Item O3O.3
BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor Sylvia Murphy, District 5
Mayor Pro Tem Danny Kolhage, District 1
TheFloridaKeys
Michelle Coldiron, District 2
Heather Carruthers, District 3
David Rice, District 5
County Commission Meeting
December 19, 2018
Agenda Item Number: O.3
Agenda Item Summary #5038
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305) 453-8774
N/A
AGENDA ITEM WORDING: Approval to enter into a no cost amendment to the contract with
Casa Marina Owner, LLC d/b/a Casa Marina, A Waldorf Astoria Resort, for conference hosting and
implementation services for the 11th Annual Southeast Florida Regional Climate Change Summit to
be held in Key West on December 3-5, 2019, to modify the rooms included in the guest room block.
ITEM BACKGROUND: This item modifies the block of guest rooms by deleting the following
levels of rooms, which were inadvertently included in the original contract.
Ocean View w/Balcony $ 299.00
$ 299.00
Double
Ocean View w/Lanai Kina $ 299.00 $ 299.00
Ocean View w/Lanai Double
$ 299.00 $ 299.00
There is no change in the financial liability to the County, as the guest rooms are paid by the guests.
PREVIOUS RELEVANT BOCC ACTION:
April 8, 2015: Approval to ratify an Agreement signed by the Deputy County Administrator with
Casa Operating Lessee Inc., d/b/a Casa Marina, A Waldorf Astoria Resort, for conference hosting
and implementation services for the 7th Annual Southeast Florida Regional Climate Change Summit
to be held in Key West on December 2-3, 2015. The Summit is being hosted by Monroe County on
behalf of the Southeast Florida Regional Climate Change Compact, a four-county partnership
created for the purpose of collaborative planning and implementation of adaptation and mitigation
strategies related to climate change.
11/21/2015: Approval to enter in Amendment No. 1 with a contract with Casa Operating Lessee Inc.,
d/b/a Casa Marina, A Waldorf Astoria Resort, for conference hosting and implementation services
for the 7th Annual Southeast Florida Regional Climate Change Summit to be held in Key West on
December 2-3, 2015. The Summit is being hosted by Monroe County on behalf of the Southeast
Florida Regional Climate Change Compact, a four-county partnership created for the purpose of
collaborative planning and implementation of adaptation and mitigation strategies related to climate
Packet Pg. 1424
O.3
change.
11/20/18: Approval to enter into a contract with Casa Marina Owner, LLC d/b/a Casa Marina, A
Waldorf Astoria Resort, for conference hosting and implementation services for the 11thAnnual
Southeast Florida Regional Climate Change Summit to be held in Key West on December 3-5, 2019
in the amount of $175,500. The Summit is being hosted by Monroe County on behalf of the
Southeast Florida Regional Climate Change Compact, a four-county partnership created for the
purpose of collaborative planning and implementation of adaptation and mitigation strategies related
to climate change.
CONTRACT/AGREEMENT CHANGES:
Modify Block of Guest Rooms
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
A1 - Casa Marina
11/20/2018 Agreement
FINANCIAL IMPACT:
Effective Date: December 20, 2018 Expiration Date: N/A
Total Dollar Value of Contract: $175,500
Total Cost of Amendment No 1: $0
Total Cost to County: Estimated $0
Current Year Portion: Est. $0 Budgeted: N/A
Source of Funds: Sponsorship funds and Registration Fees to be collected
CPI: No Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No If yes, amount:
Grant: No County Match: N/A
Insurance Required: Yes
Additional Details:
County Funds are not anticipated to be used for this contract.
REVIEWED BY:
Rhonda Haag Completed 12/04/2018 2:54 PM
Pedro Mercado Completed 12/04/2018 3:06 PM
Budget and Finance Completed 12/04/2018 3:14 PM
Maria Slavik Completed 12/04/2018 3:33 PM
Kathy Peters Completed 12/04/2018 4:03 PM
Board of County Commissioners Pending 12/19/2018 9:00 AM
Packet Pg. 1425
O.3.a
Attachment: A1 - Casa Marina (A1 - Casa Marina - Modify Guest Room Block)
Packet Pg. 1426
O.3.b
Attachment: 11/20/2018 Agreement (A1 - Casa Marina - Modify Guest Room Block)
Packet Pg. 1427
O.3.b
Attachment: 11/20/2018 Agreement (A1 - Casa Marina - Modify Guest Room Block)
Packet Pg. 1428
O.3.b
Attachment: 11/20/2018 Agreement (A1 - Casa Marina - Modify Guest Room Block)
Packet Pg. 1429
O.3.b
Attachment: 11/20/2018 Agreement (A1 - Casa Marina - Modify Guest Room Block)
Packet Pg. 1430
O.3.b
Attachment: 11/20/2018 Agreement (A1 - Casa Marina - Modify Guest Room Block)
Packet Pg. 1431
O.3.b
Attachment: 11/20/2018 Agreement (A1 - Casa Marina - Modify Guest Room Block)
Packet Pg. 1432
O.3.b
Attachment: 11/20/2018 Agreement (A1 - Casa Marina - Modify Guest Room Block)
Packet Pg. 1433
O.3.b
Attachment: 11/20/2018 Agreement (A1 - Casa Marina - Modify Guest Room Block)
Packet Pg. 1434
O.3.b
Attachment: 11/20/2018 Agreement (A1 - Casa Marina - Modify Guest Room Block)
Packet Pg. 1435