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Item C21BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: January 21, 2015 Department: Grants Admin. Staff Contact Person: Laura deLoach-Hartle AGENDA ITEM WORDING: Ratification of execution of the Certificate of Acceptance of Sub -grant Award for the Florida Keys Outreach Coalition Supportive Housing: Substance Abuse Education and Relapse Prevention project, using funds provided under the FDLE Edward Byrne Memorial Justice Assistance Grant program, for the period from October 1, 2014thmnugh September 30, 2015. ITEM BACKGROUND: R]LE requires the Certification of Acceptance be completed and returned within 30 days from the dote of award. Federal funds are provided through the Florida Department nfLaw Enforcement. The Substance Abuse Policy Advisory Board (SA9AB) reviews proposals and makes recommendations to 8OCCfor local funding of programs. PREVIOUS RELEVANT BOCCACTION: Approval to apply for grant funds was given at the September 8, 2014 meeting. The MOU with Florida Keys Outreach Coalition, Inc., the provider nfthe program, is also on the agenda for this meeting. CONTRA[7/AGREE�MENTCHANGES: 1None. STAFF RECOMMENDATION: Al2proval TOTAL COST: $8,845 Indirect Cost: BUDGETED: Yes Z NoEl COST TO COUNTYz$0 SOURCE OFFUNDS: DIFFERENTIAL OFLOCAL PREFERENCE: REVENUE PRODUCING: YesFl No AMOUNT PER MONTH YEAR --�� r�( APPROVED BY:CDUNTY8||Y�� OMB/PURCHASING L� RISK MANAGEMENT DISPOSITION: AGENDA ITEM #: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Florida Department of Law Effective Date: 10/01/14 Enforcement Expiration Date: 09/30115 Contract Purpose/Description: Funds provided through FDLE, Edward Byrne Memorial Justice Assistance Grant for Florida Keys Outreach Coalition Supl?ortive Housing: Substance Abuse Education and Relapse Prevention project. Contract Manager: Laura d,eLoach-Hartle 4482 OMB/Grants Admin. (Name) (Ext.) (Department) for BOCC meeting on: 1/21/15 ends Deadline: 1/06/15 CONTRACT COSTS Total Dollar Value of Contract: $8,845 Current Year Portion: $8,8.45 Budgeted? Yes X No Account Codes: 125-06050-530490-GG1503 Grant: $8,845 County Match: $0 ADDITIONAL COSTS CONTRACT REVIEW Changes D P(teJ n, Needed Division Director /8 Yes[:] NoM Risk Management Yes[:] NoEY J 13. C. O.M.B./Purch&1ing -J YesEl NoLj County Attorney. Comments: Yes© No c"r rc ",I OMB Form Revised 9/11/95 MCP #2 Revised 2/95 Date Out FILE Florida Department of Business Support Rick Scott, Governor Low Enforcement Office of Criminal Justice Grants Pam Bondi, Afiomey General Post Office Box 1489 Jeff Atwater, Chief Financial Officer Richard L. Swearingen Tallahassee, FL32302-1489 Adam Putnam, CommissionerofAgriculture Commissioner (850) 617-1250 www.fdle.state.fl.us The Honorable Danny Koihage Mayor Monroe County Board of Commissioners 530 Whitehead Street Suite 102 Key West, FL 33040-6547 0111wq7aiiFL•tiiiC•�ZeT��11sLcI�tFi[��i�l:�.�'Yri! Dear Mayor Koihage: The Florida Department of Law Enforcement is pleased to award an Edward Byrne Memorial Justice Assistance Grant to your unit of government in the amount of $ 6,845.00 for the project entitled, FKOC SUPPORT HOUSING: SUBSTANCE ABUSE EDUC & RELAPSE PREY. These funds shall be utilized for the purpose of roducing crime and improving public safety. A copy of the approved subgrant application with the referenced contract number Is enclosed for your file. All correspondence with the Department should always refer to the project number and title. As you may be aware, information from subgrants and performance reports are currently provided to the Department of Justice under the Performance Measurement Tool (PMT) and Federal Funding Accountability and Transparency Act (FFATA) to meet current federal transparency requirements. Contract and grant Information is also provided to the State of Florida Department of Financial Services via the Florida Accountability Contract Tracking System (FACTS). This grant contract and all subsequent correlating information including general contract, performance, amendment/modification information and a copy of the grant document is provided to FACTS to meet requirements under Chapter 2013-54 and 2013-154 Laws of Florida for transparency in government spending. If this grant agreement contains confidential or exempt information not subject to disclosure under public records law, Chapter 119, F.S., (such as disclosure of equipment for certain undercover operations that may result In sensitive information on grant documents) please contact the Office of Criminal Justice Grants for information on requesting exemption from public records disclosure. Please complete and return the enclosed Certification of Acceptance to the Office of Criminal Justice Grants within 30 calendar days from the date of award. This certificate constitutes official acceptance of the award and must be received by the Department prior to reimbursement of any project expenditures. Some costs require prior written approval from OCJG and/or the Department of Justice before beginning project activities including: a sole source procurement in excess of $150,000; compensation for consultant services for rates in excess of $650/day ($81.25 per hour); publication plans; and purchase of automated data processing (ADP) equipment and software. A written request for approval is required if they are applicable to your project. You may also see a correlating special condition on your grant award in the Subgrant Information Management ON -Line (SIMON) system. We look forward to working with you on this project. Please contact Planning Manager Annamarle Whatley at (850) 617-1250 If you have any questions or we can be of further assistance. aV0rely, ti etrina Tuttle Herring Bureau Chief PTH/ar Enclosures Service - Integrity - Respect - Quality State of Florida Office of Criminal Justice Grants 2331 Phillips Road Tallahassee, Florida 32368 CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD The subgrantee, through its authorized representative, acknowledges receipt and acceptance of subgrant award number 2015JAGC-MONR-2-R3-204, in the amount of $8,845.00, for a project entitled, FIKOC SUPPORT HOUSING: SUBSTANCE ABUSE EDUC & RELAPSE PREY, for the period of 10101/2014 through 09130/2015, to be implemented in accordance with the approved subgrant application, and subject to the Florida Department of Low E riforoarrient's Standard Conditions and shy special conditions governing this subgrant. (S16MM-re of Subgra' gtedsAuthoriz Official) L I e-, CMQ n (Typed Namh and Title of Official)-i Z�vnro-e Cou-ri+y B100-rd OP CC1rrYY1�s--,1one,(S (Name of Subgrantee) 14/1,� (Date JfAplane) Rule Reference 11 D-9-006 OCJG-012 (rev. June 2012) SUBGRANT AWARD CERTIFICATE Subgrantee: Monroe County Board of Commissioners Bate of Award: 1 -2,1 1,1120Iq Grant Period: From: 10/01/2014 TO; 09/30/2015 Project Title: FKOC SUPPORT HOUSING: SUBSTANCE ABUSE EDUC & RELAPSE PREY Grant Number: 2015-JAGC-MOLAR-2-R3-204 Federal Funds: $ 8,845.00 State Agency Match: Local Agency Match: $ 0.00 Total Project Cost: $ 8,845.00 CFDA Number: 16.738 Award is hereby made in the amount and for the period shown above of a subgrant under Part E of Title I of the Omnibus Crime Control and Safe Streets Act of 1968 as amended Subpart 1 of such part (42 U.S.C. 3751-3759); the Consolidated Appropriations Act, 2008, Public Law 110-161; and Public Law 109-162, Title XI; Department of Justice Reauthorization, Subtitle B, Improving the Department of Justice's Grant Programs, Chapter 1, Assisting Law Enforcement and Criminal Justice Agencies, Section 1111. Merger of Byrne Grant Program and Local Law Enforcement Block Grant Program, to the above mentioned subgrantee and subject to any attached or special conditions. This award is subject to all applicable rules, regulations, and conditions as contained in tide Financial and Administrative Guide for Grants, Guideline Manual 7100 1 D, Office of Justice Programs, Common Rule for State and Local Governments and A-87, or OMB Circulars A-110 or A-102, as applicable, and A-21, in their entirety. It is also subject to such further rules, regulations and policies as may be reasonably prescribed by the State or Federal Government consistent with the purposes and authorization of P.L. 90-351, as amended, and P.L. 100-690. This grant shall become effective on the beginning date of the grant period provided that within 30 days from the date of award, a property executed Certificate of Acceptance of Subgrant Award is returned to the Department. c Authorized Official ~ Petrina Tuttle Herring Bureau Chief 2! zo ?aq Date ( ) This award is subject to special conditions (attached). Application for Funding Assistance Florida Department of Lave Enforcement Justice Assistance Grant - County -wide Subgrant Recipient Organization Name: Monroe County Board of Commissioners County: Monroe Chief Official i Name: Danny Kolhage Title: Mayor Address: 530 Whitehead Street Suite 102 City: Key West State: FL Zip: 33040-6547 Phone: 305-292-3440 Ext-. Fax: Email: boccdls1@monroeeounty-tl.gov Chief Financial Officer Name: Amy Heaviiin Title: Clerk of Court Address: 500 Whitehead Street City: Key West j State: FL . Zip: 33040-3110 Phone: 305-295-3130 Ext: Fax.- Email- aheavilin@monroe-clericcom Application Ref # 2015-JAGC-2627 Section #1 Page 1 of 2 Contract 2015-JAGG-MONR-2-R3-204 Rule Reference 11 D-9.006 OCJG-005 (rev. October 2006) Implementing Agency Organization Name: Monroe County Board of Commissioners County: Monroe Chief Official Name: Danny Kolhage Title: Mayor Address: 530 Vyhitehead Street Suite 102 City: Key West State: FL zip: 33040-6547 Phone: 305-292-3440 Ext: Fax: Email: boccdisl@monroecounty-fl.gov Project Director Name: Laura Deloach-Hartle Title: Senior Administrator- Grants & Special Projects Address: 1100 Simonton Street Room 2-285 City: Key West State: FL Zip: 33040-3110 Phone: 305-292-4482 Ext: Fax: Email: deloachhartle-laura@monroecounty-fl.gov Application Ref # 2015-JAGC-2627 Section #1 Page 2 of 2 Contract 2015-JAGC-MONK 2-R3-204 Rule Referents I 1 D-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide General Project Information Project Title: FKOC SUPPORT HOUSING: SUBSTANCE ABUSE EDUC & RELAPSE PREV Subgrant Recipient: Monroe County Board of Commissioners Implementing Agency: Monroe County Board of Commissioners Project Start Date: 10/1/2014 End Date: 9130/2016 Problem Identification Abstinence and relapse prevention is the most important part of substance abuse recovery and the most successful relapse prevention program is one that can be reliably sustained over a long period of time. Frequent urine testing has been shown to increase the probability of remaining abstinent from alcohol and illegal drugs. Alcohol and substance abuse prevention and education programs are essential components in helping individuals heal and attain lives of sobriety, independence and self-sufficiency as contributing members of our community. Between the period of 10/01/2013 to the date of this application 0810112014 FKOC has provided housing and supportive services to two hundred seventy one (271 ) adults: 73% of those individuals equating to one hundred ninety nine (199) individuals served have a documented history with the criminal justice system; including repeat offenders, chronically homeless, alcohol and/or substance abusers, and individuals living with serious mental illness requiring continuous mental health care, observation, and medication management. Addiction and relapse very often precipitates offender recidivism. The greatest potential to reduce re -incarceration and drug relapse among offenders is a continuum of treatment individualized care; one that incorporates the need for complimentary services such as supportive housing, intensive case management, peer -to -peer support groups, life skills education and education to minimize the risk of relapse. Reporting for grant year October 1, 2013 through August 1, 2014- FKOC has thus far admitted one hundred ninety nine (199) adults with a criminal background history into one of our seven residential facilities. Referrals have been made by the Offender Release Program and courts; Monroe County Sheriffs Office CARE4U Jail Diversion Program, The Guidance/Care Center, and other community partners. Under the current grant year, FKOC administered 5,905 drug tests through August 1, 2014. During 2013 81 % of FKOC clients exited the program clean and sober with housing stability and increased income. One hundred percent (100%) of clients server/ by the Edward Byme Memorial Justice Assistance Grant Program will receive individualized case management and additional services including life skills education; life enrichment programs; health education/screenings; support with crisis intervention, transportation assistance, advocacy and links to community and mainstream resources. Application Ref # 2015-JAGC2627 section #2 Page 1 of 3 Contract 2015-JAGC-MONR-2-R3-204 Rule Reference 11 D-9.0W OCJG-005 (rev. October 20D5) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Project Summary (Scope of Work) Ali clients served under the Edward Byrne Memorial Justice Assistance Grant Program will have a documented history with the criminal justice system. Clients are tested frequently and randomly for drug and alcohol use FKOC's experience has been that requiring ex -offenders with a history of substance abuse to seek treatment and participate in relapse prevention activities is not so much that coercion may improve the individual's chance of continued sobriety and reduce the likelihood of reoffending, but that relapse prevention programs do indeed improve coercion's dismal record, particularly the risk of incarceration, in reducing criminal behavior. Drug tests detect the use of alcohol, cocaine, THC, Amphetamines, benzodiazepine, opiates, synthetic cannabis and oxycodone. FKOC will purchase testing supplies and administer a minimum 7,126 alcohol/drug tests between October 1, 2014 and September 30, 2015. FKOG's Byme/JAG grant funded supportive services will be limited strictly to Alcohol and drug abuse relapse prevention and education alcohol and drug testing for approximately 65-76% of our residential population (78% as of today's date) who are currently involved with or have a history with the criminal justice system. Currently, 48% are repeat offenders. Drug testing supplies are received at Neece Recovery Center where test kit boxes are marked with a "B" (for Byrne) are kept separate from the test supplies for the general population. The kits are inventoried, locked, and stored at the Neece Center. A master list of clients is on file at Neece and Individuals are identified as having a criminal background or not. Tests are distributed to the different housing sites on an as needed basis. Staff/Client Monitors are instructed to use the "B" tests only for those with a criminal background. Each client has an individual test results sheet in a notebook. This sheet also identifies if they have a criminal background or not. Each phase of the program is required to submit a weekly testing report. The report tracks the number of tests given, how many of those were given to those with a criminal background, and how many to the general population. This allows FKOC to keep track of the inventory which has been distributed and used. A visual Inspection/count of all test kits is conducted bi-monthly. Application Ref # 2015-JAGC-2627 Section #2 Page 2 of 3 Contract 2015-JAGC-MOLAR 2-R3-204 Rule Reference 1ID-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Section Questions: Question: Does the Subgrantee receive a single grant in the amount of $500,000 or more from the U.S. Department of Justice? Answer: No Question: Does the Implementing Agency receive a single grant in the amount of $500,000 or more from the U.S. Department of Justice? Answer: No Question: Part 1: In your business or organization's preceding completed fiscal year, did your business or organization (the subgrantee) receive (1) 80 percent or more of your annual gross revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative agreements; and (2) $25,000,000 or more in annual gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative agreements? If yes, answer "yes" or "no" to Part 2, below. Answer: No Question: Part 2: Does the public have access to information about the compensation of the executives in your business or organization (the subgrantee) through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? If answer to Part 1, above, was "no," answer N/A. Answer: N/A Question: Do the Subrecipient and Implementing agencies understand that this is a cost - reimbursement agreement for satisfactory performance of eligible activities? Requests for reimbursement may be submitted quarterly or monthly as designated in the*Financial Section of the agreement. Requests for reimbursement will be processed in conjunction with receipt and review of programmatic performance reports to determine successful completion of minimum performance for deliverables as specified in the agreement. Answer: Yes Application Ref # 2015-JAGC-2627 Section #2 Page 3 of 3 Contract 2015-JAGC-MONR-2-R3- Rub Reference 1ID-RM6 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Couhty-wide General Performance Info: Performance Reporting Frequency; Quarterly Federal Purpose Area: 003 - Prevention and Education Programs State Purpose Area: A - Accomplishments: Includes .any accomplishments during the reporting period. Activity Description Activity: drug Prevention Education Target Group: Adults - Male or female* Geographic Area: Urban Location Type: County -Wide Address(es) : FKOC 2221 Patterson Ave. key West, FL 33040 w w Objectives and Measures Objective: Al - Report on program accomplishments Measure: Fart 1 Please briefly describe what your programs accomplishments will be. Please include any benefits or changes to be observed as a result of JAG -funded activities, such as program completion, or changes in attitudes, skills, knowledge, or conditions. [500-character limit] Goal: A minimum of one hundred seventy-five (175) individuals will receive testing for alcohol and/or substance use during the 12-month grant period. All clients served will have a documented history with the criminal justice system. Objective: A2 - Report on usage of crimesolutions.gov Website Measure: Part 1 Will you be using the crimesolutions.gov website7 Goal: No Objective: A3 - Report on subgrants from grantees other than FDLE Measure: Part 2 If yes, enter grantee organization or agency name. Application Ref # 2015-JAGC-2627 Section #3 Page I of 5 Contract 2015-JAGC-MONR-2-R3- Rule Reference 110-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Goal: NIA Measure: Part 1 Are you a subrecipient of a JAG award from another JAG grantee (other than FDLE)? An agency can be a primary recipient of a JAG award from BJA and a subrecipient of a JAG award from another JAG award primary recipient. Do not consider awards that you receive directly from USDOJ. Goal: No State Purpose Area: PE - Prevention and Education: Includes activities where individuals are served, directly or indirectly. Activities may include one-time events, services, or events and services that occur on a continual basis. Activity Description Activity: Prevention and Education Target Group: Prevention and Education Geographic Area: Urban Location Type: County -Wide Address(e&) : FKOC 2221 Patterson Ave. key West , FL 33040 Objectives and Measures 4 Objective: PE - Report on JAG funding allocated for prevention and education Measure: Part 1 - How much JAG funding has been allocated for Prevention and Education? Please report in dollars {$). Goal: $8,845.00 Objective: PE2 - Provide prevention or education programs Measure: Part 1 How many prevention or education programs will you implement? Goal: 1 Measure: Part 2 Of the prevention or education programs to be implemented, how many will be substance abuse prevention or education programs? Application Ref # 2015-JAGC-2627 Section #3 Page 2 of 5 Contract 2015-JAGC-MONR-2-R3- Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Goal: Measure: Part 3 What types of prevention or education programs will you provide? In your response, please list all that apply from the following choices: Anti -gang, Anti -drug, Cognitive, Crime Prevention, Drug Prevention, Educational, Employment, Gang Resistance, GED; Housing, Job Skills, Mental Health, Mentoring, Pro -social, Substance Abuse, Truancy, Vocational, Other. Do not select other if your item fits into any of the categories above. If other, state "other" and specify. Goal: Drug Prevention & Substance Abuse Objective: PE3 - Serve participants in ongoing programs Measure: Part 1 How many participants will the program serve? please report the number of participants for ongoing programs and not one-time events. Goal: 175 Measure: Part 2 Of those participants to be served, how many will be NEW participants? K K Goal: 175 Objective: PE4 - Develop prevention or education program materials Measure: - Part 1 How many types of prevention or education program materials will be developed? Please report the number of distinct types of materials developers_ In your response, please list all that apply and the number of each from the following choices: Brochures, Pamphlets, and Posters; Presentations; E-mails; Webinars; Websites; Web -based presentations; Other. Do not select other if your item fits into any of the categories above-. If other, state "other" and specify. Goal: None Measure: Part 2 Of the prevention or education program materials to be developed, how many types will be related to substance abuse? Please report the number of distinct types of materials to be developed. In your response, please list all that apply and the number of each from the following choices: How many types of prevention or education program materials have been developed during the reporting period? Please report the number of distinct types of materials developed. In your response, please list all that apply and Application Ref ## 2015-JAGC-2627 Section # 3 Page 3 of Contract 2015-JAGC-M0NR-2-R3- Mule Reference 1 io-9.006 OCJG-005 {rev. October 20{35j Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide the number of each from the following choices: Brochures, Pamphlets, and Posters; Presentations; E-mails; Webinars; Websites; Web -based presentations; Other. Do not select other if your item fits into any of the categories above. If other, state 'other" and specify_ Goal: NIA Measure: Part 3 How many educational activities and materials will be disseminated? Please report the total number of materials to be distributed (not the number of copies), such as brochures, pamphlets, and posters. Goal- 0 Measure: Part 4 Where will the materials be disseminated? In your response, please list all that apply from the following choices: Events Targeting Youth and Teens, Government Agencies, Schools, Youth Groups, Other. Do not select other if your item fits into any of the categories above. If other, state "other" and specify. Goal: NIA Measure: Part 5 What other prevention -related or educational media will be used to disseminate prevention and education information? In your response, please list all that apply from the following choices: Listserv, Radio (Advertisements or Program Specials), Social Media (e.g., Facebook, Twitter), Television Advertisement (Commercial, Public Service Announcement (PSA], or Special), Webinars, Other. Do not select other if your item fits into any of the categories. If other, state "other" and specify. Goal: NIA Application Ref # 2016-JAGC-2627 Sedon #3 Page 4 of Contract 2015-JAGC-M0NR-2-R3- Rule Reference 11D-9.006 OGJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Countywide Section Questions: Question: If "outer" was selected for the geographic area, please describe. Answer: NIA Question: If "other" was selected for location type, please describe. Answer: NIA A % Application Ref # 2015-JAGC-2627 Section #3 Page 5 of 5 Contract 2015-JAGC-MOLAR-2-R3- Rule Reference 11 ".006 =G-005 (rev. October 2WS) Application for Funding Assistance Florida Department of Law Enforcement ,Justice Assistance Grant - County -wide General Financial Info: Note: All financial remittances will be sent to the Chief Financial Officer of the Subgrantee Organization. Financial Reporting Frequency for this Subgrant: Quarterly Is the Subgrantee a state agency?: No FLAIR I Vendor Number: 596000749 Budget: Budget Category Federal Match Total Salaries and Benefits $0.00 . $0.00 $0.00 Contractual Services $8,845.00 $0.00 $8,845.00 Expenses $0.00 $0.00 $0.00 Operating Capital $0.00 $0.00 $0.00 Outlay Indirect Costs $0.00 $0.00 $0.00 -- Totals -- $8,845.00 $0.00 $8,845.00 Percentage 100.0 0.0 . 100.0 Project Generated Income: Will the project earn project generated income (PGI) 7 No Application Ref # 2015-JAGC-2627 Section #4 Page 1 of 3 Contract 2016-,JAGC-MONR-2-R3- Rule Reference 11 U-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide i Nye N � i MY Budget Narrative: Budget Category: Contractual Services Project Expenses: Alcohol and Drug Test Kits 8,845.00 Total Budget: 8,846.00 Individual test screens range from $.75 to $3.40 depending upon the substance type. Average kit ` cost 1.24. Monroe County will provide additional funding to Florida Keys Outreach Coalition. A copy of the executed contract will be sent to FDLE. Application Ref # 2015-JAGC-2627 Section #4 Page 2 of 3 Contract 2015-JAGC-M€3NR-2-R3-204 Rule Reference 11 C-9.006 OCJG-005 (rev. October 2006) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Se6ti0h:4,:F1hMd8fl7 Section Questions: Question: If salaries and benefits are included in the. budget as actual costs for staff in the implementing agency, is there a net personnel increase, or a continued net personnel increase from the previous Byrne program? Answer: NIA Question: If benefits are to be included, are they reflected in the budget narrative? Answer: NIA Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or implementing agency, if it is the sheriff's office. Answer: N/A Question; If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of salaries and benefits), and provide documentation of the appropriate approval of this plan. Answer: NIA Question: If the budget includes services based on unit costs, provide a definition and cost for each service as part of the budget narrative for contractual services. Include the basis for the unit costs and how recently the basis was established or updated. Answer: Alere Toxicology, Inc. VESTS STICKS Costo TOTAL Multipanel 200 3.400 680.00 Alcohol 2,376 2.00 4,752.00 Cocaine 1,6500.7601,237,60 THC 1,8750.75 1,406.25 Oxy 2000 .75Ci 150.00 Opi/Mor 276 .750 206.25 Amp 2500.750 187.50 Benzo 3000 .750 226.00 TOTAL 7,1260 $8,844.50 Application Ref # 2015-JAGC-2627 Section #4 Page 3 of 3 Contract 2015-JAGC-MONK-2-R3- Rule Reference 19 D-8.006 OCJG-oo5 (rev. October 2005) n�'awr t,sa� pr k. �Florida a e t of Law Enforcement Office of Criminal Justice Grants Post Office Box 1489 Tallahassee, Florida 32302-1489 (850) 617-1250 crimjnaliustu Ca)fd .s� e,t1, s. r 11 • • "` • a SFY2015 JAG Standard Conditions Page 1 of 23 Rev.. 09/2014 SFY2015 JAG Standard Conditions Page 2 of 23 Rev. 09/2014 Conditions of agreement requiring compliance by units of local government (subgrant recipients), implementing agencies, and state agencies upon signed acceptance of the subgrant award appear in this section. Upon approval of this subgrant, the approved application and the following terms of conditions will become binding. Failure to comply with provisions of this agreement will result in required corrective action up to and including project costs being disallowed and termination of the project, as specified in item 19 of this section. 1. All Subgrant Recipients must comply with the financial and administrative requirements set forth in the current edition of the U.S. Department of Justice, Office of Justice Programs (OJP) Financial Guide (Financial Guide) (www.o1p.usdgjigov/financlal uide/index.htM) and the Edward Byrne Memorial Justice Assistance Grant (JAG) program guidance (Aww.bia.qov/Program Details,.as pAxZ?Pro-grat ,n 113=59 ) as well as Federal statutes, regulations, policies, guidelines and requirements and Florida laws and regulations including but not limited to: Florida Administrative Code, Chapter I ID-9, "Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program": www.flrule§,orp/ Office of Management and Budget (OMB) Circulars: www.whitehouse.-Qov/omb/circulars • A-21 (2 CFR 220), "Cost Principles for Educational Institutions" • A-87 (2 CFR 226), "Cost Principles for State, Local and Indian Tribal Governments" • A-102, "Grants and Cooperative Agreements with State and Local Governments" • A-110 (2 CFR 215), "Uniform Administrative Requirements for Grants and Cooperative Agreements" • A-122 (2 CFR 230), "Cost Principles for Non -Profit Organizations" • A-133, "Audits of States, Local Governments, and Non -Profit Organizations" Code of Federal Regulations: www.gpo.ggy1dsys/ o 2 CFR 175.15(b), "Award Term for Trafficking in Persons" C 28 CFR 38, "Equal Treatment for Faith -Based Organizations" 0 28 CFR 66, "U.S. Department of Justice Common Rule for State And Local Governments" (Common Rule) o 28 CFR 83, "Government -Wide Requirements for Drug -Free Workplace (Grants)" o 28 CFR 18, 22, 23, 30, 35, 42,61, and 63 Public Law 109-162, Title XI —Department of Justice Reauthorization, Subtitle B--4mproving the Department of Justice's Grant Programs, Chapter 1—Assisting Law Enforcement and Criminal Justice Agencies, Sec. 1111. Merger of Byrne Grant Program and Local Law Enforcement Block Grant Program: www-bia, rrov/Proa ram Details.as0x?ProQrarn .0=59. United States Code: www.ciiao.ciovL/fdsys/ o 42 U.S.C. 3711 et seq., "Omnibus Crime Control and Safe Streets Act of 1968" State of Florida General Records Schedule GS1-SL for State and Local Government Agencies:htto:ifdlis.dos.state.fl.us/barml��gen.ghedules/GS2-2008:Rev2OI O.pdf State of Florida Statutes 216.971 (Agreements funded with federal or state assistance) and 215.985 (Transparency in government spending) 2. Requirements for Contractors of Subgrant Recipients The subgrant recipient assures the compliance of all contractors with the applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 U.S.C. 3711 et seq. at www.qpo.-qov/Ldsys/); the provisions of the current edition of the Office of Justice Programs Financial Guide (www.oiiD.usdoi.aov/financialguide/index.htm)-, and all other applicable federal and state laws, orders, circulars, or regulations. SFY2015 JAG Standard Conditions Page 3 of 23 Rev. 09/2014 3. Allowable Costs a. Allowance for costs incurred under the subgrant shall be determined according to the general principles and standards for selected cost items set forth in the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for State And Local Governments and federal OMB Circular A-87, "Cost Principles for State, Local and Indian Tribal Governments," or OMB Circular A-21, "Cost Principles for Educational Institutions." b. All procedures employed in the use of federal funds for any procurement shall be according to U.S. Department of Justice Common Rule for State and Local Governments, or OMB Circular A-110, or OMB Circular A-102, and Florida law to be eligible for reimbursement. 4. Reports a. Project Performance Reports (1) Reporting Time Frames: The subgrant recipient shall submit Quarterly Project Performance Reports to the Florida Department of Law Enforcement, hereafter known as the Department, within fifteen (15) days after the end of the reporting period. In addition, if the subgrant award period is extended beyond the "original" project period, additional Quarterly Project Performance Reports shall be submitted. Failure to submit Quarterly Performance Reports that are complete, accurate, and timely may result in sanctions, as specified in item 19, Performance of Agreement Provisions. (2) Report Contents: Performance Reports must include a response to all objectives included in your subgrant. A detailed response is required in the narrative portion for yes/no performance objectives. The narrative must also reflect on accomplishments for the quarter and identify problems with project implementation and address actions being taken to resolve the problems. Additional information may be required if necessary to comply with federal reporting requirements. (3) Submission: Performance Reports may be submitted by the Project Director, Application Manager, or Performance Contacts. b. Financial Reports (1) Project Expenditure Reports (a) The subgrant recipient shall have a choice of submitting either a Monthly or a Quarterly Project Expenditure Report to the Department. Project Expenditure Reports are due thirty (30) days after the end of the reporting period. In addition, if the subgrant award period is extended, additional Project Expenditure Reports shall be submitted. (b) All project expenditures for reimbursement of subgrant recipient costs shall be submitted on the Project Expenditure Report Forms prescribed and provided by the Office of Criminal Justice Grants (OCJG) through the SIMON (subgrant information Management ON -line) (c) All Project Expenditure Reports shall be submitted in sufficient detail for proper pre - audit and post -audit. (d) Before the "final" Project Expenditure Report will be processed, the subgrant recipient must submit to the Department all outstanding project reports and must have satisfied all special conditions. Failure to comply with the above provisions shall result in forfeiture of reimbursement. (e) Reports are to be submitted even when no reimbursement is being requested. SFY2015 JAG Standard Conditions Page 4 of 23 Rev. 09/2014 (f) The report must be electronically signed by the subgrant recipient or implementing agency's Chief Financial Officer or the Chief Financial Officer designee. (2) Financial Closeout Audit (a) The Financial Closeout Audit shall be submitted to the Department within forty-five (45) days of the subgrant expiration date. (b) The Financial Closeout Audit must be electronically signed by the subgrant recipient or implementing agency's Chief Financial Officer or the Chief Financial Officer designee. (3) Project Generated Income (PGI) (a) If applicable, the subgrant recipient shall submit Quarterly PG1 Earnings and Expenditures Reports to the Department within thirty (30) days after the end of the reporting period covering subgrant project generated income and expenditures during the previous quarter. if any PGI remains unspent after the subgrant ends, the subgrant recipient must continue submitting quarterly PG1 reports until all funds are expended. (See Item 11, Program Income.) (b) PGI Earnings and Expenditures reports must be electronically signed by the subgrant recipient or implementing agency's chief financial officer or the chief financial officer's designee. c. Other Reports The subgrant recipient shall report to the Uniform Crime Report and other reports as may be reasonably required by the Department. 5. Fiscal Control and Fund Accounting Procedures a. All expenditures and cost accounting of funds shall conform to the Office of Justice Programs Financial Guide, the Common Rule, and OMB Circulars A-21, A-87, and A-110, or A-102 as applicable, in their entirety. b. The subgrant recipient is required to establish and maintain adequate accounting systems and financial records and to accurately account for funds awarded to them. As a subgrant recipient, you must have a financial management system in place that is able to record and report on the receipt, obligation, and expenditure of grant funds. An adequate accounting system for a subgrant recipient must be able to accommodate a fund and account structure to separately track receipts, expenditures, assets, and liabilities for awards, programs, and subgrant recipients. c. All funds spent on this project shall be disbursed according to provisions of the project budget as approved by the Department. d. All funds not spent in accordance with this agreement shall be subject to repayment by the subgrant recipient. 6. Payment Contingent on Appropriation and Available Funds The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the Florida Legislature. Furthermore, the obligation of the State of Florida to reimburse subgrant recipients for incurred costs is subject to available federal funds. Obligation of Subgrant Recipient Funds Subgrant funds shall not under any circumstances be obligated prior to the effective date, or subsequent to the termination date, of the subgrant award period. Only project costs incurred on or after the effective date, and on or prior to the termination date of the subgrant recipient's SFY2015 JAG Standard Conditions Page 5 of 23 Rev. 09/2014 project are eligible for reimbursement. All payments must be completed within thirty (30) days of the end of the subgrant period. 8. Advance Funding Advance funding may be provided to a subgrant recipient upon a written request to the Department. The request must be electronically signed by the subgrant recipient or implementing agency's Chief Financial Officer or the Chief Financial Officer designee. 9. Trust Funds a. The unit of local government must establish a trust fund in which to deposit JAG funds. The trust fund may or may not be an interest bearing account. b. The account may earn interest, but any earned interest must be used for program purposes and expended before the federal grant period end date. Any unexpended interest remaining at the end of the federal grant period must be submitted to the Office of Criminal Justice Grants for transmittal to the Bureau of Justice Assistance. 10. Travel and Training The cost of all travel shall be reimbursed according to the subgrant recipient's written travel policy. If the subgrant recipient does not have a written travel policy, cost of all travel will be reimbursed according to State of Florida Travel Guidelines § 112.061, Fla. Stat. Any foreign travel must obtain prior written approval. 11. Program Income (also known as Project Generated Income) a. All income generated as a direct result of a subgrant project shall be deemed program income. b. Any project that will potentially earn PGI must submit an Earnings and Expenditures Report to report how much PGI was earned during each quarter. A report must be submitted each quarter even if no PGI was earned or expended. PGI Earnings and Expenditures reports must be electronically signed by the subgrant recipient or implementing agency's Chief Financial Officer or the Chief Financial Officer designee. c. PG1 expenditures require prior written approval from the Office of Criminal Justice Grants. Program income must be used for the purposes of and under the conditions applicable to the award. If the cost is allowable under the federal grant program, then the cost would be allowable using program income. PGI budget requests must be signed by the subgrant recipient or implementing agency's Chief Financial Officer or the Chief Financial Officer designee. d. Program income should be used as earned and expended as soon as possible. Any unexpended PG1 remaining at the end of the federal grant period must be submitted to OCJG for transmittal to the Bureau of Justice Assistance. 12. Approval of Consultant Contracts The Department shall review and approve in writing all consultant contracts prior to employment of a consultant when the consultant's rate exceeds $650 (excluding travel and subsistence costs) per eight -hour day, or $81.25 per hour. A detailed justification must be submitted to and approved by F'DLE prior to obligation or expenditures of such funds. Approval shall be based upon the contract's compliance with requirements found in the Financial Guide, the Common Rule, and in applicable state statutes. The Department's approval of the subgrant recipient agreement does not constitute approval of consultant contracts. If consultants are hired through a competitive bidding process (not sole source), the $650 threshold does not apply. 13. Property Accountability a. The subgrant recipient agrees to use all non -expendable property for criminal justice purposes during its useful life or dispose of it pursuant to § 274, Fla Stat. SFY2015 JAG Standard Conditions Page 6 of 23 Rev. 09/2014 b, The subQnsnt recipient shall establish and administer m system to pmtec, pneaon/e, use, maintain and dispose of any property furnished to it by the Department or purchased pursuant to this agreement according to federal property management standards set forth in the Office ufJustice Programs Financial Guide, U.S. Department ofJustice Common Rule for State and Local Governments or the federal c}N1B Circular A-110 orA-1O2. as applicable. This obligation continues as long as the uubgnsnt recipient retains the pnoporty, notwithstanding expiration ofthis agreement. 14. Ownership ofData and Creative Material Ownership of material, disooveriem, invemionm, and remobn dovaloped, produced, or discovered subordinate to this agreement is governed by the banns of the Office of Justice Programs Financial Guide (es amended), and the U.S. Department of Justice Common Rule for State and Local Governments, or the federal OMB CircularA-1 10 orA-102, as applicable. 15. Copyright The awarding agency reserves mroyalty-free non+exclusive.and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use, for federal government purposes: a. The copyright |nany work developed under an award orsubaward.and b. Any rights ofcopyright buwhich asuLgnmnt recipient nrsubreoipientpurchases ownership with support funded under this grant agreement. 16. Patents If any program pn»dooem patentable items, patent hghtm, pr00000ea, or invendons, in the course of work sponsored by the federal award or subaward funds, such facts must bepromptly and fully reported to the awarding agency. a. Unless 1hony is a prior agreement between the subgnant recipient and the Department on disposition ofsuch items, the Department may determine whether protection onthe invention ordiscovery will besought. b. The Department will also determine how rights inthe invention ordiscovery (including rights under any patents issued) will be e|l000had and administered in order to protect the public interest consistent with "Government Patent Policy" (~Pnaaident'nMemorandum for Heads of Executive Departments and Agonoimo.^ dated August 23. 1871, and statement of Government patent policy, ooprinted in3GFederal Register 1G83Q). c. Government regulations have been issued in Title 37 CFR Part 401 bythe U.G. Department of Commerce. 17. Publication mrPrinting ufReports The oubgnand recipient shall submit for review and approval one copy of any curricoAa, training materials, orany other written materials that will bepublished, including web -based materials and web site oonhant, through funds from this grant at least thirty (30) days prior to the targeted dissemination date. The subgnanbee understands and agrees that any training materials developed or delivered with grant funding must adhere to the DJpTroimimg Guiding Principles for Grantees and Subgnsnbmwmavailable md All materials publicizing orresulting from award activities shall contain the following statements: .This project was supported by Award No, awarded by the Bureau of Justice Assistance. Office of Justice Programs. The opimionm, fimginga, and conclusions or recommendations expressed in this publication/program/exhibition are those of the authors and do not necessarily reflect the views of the Department of Justice". SFY2015JAG Standard Conditions Page 7ofZ} 18. Audit a. Subgrant recipients that expend $5O0,00mmore inayear in federal awards shall have a single or program -specific audit conducted for that year. The emdb shall be performed in accordance with the federal (}K0B CirouUarA-133 and other applicable federal law. The contract for this agreement shall be identified in the Schedule of Federal Financial Assistance in the subject audit. The contract oho|| be identified as federal funds passed through the Florida Department of Law Enforcement and include the contract mumber. CFDA number, award emount, contract pehod, funds received and disbursed. When app|icable, the wubgrent recipient shall submit an annual financial audit that meets the requirements of § 11.45. Fla. Stat. . ^Definhiono� dwUeo� authorities-, reports; rules."; § 215,97. Fla. QtaL. "Florida Single Audit Act"; and Rules of the Auditor General, Chapter 10.958' "Local Governmental Entity Audits" and Chapter 10.650. "Florida Single Audit Act Audits Nonprofit and For -Profit Organizations." b. A complete audit report that covers any portion of the effective dates of this agreement must be submitted within 30 days after its completion' but no later than nine (9) months after the audit period. In order to be oomnp|ebm, the submitted report ohm8| include any management letters issued separately and management's written response to all findings, both audit report and management letter findings. Incomplete audit reports will not be accepted by the Department. c. The subgnand recipient shall have all audits completed by an Independent Public Accountant (IPA). The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant. d. The subgrant recipient shall take appropriate co,nsctk^a action within mix (6) months of the issue date of the audit report in instances of noncompliance with federal laws and regulations. e. The subgrant recipient shall ensure that audit working papers are made available to the Department, or its designee, upon request for aperiod of three (3) years from the date the audit report is issued, unless extended in writing by the Department. t Subgrant recipients that expend less than 05OD,8ODimfederal awards during afiscal year are exempt from the audit requirements of OMB Circular A,133 for that fiscal year. In this oase, written nctdioation, which can be in the form of the "Certification of Audit Exemption" hmnn, shall be provided to the Department by the Chief Financial Dffioer, or deeiQmee, that the subgnom1recipient isexempt. This notice shall boprovided tothe Department nwlater than March 1following the end ofthe fiscal year. g. If this agreement is closed out without an audit, the Department reserves the right to recover any disallowed costs identified inanaudit completed after such closeout. h. Ascanned copy ofthe completed audit reports or alink hothe electronic audit report should be sent via email to criminalj,!�s qt&LcL tL le.state-ffus or mailed to the following address: Florida Department of Law Enforcement Office ofCriminal Justice Grants Post Office Box 14R9 TaNahoaaee, F|orida323O2-14HB 19. Performance of Agreement Provision In the event of default, non-compliance or violation of any provision of this agreement by the subgnant reoipient. Uneuub0osnt recipient's consultants and suppliers, or both. the Department nhmU impose sanctions it deems appropriate including withholding payments and cancellation, tonninatinn, or suspension of the agreement in whole or in part. In such event, the Department shall notify the subgrant recipient of its decision thirty (30) days in advance of the effective date of such sanction. The nubgrent recipient shall be paid only for those services satisfactorily performed prior tothe effective date pfsuch sanction. 6FY2D15JAG Standard Conditions Page 8of23 20. Commencement of Project a. If a project is not operational within 60 days of the original start date of the award period, the subgrant recipient must report by letter to the Department the steps taken to initiate the project, the reasons for delay, and the expected start date. b. If a project is not operational within 90 days of the original start date of the award period, the subgrant recipient must submit a second statement to the Department explaining the implementation delay. c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is justified or shalt, at its discretion, unilaterally terminate this agreement and re - obligate subgrant funds to other Department approved projects. The Department, where warranted by extenuating circumstances, may extend the starting date of the project past the ninety (90) day period, but only by formal written adjustment to this agreement. 21. Excusable Delays a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by reason of any failure in performance of this agreement according to its terms (including any failure by the subgrant recipient to make progress in the execution of work hereunder which endangers such performance) if such failure arises out of causes beyond the control and without the fault or negligence of the subgrant recipient. Such causes include, but are not limited to, acts of God or of the public enemy, acts of the government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather, but in every case, the failure to perform shall be beyond the control and without the fault or negligence of the subgrant recipient. b. If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure arises out of causes beyond the control of subgrant recipient and consultant, and without fault or negligence of either of them, the subgrant recipient shall not be deemed in default, unless: (1) Supplies or services to be furnished by the consultant were obtainable from other sources, (2) The Department ordered the subgrant recipient in writing to procure such supplies or services from other sources, and (3) The subgrant recipient failed to reasonably comply with such order. c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the extent of such failure, and if the Department determines that any failure to perform was occasioned by one or more said causes, the delivery schedule shall be revised accordingly. 22. Grant Adjustments a. Subgrant recipients must submit a grant adjustment through SIMON for major substantive changes such as changes in project activities or scope of the project, target populations, service providers, implementation schedules, project director, and designs or research plans set forth in the approved agreement and for any budget changes that affect a cost category that was not included in the original budget, Adjustments are also required when there will be a transfer of 10% or more of the total budget between budget categories, or there is an indirect cost rate category change. b. Subgrant recipients may transfer up to 10% of the total budget between current, approved budget categories without prior approval as long as the funds are transferred to an existing line item. c. Under no circumstances can transfers of funds increase the total budgeted award. SFY2015 JAG Standard Conditions page 9 of 23 Rev. 09/2014 d. Requests for changes to the subgrant agreement must be electronically signed by the subgrant recipient orimplementing agency's chief official nrthe chief official's designee. 23. Disputes and Appeals a. The Department shall make its decision in writing when responding to any disputes, disoQneemwnto, or questions of fact arising under this agreement and shall distribute its response hoall concerned parties. The oubgnantrecipient shall proceed diligently with the performance ofthis agreement according tothe Department's decision. b. Kthe nubgnan recipient appeals the Department's decision, the appeal also shall be made in writing within twenty-one (21) calendar days hothe Department's clerk (agency clerk). The subgnart recipient's right to appeal the Department's decision is contained in § 120, Fla. 8ba .. and in procedures set forth in Rule 28-106.184. Florida Administrative Code. Failure to appeal within this time frame constitutes a waiver of proceedings under § 120, Fla. Stat. 24. Conferences and Inspection of Work Conferences may be held at the request of any party to this agreement. At any time, a representative of the Department, of the U.S. Department of Justice, or the Auditor General of the State of Florida, have the right of visiting the project site to monitor, inspect and asmmam work performed under this agreement. 26. Access tuRecords a. The Florida Department ofLaw Enforcement, the Auditor General of the State of Florida, the U.S. Department of Justice, the U.S. Comptroller General or any of their duly authorized napresentatives, shall have access to booku, dmuuments, papers and records of the subgnant recipient, implementing agency and contractors for the purpose of audit and examination according tnthe Financial Guide and the Common Rule. b. The Department reserves the right to unilaterally terminate this agreement if the subgrant recipient, implementing agency, or contractor refuses to allow public access to all documents, papers, letters, orother materials subject hoprovisions of§11H.Fla. Sta.unless specifically exempted and/or made confidential by operation of§ 118. Fla. 5tat., and made orreceived bythe oobgrant recipient or its contractor in conjunction with this agreement, The mubQrant recipient will give the awarding agency or the General Accounting Office, through any authorized representative, access to and the hQhd to examine all paper or electronic records related to the financial assistance. 2$. Retention ofRecords The subgrant recipient shall maintain all records and documents for a minimum of five (5)years from the date ofthe final financial statement and beavailable for audit and public disclosure upon request of duly authorized persons. The subQnent recipient mba|| comply with State of Florida {9enaoa| Records Schedule GG1-SL for State and Local Government Agencies: 27 Personnel Changes Upon implementation of the project, in the event there is a change in Chief Officials for the Subgrant recipient or Implementing Agency or any contact information to include mailing address, phone number, email ortitle change, project staff must notify the S|K&{)Nhelp desk &oupdate the organizational information im0rNDN. Ufthe project director changes, agrant adjustment must bo entered in S|N1()Nhu reflect the change. 28. Background Check Whenever a background screening for employment or a background security check is required by law for employment, unless otherwise provided by |aw, the provisions of§435. Fla. Stat. shall epp/y- SPY2Q15]AGStandardCondh1ons Page 10of23 a. All positions in programs providing care to children, the developmentally disabled, or vulnerable adults for 15 hours or more per week; all permanent and temporary employee positions of the central abuse hotline; and all persons working under contract who have access to abuse records are deemed to be persons and positions of special trust or responsibility and require employment screening pursuant to § 435, Fla. $tat., using the level 2 standards set forth in that chapter. b. All employees in positions designated by law as positions of trust or responsibility shall be required to undergo security background investigations as a condition of employment and continued employment. For the purposes of the subsection, security background investigations shall include, but not be limited to, employment history checks, fingerprinting for all purposes and checks in this subsection, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies. (1) Any person who is required to undergo such a security background investigation and who refuses to cooperate in such investigation or refuses to submit fingerprints shall be disqualified for employment in such position or, if employed, shall be dismissed. (2) Such background investigations shall be conducted at the expense of the employing agency or employee. When fingerprinting is required, the fingerprints of the employee or applicant for employment shall be taken by the employing agency or by an authorized law enforcement officer and submitted to the Department of Law Enforcement for processing and forwarding, when requested by the employing agency, to the United States Department of Justice for processing. The employing agency shall reimburse the Department of Law Enforcement for any costs incurred by it in the processing of the fingerprints. 29. Drug Court Projects A Drug Court Project must comply with § 397.334, Fla. Stat., "Treatment -Based Drug Court Programs." 30. Overtime for Law Enforcement Personnel Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S. Department of Justice encourages consultation with all allied components of the criminal justice system in the affected jurisdiction. The purpose of this consultation is to anticipate and plan for systemic impacts such as increased court dockets and the need for detention space. 31. Criminal Intelligence System a. The subgrant recipient agrees that any information technology system funded or supported by the Office of Justice Programs funds will comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if the Office of Justice Programs determines this regulation to be applicable. Should the Office of Justice Programs determine 28 C.F.R. Part 23 to be applicable, the Office of Justice Programs may, at its discretion, perform audits of the system, as per 28 C.F.R. 23.20(g). Should any violation of 28 C.F.R. Part 23 occur, the subgrant recipient may be fined as per 42 U.S.C. 3789g(c)-(d). The subgrant recipient may not satisfy such a fine with federal funds. b. The subgrantee understands and agrees that no awarded funds may be used to maintain or establish a computer network unless such network blocks the viewing, downloading, and exchanging of pornography. in doing so the subgrantee agrees the these restrictions will not limit the use of awarded funds necessary for any federal, state, tribal, or local law enforcement agency or any other entity carrying out criminal investigations, prosecutions, or adjudication activities_ SFY2015 JAG Standard Conditions Page 11 of 23 Rev. 09/2014 32. Confidential Funds A signed certification that the project director or the head of the Implementing Agency has read, understands, and agrees to abide by all of the conditions for confidential funds as set forth inthe effective edition of the Office of Justice Programs Financial Guide is required from all projects that are involved with confidential funds. The signed certification must besubmitted mtthe time of grant application. 33. Civil Rights Compliance a. Federal laws prohibit recipients of financial eemis1mocm from discriminating on the basis of naoe, color, national origin, ny|igion, aox, divabi|ity, or age in funded programs oractivities. All subgrant recipients, implementing agencies, and contractors must comply with any applicable statutorily -imposed nondiscrimination naquiremants, which may include the Omnibus Crime Control and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims ofCrime Act (42 U.S.C. § 1QGO4(a));The Juvenile Justice and Delinquency Prevention Act of2O02(42U.G.C. § 5872(b)); the Civil Rights Act of 1984 (42 U.S.C� § 2800d); the Rehabilitation Act of 1873 (29 U8,C� § 7 94)| the Americans with Disabilities Act of 1990 (42 U.O.C. § 12131-34); the Education Amendments of 1972 (20 U.S.C. §§1681. 1683. 1605-88); the Age Discrimination Act of 1875 (42 US.C. §§ 6101-07); and Department of Justice Non- Oionrimination Regulations 28 CFR Part 42; see Ex. Order 13279 (equal protection of the laws for faith - based and community organizotions). b. FDLEdoes not discriminate onthe basis ofrace, color, religion, national origin, sex, disability, orage iothe delivery ofservices orbenefits urioemployment. The uubgnmntrecipient must notify program participants and beneficiaries that itdoes not discriminate onthe basis ofrace, ou|or, national origin, re|igion, wem, diombi|i\y, and age in the delivery of services or benefits or in employment practices. c. 8ubgrant recipients are responsible for ensuring that oontractona, vendors, and agencies to whom they pass -through funds are in compliance with all Civil Rights requirements and that the contractors, wendom, and agencies are aware that they may file a discrimination complaint with the subgrant recipient, with FDLE, or with the Office for Civil Rights and how to do so. d. Equal Employment Opportunity Plans (1) Aeubgrant recipient or implementing agency must develop an EEO Plan if it has B]nr more employees and it has received any single award of$25.OUU or more from the Department of Justice. The plan nnumi be prepared using the on-line short form at must be retained by the aubgnont recipient or implementing agency, and must be available for review or audit. The organization must also submit onEEO Certification bzFOLE. (2) Ifthe mubgnardrecipient orimplementing agency isrequired &oprepare onEEO Plan and has received any single award of$5OO.00D or more from the Department of Justice, it must submit its plan bothe Department ofJustice for approval. /4copy ofthe Department of Justice approval letter must be submitted to FDLE. The approval letter expires two years from the date ofthe letter. (3)Amubgrant recipient or implementing agency is exempt from the EEO Plan requirement if it is has fewer than 50 employees or if it does not receive any single award of $25,000 or more from the Department ofJustice or if it in a nonprofit organizcdiom, m medical or educational |nstitutiom, or an Indian Tribe. If an organization is exempt from the EEO p|am requirement, hmust submit en EEO Certification to FDLE. (4)The mubgrant recipient and implementing agency acknowledge that failure to comply with EEO Requirements within GO days of the project start date may nanub in suspension or termination offunding, until such time aodimincompliance. SFY215JAG Standard Conditions Page 12ofZ] e. |nthe event mfederal orstate court orfederal orstate administrative agency makes efinding of discrimination after due process hearing on the grounds of race, color, neligion, national origin, oex, or disability against a recipient of funds, the naoip|erd will forward a copy of the finding to FIDLE and to the Office for Civil Rights, Office of Justice Programs. f. In accordance with federal civil rights laws, the subgrant recipient shall not retaliate against individuals for taking action or participating in action to secure rights protected by these laws. g. Subgrant recipients must include comprehensive Civil Rights/Nondiscrimination Provisions in all contracts funded bythe aubgrartrecipient. h� If the subgrant recipient or any of its employees, contractors, vendors, or program beneficiaries has a discrimination complaint, they may file a complaint with the subgrant recipient, with MILE orwith the Office for Civil Rights. Discrimination complaints maybe submitted to FDLE at Office of the Inspector General, Post Office Box 1489, Tallahassee, Florida 32302-1480 or online at Discrimination complaints may also be submitted to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice, 81Q7mStreet, Northwest, Washington, [}.C.2U531.orbyphone ot(202)3O7-O880 i. The subgrant recipient must have procedures in place for responding hodiscrimination complaints that employees and u|iento, uustnmena, and program participants file directly vxith the aubgrantrecipient. ]. The subgrant recipient must have written policies or procedures in place for notifying program beneficiaries how to file complaints alleging discrimination by the subgrantee/implementing agency with MILE orthe OCR. k. Any discrimination complaints filed with FOLE will be reviewed by FOLE^m Inspector General and referred tothe Office for Civil Rights, the Florida Commission on Human Relations, or the Equal Employment Opportunity Commiasion, based on the oe1una of the complaint. i Americans with Disabilities Act Subgrantrecipients must comply with the requirements of the Americans with Disabilities Act @\[A. Public Law 101-336. which prohibits discrimination by public and private entities on the basis of disability and requires certain accommodations be made with regard to employment (Title |). state and local government services and transportation (Title ||), public accommodations (Title 111), and telecommunications (Title IV), m. Rehabilitation Act uf7A73(28C,FR.Part 42.Subpart G) If the subgrant recipient has 50 or more employees and receives DOJ funding of $25,000 or more, the subgrant recipient must take the following actions: (1)Adopt grievance procedures that incorporate due process standards and provide for the prompt and equitable resolution of complaints alleging e violation of the DOJ msguhsdinnn implementing Section 504 of the Rehabilitation Act of 1973, found ed2D C.F,R. Part 42, Subpart G, which prohibit discrimination on the basis mfa disability in employment practices and the delivery of services. (2) Dask]neha a person to coordinate compliance with the prohibitions against disability discrimination contained in 28 C.F.R. Part 42, Subpart G. (3) Notify participants, benaficiahee, employeoo, appUoants, and others that the subgrantee/im pie menting: agency does not discriminate on the basis of disability. n. Limited English Proficiency (LEP) In accordance with Department ofJustice Guidance pertaining toTitle \Unfthe Civil Rights Act nf10S4. 42 U�S.C� §20D0d. recipients offederal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with LEP. For more information on the civil rights responsibilities that recipients have in 5FY2015]AG Standard Conditions Page 13 nf23 providing language services to LEPindividuals, please see the website at��_qov. FDLE strongly encourages oubQram recipients hohave awritten LEPLanguage Access Plan. o. Title |Xofthe Education Amendments cf1g72(2BC.F.R-Part 54) |fthe aubgrantrecipient operates oneducation program or activity, the subgrantmecipient must take the following actions: (1) Adopt grievance procedures that provide for the prompt and equitable resolution of complaints alleging o violation of the D0 regulations implementing Title IX of the Education Amendments of1B72. found md20 C,F.R. Part54. which prohibit discrimination nmthe basis ofsex. (2) Designate e person to coordinate compliance with the prohibitions against sex discrimination contained *in 28 C.F.R. Part 54. (3) Notify applicants for admission and employment, employees, students, parents, and others that the ombgmantee/imp|ememtinQ agency does not discriminate onthe basis of sex inits educational programs oractivities. p, Equal Treatment for Faith Based Organizations The aubgnent recipient agrees to comply with the applicable requirements of28 C.F.R. Port 38. the Department of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation"). The Equal Treatment Regulation provides in port that Department ofJustice grant awards ofdirect funding may not be used to fund any inherently religious motk/ities, such as wmrmhip, religious immtnuct|nn, or pnoae|\tization. Recipients of direct grants may still engage in inherently religious activities, but such activities moat be separate in time or place from the Department of Justice funded program, and participation in such activities by individuals receiving services from the grantee ormsub-grantee must bevoluntary. The Equal Treatment Regulation also makes clear that organizations participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. The subgnsntee also understands and agrees that award funds may not be used to discriminate against ordenigrate the religious or moral beliefs of students who participate in programs for which financial oaaixdonoe is provided from the award, or the parent or |n0a| guardian of such students. Notwithstanding any other special condition of this mwund, faith - based organizations may, in some oiroumadenoes, consider religion as a basis for employment. See 34. Immigration and Nationality Act No public funds will intentionally baawarded to any contractor who knowingly employs unauthorized alien workena, constituting o violation of the employment provisions contained in 8 U.S.C. Section 1324e(e), Section 274A(e) of the Immigration and Nationality Act (^|NA^). The Department shall consider the employment byany contractor ofunauthorized aliens aviolation of Section 274A(e) of the |NA. Such violation by the subQrant recipient of the employment pnn/imiunu contained in Section 274A(e) of the |NA ebe|| be grounds for unilateral cancellation of this contract bythe Department. 35. National Environmental Policy Act (NEPA) a. The subgmant recipient agrees to assist FDLE incomplying with the NEPA.the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of subgnsmk funds by the umbgnant recipient. This applies to the following new activities whether ornot they are being specifically funded with these uobgoart funds. That is, it applies as long as the activity is being conducted by the subgrant recipient or any third party and the activity needs to be undertaken in order to use these nubgnmrd funda. Aoconding|y, the sobQnantee aQmmem tofirst determine if any ofthe following activities will be funded by the gxunt, prior to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the grant, the grantee agrees to contact FOLE[)CJG. SFY2015 JAG Standard Conditions Page 14 uf23 (1) New construction (2) Minor renovation or remodeling of property either (a) listed on or eligible for listing on the National Register of Historic Places or (b) located within o 180-yearflood plain; m wetland, orhabitat for endangered species, oraproperty listed onmreligible for listing on the National Register of Historic Places; (3) A oamovation, lease, or any other proposed use of building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; and AQ Implementation of new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in offimm, houeaho|d, reoneotiona|, or educational environments. (5) Implementation of a program relating to clandestine nletMamphetomine laboratory operations, including the identificetion, ueizuna, or closure of clandestine methamphetamine laboratories. b. Thenubgrant recipient understands and agrees that complying with NBAmay require the preparation ofanEnvironmental Assessment and/or omEnvironmental Impact Statement, as directed bythe Bureau ofJustice Assistance. The aubgnantrecipient further understands and ognaeo to the requirements for implementation of a Mitigation P|an, as detailed by the Department of Justice at . for programs relating to methamphetaminelaboratory operations. u For any of aoubgrant recipient's existing programs mactivities that will befunded by these oubgront , the subgrant naoizksnt, upon specific request from the Department and the D.S. Department of Justice, agrees to cooperate with the Department of Justice in any preparation by Department of Justice of a national or program environmental assessment of that funded program or activity. 36. K8digmUun of Health, Safety and Environmental risks dealing with Clandestine Meth mphetam|neLwboratories If an award is made to support methomphabamina laboratory operations the mubgoant recipient must comply with this oondbiom, which provides for individual site environmental assessment/impact statements as required under the National Environmental Policy Act. m. General Requirement: The aubgnartrecipient agrees tocomply with federal, state, and local envmonm1enba, health and safety laws and regulations applicable bothe investigation and closure of clandestine methamphetamine laboratories and the removal and disposal of the ohamiuo|s, equipment, and wastes used in or resulting from the operation of these |abonyhmhem. The subgrant recipient also agrees to complete a Methamphetamine Mitigation Plan (KhWNP)that includes the nine protective measures or components required byBJA and submit the plan to FDLE'yOffioo of Criminal JumUua Grants. b Specific Requirements: The mubQrantrecipient understands and agrees that any program or initiative involving the identification, omizure, or closure of clandestine methamphetamine laboratories can result in adverse hemlth, safety and environmental impact to (1) the law enforcement and other governmental personnel involved� (2) any residents, occuAants, users, and neighbors of the site of a seized clandestine laboratory-, (3) the seized laboratory site's immediate and surrounding environment of the site(s) where any remaining chemicals, equipment, and waste from aseized laboratory's operations are placed orcome &orest. Therefore, the subgrant recipient further agrees that in order to avoid or mitigate the possible adverse hma|th, safety and environmental impacts from any of clandestine methamphetamineoperations funded under this award, it will (1) include the nine, below listed protective measures or components; (2) provide for their adequate funding to include funding, as necessary, beyond that provided by this award; and (3) implement these protective measures directly throughout the life of the oubgnamL in so dV1mQ, the subgrant SFY2O1SJAG Standard Conditions Page 15nfZ3 recipient understands that it may implement these protective measures directly through the use of its own resources and staff or may secure the qualified services of other agencies, contractor or other qualified third party. (1) Provide medical screening of personnel assigned or to be assigned by the subgrant recipient to the seizure or closure if of clandestine methamphetamine laboratories; (2) Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training for law enforcement officials and other personnel assigned by the subgrant recipient to either the seizure or closure of clandestine methamphetamine laboratories; (3) As determined by their specific duties, equip personnel assigned to the project with OSHA required protective wear and other required safety equipment; (4) Assign properly trained personnel to prepare a comprehensive contamination report on each closed laboratory; (5) Employ qualified disposal contractors to remove all chemicals and associated glassware, equipment, and contaminated materials and wastes from the site(s) of each seized clandestine laboratory; (6) Dispose of the chemicals, equipment, and contaminated materials and wastes removed from the sites of seized laboratories at properly licensed disposal facilities or, when allowable, properly licensed recycling facilities; (7) Monitor the transport, disposal, and recycling components of subparagraphs 5 and 6 immediately above in order to ensure proper compliance; (8) Have in place and implement an inter -agency agreement or other form of commitment with a responsible State environmental agency that provides for that agency's (i) timely evaluation of the environmental conditions at and around the site of a closed clandestine laboratory and (ii) coordination with the responsible party, property owner, or others to ensure that any residual contamination is remediated, if necessary, and in accordance with existing federal and state requirements; and (9) Have in place and implement a written agreement with the responsible state or local service agencies to properly respond to any minor, as defined by state law, at the site. This agreement must ensure immediate response by qualified personnel who can (i) respond to the potential health needs of any minor at the site; (ii) take that minor into protective custody unless the minor is criminally involved in the meth lab activities or is subject to arrest for other criminal violations; (iii) ensure immediate medical testing for methamphetamine toxicity; and (iv) arrange for any follow-up medical tests, examinations, or health care made necessary as a result of methamphetamine toxicity 37. Non -Procurement, Debarment and Suspension The subgrant recipient agrees to comply with Executive Order 12549, Debarment and Suspension and 2 CFR 180, "OMS Guidelines To Agencies On Governmentwide Debarment And Suspension (Non procurement)" These procedures require the subgrant recipient to certify it shall not enter into any lower tiered covered transaction with a person who is debarred, suspended, declared ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized by the Department. if the subgrant is $100,000 or more, the subgrant recipient and implementing agency certify that they and their principals: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of federal benefits by a state or federal court, or voluntarily excluded from covered transactions by any federal department or agency; b. Have not within a three-year period preceding this application been convicted of or had a civil SFY2015 JAG Standard Conditions Page 16 of 23 Rev. 09/2014 judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application had one or more public transactions (federal, state, or local) terminated for cause or default. 38. Federal Restrictions on Lobbying a. Each subgrant recipient agrees to comply with 28 CFR Dart 69, "New Restrictions on Lobbying" and shall file the most current edition of the Certification And Disclosure Form, if applicable, with each submission that initiates consideration of such subgrant recipient for award of federal contract, grant, or cooperative agreement of $100,000 or more. b. This certification is a material representation of fact upon which reliance was placed when this agreement was made. Submission of this certification is a prerequisite to entering into this agreement subject to conditions and penalties imposed by 31 USC 1352. Any person who fails to file the required certification is subject to a civil penalty of not less than $10,000 and not more than $100,000 for each failure to file. c. As required by 31 USC 1352, and implemented at 28 CFR 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR 69, the applicant certifies that: (1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal grant or cooperative agreement; (2) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; (3) The undersigned shall require that the award documents for all subawards at grants and cooperative agreements, an shall certify and disclose accordingly. 39, State Restrictions on Lobbying language of this certification be included in the all tiers (including subgrants, contracts under d subcontracts) and that all subgrant recipients In addition to the provisions contained in Item 38, above, the expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this contract. 40. Additional Restrictions on Lobbying The subgrant recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of the Office of Justice Programs. SFY2015 JAG Standard Conditions Page 17 of 23 Rev. 09/2014 41. "Pay — to -- Stay" Funds from this award may not be used to operate a "pay -to -stay" program in any local jail. Furthermore, no funds may be given to local jails that operate "pay -to -stay" programs. "Local jail," as referenced in this condition, means an adult facility or detention center owned and/or operated by city, county, or municipality. It does not include juvenile detention centers. "Pay -to - stay" programs as referenced in this condition, means a program by which extraordinary services, amenities and/or accommodations, not otherwise available to the general inmate population, may be provided, based upon as offender's apparent ability to pay, such that disparate conditions of confinement are created for the same or similar offenders within a jurisdiction. 42. The Coastal Barrier Resources Act The subgrant recipient will comply and assure the compliance of all contractors with the provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 USC 3501 et seq.) which prohibits the expenditure of most new federal funds within the units of the Coastal Barrier Resources System. 43. Enhancement of Security If funds are used for enhancing security, the subgrant recipient agrees to: a. Have an adequate process to assess the impact of any enhancement of a school security measure that is undertaken on the incidence of crime in the geographic area where the enhancement is undertaken. b. Conduct such an assessment with respect to each such enhancement; and, submit to the Department the aforementioned assessment in its Final Program Report. 44. Environmental Protection Agency's (EPA) Mist of Violating Facilities The subgrant recipient assures that the facilities under its ownership, lease or supervision which shall be utilizers in the accomplishment of the Program Purpose are not listed on the EPA's list of Violating Facilities and that it will notify the Department of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. 45. Flood Disaster Protection Act The subgrant recipient will comply with Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat. 975, requiring that the purchase of flood insurance in communities where such insurance is available as a condition of the receipt of any federal financial assistance for construction or acquisition purposes for use in any area that has been identified as an area having special flood hazards. 46. National Historic Preservation Act It will assist the Department (if necessary) in assuring compliance with section 106 of the National Historic Preservation Act of 1966 (16 U.S.C, § 470), Ex. Order 11593 (identification and protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16 U.S.C. § 469 a-1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321). 47. Human Research Subjects Subgrant recipient agrees to comply with the requirements of 28 C.F.R. part 46 and all Office of Justice Programs policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent. 48. Global Standards Package in order to promote information sharing and enable interoperability among disparate systems across the justice and public safety community, OJP requires the grantee to comply with DOTs Global Justice Information Sharing Initiative (DOD's Global) guidelines and recommendations for this particular grant. Grantee shall conform to the Global Standards Package (GSP) and all SFY2015 JAG Standard Conditions Page 18 of 23 Rev. 09/201.4 constituent elemnnts, where applicable, as described at: Grantee mhmU document planned approaches to information sharing and describe compliance to the G8P and appropriate privacy policy that protects shared infomnekioo, or provide detailed justification for why analternative approach inrecommended. 4$ Reporting, Data Collection and Evaluation The nubgoart recipient agrees to comply with all reporting, data collection and evaluation requirements, as prescribed by the Bureau of Justice Assistance in the program guidance for the Justice Assistance Grant (JA8). Compliance with these requirements will bemonitored byFDLE. 50Privacy Certification The subgrant recipient agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22 that are applicable to molleotimn, use, and rex*|odinn of data or information. 8ubgrant recipient further agrees, as a condition of grant apprnva|, to submit Privacy Certificate that in in accord with requirements of 28 C.F.R. Port 22 and, in particular, section 22.23. Si. State Information Technology Point mf Contact The subgrant recipient agrees toensure that the State Information Technology Point ofContact receives written notification regarding any information technology project funded by this grant during the obligation and expenditures period. This istofacilitate communication among local and state governmental entities regarding wahnuo information technology projects being conducted with these grant funds. In addhion, the subQnant recipient agrees to maintain an administrative file documenting the meeting of this requirement. For o list of State Information Technology Points nfContact, go to 52 Interstate Connectivity To avoid duplicating existing networks or IT systems in any initiatives funded by the Bureau of Justice Assistance for law enforcement information sharing ayahama which involve inbambabs connectivity between jurisdictions, such systems nhm|| employ, to the extent pooeib[e, existing networks as the communication backbone to achieve interstate cauoectivity, un|mom the aubgnunt recipient can demonstrate to the satisfaction of the Bureau of Justice Assistance that this requirement vvouk1 not be cost effective or would impair the functionality of an existing or proposed |Tsystem. 53. Supplanting Themutgnant recipient agrees that funds received under this award will not buused tosupplant state or local fundm, but will be used to increase the amounts of such funds that would, in the absence of federal funds, be made available for law enforcement activities. 54. Conflict ofInterest The subgrant recipient and implementing agency will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 65 Uniform Relocation Assistance and Real Property Acquisitions Act The subgmant recipient will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. § 4601 et aeqj, which govern the treatment of persons displaced as a result of federal and federally -assisted programs. 56. Limitations on Government Employees Financed by Federal Assistance The sobgnamt recipient will comply with requirements of U.Q.C. §§ 1501-08 and §§ 7324-28. which limit certain po|hiom| activities of Gbabs or local government employees whose principal employment is in connection with an activity financed in whole or in part by federal assistance. SFY201SJAG Standard Conditions Page 1Qof23 57 Additional Required Certifications Employees Working Solely onaSingle Federal Award For any position that works 100% of its time on a single federal award, the employee must certify that 10096 of his or her time was spent working on that federal award, This requirement applies to both full time and part time positions regardless of the percentage of the position's salary that is charged to the grant. The certification must be signed by both the employee and the employee's direct supervisor having firsthand knowledge of the work performed by the employee. The forms must be submitted semi-annually and may not be signed prior to the end of the reporting period. Certifications must baprovided tucover the entire grant period. Sole Source If the project requires a purchase ofservices or equipment from m mm|e nuun:e, the aubgnand recipient must complete the Sole Source Justification for Services and Equipment Form. This form must be submitted upon application if applicable and pre -approval must be obtained. If the cost is below $100,000, the form must be kept on file for review at monitoring. If the subgrantee is a state agency and the cost is at least $150,000. then the agency must submit a copy of the approval from the Department ofManagement Services (FG.287.O57(5)). ADP Justification The subgront recipient must complete an Automated Data Processing (ADP) equipment and Software and Criminal Justice Information and Communication Systems Request for Approval form if the purchase oyany ADP equipment in to be made. This form must be submitted upon application ifapplicable and pre -approval must beobtained. Confidential Funds Certificate For all projects involved with confidential funds the subDnsrtrecipient must submit oconfidential funds certificate. This certificate certifies the Project Director has nead, understando, and agrees to abide by the provision in Chapter 8 of the C)fhoe of Justice Programs Financial Guide. This form must besubmitted upon application ifapplicable. Sole Source, ADP Justification, Privacy Certification forms, and Confidential Funds certifications, must be uk]nad by the subgrant recipient or implementing agency chief official or on individual with formal, written signature authority for the chief official. 88. Timesheets. Timesheets must be kept for all project staff whose hours will be charged to the project. The timesheets must be signed by the supervisor and clearly indicate hours spent on project activities. 59. Additional Documentation of Personnel for Department mfFinancial Services In accordance with Section 215,371, Florida Statutes, the Florida Department of Financial Services may require documentation validation that personnel services were performed on project -related activities in accordance with the contract agreement. 60. Reporting Potential Fraud, Waste, Abuse, and Similar Misconduct The aubgnantrecipient must promptly refer tothe Florida Department ofLaw Enforcement, Office ofCriminal Justice Grants any credible evidence that aprincipal, emp|oyee, ag*nt, contractor, subcontractor, o/other person has either 1) submitted a false claim for grant funds under the False Claims Act; or2) committed a criminal nrcivil violation of laws pertaining to fraud, conflict of imterost, bribery, gratudy, or similar misconduct involving grant funds. 61. Task Force Training Requirement The subgrant recipient agrees that within 120 days of award, each member of a law enforcement task force funded with theme funds who is otosk force commander, agency executive, tmnh force officer, or other task force member of equivalent rank, will complete required online (internet- based) task force training. The training is provided free of charge online through BJA's Center for Task Force Integrity and Leadership (y� ). All current and new task force members are required to complete this training once during the life of the mwmmd, or nnua every four years if multiple awards include this requirement. This training addresses task force effectiveness as well £FY2O15JAG Standard Conditions Page 20of23 Rev.D9/2814 as other key issues including privacy and civil Wberties/righte, task force performance meaaunament, personnel selection, and bask hon:o oversight and accountability. When FDUE award funds to support a task force, the eubgnsnt recipient must compile and maintain e task force personnel roster along with course completion certificates. Additional information is available regarding this required training and mnoemn methods vim 0JA'm web site and the Center for Task Force Integrity and Leodorship(Lm��1R!��). 62.Funds to Association of Community Organizations for Reform Now (ACORN)Unallowable 8ubgnard recipient understands and agrees that it cannot use any federal funds, either directly or iodinsct|y, in support of any contract or aubawand to either the Association of Community Organizations for Reform Now (ACORN) or its subsidioriau, without the express prior written approval ofC)JP. 63. High Risk Subgrant Recipients The subgrant recipient agrees to comply with any additional requirements that may be imposed during the grant performance period if the U.S. Department of Justice determines that the mubgnardrecipient |ao high -risk grantee. Cf. 28C.F.R. partsG6. 70. 84. Text Messaging While Driving Pursuant to Executive Order 13513. "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 31225(October 1. 2009). and §316.305. F.G., the mubQnontrecipient is encouraged to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this oubgrmnt and to establish workplace safety policies and conduct eduoation, uvmummmemu, and other outreach to decrease crashes caused bydistracted drivers. 66. System for Award Management (SAM) The aubgnant recipient must maintain current information in QAM until it submits the final financial report required under this award or receives the final payment, whichever is later. This n*quinaw that the oubgnant recipient review and update the information at least annually after the initial registration, and more frequently if required by changes in its information or another award term. 68. Maximum Allowable Salary No portion of these federal grant funds shall be used towards any part of the annual omob compensation of any employee of the mubgnynt recipient vvhnoe total annual cash compensation exceeds 11096 of the maximum salary payable to e member of the Federal government's Senior Executive Service ata agency with mCertified SEGPerformance Appraisal System for that year. (The salary table for 8ES employees is available at Aoubgnentrecipient may compensate an employee ato higher rate, provided the amount in excess of this compensation limitation is paid with non-federal funds.), This limitation on compensation rates allowable under this award may be waived on an individual basis at the discretion of the OJP nffinba| indicated in the program announcement under vvbioh this award in mode. 67. DNA Testing of Evidentlary Materials and Upload of DNA Profiles to a Database If JAG program funds will be used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded bothe Combined DNA Index System (CDD|G). byagovernment DNA lab with access to C[)D|G. No profiles generated with JAG funding may beentered into any other non -govern mental DNA dodobaun without prior express written approval from BJA. For more infonnodiom, refer to the N|J FY 2012 DNA Backlog Reduction Ppogram, available at In addibon, funds may not be used for purchase of DNA equipment and supplies when the resulting DNA profiles from such technology are not accepted for entry into CC)D|8 (the National DNA Database operated bythe FB|). SFY2015 JAG Standard Conditions Page 21 of 23 Rev. 09/2014 68. |ntexmperable Communications Guidance Subgrant recipients that are using funds to support emergency communications activities must comply with the current SAFECOKA Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance intannpmneb|o communications. Emergency communications activities include the purchase of |mtemoperab|e Communications Equipment and technologies such as voice-over-internet protocol bridging or gateway devices, or equipment to support the build out of wireless broadband networks in the 700 MHz public safety band under the Federal Communications Commission (FCC) Waiver Order. SAFECOM guidance can befound et . Subgrant recipients Grantees interested in developing a public safety broadband network in the 700 MHz band intheir jurisdictions must adhere to the technical standards set forth inthe FCC Waiver Onder, or any succeeding FCC orders, mlaa, or regulations pertaining to broadband operations inthe 7OQ MHz public safety band. The oubgnantrecipient shall also ensure projects support the Statewide Communication |ntemoparabi|ity Plan (SC|9) and are fully coordinated with the full-time Statewide |nhenmperobi|ity Coordinator (GVVIC). /f any future regulatory requirement (from the FCC orother governmental entity) results inamaterial technical orfinancial change in the pnoject, the recipient should submit associated documenbatioo, and other materim|, as app|icab|e, for review by the SVV|C to ensure coordination. SubQromt recipients must provide a listing of all communications equipment purchased with grant award funding (plus the quantity purchased of each item) to FDLE once items are procured during any periodic proQnsmmsd|o progress reports. 69. Ballistic -Resistant and Stab Resistant Body Armor Subgrant recipients that wish to purchase armor with JAG funds must certify that law enforcement agencies receiving vests have a written "mandatorypolicy in effect. This policy must be in place for at least all uoKbnned offinmno before funding can be used by the agency for body armor. There are norequirements regarding the nature ofthe policy other than it being m mandatory wear policy for all uniformed officers while on duty. FAOa related to the mandatory wear policy and certifications can befound at .AG funds may be used to purchase armor for an agency, but may not be used as the 50% match for purposes ofthe Bulletproof Vest Partnership (BVP)program. Body armor purchased with JAG funds may be purchased at any threat leve|, make or model from any distributor or manufacturer, as long emthe vests have been tested and found to comply with applicable National Institute of Justice UaUie1io or stab standards and are listed on the N|J Compliant Body Armor Model List (bftp:Vnij.gov). In addbion, body armor purchased must be American -made. The latest WIJ standard information can be found at: 70. BJAorFOLE Sponsored Events The subgrant recipient agrees to participate in BJA- or FDLE-sponsored training events, technical assistance events, or conference held by FIDLE or BJA or their designees, upon FDLE's or BJA's request. 71. Expenses Related buConferences, Meetings, Tra|nings.and Other Events The subQnant recipient agrees to comply with all applicable |awa, roQu|adnnm, po|ioiea, and guidance (including specific cost |imits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to oonfsnsnmso' meetingo, tnainings, and other evmmto, including the provision of food and/or beverages at such eventa, and costs of attendance at such events. information on pertinent |awo, regu|mdiona, po|ioies, and guidance ioavailable e± 72' Environmental Requirements and Energy For aub0nyntm in mxoeam of $100.000. the mwbgrmrt recipient must comply with all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act (42 U.&C SFYZ15JAG Standard Conditions Page 22of2] 1857(h)), section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR part 15). The subgrant recipient must comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871), if any. 73. Other Federal Funds The subgrantee agrees that if it currently has an open award of federal funds or if it receives an award of federal funds other than this award, and those awards have been, are being, or are to be used, in whole or in part, for one or more of the identical cost items for which funds are being provided under this award, the subgrantee will promptly notify, in writing the grant manager for this award, and, if so requested by OCJG seek a budget modification or change of project scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding. 74. Monitoring The recipient agrees to comply with FDLE's grant monitoring guidelines, protocols, and procedures, and to cooperate with FDLE on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, and /or site visits. The recipient agrees to provide FDLE all documentation necessary to complete monitoring of the award. Further, the recipient agrees to abide by reasonable deadlines set by FDLE for providing requested documents. Failure to cooperate with FDLE grant monitoring activities may result in sanctions affecting the recipient's award, including, but not limited to: withholding and/or other restrictions on the recipient's access to funds referral to the Office of the Inspector General for audit review, designation of the recipient as a FDLE High Risk grantee, or termination of an award(s). 75. Unmanned Aerial Vehicles The recipient agrees that awarded funds may not be expended on unmanned aircraft, unmanned aircraft systems, or aerial vehicles (US, UAS, or UAV) unless the BJA Director certifies that extraordinary and exigent circumstances exist, making them essential to the maintenance of public safety and good order. Additionally, any funding approved for this purpose would be subject to additional reporting, which would be stipulated by FDLE post award. SFY2015 JAG Standard Conditions Page 23 of 23 Rev, 09/2014 RESOLUTION NO 267 .20p7 Administration ion RESOLUTION OF TIDE BOARD OF COUNTY CQMMISSIQNEItS OF MONROE COUNTY, FLORIDA, DIRECTING STAFF TO ORGANIZE EFFORTS TO SEEK OUT AND APPLY FOR APPROPRIATE GRANTS TO OFFSET COSTS; WAI,NG THE EXISTING REQUIREMENTS THAT EACH GRANT APPLICATION BE INDIVIDUALLY APPROVED BYACCEPTTMPT BOARD PRIOR T© SUBMISSION AND AGAIN PRIOR TO ANCE OF THE AWARD WHEN THE AWARD DOES NOT REQUIRE A MATCH BY MONROE COUNTY; AND MAINTAINING ALL EXISTING REQUIREMENT'S FOR GRANT APPLICATIONS AND ACCEPTANCE OF GRANT AWARDS THAT DO REQUIRE A MATCH BY MONRQE COUNTY. WHEREAS% Mont County has been impacted geed to significantly cut budgets; and by recent legislature and the subsequent EAS' it is our desire to to the needs of our citizens, community, ntinue to xad environment nrnem rOvide outstanding ding public service responsive cuts; and es the impact of these budget WHEREAS, currently, the Board must approve all applications for submission, which can cause a delay of up to six weeks, at times lie in the lints prior to until the next submission cycle; as well as adding unnecessarily to the Boa grant application agenda; and WHEREAS, it is unnecessary to delay acceptance of do not require any matching funds, again adding unnecessarily t e Boarded #o the County that agenda; and WHEREAS, our heightened focus on pursuing a wider variety requires improved coordination between Divisions and will result in as si grant increase s number of grant applications; now, therefore, y increased 8E IT RESOLVED THAT THE BOARD OF COUNTY MONROE COUNTY, FLORIDA, HEREBY: COMMISSIONERS OF i. Directs Division staff to coordinate grant opportune submission with the Project Manager to the County AdrainniY tr research and application 2. Waives the requirement that grant applications be approved by the submission, and authorizes the County Administrator to manage grant heforc submission approval and execution Of related documents. application 3. Authorizes the County Administrator to acce[A award of grants that have no match criteria, and to execute related documents. PASSED AND ADOPTED by the Board of County Comrnissiontm of Monroe County, Florid& at a meeting of said Board held on the I Sth day of July, 2007. Mayor DiGennaro Mayor Pro Tem spebar Commissioner Neugent Commissioner McCoy Commissioner Murphy H k MONROE r,OUNTY ATTO HEY PMVED AS T!Q 2ANN Q COUNTY R Yea ices Ices Yes BOARD OF COUNTY COMMISSIONERS of MONROE COUNW. ORIDA R Mayor/Chairman a v x5 n 4 M n CD d CERTIFICATION FORM Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements Please read carefully the lnsimctions (see below) and then complete Section A or Section B or Section C, not all three. Recipient's Name: Munroe County Hoard of county Comrnissioners Address: i im Simonton Street, Key West, Fl. 33040-3110 D�� Number; o73a7sTST :: Fltcm&"MVVr"a W?ftb4*c 4"*edwsw& R&I"O+F.Uftn {,rant Ntlrnber:2o15,JAGG2t327 Tide of Contact Person: Laura d8€.Qact,.t-Hartle, Grants Administer Award Amount: 3a,645 Number:3t15.292.4482 Section A Declaration Claiming Complete Exemption from the EEOP Requirement Please check all the following boxes that apply; a Recipient has less than fifty employees. o Recipient is an Indian tribe. o Recipient is a medical institution. o Recipient is a nonprofit organization, o Recipient is an educational institution, r3 Recipient is receiving an award less than $251eM14. I, certify that [responsible o)Tlcial], not required to prepare an PEOP for the reason(s) checked above, pursuant# 'to C.F'.R § 42,302, [recipient] is I further certify that Will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of smiCes. Print or Type Name and Title Signature Date Section B—Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying That an EEOP Is on File for Review 1fa recipient agency has fr iy or more employees and is receiving a single award or subaward of S25, 000 or more, but less than S5oo, 000, then the recipient agency does not have to submit an ESOP to the OCR for review as long as it certifies the followtng (42 C.F.R. § 42.305): I, Roman Oastes€, County Administrator certify that Monroe countySOCC [responsible of ciao, which has fifty or more employees and is receiving a single award or subaward for $25,000 or more, butyeciless ttha]n $500,000, has formulated an EEOP in accordance with 28 CFR pt. 42, subpt. E. I further certify that within the last twenty-four months, the proper authority has formulated and signed into effect the EEOP and, as required by applicable federal law, it is available for review by the public, employees, the appropriate state planning agency, and the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice. The EEOP is on file at the following office: Calvin Alvan, EEO Ormar, Monroe County 1100 Simonton Street, Key W"t, R1. 331140-311a [organization], / [address]. RomAd an Gastast County minlstrabr ,L } r Print or Type Name and Title t tJ 1 CJ 1 `i' gnatrrre Dale Section C--Declaration Stating that an EEOP Utilization Report Has Been Submitted to the Office for Civil Rights for Review 1f a recipient agency has frf y or more employees and is receiving single mvard or subaward of $500,000 or more, then the recipient agency must send an EEOP Utilization Report to the OCR for review. certify that [responsible official], which has fifty or more employees and is receiving a single award of:bauu 00 or more, has formulated anrEEOP in accordance with 28 CFR pt. 42, subpt. E, and sent it for review on Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice. [date] #o the Print ar 7�+pe Name alai Title Signature Date f7M13 Approval No. 1121.0340 Expiration Dnre• N11HIA Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide In witness whereof, the parties affirm they each have read and agree to the conditions set forth In this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duty authorized officers on the date, month and year set out below. Corrections on this page, including Strikeovers, whiteout, ate. are not acceptable. Typed Name and Title: Date: f Z 2. 1 TypedName of Sub piW: Monroe County BOCC �n�.•-./�-.— Signature: Typed Name and Title: Roman Atesi, County Administrator Date: 10/ 10 / 14 Typed Name of tmpleog Amy: Monroe County BOCC Signature: Typed Name and Title: om astesi, County Administrator Date: Ep /i 0 / 14 - - -- - Application lief # 2015-JAGC-2627 Section #6 Rage 1 of 7 Contract -JAGC-MONK- - - Rvto Refarenco I ID-9.006 OCJG•009 (rev. October 2095)