1st Amendment 11/20/2018 ;;CV.OURr ��l
fj'.A."7'°F.."0, Kevin Madok, CPA
' ` s�. Clerk of the Circuit Court&Comptroller—Monroe County, Florida
c1 446 U%`y Ca ='
DATE: December 13, 2018
TO: Rhonda Haag, Director
Sustainability&Projects
Lindsey Ballard, Aide
to the County Administrator
FROM: Pamela G. Hanco(l.C.
SUBJECT: November 20th BOCC Meeting
Enclosed are two duplicate originals of Item H3,Amendment No. 1 to the Revenue Grant
Agreement#LP44074 with the Florida Department of Environmental Protection to add marine debris
monitoring services and plugged canal clearing to the list of approved uses of the$5.5 Million in available
Stewardship Funds, executed on behalf of Monroe County, for your handling.
Please be sure to return one fully executed original once signed by the state. Should you
have any questions, please feel free to contact me at(305) 292-3550. Thank you.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway ' 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
AMENDMENT NO.1
TO AGREEMENT NO.LP44074
BETWEEN
FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION
AND
• MONROE COUNTY
This Amendment to Agreement No. LP44074 (Agreement) is made by and between the Department of
Environmental Protection (Department), an agency of the State of Florida, and Monroe County, (Grantee), on the
- date last signed below.
WHEREAS, the Department entered into the Agreement with the Grantee for Monroe County Marine Debris
Removal,effective September 5,2018;and,
WHEREAS, the Grantee has requested a revision in the scope of work and a reallocation of the budget for the
project.
NOW THEREFORE,the:parties agree as follows:
1. Attachment 3, Grant Work Plan, is hereby deleted in its entirety and replaced with Attachment 3-1,
Revised Grant Work Plan, as attached to this Amendment and hereby incorporated into the Agreement:
All references in the Agreement to Attachment 3 shall hereinafter refer to Attachment 3-1, Revised
Grant Work Plan.
2. All other terms and conditions of the Agreement remain in effect. If and to the extent that any inconsistency
may appear between the Agreement and this Amendment,the provisions of this Amendment shall control.
IN WITNESS WHEREOF,the parties have caused this amendment to Agreement No. LP44074 to be duly executed,
the day and year last written below.
MONROE COUNTY STATE OF FLORIDA DEPARTMENT OF
ENVIRONMENTAL PROTECTION
By: By:
, S via J. urp y, Ma or . Trina L.Vielhauer,Division Director
i
•
Monroe County Attorney Q
Atot& ' '
Approved as to form:. a ecca,DEP Grant Manager
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List of attachments/exhibits included as part of this Amendment: ^1.— c.— F .
,d � r� ��� Letter/ m:-.0 O
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t p \fye� Number Description(include number of pages) — O
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Aha,'cbiunen 3-1 Revised Grant Work Plan(2 Pages) 7 Zit
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DEP Agreement No.LP44074,Amendment No. 1,Page 1 of 1
ATTACHMENT 3-1
REVISED GRANT WORK PLAN
PROJECT TITLE: Monroe County Marine Debris Removal
PROJECT LOCATION: The Project will be located within canals (connected and plugged) in
unincorporated Monroe County,City of Marathon,and Village of Islamorada,Monroe County.
PROJECT BACKGROUND: On September 10,2017 the Florida Keys were struck by Hurricane Irma,a
Category 4 storm which caused extensive damage to homes and properties.A significant amount of debris
was deposited in the canals adjacent to the damaged homes and properties as a result of the hurricane force
winds.
Monroe County requested funding assistance from the United States Department of Agriculture (USDA)
National Resources Conservation Service(NRCS)Emergency Watershed Program.This program provides
public assistance funds for disaster response related marine debris removal and disposal operations.USDA
NRCS approved Monroe County's$45 million application to assist with the removal of marine debris from
the 103 eligible canals throughout the Florida Keys.Of this$45 million allocation,unincorporated Monroe
County's portion is $34 million which requires a $7.9 million (25 percent match) for the marine debris
removal activities. The additional $2.4 million not covered in this project, will derive from other county
sources.
PROJECT DESCRIPTION: The Grantee's contractor will remove marine debris from canals. Work
includes the identification of locations in the water where significant marine debris exists, locating,
removing, and transporting of the marine debris to debris sites.
The definition of marine debris includes:
• Vegetation, hazardous waste, construction and demolition debris, propane tanks, white goods, e-
waste,docks,non-marine vehicles,motorhomes, seawalls, and houses or portions of houses;
• Organic material,sand or silt deposited into the canals as a result of Hurricane Irma;
• Traps and other man-made materials,and floating structures.
The grantee will also utilize a contractor to provide project management to confirm compliance with NRCS
requirements and all state statutes and local ordinances. The Grantee's consultant shall provide project
management and disaster related services in canals and temporary debris management area(TDMA)sites.
The consultant will oversee the contractor activity and manage the marine debris site and address daily
safety reports and corrective action recommendations. In addition, the Grantee will monitor the activities
conducted under local,state and federal permit requirements for applicable marine debris removal work.
The Grantee does not anticipate that the funding under this Agreement will result in a fully completed
project,so this Agreement will cover a portion of the work.
TASKS:
All documentation should be submitted electronically unless otherwise indicated.
Task 1: Marine Debris Removal
Deliverables: The Grantee will remove marine debris from canals (connected and up to five plugged) in
accordance with the debris removal contract document.
DEP Agreement No.LP44074,Attachment 3-1,Page 1 of 2
Documentation:The Grantee will submit with each payment request a signed acceptance of the completed
work to date by the Grantee and records of the amount of debris removed and any records associated with
disposal of the removed material.
Performance Standard: The Department's Grant Manager will review the documentation to verify that
the deliverables are completed as described above. Upon review and written acceptance by the
Department's Grant Manager,the Grantee may proceed with payment request submittal.
Payment Request Schedule:The Grantee may submit a payment request for cost reimbursement no more
frequently than monthly.
Task 2:Project Management and Disaster Related Services
Deliverables: The Grantee will utilize a contractor to provide project management and other disaster
related services to confirm compliance with NRCS requirements and all state statutes and local ordinances.
Documentation: The Grantee will submit interim progress status summaries including summary of
inspections,meeting minutes and field notes, as applicable.
Performance Standard: The Department's Grant Manager will review the documentation to verify that
the deliverables are completed as described above. Upon review and written acceptance by the
Department's Grant Manager,the Grantee may proceed with payment request submittal.
Payment Request Schedule:The Grantee may submit a payment request for cost reimbursement no more
frequently than monthly.
PROJECT TIMELINE&BUDGET DETAIL: The tasks must be completed by,and all documentation
received by,the corresponding task end date.
Task Budget Budget Task Start Task End LL
Task Title
No. Category Amount Date Date- -
la Marine Debris Removal Contractual $4,800,000 07/01/2017 12/31/2020
within connected canals Services
lb Marine Debris Removal Contractual $100,000 07/O1/2017 12/31/2020
within plugged canals Services
2 Project Management Contractual $600,000 07/01/2017 12/31/2020
Services
Total: $5,500,000
DEP Agreement No.LP44074,Attachment 3-1,Page 2 of 2