Item C15Meeting Date: January 21, 2015
Bulk Item: X No
Division: OMB
Department: Grants
Staff Contact /Phone #: Laura deLoach-Hartle x 4482
AGENDA ITEM WORDING: Ratification of grant adjustment submission to FDLE JAG sub -grant
to account for unexpended funds of $921.94.
ITEM BACKGROUND: Per FDLE JAG grant requirements, grant awards and grant expenditures
must be reconciled before a final closeout can be completed. FDLE requires a grant adjustment to
reduce the award amount to the actual amount expended on the grant. Due to reporting and closeout
deadlines the grant adjustment was submitted electronically by the Grant Administrator.
PREVIOUS RELEVANT BOCC ACTION: At the November 20, 2012 meeting the Board granted
approval authorizing the Grants Administrator to process routine grant adjustment to FDLE grants. The
FDLE contract and MOU for Guidance/Care Center Women's Jail Housed Drug Abuse treatment
Program were both approved at the December 11, 2013 BOCC meeting.
CONTRACT/AGREEMENT CHANGES: The unspent funds are decreased from the FDLE JAG
grant award. The adjustment award amount is now $27,622.06.
STAFF RECOMMENDATIONS: Approval
REVENUE PRODUCING: Yes No
APPROVED BY: County Atty
DOCUMENTATION: Included
BUDGETED: Yes X No
►`IOURCE OF F1111IDS-
AB/Purftsing
Not Required
Risk Managements'/
anagemen vjj�j
DISPOSITION: AGENDA ITEM
Revised 7/09
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Justice Assistance Grant - County -wide
Nature of Adjustment: Decrease Award
To Subgrantee:
Pursuant to your request of 12/22/2014, the following change, amendment or adjustment in
the above grant project is approved subject to such conditions or limitations as may be set
forth below. Retain this Grant Adjustment Notice as part of official project records.
Electronically Signed By:
Annamarie Nl Whatley
Date 1212212Q14
Authorized Official
Clayton H. Wilder
Administrator
The following revised budget is approved:
Current
New
Approved
Approved
Budget Category
Budget
Difference
Budget
Salaries and Benefits
$0.00
$0.00
$0.00
Contractual Services
$28,544.00
($921.94)
$27,622.06
Expenses
$0.00
$0.00
$0.00
Operating Capital
$0.00
$0.00
$0.00
Indirect Costs
$0.00
$0.00
$0.00
Total Project Costs
$28,544.00
($921.94)
$27,622.06
Federal
Match
Total Funds
New Approved Budget
$27,622.06
$0.00
$27,622.06
OCJG Adjustment Memo:
Based on your final project expenditure report, the revised budget reflects a decrease of federal funds
in the amount of $921.94.
NOTE: Retain this grant Adjustment Notice as part of official project records.
Application Ref 2014-JAGC-2346
Contract 2014-JAGC-MONR-2-E5-206
Rule Reference 11D-9.006 OCJG-020 (rev, June 2012)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Due to unforeseen circumstances a portion of the grant was unable to be expensed. We are
requesting a budget reduction in the amount of $921.94.
By electronically submitting this adjustment, I hereby certify that i have reviewed the
changes and find them necessary for program activities. I am the signing authority or
have been delegated as such by the appropriate official. Information regarding the
signing authority is available for review.
Date
Electronically Signed By:
12/22/2014 Laura L aeloach-Hartle
Authorized Official or Designated Representative
Ref # 2014-JAGC-2346
Contract 2014-JAGC-MOLAR-2-E5-206
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
A
M.pplication for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
General Financial Info:
Note: All financial rernittances wHi be sent to the Chief Hinandal Officer
of the Subgrantee Organization,
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR / Vendor Number: 596000749
Budget:
Budget Category Federal Match Total
Salaries and Benefits $0.00 $0.00 $0,00
Contractual Services
$27,622.06
$0.00
$27,622.06
Expenses
$0.00
$0.00
$0.00
Operating Capital
$0.00
$0.00
$0.00
Outlay
Indirect Costs
$0.00
$0,00
$0.00
-- Totals --
$27,622.06
$0.00
$27,622.06
Percentage 100.0 0.0 100.0
Project Generated Income:
Will the project earn project generated income (PGI) ? No
Application Ref # 2014-JAGC-2346 Section #4 Page 1 of 3
Contract 2014-JAGC- MON R-2-E5-206
Rule Reference 11 D-9.006 OCJ G-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Budget Narrative -
Contractual Services:
The Guidance Care Center will provide approximately 1,522.715 hours of substance abuse
services including substance abuse counseling (individual and group), case management, and
drug testing to females incarcerated at the Monroe County Detention Center. Services will be
provided by a Substance Abuse Counselor.
Unit: 1 Service Hour
Unit Cost: $18.14
Unit Cost Budget: 1,522.715 units of substance abuse services and case management @ $18.14
per unit.
Unit Cost Calc: $18.14 x 1,522.715 = $27,622.06
TOTAL. PROJECT BUDGET: $27,622.06
CONTRACT:
Monroe County will execute a contract with the Guidance Care Center for the period of October 1,
2013 through September 30, 2014 to cover the grant period. A copy of the executed contract will
be sent to FDLE.
Application Ref # 2014-JAGC-2346
Section #4 Page 2 of
Contract 2014-JAGC-MONR-2-E5-206
Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)
Question: If benefits are to be included, are they reflected in the budget narrative?
Answer: NIA
Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or
implementing agency, if it is the sheriffs office.
Answer: N/A
Question: if indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of
salaries and benefits), and provide documentation of the appropriate approval of this
plan.
Answer: N/A
Question: if the budget includes services based on unit costs, provide a definition and cost for
each service as part of the budget narrative for contractual services. Include the basis
for the unit costs and how recently the basis was established or updated.
Answer: The basis for the unit cost is staff salaries assigned to the program, plus the cost of
treatment workbooks/videos and drug tests.
A. Counselor/Case Manager P/T = $18,168
Clinical Director P/T = $7,186
B. FICA for Counselor/Case Mgr_ and Clinical Director = $1,940
C. Travel = 0
D. Equipment = 0
E. Supplies = $1,250
($770=workbooks/videos, $480=drug tests)
UNIT COST CALCULATION:
Unit Cost = $18.14
Revised Total Units = 1,522.715 (apprx)
Revised Budget: $27,622.06
Unit Cost provided by contracted provider, July 2013.
Application Ref # 2014-JAGC-2346
Section #4 Page 3 of 3
Contract 2014-JAGC-MONR-2-E5-206
Rule Reference 11 Q-9.006 QCJG-005 (rev. October 2005)