Item O10.1
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy, District 5
The Florida Keys l'U � Mayor Pro Tern Danny Kolhage, District 1
�pw° Michelle Coldiron, District 2
Heather Carruthers, District 3
David Rice, District 5
County Commission Meeting
December 19, 2018
Agenda Item Number: 0.1
Agenda Item Summary #5028
BULK ITEM: No DEPARTMENT: County Administrator
TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard (305) 292-4443
n/a
AGENDA ITEM WORDING: County Administrator's Report for December 2018.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
n/a
STAFF RECOMMENDATION:
DOCUMENTATION:
CAD 1 Monthly Report
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
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Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Roman Gastesi
Kathy Peters
Board of County Commissioners
Completed
Completed
Pending
12/04/2018 3:54 PM
12/04/2018 4:03 PM
12/19/2018 9:00 AM
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MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Roman Gastesi
County Administrator
DATE: December 3, 2018
SUBJECT: County Divisions' Monthly Activity Report for December 2018
Airports:
MONTHLY ACTIVITY REPORT — DECEMBER 2018
Key West
November 13
Wildlife Hazard Training for EYW and MTH staff, conducted by Mariben Anderson from
Michael Baker & Associates.
November 16
Airline Rates & Charges discussion meeting with Newton & Associates.
November 5
CFC Conrac/ Rental Car Conference
November 19
Meeting with Dirk Herberz, AFSD from the TSA Fort Lauderdale office.
November 27
FAA Tower Rehabilitation project, re -construction meeting.
November Ongoing
EYW Master Plan Update — Final review before submission to the FAA is pending.
November Ongoing
Airport Drainage project — 100% complete — To ino's - $1.8 million
November Ongoing
Airport Customs Border Protection — 100% complete — OAC - $1.3 million
November Ongoing
Airport Ramp Reconstruction project — ABC — 100% complete - $9 million
Marathon
November 14
Meeting with Linda Maiellano from Adjusters International to review the status of the
Marathon Airport Irma. recovery ro'ects.
November Ongoing
Marathon Terminal ost-Irma build -back project — Project to be designed by Jacobs.
November Ongoing
Marathon hangars ost-Irma rehab projects — Project to be designed by Jacobs.
November Ongoing
Marathon Navigation Aids rehab projects — NAVAID supplies are currently being
purchased, installation date to be determined.
November Ongoing
Environmental Assessment — Draft review is in progress, next meeting with Ricondo &
Associates is December 19'.
November Ongoing
MTH Master Plan Update — Public meeting to be scheduled for early 2019.
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Libraries:
The increases in all areas of our Library services during the month of October present a telling
picture of life in the Keys returning to the pre -Irma level of activity of two years ago, and
provide a strong contrast to the decline in activity of last year in the hurricane's wake.
• 15,013 customers logged into the Library public access and Wi-Fi access. This is a 22%
increase over last year's figure of post -hurricane usage, and Library staff are still noticing
steep increases in library users requiring assistance with e-government websites, such as
food stamps and unemployment, as well as job -seekers and housing hunters.
• 227 new cardholders were added to our roster in October, as new transplants and
returning friends continue to join (or rejoin) our communities. Our cardholders now total
35,187, consistently a significant percentage of the County population.
• E-visits made to the Library's web resources in October came in at 420,123, another
service that has increased significantly, 54% over last year. Included in the count were
page views of the main website and calendar, the online catalog, and the digital archive
of historical images.
• Circulation of e-books in October reached 2,966 for the month, an increase of 38% over
the same month in 2017, making good use of our collection of eBooks and eAudiobooks
There were 38 new eBook users registered during the month.
• Library programs for adults and juveniles rapidly regained popularity among our patrons
and visitors, as 2242 participants enjoyed our wide range of programs. This key number
overshadowed the prior year's total by 103%.
• As a system, the Libraries welcomed 28,360 in-house customers during the month of
October, 10% over the total for last October.
Overall, our increasing number give evidence that our Library provides a year -long offering of
services, programs, and rewards for our locals and visitors, and gives us hope that at least some
of impacts of Irma are now behind us.
Veterans Affairs:
CLIENTS ASSISTED
VA Phone Calls 519
Client Data 697
New Clients 53
Field Visits 1
Benefits Delivery at Discharge 3
Flag Presentation 1
Homeless Veterans Assisted 2
Outreach/Presentations/Briefings 2 (25 in attendance)
TRANSPORTATION PROGRAM
Transportation Calls 202
Veterans Transported 99
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FINANCIAL DATA
The financial data for the month of November totals $ 192,556.16. This indicates the amount of new
revenue brought into Monroe County derived from claims filed by the entire Veterans Affairs department.
Libraries:
The increases in all areas of our Library services during the month of October present a telling
picture of life in the Keys returning to the pre -Irma level of activity of two years ago, and
provide a strong contrast to the decline in activity of last year in the hurricane's wake.
• 15,013 customers logged into the Library public access and Wi-Fi access. This is a 22%
increase over last year's figure of post -hurricane usage, and Library staff are still noticing
steep increases in library users requiring assistance with e-government websites, such as
food stamps and unemployment, as well as job -seekers and housing hunters.
• 227 new cardholders were added to our roster in October, as new transplants and
returning friends continue to join (or rejoin) our communities. Our cardholders now total
35,187, consistently a significant percentage of the County population.
• E-visits made to the Library's web resources in October came in at 420,123, another
service that has increased significantly, 54% over last year. Included in the count were
page views of the main website and calendar, the online catalog, and the digital archive
of historical images.
• Circulation of e-books in October reached 2,966 for the month, an increase of 38% over
the same month in 2017, making good use of our collection of eBooks and eAudiobooks
There were 38 new eBook users registered during the month.
• Library programs for adults and juveniles rapidly regained popularity among our patrons
and visitors, as 2242 participants enjoyed our wide range of programs. This key number
overshadowed the prior year's total by 103%.
• As a system, the Libraries welcomed 28,360 in-house customers during the month of
October, 10% over the total for last October.
Overall, our increasing number give evidence that our Library provides a year -long offering of
services, programs, and rewards for our locals and visitors, and gives us hope that at least some
of impacts of Irma are now behind us.
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Employee Services:
HR Turnover Numbers
2018
JAN:
7
2
1
10
10
1.97%a
547
...
1.97%
FEB:
2
1
3
6
16
1.13%
530 '
3.02%
MAR:
3
1
4
20
0.75%a
532
3.76%
APR:
6
2
8
28
1.50%
534
5.24%
MAY:
8
1
2
11
39
2.08%a
529'j
7.37%
JUNE:
6
1
2
9
48
1.69%a
532
9.02%
J U LY:
6
6
54
1.14%q
528
10.23
%
AUG:
4
1
5
59
0.94%
531
11.11
%
SEPT:
3
1
4
63
0.74%
543
11.60
%
OCT:
3
1
3
7
70
1.28%
547
12.80
%
NOV:
5
2
7
77
1.26%
557
13.82
%
DEC:
0,00%q
0.00%
TOTAL
S:
1 53
1 6
1 161
2
1 77
1 77
1 14%
534'
Human Resources Monthly Report:
• Worked with departments to help with 5 salary analysis
• Worked on setting up appointments for the PIO candidates
• Worked on obtaining references on the PIO candidates
• Attended Active Shooter presentation
• Completed new hire paperwork on the new Commissioner Coldiron
• Completed new hire paperwork on the new Commissioner's Asst — Katie Atkins
• Met with Cynthia Hall (phone), Bryan and Kenny on Conflict Checks for the application
• Conference call on the Evergreen updates
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Benefits
2018/2019
OCT
NOV DEC JAN FEB MAR APR
NEW HIRES
28
24
TERMINATIONS
11
10
NEW RETIREES MEDICAL
4
3
NEW RETIREES LIFE ONLY
2
1
DECEASED # LIFE CLAIMS
1
3
OTHER COVERAGE
CHANGES
16
7
ACCOUNT CHANGES
13
17
ACTIVE WITH MEDICAL
1164
1172
ACTIVE NON MEDICAL
89
92
RETIREES WITH MEDICAL
259
260
RETIREES DVL ONLY
208
207
SURVIVING SPOUSES
6
6
COBRA
5
5
WAIVER OF PREMIUM LIFE
INS
2
2
U)
MAY
JUNE JULY AUG SEPT
E
NEW HIRES
TERMINATIONS
NEW RETIREES MEDICAL
NEW RETIREES LIFE
�?
ONLY
DECEASED # LIFE CLAIMS
OTHER COVERAGE
CHANGES
ACCOUNT CHANGES
_
0
ACTIVE WITH MEDICAL
ACTIVE NON MEDICAL
RETIREES WITH MEDICAL
t3
RETIREES DVL ONLY
SURVIVING SPOUSES
COBRA
WAIVER OF PREMIUM
LIFE INS
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1. 4 Distribution of Weekly Blasts
2. Distribution of monthly Quantum newsletter for employees and supervisors
3. Distribution of monthly Better You From Blue newsletters
4. Monthly New Employee Orientation
5. Weekly meetings with Bryan Cook, Employee Services Director
6. Quarterly Wellness Champion Visits in Middle Keys (Marathon Govt. Center., Fire
Rescue, etc.)
7. Assist 3 active employees with their retirement paperwork
8. 3 Domestic Partnership Establishments
9. Implementation with ClearTrack meetings (2)
10. Meetings with Gallagher (5)
11. Meeting with Florida Blue — Clinical consult
12. Open Enrollment October 30 — November 20 (3 Onsite meetings 1115, 11/6, 11/7)
13. Tobacco Free Florida Keys meeting
14. Commissioner Briefings (4)
15. Monthly meeting with Envision
Emergency Services:
FIRE RESCUE
• Continue process to upgrade existing Zoll Data electronic patient care reporting system to allow for
submission of patient care reporting data to the State of Florida under new NEMSIS 3.0 standard.
• Continue development and implementation of a Fire Rescue asset and inventory tracking system to
provide real time equipment location and service status for all department personnel.
• Operations meeting with all chief officers to review and discuss department objectives and acceptable
organizational behavior.
EMS/TRAUMA STAR
• Trauma Star flew sixty-nine (75) patients to mainland hospitals for definitive care in the month of
November.
• Crews successfully resuscitated One (1) Cardiac Arrest patient in the month of November. (ROSC)
• All fire rescue employee's completed their Advanced Cardiac Life Support (ACLS) recertification.
• Polycom equipment tested at our Fire Academy to expand access to courses taught at the fire
academy to outlying stations.
• Established bi-monthly leadership meeting with the Aviation Director, Chief Pilot and Chief Flight
Nurse
FIRE ACADEMY/TRAINING
• Target Solutions — continuing education and SOP training, online. Also worked on updating
assignments for continuous monthly training and ISO reporting.
• On -going annual fire/EMS facility training conducted for all suppression personnel at fire academy,
including Live Fire Burn training.
• Fire Academy provided the "Burn Master" program for Marathon fire department to perform Live
Fire training to its members
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• Hosted and conducted one (1) day of CERT training, taught fire extinguishers and bandaging
• Hot Shots program graduation was hosted for 29 students that successfully completed the course
curriculum. They are waiting to take the state test.
• Fire academy provided new hire orientation for I new hire and flight nurse testing
• Emergency Management provide course lecture for ICS — 300 over three days
• Fire academy hosted a community CPR course for Ocean Studies School in Tavernier, approx. 12
teachers.
EMERGENCY MANAGEMENT
• Verified 100% of all existing Special Needs (SpNS) clients status with DOH. There are 126 SpNS
clients enrolled to date. 500 ineligible clients removed from the list.
• Finalized transportation plan for Special Needs population evacuation.
• Launched Monroe Special Needs Registry Everbridge Portal for public release. Revamped Special
Needs Registry website to be consistent with new Everbridge protocol.
• Completed G-288 Local Volunteer and Donations Management Training
• Continued to facilitate Early Re -Entry Placard Distribution. Over 4,000 Re-entry placards distributed
to date. 2,000 to Business and CERT, 2,000 to Emergency Workers.
• Attended Special Needs Work Group Meeting
• Attended Long Term Recovery Meetings
• Attended the Midterm Planning Conference for the USCG Area Maritime Security Exercise Program.
• Florida International University Emergency Management Intern onboarding completed
• Hosted and facilitated G-400 Advance Incident Command System Training
• Hosted and facilitated G-300 Intermediate Incident Command System Training
• Participated in the Florida Emergency Preparedness Association (FEPA) Board of Directors Meeting
• Attended the South East Disaster Recovery Meeting
• Participated in U.S Southern Command 2019 Integrated Advance Exercise Planning
• Completed Radiological Emergency Preparedness Training at Ocean Reef for upcoming FEAM
evaluated exercise
• Completed Radiological Emergency Preparedness Program Media Outreach Training with Florida
Power and Light and Miami Dade Emergency Management
KWIA
• Traveled with 5 ARFF firefighters to Fort Lauderdale International Airport for a day of training and
industry sharing with Broward County Fire Rescue ARFF
• Organized and participated MCFR / KWIA Veteran's Day Parade
• Attended monthly Airlines / Airport meeting
• Attended USCG Active Shooter Drill planning meeting
• Entire ARFF staff attended annual Airport Wildlife Hazard Management Class at KWIA
• Entire ARFF staff attended annual Part 139 Airport Safety Inspector Class
• Completed initial ARFF orientation and training for three new ARFF members
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FIRE MARSHAL
• Completed (73) Plan Reviews
• Completed (16) Inspections
• Completed six (6) Life and Fire Safety Inspections for Certificate of Occupancy and fire detection
and protection systems.
• Completed three (3) annual vacation rental life and fire safety inspections.
• Conducted two (2) fire investigations.
• Prepared comments for two (2) Development Review Applications.
• Reviewed two (2) Fireworks permit applications.
• Reviewed nine (9) Public Assembly permit applications.
• Attended five (5) pre -construction meetings; planners, architects, engineers, contractors.
• Attended FFMIA Conference. Participated in several continuing education courses.
• Pre -Construction Meeting with D. Garrett to discuss fire prevention requirements for new expansion
project in Ocean Reef.
• Continued follow up with Gilbert's. Remaining inspections are for water flows and tamper valves for
final. Flush and pressure test complete.
• Meeting with contractor's for Key Largo Angler's Club to discuss relocation of electrical equipment
out of the Fire boxes on the docks.
• Meeting with Jim Saunders to finalize Bungalow's Project.
• Meeting with David Dehaas, Rick Griffin, Owner of Snapper's reference building expansion, new tiki
structure and fire department access.
• Islander sprinklers awaiting flows and tampers for final.
• Coordinate with Ocean Point Condos reference fire protection system outage.
• Quarterly Fire Prevention meeting in Marathon.
• Inspection of four (4) new hydrants on Little Torch Key.
Social Services:
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 9/21-10/20 2018:
• C-1 Congregate Meals totaled 1467 units during this period.
• C-2 Home Delivered Meals Hots totaled 210 units, and Home Delivered Meals Frozen totaled
1875 units.
In -Home Services (Information in this section is for the period 8/21-9/20 2018:
• III-B Chore: 132 units this period, 242.25 unit's year-to-date.
• III-B Screening and Assessment: 0 units this period, 58.5 units year-to-date.
• III-B Homemaking/Personal Care: 209.25 units this period, 2822 units year-to-date.
• III-E Screening and Assessment: 4.5 units this period, 50.50 units year to date.
• III-E Chore: 69.25 units this period, 220 units year-to-date.
• III-E In -Home Respite: 141.25 units this period, 765.25 units year-to-date.
• III-E Facility Respite: 859.75 units this period, 4033.50 units year to date.
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Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for October 2018:
• Case Management: 31.25 units for the month were produced
• Homemaking: 97.25 units for the month were produced
• Home -Delivered Meals: 110 meals for the month were provided
Personal Care: 20 units for the monthly were produced
ADI (Alzheimer's Disease Initiative) for the period 9/21-10/20 2018:
• 183.25 units were produced for IN HOME RESPITE and 692.25 units year to date.
1208 units for this period for FACILITY RESPITE and 4216.50 year to date.
Incoming calls, provision of information and referrals 316
Staff responded to incoming calls providing information and referrals to callers based
on specific inquiries and/or needs. These inquiries range from how and where to apply for Food Stamp benefit:
where the closest food bank is located, how to report suspected abuse, or to find out what available
services there are at the time. Other callers are scheduled for intake by Social Services case management staff t
cover Possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance,
and welfare assistance.
Info and Written Referrals 201
Unduplicated Welfare client households that received service 77
New Welfare cases receiving service 7
Low Income Home Energy Assistance Program cases- 69 $19,828.77
Home and field visits 45
Home and field visits cover visits to In -Home, Nutrition, WAP, and ESG rent clients.
Case Managers make these visits to perform annual or semi-annual updates for In -Home
and Nutrition clients. WAP clients are visited for testing for possible Weatherization
services to their homes. ESG rent clients are visited for the Habitability Study required
prior to receiving rental assistance through this grant.
Office visits
BAYSHORE MANOR
315
Bayshore Manor's current census is fourteen residents. The current census is three private pay and 11
subsidize residents. Bayshore Manor provided 126.00 hours of OA3E respite care and 0 hours of CCE
and ADI care this month. Bayshore Manor has two OA3E clients.
Revenue for November 2018 $74,293.02
Expenditures for the same period $75,616.02
Percentage of the budget spent year to date 10.61 %
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Upper Keys Facilities:
Murray Nelson Government Center:
• Provided Assistance for Nine Events in the Auditorium
• Prepare for Early Voting October 22, 2018
• Take Down Equipment, Banners and Handicap Ramp after November 6, 2018 Voting
• Remove Old Electrical Box and Install New Box
• Adjust Outside Timers in Peace Park Due to Time Change
• Adjust Outside Timers — Outside Perimeter of Murray Nelson Due to Time Change
• Paint Room 219
• Hang Pictures in Peter Morris Office
• Contractor Fixed Pumps
• Hang Certification on Office Wall
• Dispose of Old Projector and Screen
• Put Together Furniture for Rhonda's New Employee
• Replace Electrical Floor Plate in Lobby of Growth Management
• Move File Boxes from Rhonda's Office to Key West for Shredding
• Retro Fit Auditorium for New Sound System
Key Largo Library:
• Replace Fluorescent Lights
• Repair Automatic Door Opener
Social Service / AARP:
• Move Piano and Stuff to Dumpster / AARP
• Replace Fluorescent Lights and Ballast / AARP
• Emergency Water Leak — Water Fountain Broke / AARP
• Installed Flood Light for Flag Pole / Social Service
• Adjust Outside Timers Due to Time Change / Social Service
• Picked up Electric Scooter at Plantation Key and Deliver / Social Service
• Replace Batteries in Thermostat / Social Service
• Replace Several Fluorescent Lights / Social Service
• Move Social Service to New Location / 161 Pearl Street in Tavernier, Florida
Plantation Key Courthouse:
• Replace Lights above Judges Bench in Court Room A
• Adjust Outside Timer Lights Due to Time Change
• Replace Lights in Judge Hamilton Foyer
• Fixed Men's Toilet in Jury Room
• Fixed Men's Toilet on 1st Floor Bathroom
• Repair Fence in Back of Court House
• Repair Fence Door
• Trim Branches at Entrance to Vote
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Islamorada Library:
• Fix Lighting in Branch Manager Office and Main Reading Room
Layton Fire Station:
• Fixed T17 Air Hose Leak
• Check and Repair Damage on Door
Ellis Building:
• Fixed Light Fixture Cover Hanging Down
• Adjust Outside Timer Lights Due to Time Change
• Contractor Addressed Flying Ants in Property Appraiser Office
• Fixed Toilet 2nd Floor Women's Bathroom
• Fixed Toilet Backing up in Women's Handicap Stall
Carpenter Shop :
• Repair Water Leak
Tavernier Fire Station:
• Install New Flag Pole Rope
Roth Building:
• Organize Table and Chairs for Meeting
Key Largo Duplex:
• Install New Kitchen Faucet
Pearl House of Worship:
• Build Frame to Install Window for Social Service Office
• Repair A/C Leak from Drain Line in Sunday School Room
Key Largo Community Park:
• Adjust Outside Timer Lights Due to Time Change
• Repaired Water Faucet in Men's Bathroom
• Repaired Leak on Toilet in Women's Bathroom
• Install New GFI Outlet
Harry Harris Park:
• IRMA — Work in Progress to Reopen Baseball Field Area
• Installed Signs: No Animals in Playground
• Installed Signs: No Animals on Sand
Friendship Park:
• Adjust Outside Timer Lights Due to Time Change
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Lower Keys Facilities:
DMV:
• Repaired flickering light over counter
• Relocated photocell & replaced flag light
• Replaced padlock
Jackson Square:
• Clerk's Office: reconfigured plat map cabinets
• Clerk's Office: assembled desktop organizers
• Lester Building: repaired paper dispenser — ls` floor bathroom
• Freeman Justice Center: replaced lights in holding cells
• Transported new phones from old Public Works office in Plantation Key to Jackson Square
Gato Building:
• Replaced ballast in health department (rm 924)
• Assembled desk & 2 cabinets
• Painted office in HR
• Replaced 3 ballasts in mail room
• Replaced ballast & photocell in generator room
• Trimmed trees in parking lot
Hiees Beach:
• Trimmed sable palms at AIDS Memorial
• Patched holes in fitness trail
• Prepped and cleaned up for Andrew Gillum event
• Repaired shower stall bench
• Replaced lights at dog park
• Replaced all breakers at dog park
Library
• Repaired outlet in staff lounge
• Hung bulletin board
• Removed 10 rows of flyer holders & re -painted
• Removed microfilm machines from history room
• Repaired wooden podium
• Repaired auditorium door
• Repaired door handle in tech services
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Public Defender's Office:
• Assembled 2 armoires
Lower Keys
Baypoint Park:
• Repaired volleyball net
Bernstein Park:
• Repaired door to men's handicap stall
• Repaired hinges on gate to playground
Commissioner's Office Bit Pine):
• Installed new office signs for Michelle Coldiron
Sugarloaf Jumping Bridle:
• Assisted Sherriff's Department with graffiti clean up
Marathon
• Clerk of Court: Painted poles, repaired rear door
• Courthouse: Sally port gate closer — moved electric
Fire Stations
Station 10:
• Re -set door motor
• Repaired bay door
Station 11:
• Repaired faucet in upstairs kitchen
Hurricane Related Work
• Continued work on Harry Harris park — electrical in concession stand & pouring concrete
• Replaced contaminated sand that was removed from Bay Point park
Fleet Management:
• Completed monthly garage safety training (Confined Spaces)
• Received approval to purchase new Solid Waste Department clam truck -on order
• Received approval to purchase new Road Department drill truck -on order
• Requested approval to purchase new wheel chair mini -van for Social Services Dept.
• Revised & updated Fleet web page
• Open enrollment information provided by all members of Fleet
• Fleet Operations Manager visited with Upper and Middle Keys garage staff
• Re -Scheduled Fleet supervisors and managers meeting
• Possible separation of KW garage work orders from recalls/accidents-pending
• Reviewing potential use of County fuel charge cards
• Activating surplus bunker rake for Upper Keys Parks & Beaches
• Began revisions to Fleet's State Of The County info
• Provided fuel purchase info for fuel broker as requested
• Provided fuel capacity info for fuel tank cleaning contractor as requested
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• Discussing issues regarding Emergency Communications Department tower generators
• Assisting Transportation Department with new vehicle decals, unit ID numbers, etc.
• Assigned new point of contact and back up for Faster Fleet Management software issues
• Contacted Homestead South Florida Ford Dealer in hopes of getting quotes for future new vehicle
purchases
• Provided recommendations for Administrative Instruction 4713.5
• Replacing defective garage chairs
• Experiencing difficulty trying to find local contractors willing to provide paint and body repairs
• Replacing generator control panel at Marathon jail
• Interviewing for Mechanic 2 Plantation Key
• Re -activated surplus flail mower for Key West Road Department, second unit -pending
• Irma vehicle and equipment surplus disposal -pending
• Starting FY 2020 department billing preparation
• Verifying mechanics CDL and endorsements
• Verifying mechanics ASE certifications
• Updating generator PMI due report
• FY19 bucket truck inspection and certification -pending
• FY19 garage lift inspection and repairs -pending
• FY19 storm water SWPPP activities -pending
• Replace 2 defective license tags for Tech Services -ongoing
• Replaced lost license tag for Road Department
• Repositioned surplus units stored at Rockland Key property
• Temporarily providing backup generator for State of Florida Building Marathon
• Several Fleet staff members registering to attend customer service seminar
• Fleet and Facilities staff members registering to test for mandated FDEP underground fuel tank
management certification
• Large truck tire changing machines for Plantation and Key West garages -pending
• Seeking lite weight manhole covers for underground fuel tanks
• Board approved deletion requests for Marathon surplus vehicle and equipment advertisement
• Prepping for new Lower Keys vehicle and equipment surplus sale
• Assisting FEMA with Irma information as requested
• Addressed and resolved open invoices for closing out of fiscal year
• Seeking possible trade-in on replacement of defective airbag units
• Techs personal protective equipment new t-shirts, rain gear, etc. -pending
• Disposal of old files -pending
• Mid -year employee performance reviews- pending
• Multiple Key West surplus vehicles purchased and picked up
• Calibrated speedometers for Sheriff Department patrol units
• Revised list of out of service and surplus emergency power generators
• Installation of fuel facility cameras -pending
• Installation of automatic transfer switch at upper keys fuel facilities -pending
• Replacement of stolen Road Department trailer -ongoing
• Provided Blue Bird Bus monthly maintenance for Sheriff Department
• Completed monthly generator inspection at Bay Shore Manor
• Working with School Board, Keys Energy, and City Key West to jointly purchase new automated
fuel management and billing system
• Preparing for vehicle/equipment GPS test program
• Providing temporary back-up generator for 63' St Facilities; new unit replacement -ongoing
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• Assisting Facilities Staff and FDEP with resolution of Gato Building non-compliance fuel tank
issues; permits -pending
• Assisted Facilities Staff and FDEP with resolution of KW courthouse non -compliant fuel tank
issues; repairs -completed
• Disposal of 2 surplus clam trucks -pending
• Prepping surplus crew cab pickup trucks for pulling fuel tank trailers
• Temporarily replaced Tech Service full size van
• Prepped and provided Tech Service Dept. with additional revitalized mini -van
• Department active vehicle inventory verification -ongoing
• Completed computerized inmate supervisor training; new employee training -pending
• Completed upgrade to Fleet Department phones
• Reviewed monthly fuel billing
• Reviewed monthly phone bill accounts payable
• Updated Fleet Staff contact information
• Revised tire policy based on latest warranty information for Good Year tires
• Reviewing present and future Fleet needs
• Reviewing hurricane responsibilities with Fleet Staff
• 2 new Road Department sign drill trucks- on order
• New brake resurfacing machine for PK garage -pending
• Key West garage, Plantation Key garage, generator mechanic, and Fleet admire staff struggling to
keep up with workload
• Researching latest Florida law in relation to vehicle lift inspection
• Randomly reviewed mechanic's accountability reports
• Randomly reviewed closed work orders for accuracy
• Health Department surplus re -assignment and/or disposal -ongoing
• 100 gallon fuel tank for Marathon garage pickup truck -pending
• 1 new midsize dump truck for Airport Marathon - on order
• Seeking quotes '/z ton crew -cab pickup truck for Social Services
• Seeking quotes small utility vehicle for Code Enforcement
• Seeking quotes small utility vehicle for Solid Waste
• Seeking quotes medium utility vehicle for Solid Waste
• Seeking quotes small rollers for Road Department
• Provided quotes for Ford Explorer for Airport
• Provided quotes for (Escape) small utility for Airport
• Seeking quotes '/z ton crew -cab pickup truck for Airport
• Seeking quotes 14-KW portable generators for Facilities
• Seeking quotes 50-KW portable generators for Facilities
• Seeking quotes full track skid steer for Facilities
• Seeking quotes zero turn mower for Road Department
• Seeking quotes zero turn mower for Solid Waste
• Seeking quotes 3 Toro utility off road vehicles for Solid Waste
• Seeking quotes 3 Toro utility off road vehicle roof kits for Solid Waste
• Experiencing problems trying to purchase some new 2019 Ford products
• Multiple FY2019 replacement pickup trucks and work vans for Facilities and Parks & Beaches -
pending
• Heavy duty pickup truck, and 2 trailers for Solid Waste Department -pending
• Irma replace 1 new buzz bar brush cutter for Road Department — on order
• Irma replace 1 new tractor mower for Road Department — on order
E
15
Packet Pg. 1373
O.1.a
• Activated 1 new Irma replace light duty tractor loader for Parks Beaches Upper Keys
• Activated 2 Irma replace off road utility units for Parks Beaches Upper Keys
• Activated 1 Irma replace off road utility unit for Parks Beaches Big Pine
• Irma replace 1 in field 3 wheel unit for Parks Beaches — on order
• Irma Purchase 2 (72" zero turn mowers) for Parks Beaches — on order
• Processing 2 new (60" zero turn mowers) for Parks Beaches
• Irma replace 1 F550 chipper truck for Parks Beaches — on order
• Irma Purchase 2 (�/z ton pickup trucks) for Parks Beaches -on order
• Irma Purchase 1 (14 KW) portable generator for Facilities — on order
• Irma Purchase 1 (50 KW) portable generator for facilities —on order
• Processing 1 Irma replace utility box trailer for Parks Beaches Big Pine
• Processing 1 box trailer for Environmental Land Steward
• 1 new 400 KW portable generator for Facilities Maintenance Department — on order
• Replacement of vehicle lifts at Key West garage — pending
• Replacement of drive on vehicle lift at Marathon garage -pending
• 11 month evaluation of new Business Manager -pending
• Completed 6 month evaluation of new Fleet Coordinator
• New Business Manager, Fleet Coordinator, 4 Generator Techs receiving lstyear on job training
• Painting and corrosion control on new Solid Waste and Road Department clam trucks -pending
• Developing vehicle equivalent units for new billing format
• Developing new vehicle class codes for improved identification of county vehicles -pending
• Fleet approved to become limited In-house Ford warranty and recall provider; training and
certification -pending
• Onsite training with Fleet Management Software Company to be rescheduled
• Clean up of garage waste storage areas -ongoing
• Completed Garage lift inspections; repairs from inspection -ongoing
• Hurricane season prep (always) -ongoing
• Disposal of outdated paint spray booth -pending
• New format to invoice outside -program departments monthly -pending
• Processed 2 new 1,000 gallon portable fuel trailers
• Replacement of Communications Department propane generators -pending
• Replacement of Key West garage doors - pending
• Assisting with sale of Airport surplus equipment
• Assisting with sale of Transportation Department surplus buses; Dept. approval -pending
• Disposal of defective Marathon garage lift -pending
• Elevation of various emergency power generators -pending
• Replace Key West chain and hoist I -beam -pending
• Revisions to Fleet Policy Manual -ongoing
• Written SOP's for vehicle procurement and surplus -pending
• Three garages combined processed and distributed approximately (10,750) gallons of unleaded
and (6,600) gallons of diesel fuel
• Three garages combined provided preventative maintenance and completed approximately (79)
unit safety inspections
• Three garages combined opened and/or completed approximately (226) work orders
• Processed monthly Safety and PMI due reports for various County Departments
• Processed monthly fuel billing accounts receivables for in -program County Departments
• Processing outside monthly fuel billing for School Board accounts payables
• Processed monthly repair invoices and outside billing for not in -program Departments
E
16
Packet Pg. 1374
O.1.a
• Processed daily and monthly parts and supply accounts payable invoices
• Processed accident repairs for Risk Management and various Departments
• Processed vehicle and equipment factory recalls for various Departments
• Verified toll by plate invoices for various Departments
• Standardization of Fleet oil, lubes, and filters -pending
• Standardization of Fleet automotive batteries -pending
• Standardization of Fleet parts and supply stock items -pending
• Corrosion control and painting Key West shop truck - pending
• Fuel tanker truck -refurbish and replacement - pending
• Disposal of obsolete and defective Fleet equipment and supplies -ongoing
• Garage facility enhancement and hurricane damage repair -pending
• Preparation of Fleet supply, delivery and storage truck -pending
• Preparation of assigned Fleet service trucks -pending
• Temporary portable generator for Marathon AARP-in place
• Fleet cross training and refresher training -ongoing
Engineering:
• Card Sound Toll Conversion Project - Tolling system is operating; staff will begin selling
annual passes at Ocean Reef and Murray Nelson Government Center the first week in
December. Annual passes will be effective for the calendar year beginning on January 1,
2019.
• Stock Island I Roadway and Drainage Improvement Project — Substantial Completion
certified on 11/30/18. Punchlist items ongoing.
• Stock Island II (Maloney & McDonald Ave) Roadway Improvement Project — Bid
Solicitation for construction was advertised on 12/1/18. B id opening is January 17, 2018 at
3:00 PM. CEI cost proposal anticipated 12/3/18.
• No Name Key Culvert Replacement Project- Contract documents nearly complete.
Waiting for easement agreement signature from property owner adjacent to proposed
culvert.
• Key Largo I Roadway and Drainage Improvement Project — (Bay Haven, Seaside,
Dove Creek Subdivisions) — Project final reconciliation deductive change order 2 in the
amount of ($31,920.00) fully executed. Waiting for contractor to submit final rtainage invoice to
proceed with project closeout.
• Key Largo II (Bay Harbor, Sunset Point, Sunrise Point, Lime Grove Estates and Rays
Cuda Canal) Roadway and Drainage Improvement Project — Contractor initiated deductive
drainage change order 1 in the amount of ($37,200.00) fully executed. SFWMD Amendment 1 to
extend grant to June 30, 2019 fully executed. Project on schedule 35% complete and contractor
has completed 14 of 36 drain structures (Bayside).
• Pigeon Key Ramp Repair Project — Construction Engineering and Inspection agreement
approved by BOCC in September. Two (2) construction bids received on October 25, 2018.
Award to low responsive/responsible contractor on December BOCC agenda.
E
17
Packet Pg. 1375
0.1.a
• Bimini Drive (Duck Key) Bridge Replacement — A task order for engineering design and
permitting for the Bimini Drive bridge replacement was approved at the November agenda.
Scope of work includes completing documentation of all four arch bridges as required under
Memorandum of Agreement (MOA) with Coast Guard and State Historic Preservation Office
(SHPO). Consultant preparing project schedule.
• 1st Street/Bertha Street Drainage Improvement Project — Staff coordinated with the City of
Key West (City) staff to identify sidewalk and traffic control improvements to be made under
Amendment 1 to County contract with Consultant and corresponding Interlocal Agreement with
the City. Staff working with legal on ILA and will complete contract Amendment 1 after City
approves ILA.
• Community Aesthetic Feature (CAF) Big Pine Key — Lower Keys Chamber of Commerce
approved 100% welcome sign plans and FDOT executed CAF agreement on October 12, 2018.
Signs are advertised for construction and bids are due on December 4, 2018.
• Sea Level Rise Pilot Project — (Sands/Big Pine Key and Twin Lakes/Key Largo) - Consultant
agreement for Engineering Design and Permitting approved by BOCC at November meeting.
Project kick off meeting scheduled for December 12, 2018.
• Hurricane Irma Roadway Repairs (FEMA) project — 100% plans received the first week in
November. Staff is preparing front end contract documents so that projects may be advertised for
construction bids. Environmental permits are being processed by SFWMD and are nearly
complete.
• Hurricane Irma Roadway Repairs Federal Highway Administration (FHWA) — staff is
appealing FHWA denial of Detailed Damage Inspection Report (DDIR) for repairs to State Road
4A, providing clarification and revised information on quantities for the No Name Key Bridge
Revised for the streetlights on Duck Key Drive was submitted to FDOT for review. Contract for
repair of damaged Duck Key Lights not eligible for FHWA reimbursement was sent to Marathon
Electric for execution.
Florida Keys Overseas Heritage Trail Connection at Cudjoe Gardens — FDOT LAP
Agreement and Resolution approved by BOCC in October. FDOT is reviewing draft RFQ for
Design and Permitting. Waiting for FDOT approval to advertise RFQ.
UPPER KEYS
• Buzz Bar Operation --------------------------------------- 22.6 miles
• Mowing Operation -------------------------------------- 96.94 miles
• Sweeping Operation ---------------------------------- 119.52 miles
• Sign Department -------------------------------------- 7 new signs installed, 5 new posts installed and 4
locates performed.
• Material Pick Up at CEMEX-------------------------- 110.31 tons
• Swale drainage work ----------------------------------- 80 ft long to ft wide 9 tons of 957 rock used.
• Weed Eat operation ------------------------------- 21 subdivisions + the SUP.
• Paint (black out) old Stop Bars ------------------ 94 Stop Bars Painted and 21 gallons of paint used
• Trash Pick Up ------------------------------------------ 273 bags approx. 4641 lbs.
E
18
Packet Pg. 1376
O.1.a
Special Projects:
• Remove 10.74 tons of seaweed from Harry Harris Park.
• Remove all Clay from ball fields at Harry Harris Park for the Parks Department.
• Repair driveway at the Roth Building for Facilities Department using 500 lbs of cold patch.
• Provide GPS locations for ALL signs replaced from hurricane Irma.
• Clear County lot at Morris Lane
• Take 4 loads of asphalt millings to Layton transfer station for Mike Basham.
• Haul Clay to Layton Transfer station for Mike Basham.
• Inmate Training for 3 new employees.
E
19
Packet Pg. 1377
December 2018
0.1.a
YTD Actual
Year -End
Fiscal Year
Oct
Total
Budget
2019
0
4,696,147
2018
213,973
4,095,460
4,761,157
$ inc/dec
% inc/dec
-100.0%
-1.4%
YTD Actual
Year -End
Fiscal Year
Oct
Total
Budget
State Estm.*
2019
723,841
12,106,227
11,009,367
2018
456,729
11,043,667
12,127,000
12,106,227
$ inc/dec
267,112
% inc/dec
58.5%
-0.2%
-9.1%
YTD Actual
Year -End
Fiscal Year
Oct
Total
Budget
State Estm.*
2019
38,484
575,000
564,125
2018
42,347
535,289
575,000
566,490
$ inc/dec
(3,,1 l'q
0
(12, "6651
% inc/dec
-9.1%
0.0%
-0.4%
YTD Actual
Year -End
Fiscal Year
Oct
Total
Budget
State Estm.*
2019
125,151
2,037,000
1,995,071
2018
143,393
1,840,815
2,023,000
2,002,490
$ inc/dec
q 8, 12 12
14,000
0', i q 9'l
% inc/dec
-12.7%
0.7%
-0.4%
YTD Actual
Year -End
Fiscal Year
Oct
Total
Budget
State Estm.*
2019
95,010
1,150,000
1,162,090
2018
89,672
1,157,892
1,150,000
1,145,013
$ inc/dec
5,337
0
17,077
% inc/dec
6.0%
0.0%
1.5%
YTD Actual
Year -End
Fiscal Year
Oct
Total
Budget
State Estm.*
2019
236,391
2,925,000
2,631,325
2018
230,445
2,626,384
2,725,000
2,594,197
$ inc/dec
5,946
200,000
37,128
% inc/dec
2.6%
7.3%
1.4%
wu
YTD Actual
Year -End
Fiscal Year
Oct
Total
Budget
State Estm.*
2019
1,281,786
22,000,000
24,046,674
2018
772,618
20,805,323
21,500,000
23,950,492
$inc/dec
509,167
500,000
96,182
% inc/dec
65.9%
2.3%
0.4%
*State releases revenue estimates for the County in July for the following fiscal year
Page 1
LIPL,
Office of Management and Budge Packet Pg. 1378
December 2018
0.1.a
Last year's collection rate for Monroe County was 97.1%.
2018 2019
Oc1olbeir.INoveurrnilbeir Octolbeir.INoveirrnilbeir
Ad Valorem Collection % Collection % Collection Variance
otal Ad Valorem Collection
October
November
December
January
February
March
April
May
June
July
August
September
32.6%
31.4% -1.2%
One cent tax split is 50%for Monroe County and 50%for Land Authority. Below is the Monroe County portion.
%
% YTD +/.. %
2017
Change
2018
Change 2019 Prior Year Change
267,788.28
0.8%
213,972.89
-20.1%
318,582.67
-0.2%
252,580.02
-20.7%
409,399.53
2.9%
330,269.30
-19.3%
451,378.22
0.2%
377,675.27
-16.3%
505,970.80
-0.6%
451,634.11
-10.7%
583,611.14
-3.2%
528,775.51
-9.4%
479,271.22
14.6%
400,173.13
-16.5%
375,293.33
4.8%
325,037.76
-13.4%
354,437.57
5.2%
345,120.33
-2.6%
425,147.65
5.5%
373,606.50
-12.1%
291,358.77
-0.7%
299,898.52
2.9%
1021733.41
-54.3%
196 716.46
91.5%
Total
% inc/dec prior yr
4,564,972.59 4,095,459.80 0.00 0.00 0.0%
-0.3% -10.3%
Fund 001-Tourist Impact Tax
E
Page 2
Office of Management and Budget Packet Pg. 1379
December 2018
0.1.a
Current FY19 allocation is split 89%to the General Fund 001 & 11%to the Plan, Build, Zoning Fund 148.
%
% YTD +/..
2017
Change
2018
Change 2019 Prior Year
October
699,042.24
2.9%
456,729.44
-34.7% 723,841.23 267,111.79
November
834,340.60
16.2%
808,988.58
-3.0%
December
833,866.69
-5.1%
836,769.47
0.3%
January
1,030,124.91
2.1%
1,005,666.51
-2.4%
February
1,008,684.13
10.4%
964,514.11
-4.4%
March
1,051,330.83
0.6%
1,048,880.75
-0.2%
April
1,239,182.16
11.5%
1,205,796.38
-2.7%
May
1,093,188.95
-1.7%
1,028,414.60
-5.9%
June
955,578.90
13.4%
896,682.10
-6.2%
July
882,265.57
6.5%
971,761.75
10.1%
August
1,015,427.48
-13.1%
980,361.87
-3.5%
September
795,242.01
1.4%
839,101.89
5.5%
Total 001 + 148 11,438,274.47 11,043,667.45
% inc/dec prior yr 3.1% -3.4%
October
November
December
January
February
March
April
May
June
July
August
September
Total
% inc/dec prior yr
Change
58.5%
723,841.23 267,111.79 58.5%
1 cent on every net gallon of motor and diesel fuel sold.
%
% YTD
+/..
%
2017
Change
2018
Change 2019
Prior Year
Change
45,260.41
6.0%
42,347.31
-6.4% 38,484.26
(3,863;:'+5)
-9.1%
39,836.60
-6.3%
32,415.55
-18.6%
34,709.31
-6.1%
34,440.77
-0.8%
43,298.20
-6.0%
44,949.57
3.8%
42,529.78
-2.5%
39,897.99
-6.2%
42,535.95
-6.3%
42,164.03
-0.9%
57,660.69
11.9%
49,710.50
-13.8%
43,068.19
-13.7%
47,543.84
10.4%
54,927.69
18.3%
42,553.07
-22.5%
48,236.30
-2.8%
49,080.08
1.7%
54,283.60
1.6%
61,746.78
13.7%
58,472.46
6.8%
48,439.41
-17.2%
564,819.18
535,288.90
38,484.26
(3„861CIS)
-9.1%
0.3%
-5.2%
FY18 State Estimate 566,490
Page 3
Office of Management and Budget Packet Pg. 1380
0.1.a
December 2018
6 cents of the 1 to 6 cents fuel tax imposed on motor and diesel fuels & 3 cents of the 1 to 5 cents fuel tax imposed on motor fuel
only.
%
%
YTD
+/..
%
2017
Change
2018
Change
2019
Prior Year
Change
October
158,047.83
8.8%
143,393.08
-9.3%
125,150.65
; i8, :' )
-12.7%
November
133,980.78
-7.4%
96,996.95
-27.6%
December
108,225.73
-12.4%
106,528.26
-1.6%
January
146,348.24
-7.6%
155,424.67
6.2%
February
145,374.07
-3.5%
133,135.09
-8.4%
March
143,559.82
-8.1%
141,229.10
-1.6%
April
212,055.65
15.0%
175,990.89
-17.0%
May
146,755.71
-16.7%
166,365.00
13.4%
June
200,024.38
25.0%
142,390.41
-28.8%
July
170,232.69
-3.5%
173,915.92
2.2%
August
198,324.08
2.0%
234,394.14
18.2%
September
217,043.75
7.6%
171,051.70
-21.2%
0
Total
1,979,972.73
1,840,815.21
125,150.65
(1.8a2,1213)
-12.7%
CL
qs
% inc/dec prior yr
0.4%
-7.0%
0
FY18 State Estimate
2,002,490
U)
a
1 cent on every net gallon of motor fuel sold.
%
%
YTD
+/..
%
2017
Change
2018
Change
2019
Prior Year
Change
U
October
88,962.57
3.8%
89,672.48
0.8%
95,009.56
5,337.08
6.0%
1�
November
95,355.37
1.8%
97,369.59
2.1%
December
93,864.98
4.3%
94,293.30
0.5%
January
96,413.17
2.9%
96,566.65
0.2%
February
95,535.86
4.2%
94,358.66
-1.2%
_
March
90,233.50
-2.9%
91,409.71
1.3%
April
105,675.65
4.1%
106,083.03
0.4%
May
96,137.26
9.2%
97,824.87
1.8%
June
96,747.66
-0.3%
92,471.32
-4.4%
July
95,962.28
-3.3%
99,465.23
3.7%
August
92,746.02
-2.7%
95,393.97
2.9%
September
99,915.79
8.3%
102,983.39
3.1%
Total
1,147,550.11
1,157,892.20
95,009.56
5,337.08
6.0%
% inc/dec prior yr
2.4%
0.9%
FY18 State Estimate 1,145,013
Page 4
Office of Management and Budget packet Pg. 1381
December 2018
0.1.a
October
November
December
January
February
March
April
May
June
July
August
September
Total
% inc/dec prior yr
2 cents on every net gallon of motor fuel sold.
2017
Change
2018
Change
201,504.06
13.4%
230,445.27
14.4%
233,967.92
1.0%
220,890.16
-5.6%
191,053.11
-5.4%
190,791.29
-0.1%
218,396.94
13.4%
221,361.41
1.4%
236,734.65
2.9%
236,668.25
0.0%
187,879.39
-0.1%
187,402.13
-0.3%
235,048.17
0.7%
240,512.97
2.3%
221,493.02
0.7%
224,094.27
1.2%
222,536.58
-1.5%
200,980.44
-9.7%
234,802.17
20.3%
259,285.94
10.4%
193,975.81
14.9%
192,940.78
-0.5%
217,504.34
-17.2%
221,011.24
1.6%
2,594,896.16
2,626,384.15
2.7%
1.2%
FY18 State Estimate 2,594,197
eptember revenue for FY15 was posted to FY16. The above has been corrected.
One Cent Infrastructure Surtax Revenue
Fund 304 - Infrastructure Sales Tax
October
November
December
January
February
March
April
May
June
July
August
September
Total
% inc/dec prior yr
YTD
2019
236,390.79
236,390.79
%
% YTD
2017
Change
2018
Change 2019
1,233,289.39
2.3%
772,618.19
-37.4% 1,281,785.62
1,491,046.98
5.3%
1,432,345.70
-3.9%
1,497,505.89
-5.9%
1,474,188.61
-1.6%
2,046,234.68
0.7%
2,000,568.29
-2.2%
1,825,694.64
2.4%
1,731,177.28
-5.2%
1,923,140.14
1.0%
1,905,394.86
-0.9%
21468,135.42
4.8%
2,432,136.33
-1.5%
11972,652.12
12.1%
1,871,390.44
-5.1%
1,726,607.09
5.2%
1,599,950.82
-7.3%
1,915,181.08
6.2%
1,992,764.20
4.1%
1,878,652.29
8.1%
1,848,603.69
-1.6%
1,532,789.64
-3.6%
1,744,184.51
13.8%
Prior Year
5,945.52
5,945.52
Change
2.6%
2.6%
Prior Year Change
509,167.43 65.9%
21,510,929.36 20,805,322.92 1,281,785.62 509,167.43 65.9%
3.3% -3.3%
FY18 State Estimate 23,950,492
FY18 OMB Estimate 20,805,323
Page 5
Office of Management and Budget Packet Pg. 1382
December 2018
0.1.a
Revenue
& Expenditure
Comparison
FYJ.8 (Revenue & Expenditure Comparison (October -September) of Select Funds
Revenue
Expenditure
Net
Amended
%of
Amended
%of
Actual
Budget
Actual
Budget
Budget
YTD Actual
Budget
Amount
Selected Funds
General Fund
61,582,466
47,563,922
38.9%
61,582,466
48,356,572
78.5%
(792,650)
Fine & Forfeiture
70,379,329
64,536,676
91.7%
70,379,329
61,593,683
87.5%
2,942,993
Road & Bridge
16,899,246
6,478,421
38.3%
16,899,246
6,759,407
40.0%
(280,987)
Fire & Amb. Dist 1
15,467,330
12,578,541
81.3%
15,467,330
13,274,151
85.8%
(695,610)
Unincorp. Parks & Rec.
2,585,133
1,928,186
74.6%
2,585,133
1,882,039
72.8%
46,147
Plan, Build & Zone
10,901,481
7,132,788
65.4%
10,901,481
7,711,301
70.7%
(578,513)
Municipal Policing
9,617,755
7,228,090
75.2%
9,617,755
8,427,423
87.6%
(1,199,333)
Building Fund
7,266,274
4,988,329
68.7%
7,266,274
6,101,139
84.0%
(1,112,809)
Infrastructure Surtax
34,472,500
21,508,154
62.4%
34,472,500
21,147,263
61.3%
360,891
TOTAL
229,171,514
173,943,107
75.9%
229,171,514
175,252,977
76.5%
(1,309,871)
FYJ.8 (Revenue & Expenditure Comparison (October -September) of TDC Funds
Revenue
Expenditure
Net
Amended
%of
Amended
%of
Actual
Budget
YTD Actual
Budget
Budget
YTD Actual
Budget
Amount
TDC Funds
District Two Penny
9,918,194
5,374,598
54.2%
9,918,194
5,818,838
58.7%
(444,240)
Admin & Promo Two Cent
17,138,789
11,089,962
64.7%
17,138,789
13,056,283
76.2%
(1,966,321)
District 1 Third Cent
18,907,408
9,768,743
51.7%
18,907,408
9,858,843
52.1%
(90,099)
District 2 Third Cent
1,460,248
1,043,773
71.5%
1,460,248
779,610
53.4%
264,163
District 3 Third Cent
5,270,020
2,156,093
40.9%
5,270,020
2,322,886
44.1%
(166,793)
District 4 Third Cent
3,150,170
1,239,958
39.4%
3,150,170
1,261,479
40.0%
(21,521)
District 5 Third Cent
2,780,144
2,367,512
85.2%
2,780,144
1,734,732
62.4%
632,780
TOTAL
58,624,973
33,040,640
56.4%
58,624,973
34,832,671
59.4%
(1,792,031)
FYJ.8 (Revenue & Expenditure Comparison (October -September) of Internal Funds
Revenue
Expenditure
Net
Amended
%of
Amended
%of
Actual
Budget
YTD Actual
Budget
Budget
YTD Actual
Budget
Amount
Internal Funds
Worker's Compensation
5,948,341
2,406,256
40.5%
5,948,341
3,234,544
54.4%
(828,288)
Group Insurance
29,910,094
22,597,450
75.6%
29,910,094
18,277,798
61.1%
4,319,652
Risk Management
6,244,489
5,547,016
88.8%
6,244,489
5,867,063
94.0%
(320,047)
Fleet Management
4,350,976
2,378,373
54.7%
4,350,976
2,580,572
59.3%
(202,199)
TOTAL
46,453,900
32,929,094
70.9%
46,453,900
29,959,976
64.5%
2,969,118
Page 6
L`Rloi
Office of Management and Budget Packet Pg. 1383
October, 2018
0.1.a
GROWTH MANAGEMENT REVENUE vs. EXPENDITURES: FY's 2016, 2017, 2018 AND Current FY2019
BUILDING DEPARTMENT
ACCOUNT
NUMBER
FY16
FY17
FY 18
(See Notes1,2,3)
TOTAL BUDGET
FY19
TOTAL PRIOR
EYED AS OF
OCTOBER,2017
TOTAL CURREN'
FYYED AS OF
OCTOBER,2018
REVENUE- See Notes 2 & 3 Regarding FY 17 and FY 18 Fee Waiver Credits
Build' -IneomefromPermits/A 1
180-322005-SG
$ 4,663,434.58
$4,449,088.28
$ 4,731,320.91
$ 4,922,000.00
$ 188,300.68
$ 308,146
Certificate of Co etene /Contract
180-322103-SG
97,862.50
57,202.50
101,907.50
100,000.00
41,852.50
1,362
Education Fees -Building
158-322005-SG
55,740.69
38,099.22
37,210.92
-
1,323.77
2,725
Build' Book/Copy/etc.
180-369001-GM
39,189.73
20,824.55
23,177.18
859.60
Flood lainManagement* THE)
180-322005-SG
-
-
-
-
-
Radon/DCA
180-341904-SG
58,453.34
55,585.91
43,751.35
60,000.00
1,669.81
2,732
Recov /DBPR
180-341908-SG
58,478.01
57,378.26
62,728.04
60,000.00
2,193.06
3,889
TOTAL REVENUE- BUILDING DEPARTMENT
$ 4,973,158.85
$4,678,178.72
$ 5,000,095.90
$ 5,142,000.00
$ 236,199.42
$ 318,856
Fee Waiver -See Notes 2 & 3
9,641.62
2,071,707.57
TOTAL REVENUE, PLUS FEE WAIVER TOTAL
$ 4,687,820.34
$ 7,071,803.47
EXPENDITURES _ See Note 4 Regarding FY 18 Budget
Building Department
180-52502
$ 3,484,995.00
$ 4,439,091.78
$ 5,959,141.87
$ 6,016,704.00
$ 126,497.39
$ 156,923
Building Department Education
158-52501
13,954.51
33,359.34
35,994.17
23,400.00
1,180.00
1,634
TOTAL EXPENDITURES - BUILDING DEPARTMENT
$ 3,498,949.51
$ 4,472,451.12
1 $ 5,995,136.04
$ 6,04E 104.00
$ 127,677.39
$ 158,558
DIFFERENCE (Revenues vs. Expenditures)
$ 1,474,209.34
1 $215,369.22
$1,076,667.43
$ (898,104.00)
$ 108,522.03
$ 160,298
PLANNING & ENVIRONMENTAL RESOURCES DEPARTMENT
REVENUE
Zo ' ROGO/Environmental
148-341905-SG
$ 2,189,291.42
$2,273,073.93
$ 2,407,743.54
$ 2,275,000.00
$ 87,219.40
$ 154,336
Historic Preservation
148-341913-SG
200.00
3,200.00
4,187.00
-
Planning Admin/Researeh/Co /etc.
148-369001-GM
1,142.97
252.10
806.07
278.50
19
Education Fees -Plan &Environ.
158-322006-SG
67,892.68
60,030.00
65,646.22
1,920.00
5,220
Conservation Land Purchase (ROGO)
158-341905-SG
40,325.30
13,981.26
-
-
TOTAL REVENUE - PLANNING & ENV RESOURCES
$ 2,298,852.37
$ 2,350,537.29
$ 2,478,382.83
$ 2,275,000.00
$ 89,417.90
$ 159,576
EXPENDITURES _ See Note 5 Regarding FY 18 Budget
Planning
148-50500
$ 1,238,950.09
$ 1,627,583.25
$ 1,979,057.52
$ 2,217,663.00
$ 50,553.46
$ 69,338
Planning Commission
148-51500
69,540.90
71,206.47
60,523.95
88,409.00
2,122.62
2,097
Contprehensive Plan
148-51000
60,342.01
-
-
-
-
EnvironmentalResources
148-52000
642,124.04
768,952.34
884,310.16
983,691.00
19,915.70
34,619
Environmental Resources Edue.
158-52503
13,424.30
29,386.63
43,690.98
50,000.00
790.00
1,519
Geographic Info. (GIS)
148-50002 Note d
151,039.24
-
-
-
-
Growth Management Admin.
148-50001 Note d
395,251.45
364,963.17
-
TOTAL EXPENDITURES - PLANNING & ENV RESOURCES
$ 2,570,672.03
$ 2,862,091.86
$ 2,967,582.61
$ 3,339,763.00
$ 73,381.78
$ 107,575
DIFFERENCE (Revenues vs. Expenditures)
$ (271,819.66)
$ (511,554.57)
$ (489,199.78)
$ (1,064,763.00)
$ 16,036.12
$ 52,001
E.A.
Packet Pg. 1384
0.1.a
October, 2018
BOATING IMPROVEMENT FUND - PLANNING
FY 16
FY 17
FY18
(See Note 1)
TOTAL BUDGET
FY 19
TOTAL PRIOR
FYTD AS OF
OCTOBER, 2017
TOTAL CURRENT
FYTD AS OF
OCTOBER, 2018
REVENUE
Boat Improvement Fund 157-347270-SP/347271-SP
$ 770,986.11
$ 735,910.93
$ 702,213.39
$ 740,000.00
$ -
$ -
TOTAL REVENUE - BOATING IMPROVEMENT FUND
$ 770,986.11
$ 735,910.93
$ 702,213.39
$ 740,000.00
$ -
$ -
EXPENDITURES
Boating Improvement Fund -County
157-62613 Note 7
$ 259,829.02
$ 157,556.07
$ 159,913.79
$ 130,029.50
$ 2,248.18
$ -
Boating Improvement Fund -State $
157-62520 Not` 7
227,954.77
362,940.01
243,766.67
1,440,643.00
6,926.00
TOTAL EXPENDITURES - BOATING IMPROVENIENI FUND
$ 487,783.79
$ 520,496.08
$ 403,680.46
$ 1,570,672.50
$ 2,248.18
$ 6,926.00
DIFFERENCE (Revenues vs. Expenditures)
$ 283,202.32
$ 215,414.85
$ 298,532.93
$ (830,672.50)
$ (2,248.18)
$ (6,926.00)
ENVIRONMENTAL RESTORATION - PLANNING
REVENUE
FnvironmentalMitigation 160-351400-SP
$ 533,013.28
$ 881,208.36
$ 746,450.16
$ 560,000.00
$ 100,387.12
$ 109,049.79
TOTAL REVENUE - ENVIRONMENTL RESTORATION
$ 533,013.28
$ 881,208.36
$ 746,450.16
$ 560,000.00
$ 100,387.12
$ 109,049.79
EXPENDITURES
Environmental Restoration 160-52002
$ 179,020.99
$ 205,264.43
$ 307,211.77
$ 472,627.00
$ 2,646.51
$ 5,118.43
TOTAL EXPENDITURES - CODE COMPLIANCE
$ 179,020.99
$ 205,264.43
$ 307,211.77
$ 472,627.00
$ 2,646.51
$ 5,118.43
DIFFERENCE (Revenues vs. Expenditures)
$ 353,992.29
$ 675 943.93
$ 439,238.39
$ 87,373.00
$ 97,740.61
$ 103,931.36
CODE COMPLIANCE DEPARTMENT
REVENUE
Code Compliance i4s-34ieiesG;35400isG;354oiisG
$ 1,214,817.69
$ 1,681,626.62
$ 2,399,440.44
$ 1,530,000.00
$ 96,956.17
$ 249,855.75
TOTAL REVENUE - CODE COMPLIANCE
$ 1,214,817.69
$ 1,681,626.62
$ 2,399,440.44
$ 1,530,000.00
$ 96,956.17
$ 249,855.75
EXPENDITURES
Code Compliance 148-60500
$ 1,227,999.43
$1,311,073.49
$ 1,355,101.71
$ 2,159,803.00
$ 40,680.75
$ 46,164.87
TOTAL EXPENDITURES - CODE COMPLIANCE
$ 1,227,999.43
1 $ 1,311,073.49
$ 1,355,101.71
1 $ 2,159,803.00
1 $ 40,680.75
1 $ 46,164.87
DIFFERENCE (Revenues vs. Expenditures)
IS (13,181.74)1
$ 370,553.13
1 $ 1,044,338.73
1 $ (629,803.00)1
$ 56,275.42
1 $ 203,690.88
FIRE MARSHAL
REVENUE
Fire Marshal
148-341906-SG
$ 302,616.06
$ 377,781.94
$ 366,580.50
$ 375,000.00
$ 3,382.44
$ 7,166.14
Education Fees - Fire
158-322007-SG
4,800.00
4,500.00
5,180.00
-
150.00
410.00
TOTAL REVENUE - FIRE MARSHAL
$ 307,416.06
$ 382,281.94
$ 371,760.50
$ 375,000.00
$ 3,532.44
$ 7,576.14
NOTE 1: The FY 18 amounts reflected in this report are subject to change until the FY 18 financial audit is complete.
NOTE 2: No Permit Revenue in September, 2017 - -Total Fee Waiver Credit $9,641.62
NOTE3: Total Fee Waiver Credit because of Burricane Irma for October -September 30, 2018: $2,062,065.95
NOTE4: 8 New Positions
NOTE5: 4 New Positions
NOTE6: Cost Center Estimated
NOTE7: Grant funds acquired Clean Vessel Act (CVA)$180K,Legislative $500K(to defray the cost of the pump -out service)
E.A.
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BUILDING DEPARTMENT
Oct 2018
Total Issued Permits by Fiscal Year
* FY16-17, FY1718. No Permit Revenue in September 2017, and waivedjust under $2, a58, 000 in
permit fees representing over 4,200 permits (total job value parr these permits approximately $76,437, 000)
from September 2017thru February 2018 due to Hurricane Irma.
Oct 2018
Total Job Value f o r I ssu ed P erimits by Fiscal Year
* FY16-17, FY17-18. No Permit Revenue in September 2017, and waivedjust under$2,058, 000 in
permit fees representing over 4,200 permits (total job value forthese permits approximately $76,437,000)
from September 2017 thru February 2018 due to Hurricane Irma.
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CODE COMPLIANCE ACCOMPLISHMENTS
October, 2018
2018-2019 FISCAL YEAR
o�c T
No",
DEC
JAN
FEB
MARCH
APRIL
"LAY
JUNE
JLI Y
AUG
SEPT
TOTAL
GRAND TOTAL
VACATION
RENTALS
S135.087
S135.087
GOLLECUONS
S114.730
S114,730
S249.S17
CUMULATIVE1
249,8 FT
2 11), Di 2 11), 9 IF I A 11, ICEA R
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2017-2018 FISCAL YEAR
OCT
NOV
DEC
JAN
FEB
MARCH
APRIL
"LAY
JUNE
JLI Y
AUG
SEPT
TOTAL
GRAND TOTAIL
VACATION
RENTALS
S31.201
S26.455
S2 7. 100
S9.908
S59.950
SMS.731
SS5.315
S225.095
S135.267
S171S40
S177.2S3
S162.123
SI230.268
GOLLECEONS
S54.342
S58.996
S I S S. S 66
SI.650
S47.778
S7.950
S9.104
S4.750
SM12
S6.750
S127.S92
S20.586
S537.476
SI.767.744
CUMULATIVE
85,543
170,994
386,960
398,518
506,246
63Z926
727,346
957,191
1,101,270
1,279,860
1,5 85,03 5
IS2,709
1,767,744
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OCT
NOV
DEC
JAN
FEB
',LARCH
AP RIL
"Llky
JUNE
JULY
AUGUST
SEPT
TOTAL
GRAND TOTAL
VACATION
RENTALS
S73.611
SH8.012
S50.148
S3.300
S20.988
S43.116
SI6.136
S53.001
S36.326
S19.116
S105.236
SO
S522.990
GOLLECUONS
S143,539
S 120.192
S224.790
S16.510
S50.379
SH7.464
S36.693
S653.069
S45.064
S72.342
S123.57S
SO
SI063,620
SL526.610
CUMULATIVE
217,150
445,354
720,292
740,102
811,469
96ZO49
1,008,878
1,124,948
1,206,338
1,297,796
1,526,610
1,526,610
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SUBSTAIN PAILILY IDlIMA.0IED 111RIMA STRUCTILPRIES IPlEIRIFC)RIMED WORK VJlI F111-11O."IlLPT A PERMIT
0,31/311/20.18 1.0/3,1J20.1.8
M-1-0-FAIL# OF STRoLICTLIRES LUEEMEDSLIBSFANFIFIALILY DAMAGED PC.1,51 IRMA
M TOTAIL# OF STMLICTLIRES DEEMEDSLIBSFANFTIALILY DAMAGED N)ST IRMA AFTER FOLILOW-LIP INSIPEC.71ONS
®"TOTAL NMOF STMLICTLIRES DEEMEDSLIBSFANFTIALILY DAMAGED, FHAF HAD, INOT APPLIEDFOR AINYIPERNITT IVVHIIICH REQUMES CODE COMPLIANCE MSPECTIONSTO
EIETERNUNE WHETFIEP, THERE HAID BEEN ILINPERMffTED WORK ON STPUCTIURES�
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UTOTAIL fOUNDED
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I Packet Pg. 1396 1
CODE COMPLIANCE DEPARTMENT ACTIVITY
October, 2018
The Code Compliance Department responds to complaints received from various sources, walk-ins, phone calls,
e-mails, staff and other outside agencies and departments. Staff is focusing on work without permits and illegal
land clearing taking priority to other general complaints. Other complaints are reviewed and prioritized keeping
the health, safety and welfare of citizens in mind.
Lower Keys
5
Sewer Cases
0
Middle Keys
22
Vacation Rental
18
Upper Keys
56
Regular Cases
57
Collection Cases
0
New Final Order & Lein
7
Dismissed
1
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Officers FY1b-2n2IFYUT FY1 F-4thFYQtr FYW-2nd1FYQtr FY17-4flhFYQtr FY18-2ndFYQtr FY 1,9-4thIFYGtr 3 13 12PM .0
E
0
................ 1301F BOPPEN 06 CMP DCL FIDEL ---- GONIF JAND -JHALL ---- KVV -ILC
0
2
Summary Total of Code Violation Cases with INOV Entry By Case Assigned Code Officer as of 111112018 S
E
One or nnore NOV entries in a single case is counted as 1 case.
Total Number of Code Cases with NOV Entry
!!1v case Assigi,11:I;d Cide i 'Y EVid III III" CAir I c) I �9�e
38 39 42 25 24 24 63
Fiscal Year
Quarter in Fiscal Year
20116
20,17
20118
20119
ISE
FY01r
2nd
FVQrr
3rd
FYOEY
4rh
FYQxr
ISE
FYQrr
2nd
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FYQrr
3 rd
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FYQrr
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FYQEr
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BOELLARD, FRANCIE
0
1
38
39
42
25
24
24
0
a
58
63
21
SOPPEN
OPPENHEIMER, BRIAN
0
0
0
0
0
0
0
0
0
0
0
11
1
CG
GRANT, CHRISTOPHER
0
0
0
0
5
0
0
0
0
8
1
0
0
CmP
MCPHERSON, CYNTHIA
1
3
6
8
3
12
5
1
1
22
6
3
6
DCL
LINK, DIANE
0
0
0
0
0
2
2
0
0
0
7
61
3
I
DELGADO,FIRANK
0
0
0
0
0
0
0
1
0
4
1
1
0
GO,NP
GONZALEZ, PATRICK
0
0
0
0
0
0
0
0
0
1
3
3
0
JAND
ANDERS, STAN
0
0
0
0
0
0
0
0
0
0
42
15
0
JHALL
HALL, JANICE
0
0
0
0
0
0
0
0
0
0
0
0
10
KW
WINDSOR, KATHLEEN
0
0
4
1
1
5
4
0
0
4
10
6
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CUTIE, LISETTE
G
1
0
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0
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E-11
I Packet Pg. 1398 1
0.1.a
NEW CODE CASES
2018
ANDERS 13
BOELLARD
37
CUTIE
10
GONZALEZ
0
GRANT
0
HALL
15
JAGTIANI
16
LINK
12
MCPHERSON
6
OPPENHEIMER
6
WINDSOR
2
Packet Pg. 1399
........................................................................
INSPECTMNS & AC'MMES 2018
MCPHEIRSOINI, 156
ANDERS
80
BOELLARD
188
CUTIE
115
GONZALEZ
3
GRANT
I
IHALL94
............................................ .
JAGTIANI 83
LINK 154
MCPHERSON 156
OPPENHEIMER 143
WINDSOR 182
I Packet Pg. 1400 1
0.1.a
PLANNING AND ENVIRONMENTAL RESOURCES DEPARMENT
The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable, quality
development in the county while conserving and promoting stewardship of the county's fragile environment and
the unique character of its diverse island communities.
The functions of this department are implemented by the following offices:
The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan
and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and Land
Development Regulations. Additionally, the department reviews development proposals for compliance with the
Comprehensive Plan and Land Development Regulations, including community character, growth management
provisions and environmental compliance.
The Environmental Resources Office services include the review of applications for compliance with
environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing
and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP).
The Environmental Restoration Office manages the County's habitat restoration and improvement projects to
enhance and preserve county -owned lands and partners with State and Federal agencies on maintaining
conservation lands, specifically covering the removal of invasive exotic species and planting of native species.
The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data
and GIS resources to enhance county functions and provides resources making geographic data available to the 0
public and preparing maps depicting various data.
21
The Marine Resources Office provides a variety of services focusing on protection of the marine environment,
the provision of maritime infrastructure, and the preservation of public water access, including: (1) vessel pump- 2
out services are provided throughout unincorporated Monroe County; (2) the removal and disposal of derelict and
abandoned vessels that have become an environmental or navigational hazard; and (3) working with FWC funded
projects to replace regulatory buoys, channel markers, and other waterway management needs to improve
recreational boating access and safety. E
c�
Packet Pg. 1401
O.1.a
Planning & Environmental (Resources
Comparison of Total Aniniuial Applications
Packet Pg. 1402
0.1.a
2017
Application Type
1 Qtr Total
2 Qtr Total
3 Qtr Total
4 Qtr Total
Annual Total
Alcoholic Beverage
3
1
1
1
6
Appeals & Settlements
0
2
1
1
4
Development Agreements
1
0
0
0
1
Environmental Resources
2
3
1
1
7
FLUM Amendments
1
0
0
1
2
Historic Preservation
4
4
11
2
21
Home Occupation
1
0
2
0
3
LDRD
3
3
1
2
9
LUD Amendments
2
4
0
1
7
Major Conditional Use
1
2
0
0
3
Minor Conditional Use
6
6
1
2
15
NROGO
0
0
0
0
0
Plats
0
1
1
0
2
Pre-A
16
9
14
10
49
Public Assembly
1
2
2
3
8
Road Abandonment
1
1
0
0
2
ROGO/ROGO Exemptions
38
41
46
226
351
Shoreline Approvals
0
1
0
0
1
TDR
0
0
0
5
5
Temp Const Staging
0
1
0
0
1
Text Amendments
1
1
0
0
2
Tier Amendment
0
0
0
0
0
Time Extensions
0
0
1
2
3
THE transfer
0
1
1 0
0
1
Vacation Rentals
61
31
19
8
119
Variance
3
2
1
0
6
Variance - Dock (Lon)
1
0
1
0
2
Variance - PC
0
1
0
1 1
2
Total
146
117
103
1 266
632
E
Packet Pg. 1403
0.1.a
2018
Application Type
1 Qtr Total
2 Qtr Total
3 Qtr Total
4 Qtr Total
Annual Total
Alcoholic Beverage
1
1
0
0
2
Appeals & Settlements
1
4
3
0
8
Development Agreements
0
0
1
1
1
Environmental Resources
5
5
9
1
19
FLUM Amendments
1
1
2
0
4
Historic Preservation
10
3
7
0
20
Home Occupation
0
2
2
0
4
LDRD
7
7
3
0
17
LUD Amendments
2
3
1
0
6
Major Conditional Use
1
0
1
0
2
Minor Conditional Use
3
6
4
0
13
NROGO
0
0
0
15
0
Plats
1
3
0
0
4
Pre-A
15
10
14
4
39
Public Assembly
2
4
2
0
8
Road Abandonment
1
1
2
0
4
ROGO/ROGO Exemptions
162
67
52
0
281
Shoreline Approvals
0
0
0
0
0
TDR
1
0
0
0
1
Temp Const Staging
0
0
0
0
0
Text Amendments
4
5
1
2
10
Tier Amendment
0
0
2
1
2
Time Extensions
3
1
1
0
5
THE transfer
0
0
0
0
0
Vacation Rentals
40
31
19
3
90
Variance
8
2
4
3
14
Variance - Dock Lon
0
1 1
1 0
1 0
1 1
Variance - PC
1
1
1
0
3
Total
269
158
131
30
588
E
Packet Pg. 1404
0 2 4 6 8 10 12 14 16 18 20 22 24 26 28 30 32 34 36 38 40
Alcoholic Beverage
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52 67
0.1.a
Illlb 2018 4 Qtr
Total
2018 3 Qtr
Total
2018 2 Qtr
Total
llllt 2018 1 Qtr
Total
1rrrr6rrrRN(A,, 226
E.A.
Packet Pg. 1405
0.1.a
GIS Accomplishments — October, 2018
GIS Projects - Data/Map Requests/Technical/Web App Development
- TDR GIS Spreadsheet — Environmental
- GIS Data Acquisition — FL DOT — Lori Lehr
- CRS RLAA Web App Development — Lori Lehr
- PSAP Census — US Census Bureau
- LOW -MOD Housing Analysis — Juanita Jones
- Damage Assessment Application Tools — 2018 Hurricane Season — (on -going)
- MLS Vacant Lands Mapping and Web Application
- Elevation Certificates (on -going)
- Plat Book Mapping (on -going)
- Building Footprints GIS Digitizing (on -going)
- FLUM and LUD Amendments — Mapping - Planning
- GIS Tech Support
GIS Addressing
- 12 new physical address assignments
Public Planning & Environmental Map App Usage — October 2018
E
Packet Pg. 1406
$20,GGO,000.GO
$ 1.8,001D, 000,00,
$ t6,000,000.00,
$14,GGO,000.GO
$1.'?,GG0,00O.Go
$ to'000,000.00,
$8,00a,000.00
$6,00,0,000.0,0
$4'GG0'000.G0
$2,0,0,0,000'a'a
11111 Available Ballance
11111111 Enciun-h1hered or Spert
Coinsm.-Irunflon &
Donsilty keluction
LTIF Denslity Reduction
Affordable Houslin&v
1Illllf Potential Fundling
TOTALS:
NOVEMBER 20.1 8
II t Land AcqiuWflon Funding
Ava[lable an IPotervtW Balainces
Fi, orn '711.116 *to 11/2 7/18
Monroe County
3104/7,16 Fund
Man roe Counity
Laind Authority F11
Kzy� AC5C Fund
MCILA ROGO
Rescirve Fund
lConilp Man 1101 7.2Q
iotal County
Fundling
DEIP Florida gays
Stawardship Act'
HIJD/DF.0 CDEG -
Distasteir Recovery
FEMAJI)EM - Harmird
Mitigation Gmant
Progarn
$4,134,541 00
$2,605,275,00
00
$10,01-311.31,064 00
$2,960,820 00
$9,5 v5,829 00
TDR retired - 16.0
00
TDR retired - 129.45
$5,682,,697,0,0,
TER retired by
COUNTY = 145.45
DEP TDR rehired - 43.29
$Z"039, no 00
$1.3!5";63n0
$5,69,987.00
$1,967,673.GO
�1.0'00101'orx.'00
$110,000,01010.00
$6,000,000.00
$ 10,255,645.00
$3,293,248.00
$19,548,893.00
$5,000,000.00
TOTAL TDR IRIETIRED = 288.74
NOTE: The DEP costs shown are subject to, confirmaCon by DEP'. Due Diligence costs initialIlly incurred by BOCC that will ultimately be reimbuirsed by DEP are listed ais DEP costs.
I Packet Pg. 1407 1
0.1.a
Marine Resources Office — Accomplishments — October, 2018
Channel Marker Program:
Nov 2017
$500.00
Dec
$0.00
January 2018
$750.00
February
$0.00
March
$0.00
April
$0.00
May
$0.00
June
$0.00
July
$0.00
August
$102,840.00
September
$27,740.00
October
$39,800.00
Total
$171,630.00
Total annual costs for marker/buoy replacements for the past twelve-month period was 36% higher than the cost
during the same timeframe in 2017 ($126,465).
Marker damage from Hurricane Irma in September 2017 was widespread in the Florida Keys. Initial aerial surveys
estimated approximately 57% of the 495 County owned markers (including channel markers and regulatory
E
Packet Pg. 1408
markersibuoys) in the Keys as damaged or destroyed. Costs for repair and replacement were initially estima
approximately $520,000.
Channel Marker Program (cont.):
On -the -water surveys of damaged markers began in the middle Keys, which was completed in December 2017
(indicating 29 markers damaged). Surveys of the lower Keys were completed in March 2018 (indicating 71
markers damaged), followed by surveys of the upper Keys in April 2018 (indicating 20 markers damaged).
Hurricane associated repairs began in May 2018 in the middle and lower Keys. The first invoice for Hurricane
Irma associated marker repairs was received in early August, which included repairs to 33 markers from Pine
Channel to Kemp Channel, at a cost of $47,400. Repairs to 29 Irma damaged markers in the middle Keys were
completed in late August at a cost of $49,900. Repairs to 14 markers from Sugarloaf Key to Geiger Key were
completed in September at a cost of $24,740. Repairs to 24 markers from Stock Island to Boca Grande were
completed in October at a cost of $39,800. Repairs to markers in the upper Keys have been delayed due to a
shortage of materials, but are anticipated to begin in November.
wll full O1f1D111 f y l wofl /w / rm� Uliiii,, II ll,,,,1. U Ili � ,!'
�2 G 0 Ili w ,� /w
Total
Sub -total
No. of
Percent
Repair
Area
No. of
No. of
Repair Status
Markers
Damaged
Costs
Markers
Markers
Damaged
Upper
238
238
Scheduled for Nov
20
8%
$29,880
Keys
18
Middle
69
69
Complete (Aug. 2018)
29
42%
$49,900
Keys
Lower
56%
Keys
188
Upper- 59
Compete (.... g. 2018)
33.
47,..4..00
Middle- 62
Complete (Sept. 2018)
14
23%
$24 740
Lower- 67
Complete (Oct. 2018
24
36%
$39 800
E
Packet Pg. 1409
O.1.a
Derelict Vessel Program:
November 2017
$0.00
December
$0.00
January 2018
$5,490.00
February
$0.00
March
$0.00
April
$0.00
May
$88,669.00
June
$28,750.00
July
$7,665.00
August
$9,067.00
September
$41,435.00
October
$25,320.00
Total
$206,396.00
E
Derelict vessel removal costs for the past twelve-month period represent 52% of the cost during the same
timeframe in 2017 ($394,544).
Packet Pg. 1410
0.1.a
Derelict Vessel Program (cont.):
The USCG estimates 1,824 vessels were displaced, damaged and/or sunk due to the impacts of Hurricane Irma
which struck the Keys in September 2017. Damaged and sunken vessels occurred in numerous canals and open
water areas. In October 2017, state (FWC) and federal (USCG/EPA) agencies took the lead on removing the
displaced and sunken vessels. Due to vessel removal efforts by the state and federal agencies, few derelict vessels
were processed by the County Marine Resources Office subsequent to the hurricane, until April 2018. In April
2018, the Marine Resources Office began to receive numerous derelict vessel removal requests from FWC and the
Sheriffs Office, and derelict vessel numbers in May 2018 increased to normal (non -storm event) levels.
E
Packet Pg. 1411
Vessel Pumpout Program:
0.1.a
State Funding Levels
$sog000
S700,000
Illlioi
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E
Packet Pg. 1412
0.1.a
Vessel Pumpout Program (cont.):
The total annual cost of the pumpout program is $875,760 based on the current quota of $1,800/month. State grant
funding currently covers 52% of the pumpout program cost.
The number of pumpouts performed in September 2017 significantly decreased due to Hurricane Irma. Then,
during October 2017 pumpouts rose sharply with the return of many liveaboards, and an accompanying increase
in pumpout requests. Pumpout numbers in December 2017 further increased, and continue to exceed the monthly
quota.
E
Packet Pg. 1413
PERMITTING - AVERAGE DAYS IN REVIEW PER DISCIPLINE (JAN 2017 - OCT 2018)
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Packet Pg. 1415
2 DAYS
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