Item C27BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 1/21/15 Division: County Administration
Bulk Item: Yes X No _ _ Department: Information Technology
Staff Contact Person/Phone #: Bob Ward 453-8792
AGENDA ITEM WORDING:
Approval of a Schedule for the Purchase of a Dedicated Technician from AT&T as shown on
Quote # 321324886 for Customer # 37116 under our Master Services Agreement 20101222-
0258UA with AT&T for maintenance services associated with our telephone system and
authorization for the County Administrator or his designee to execute any documents in
furtherance of this agreement. The term of this agreement is for 12 months with two optional
12-month extensions. Total contract cost is 163,706.23 for one year and each optional renewal
year is available at the same cost.
ITEM BACKGROUND: Monroe County BOCC currently has a contract with AT&T for a
Dedicated Maintenance Technician to provide maintenance services for BOCC phone systems at our
various offices throughout Monroe County. Secondarily, the Dedicated Maintenance Technician will
provide incidental labor for moves, additions, and changes. Previous contracts for the Dedicated
Technician were for a 36-month term.
PREVIOUS RELEVANT BOCC ACTION: Approval on February 18, 2009 of Pricing Schedule
CPE50416 from Bellsouth d/b/a AT&T Communications Systems.
Approval on January 19, 2011 of a Master Services Agreement 20101222-0258UA with AT&T
Approval on February 15, 2012 of a Schedule for the Purchase of Equipment and/or Service with
AT&T for a Dedicated Maintenance Technician and maintenance charges for associated
telephone networking equipment
CONTRACT/AGREEMENT CHANGES: New 1 year term with two 1-year optional renewals
STAFF RECOMMENDATIONS: Approval.
TOTAL COST:m$„ 163,706.23/yr INDIRECT COST: $0.00 BUDGETED: Yes X No
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: $163,706.23. SOURCE OF FUNDS: Primarily Ad Valorem
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH $0 Year $0
k�x
APPROVED BY: County Att OMB/Purl irig Risk Management",
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
Revised 7/09
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: AT&T Contract #
Effective Date:
Expiration Date:
321324886
3/15/15
3/14/16
Contract Purpose/Description:
AT&T Schedule for The Purchase of Dedicated Technician to provide a full time
resource as a technician to maintain Monroe Count 's telephone sstem alongwith
Darts and nerinheral coverage for 1 vear with two oational 1-vear renewals
Contract Manager: Bob Ward
(Name)
for BOCC meeting on 01/21/15
8792 Information Technology #26
(Ext.) (Department/Stop #)
2enda Deadline: 01/06/15
CONTRACT COSTS
Total Dollar Value of Contract: $ 163,706.23 Current Year Portion: $ 88,674.21
Budgeted? Yes® No ❑ Account Codes: m)q -05002-530-340-r _
Grant: $ - - - -
County Match: $ - --,_
ADDITIONAL COSTS
Estimated Ongoing Costs: $0/yr For: AT&T Dedicated Technician
(Not included in dollar value above) (e , maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Change:
DaYe In Needed
Division Director Yes❑ No
Risk Management I .1 . � Yes❑ No
O.M.B./Purchasing, 12 1 Yes❑ No® �6
County Attorney V ii.k1 1 Yes No[!� °f
Comments:
OMB Form Revised 2/27/01 MCP #2
Date Out
1 7-- t `1 --/ q
aW
Schedule For The Purchase of
Dedicated Technician
Customer: Monroe County Board of County Comm
Installation Address:1200TunanAve,SuiIe211
City: Key West State: FL Zip: 33040
Customer Number: Loc Number:
37116 multiple
Quote Number: 321324886
Total Price: $163,706.23 (Excluding taxes)
Customer Reference Number:
For Information Purposes Only)
Agreement Number:
20101222-0258UA
Tenn:
3/15/15 to 3/14/16
Customer hereby purchases Dedicated Technician Services, as set forth in detail below, from AT&T Communication Systems
Southeast, ("AT&T") under and pursuant to, and this Order modifies and supplements, for purposes of Dedicated Technician
services only, the Master Agreement For Equipment Purchase And/Or Maintenance Service between AT&T and Customer
("Agreement"). This Order shall become effective as of the last signature date set forth below. Except as specifically stated below,
all terms and conditions of the Agreement remain in full force and effect. AT&T and Customer hereby agree as follows:
Customer orders, and by acceptance of this Order AT&T agrees to provide, Dedicated Technician services consisting of the
following components at the net prices indicated below:
Terms and Provisions
AT&T agrees to provide Dedicated Technician Services to Customer as stated in the above referenced order, per the following terms and
conditions:
1. AT&T will provide Dedicated Technician(s), as stated in the above referenced Order, to work on the Customers site(s). AT&T
and Customer agree that the duties of the on -site Technician(s) shall be primarily to provide the system Maintenance and
secondarily, with time permitting, to provide incidental labor for moves, adds and changes.
2. Dedicated Technician(s) will be on Customer site(s) (8) hours per day, five (5) days a week fifty (50) weeks per year,
during the hours of 8:00 A.M. and 5:00 PM, Monday through Friday excluding holidays observed by AT&T.
3. AT&T will insure that the Technician is reasonably trained and qualified to make repairs to systems currently maintained
4. Customer acknowledges if equipment is declared End of Life (EOL) by Equipment Manufacture, AT&T will provide
reasonable efforts to resolve EOL product failure issues, utilizing internal resources only. Hardware parts, if available, may
be limited to secondary supplies.
6. For work which requires engineering consideration, issuance of Sales/Service Orders, or work outside of the normal
schedule work hours will be performed by AT&T and billed to Customer at AT&T then current rates for labor and materials.
6. The Customer shall not employ, or attempt to employ, any of AT&T's current or former employees with whom Customer
has direct contact in connection with the performance of this Order. Customer shall comply with these conditions through
the term of this Order or any renewal thereof and for 12 months thereafter.
7. AT&T agrees the customer can extend contract for two additional 12 month terms.
ANNUAL PRICING
Dedicated Technician Labor
Number of Technicians 1
Price $99 745.47
Dedicated Technician Vehicle
Number of Vehicles 1
Price $4 776.31
Dedicated Technician —
Parts & Peripheral Coverage
Price $59,184.44
Dedicated Technician —Lightning Coverage
Price $NA
Total Dedicated Technician Customer
Total Amount $163,706.23
Pursuant to the terms and conditions of the Agreement referenced above, Customer agrees to purchase and AT&T Communication
Systems, Inc. agrees to provide Services described in this Order. This Order shall automatically incorporate therein all the terms and
conditions of the Agreement, and any and all terms and conditions on any Customer order forms, purchase orders, or other
Customer documents shall be deemed deleted.
In Witness Whereof, the parties have executed this Order by their duly authorized representative, in multiple counterparts, each of
which shall be deemed an original.
Accepted by: Monroe County Board of County Comm.
CUSTOMER
By By
Authorized Signature Date
Name (Type or Print)
AT&T Communication Systems Southeast
Authorized Signature
Date
Title Name (Type or Print) Title
rAll
a f e
I_'BERT-BARROWS
A ,:, . r >'! ' ATTORNEY
Date.,