the TDC typically does not go against DAC
recommendations, she felt that given the circumstances the TDC should consider
approving the extension to the Agreement.
Ms. Tippett moved approval to extend the Agreement with the U.S. Fish and
Wildlife Services for the Florida Keys National Wildlife Refuge Nature Center
Restroom/ADA Ramp project to April 30, 2019, Commissioner Murphy seconded.
A roll call vote was taken with the following results:
Mr. George Fernandez Yes
Commissioner Sylvia Murphy Yes
Mr. Timothy Root Yes
Ms. Diane Schmidt Yes
Mr. Michael Shipley Yes
Ms. Gayle Tippett Yes
Commissioner Jimmy WeekleyYes
Ms. Rita Irwin YesMotion passed.
Attachment: U.S Fish and Wildlife Request to extend: TDC and DAC back up, Request, Amendment and Original Agreement (Fish and Wildlife
Packet Pg. 1125
E.1.a
Attachment: U.S Fish and Wildlife Request to extend: TDC and DAC back up, Request, Amendment and Original Agreement (Fish and Wildlife
Packet Pg. 1126
E.1.a
Attachment: U.S Fish and Wildlife Request to extend: TDC and DAC back up, Request, Amendment and Original Agreement (Fish and Wildlife
Packet Pg. 1127
E.1.a
Attachment: U.S Fish and Wildlife Request to extend: TDC and DAC back up, Request, Amendment and Original Agreement (Fish and Wildlife
Packet Pg. 1128
E.1.a
Attachment: U.S Fish and Wildlife Request to extend: TDC and DAC back up, Request, Amendment and Original Agreement (Fish and Wildlife
Packet Pg. 1129
E.1.a
Attachment: U.S Fish and Wildlife Request to extend: TDC and DAC back up, Request, Amendment and Original Agreement (Fish and Wildlife
Packet Pg. 1130
E.1.a
Attachment: U.S Fish and Wildlife Request to extend: TDC and DAC back up, Request, Amendment and Original Agreement (Fish and Wildlife
Packet Pg. 1131
E.1.a
Attachment: U.S Fish and Wildlife Request to extend: TDC and DAC back up, Request, Amendment and Original Agreement (Fish and Wildlife
Packet Pg. 1132
E.1.a
Attachment: U.S Fish and Wildlife Request to extend: TDC and DAC back up, Request, Amendment and Original Agreement (Fish and Wildlife
Packet Pg. 1133
E.1.a
Attachment: U.S Fish and Wildlife Request to extend: TDC and DAC back up, Request, Amendment and Original Agreement (Fish and Wildlife
Packet Pg. 1134
E.1.a
Attachment: U.S Fish and Wildlife Request to extend: TDC and DAC back up, Request, Amendment and Original Agreement (Fish and Wildlife
Packet Pg. 1135
E.1.a
Attachment: U.S Fish and Wildlife Request to extend: TDC and DAC back up, Request, Amendment and Original Agreement (Fish and Wildlife
Packet Pg. 1136
E.1.a
Attachment: U.S Fish and Wildlife Request to extend: TDC and DAC back up, Request, Amendment and Original Agreement (Fish and Wildlife
Packet Pg. 1137
E.1.a
Attachment: U.S Fish and Wildlife Request to extend: TDC and DAC back up, Request, Amendment and Original Agreement (Fish and Wildlife
Packet Pg. 1138
E.1.a
Attachment: U.S Fish and Wildlife Request to extend: TDC and DAC back up, Request, Amendment and Original Agreement (Fish and Wildlife
Packet Pg. 1139
E.1.a
Attachment: U.S Fish and Wildlife Request to extend: TDC and DAC back up, Request, Amendment and Original Agreement (Fish and Wildlife
Packet Pg. 1140
E.1.a
Attachment: U.S Fish and Wildlife Request to extend: TDC and DAC back up, Request, Amendment and Original Agreement (Fish and Wildlife
Packet Pg. 1141
E.1.a
Attachment: U.S Fish and Wildlife Request to extend: TDC and DAC back up, Request, Amendment and Original Agreement (Fish and Wildlife
Packet Pg. 1142
E.1.a
Attachment: U.S Fish and Wildlife Request to extend: TDC and DAC back up, Request, Amendment and Original Agreement (Fish and Wildlife
Packet Pg. 1143